IFPQ_SolicitationPackage_04A7403_-_POSTED.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

December 18, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 04A7403

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7403 entitled Graffiti Abatement Services in Alameda, Contra Costa, San Francisco, San Mateo, Solano, and Marin Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Tiaja Watson California Department of Transportation (Caltrans) Email address: Tiaja.Watson@dot.ca.gov Phone: (279) 234-2527

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Tiaja Watson Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 04A7403

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, supplies, tools equipment, travel, and incidentals necessary to provide routine and non-routine graffiti abatement services to Caltrans in Alameda, Contra Costa, San Francisco, San Mateo, Solano, and Marin Counties.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

2. Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

3. Bidder shall be at the time of bid submittal and for the duration of the Agreement registered certified Small Business (SB) or a Disabled Veteran Business Enterprise (DVBE) with the Department of General Services (DGS).

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 12/18/2025

Written Question Submittal 12/26/2025 1:00 p.m.

Final Date for Quote Submission 01/02/2026 3:00 p.m.

Proposed Award Date (estimate) 01/16/2026

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 1:00 p.m. on December 26, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7403. Questions must be sent to the following email:

Email: Tiaja.Watson@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the https://caleprocure.com/pages/index,aspx

Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages

State General Prevailing Wage Rates will apply for the Counties of Alameda, Contra Costa, San Francisco, San Mateo, Solano, and Marin as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License

Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-61/D-38-Sand and Water Blasting Contractor License and a C-31, Construction Zone Traffic Control License and a Class A-General Engineering Contractor License, or a Class B-General Building Contractor License, or a C33-Painting and Decorating Contractor License issued by the CSLB, for the type of work to be performed. If a subcontractor is used for traffic control, Contractor must ensure the subcontractor possesses a C-31, Construction Zone Traffic Control License. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Subcontractors

Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a Subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure Subcontractor(s) shall have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a Subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB)/SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Contractor must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

14. Bonds

Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

15. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with

“scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal

A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7403

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Tiaja.Watson@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

mailto:Tiaja.Watson@dot.ca.gov

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Tiaja.Watson@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

mailto:Tiaja.Watson@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

20. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7403

PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Numb er

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated

Quantity X Unit Price)

1 200,000 Per Square

Foot

All labor, tools, equipment, materials, travel, and incidentals necessary to provide Graffiti Removal for Toll Bridge Region facilities, bike paths and trails located within Alameda, Contra Costa, San Francisco, San Mateo, Solano and Marin Counties, as described in Exhibit A, Scope of Work.

2 150 Per Hour All labor, tools, equipment, materials, travel, and incidentals necessary to provide Traffic Control for Shoulder Closures, as described in Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Non-Collusion Declaration Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification

Copy of a valid, current C-61/D-38-Sand and Water Blasting Contractor License and a C- 31, Construction Zone Traffic Control license issued by the CSLB

Copy of a valid, current Class A-General Engineering Contractor License, or a Class B- General Building Contractor License, or a C33-Painting and Decorating Contractor License issued by the CSLB

☐ Copies of a valid and current registration with the Department of Industrial Relations (DIR)

Copy of certified Small Business (SB) or a Disabled Veteran Business Enterprise (DVBE) with the Department of General Services (DGS).

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7403

Exhibit A Public Works–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Graffiti Abatement as described herein.

Contractor shall provide all labor, materials, supplies, tools equipment, travel, and incidentals necessary to provide routine and non-routine graffiti removal work to Caltrans District 04 Toll Bridge Region in Alameda, Contra Costa, San Francisco, San Mateo, Solano, and Marin Counties.The services shall be performed at Toll Bridge Region facilities, bike paths and trails within Alameda, Contra Costa, San Francisco, San Mateo, Solano, and Marin Counties.

3. Any reference to Caltrans Contract Manager shall also include their designee.

4. This Agreement will commence on April 1, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on March 31, 2029 (estimate). The routine services shall be provided during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m., excluding State holidays.

The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans): Contractor’s Name TBD

Section/Unit: District 04/Maintenance

Caltrans Contract Manager: TBD Project Manager:

Address Address

Business Phone Number: Business Phone Number:

Email: Email:

6. Assignment of Work

A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Service Request, Attachment 3.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of Request

Exhibit A Public Works–State

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

7. Detailed Description of Work: Contractor shall provide a turnkey program for graffiti abatement from all exterior surfaces on Caltrans highway infrastructure, assets, and facilities with the objective of reducing blight and crime through the timely removal of graffiti.

B. Contractor shall remove graffiti on all exterior surfaces of State of California highway infrastructure, assets and, facilities within five (5) days of routine Service Request, Attachment 3, notification from Caltrans Contract Manager. In the event of obscene or gang related graffiti, Contractor shall remove this graffiti within 24 hours of notification by Service Request, Attachment 3, from Caltrans contract Manager.

C. Contractor shall provide all resources required to perform the work as outlined in this Exhibit A, Scope of Work, including but not limited to all supplies, materials, equipment, travel expenses, and staffing (labor).

D. Contractor shall provide a stand-alone web-based Service Request system along with a mobile component such as an Android, iPhone, or equivalent. System shall require no hardware or software to be purchased and/or installed.

1) Web-based Service Request system shall be independent of any Caltrans software and require no special hardware purchases or software installations.

2) System shall have an authentication and authorization security, and be password protected, as well as have different levels of authorization for managers, supervisors, and field staff.

3) The system shall protect against attacks like session fixation, click jacking, and cross site request forgery.

Exhibit A Public Works–State

4) Service Requests (Service Request, Attachment 3) created from the web within the Service Request system shall be transmitted in real-time to the Contractor’s field staff. Caltrans will also have the ability to mark the order as urgent, so that the Contractor’s field staff can receive a special notification. Caltrans will have the ability to enter location of work request by placing pin on a map within the Service Request creation process yielding the stie’s longitude and latitude.

5) Web-based system shall display all open and closed Service Requests in real-time, in particular to the following:

a) Service Request status

b) Maps of all Service Requests completed and pending

c) Response time to Service Request(s) both urgent and non-urgent

d) Separation of types of jobs completed

e) Location and routes of service trucks

f) Breakdown by county

g) Individual or multiple photos

h) Cost

6) Caltrans will be able to search all data fields and print reports of requested data fields in the form of PDF, filename Extension (XLS), and Comma-Separated Values (CVS).

7) Service Request(s) shall be closed electronically in real-time with corresponding electronic notification of job status sent to Caltrans. This shall include customized electronic response to the request with before and after photographs as well as a link to an electronic survey. Survey shall allow Caltrans to rate the quality of services provided as well as the response time.

Completed surveys shall be electronically sent in rea-time to Caltrans Contract Manager.

8) Mobile components shall consist of a smartphone application (APP) that serve as a seamless link between Contractor's staff and Caltrans, with all transactions captured in real-time on the web-based Service Request system.

9) Contractor shall provide two (2) to six (6) hardware, including chargers, in the form of smart phones equipped with APP exclusive to Caltrans. The number of smart phones needed will be determined by the Caltrans contract Manager. APP shall allow Caltrans the ability to quickly submit Service Request(s) to contractor form the field. Data transmitted through APP shall be electronically submitted in real-time with photo(s), time stamp (electronically captured), freeway number, mile marker, county (electronically captured), surface, square feet, notes and Service Request number (electronically captured).

10) APP shall allow Caltrans to quickly create monitor, search, map, and view open and closed Service Request(s) from their smart phone without the use of their phone’s browser.

11) APP shall be available on the Android and iPhone platforms 24 hours day, seven (7) days a week.

12) Upon Service Request(s) completion, Caltrans reporter shall be notified in real-time of job completion via text, push notification, and/or email. Emails shall contain all relevant job details along with before and after photos.

Exhibit A Public Works–State

13) Smartphone APP shall have flexibility to report other service/public safety request(s), as well Global Positioning System (GPS) inventory of damaged Caltrans’ property Contractor discovers during the course of Contractor’s operation.

14) All data collected in the database during the duration of the Agreement shall be the property of Caltrans and shall be kept on Contractor’s server for seven (7) years at no additional cost to Caltrans. Data shall be transferable in the form of Microsoft Excel Spreadsheet File (XLS) or Comma Separated Values File (CVS).

15) Contractor shall provide unlimited Caltrans users on both the web-based Service Request and mobile component.

16) Contractor shall submit proposal response, web address and APP name, and username and password.

E. Caltrans Contract Manager will not suspend abatement work for longer than a one (1) week period or twenty-four (24) hour period per the Service Request with exception for inclement weather.

Contractor shall notify Caltrans Contract Manager by phone or email of any abatement suspension(s).

F. Contractor shall use 100 percent (100%) Acrylic Latex Exterior paint (no recycled paint), Pitt-Cyrl Plus, or equivalent.

G. There is a (4) hour minimum charge for installing shoulder closure for traffic control per (8) hour shift.

H. Caltrans Contract Manager will participate in quarterly reviews of work performed by the Contractor.

I. Contractor shall provide trained, competent staff at all times.

J. Contractor shall develop and implement an Injury and Illness Prevention Plan prior to start of work.

This plan shall be subject to review and approval by Caltrans Contract Manager prior to starting the work.

K. Contractor shall comply with, and require its employees to comply with, applicable City, State and Federal laws, regulations and policies, including but not limited to the provisions of the federal Occupational Safety and Health Association (OSHA) Hazard Communication Standard, 29 CFR 1910. 1200. Contractor must provide all protective gear to staff as required by industry standards, best practices, OSHA, Cal-OSHA or other applicable laws and regulations.

L. Contractor shall require all Contractor’s staff to wear uniforms clearly identifying Contractor’s name, which shall also include company photo I.D. badges. All uniforms shall be clean and neat at all times.

M. Contractor shall provide all vehicles and equipment necessary to properly provide graffiti abatement services.

N. Contractor’s vehicles and equipment shall be neat in appearance and easily identified.

Identification on the Contractor’s vehicles shall consist, at a minimum of the company name and local telephone number in readable print not less than eight (8) inches tall.

O. Contractor shall maintain its vehicles and equipment in a safe and mechanically sound condition.

P. Contractor shall provide immediate access to Material Safety Data Sheets (MSDS) for each product used in the performance of this Agreement.

Exhibit A Public Works–State

Q. Contractor shall apply all products as intended by the manufacturer and in strict conformance with the manufacture’s specifications. Contractor shall not use any products of Contractor’s own making.

R. Contractor shall exercise caution at all times for the protection of persons and property.

S. Contractor shall not park or drive vehicles or use graffiti abatement equipment in such a manner as to block vehicle traffic lanes or pedestrian passage traffic, or to create safety hazards.

Contractor shall be responsible for the use of all appropriate warning devices.

T. Contractor shall immediately report any hazardous conditions and hazardous materials to Caltrans Contract Manager for correction. Contractor must not touch or remove materials which are suspected to be toxic or hazardous. Items to avoid include, but are not limited to:

1) Powders

2) Chemicals

3) Smelly substances

4) Suspicious packages

5) Chemical drums or containers

6) Weapons

7) Syringes or hypodermic needles

8) Dead animals

9) Broken glass

U. Contractor shall cease work and immediately contact Caltrans Contract Manager and the police (if necessary), communicating the location of weapons or suspected toxic substances or hazardous materials.

V. Contractor shall maintain all certificates and licenses necessary to perform the abatement services described in this Agreement.

W. Contractor shall meet with the Caltrans Contract Manager bi-monthly to discuss the scheduling of Service Request(s), outstanding issues and performance targets.

X. Contractor shall secure the work area from public access, and this shall be enforced through the entire abatement process, which may include but is not limited to:

1) Barricading the area of work at distances, so as to prevent unauthorized persons to enter.

2) Provide traffic control as necessary per the Manual of Uniform Traffic control Devices (MUTCD). This can be accessed at the website: https://dot.ca.gov/programs/safety-programs/camutcd

3) Immediately correcting damages to the work site.

4) Any damage to Caltrans or adjacent property caused by the Contractor’s operation under this Agreement at any job site shall be corrected at the Contactor’s sole expense.

5) Providing signs to protect the finishes and the public condition of the surrounding surfaces.

https://dot.ca.gov/programs/safety-programs/camutcd https://dot.ca.gov/programs/safety-programs/camutcd

Exhibit A Public Works–State

6) Surfaces, pedestrians, and traffic located nest to and/or nearby graffiti shall be protected from abatement work (overspray, water and any other damage) by providing appropriate shields such as drop cloths, as necessary.

Y. Contractor shall perform the following for assigned areas:

1) In the event that a site consisting of obscene, or gang related graffiti cannot be abated within 24 hours due to inclement weather, size of site or any other reason, the Contractor shall notify the Caltrans Contract Manager with the status of the site prior to the end of the 24 hour timeline. The determination of whether graffiti is obscene, or gang related, or not, will be at the sole discretion of the Caltrans contract Manager.

2) Complete Service Request(s) for any other type of graffiti within five (5) days.

3) In the event that a site cannot be abated within the five (5) days due to inclement weather, size of site or any other reason, the Contractor shall notify the Caltrans contract Manager with the status of the site prior to the end of the fourth (4th) day timeline.

4) Contractor shall produce digital photographs of the graffiti and job site before work is performed and after work has been completed. Digital photographs shall be labeled and saved showing date, Service Request’s number and locations. Evidence of the completion of Service Request(s) shall take the form of electronically submitted photos by email and shall be included with the Contractor’s invoice.

5) Contractor shall professionally remove all graffiti. When Contractor encounters graffiti, on surfaces where previous removal efforts resulted in discolorations or damage due to improper power washing efforts, Contractor shall use color match techniques to remove past discolorations and water blast damage.

6) Graffiti removal methods shall not damage, deface, or mark the surfaces of Caltrans highway infrastructure, assets, or facilities being worked upon, or adjacent surfaces.

7) Paint shall match existing color on Caltrans highway infrastructure, asset, or facilities. All painting shall be applied in sufficient quantity to completely and properly remove the graffiti from being visible or detectable.

8) Contractor shall power wash surfaces, if directed to do so by Caltrans Contract Manager. All reasonable attempts shall be made to recapture 100% of wastewater and surface by-products.

This is for the protection of all aspects of the environment, including, but not limited to people, vehicles, vegetation, and animals.

9) The method of graffiti…