IFPQ_Solicitation_PW_08A3944.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

January 9, 2026

Invitation for Price Quote (IFPQ)

IFPQ # 08A3944

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 08A3944 entitled Painting Services in San Bernardino County.In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Gurinder Kaur California Department of Transportation (Caltrans) Email address: Gurinder.Kaur@dot.ca.gov Phone: (279) 234-2252

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an optional Site Inspection to be held on January 20, 2026, at 13892 Victoria St Fontana, CA 92336. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Gurinder Kaur Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Gurinder.Kaur@dot.ca.gov

Invitation for Price Quote IFPQ Number 08A3944

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, materials, parts, tools, supplies, travel, fees, permits, and incidentals necessary to provide painting servicesto Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of price quote submittal and for the duration of the Agreement, a valid, and current C-33 Painting and Decorating Contractor license issued by Contractors State License Board (CSLB), for the type of work to be performed.

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders January 9, 2026 Optional Site Inspection January 20, 2026 9:00 A.M.

Written Question Submittal January 21, 2026 Final Date for Quote Submission January 26, 2026 2:00 P.M.

Proposed Award Date (estimate) February 9, 2026

2. Optional Site Inspection A. An optional site inspection is scheduled at 9:00 a.m. on January 20, 2026, and at 13892

Victoria St Fontana, CA 92336. See Section C1, Time Schedule for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans, 13892 Victoria St Fontana, CA 92336. See Section C1, Time Schedule, at 9:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities.Caltrans will conduct the optional site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation

For bidders who have and need assistance due to physical impairment, reasonable accommodation will be provided upon request for an optional site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of an optional site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by January 21, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 08A3944. Questions must be sent to the following email:

Email: Gurinder.Kaur@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of San Bernardino as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

mailto:Gurinder.Kaur@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

9. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-33 Painting and Decorating Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

16. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17.California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

18.Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

19.Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by

Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 08A3944

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Gurinder.Kaur@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

mailto:Gurinder.Kaur@dot.ca.gov

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Gurinder.Kaur@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

20.Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

mailto:Gurinder.Kaur@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

21.Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

22.Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

23.Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 08A3944 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print): TBD

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 600 Hourly

All labor, equipment, materials, parts, tools, supplies, travel, fees, permits, and incidentals necessary to provide as needed painting services per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name Agreement Number 08A3944

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, equipment, materials, parts, tools, supplies, travel, fees, permits, and incidentals necessary to provide as needed painting services as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the Caltrans Inland Traffic Management Center located at 13892 Victoria St Fontana, CA 92336.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on April 1, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on March 31, 2027 (estimate). The services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 5:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit:08/IETMC Project Manager:

Caltrans Contract Manager: TBD

Address Address

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for services. See

Attachment 2, Sample Service Request.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

Exhibit A

Public Works (State)

7) Time of Service (day(s) and time(s))

8) Location Address of service

9) Specific Scope of Work to be performed under the Service Request, in accordance with the

Scope of Work in this Exhibit A

10) Signatures of DSPOC and/or Caltrans Contract Manager

C. Contractor shall acknowledge receipt of a Service Request within 24 hours and provide a work schedule within 48 hours after receiving it from Caltrans Contract Manager.

8. Description of Work A. Contractor shall coordinate with Caltrans Contract Manager on a work schedule.

B. Contractor shall paint the interior of Caltrans Inland Traffic Management Center. The Interior work shall include, but not be limited to walls, trimmings, moldings, doors, casings, windows, jams, covings, bases, and ceilings as directed by Caltrans Contract Manager. Interior work includes all necessary minor patch and repair work, scraping, and sanding, miscellaneous caulking, nail hole filling, minor spackling.

C. All necessary materials used in connection with services shall be purchased from major manufacturers specializing in the production and sale of paint and paint products such as Dunn Edwards, Sinclair, and Benjamin Moore, or equivalent.

D. All interior walls, ceilings, flatwork, and trim shall be painted with semi-gloss latex enamel.

Prime coat for interior walls shall be acrylic base vinyl and a different color that is sufficient to detect adequate coverage by the finish coats.

E. All windows and doors shall be freely operable upon completion of work and all windows’ glass shall be free of paint.

F. Hardware, hardware accessories, plates, lighting fixtures, and similar items in place prior to painting shall be removed or loosened as required for painting operations and shall be replaced upon completion of work.

G. Painting shall be done only when surfaces are dry and weather conditions are satisfactory.

H. The cost of moving and relocation of any and/or all furniture shall be included in price quote proposal.

I. Work performed by Contractor shall include preparation of premises for necessary safety precautions and final clean-up.

J. Included Work – work includes complete preparation and finishing of all surfaces as described by Caltrans Contract Manager in each Service Request, except surfaces specifically excluded.

K. Excluded Work – surfaces not to be painted unless otherwise specified by Caltrans Contract

Manager in the Service Request:

1) Aluminum, copper, brass, stainless steel, nickel, or chrome

2) Finish hardware

3) Acoustical ceilings

4) Flooring

Exhibit A

Public Works (State)

5) Electrical fixtures and receptacles

6) Exterior pavement

7) Bathroom fixtures and accessories

8) Items with complete factory finish, as appropriate to industry standard

9) Code required labels, equipment identification, and performance rating plates

L. Delivery, Storage, and Applications

1) Temperature and Humidity – Paint, stain, putty, and other temperature-sensitive material shall be delivered to the work site in sealed, labeled containers and stored in a well-ventilated area at an ambient air temperature of not less than 45 degrees Fahrenheit unless otherwise allowed by the manufacturer. Ensure surface temperatures fall within recommendations of the material manufacturer. Ensure new patch, putty, plaster, and other such materials are sufficiently dried and cured for painting. Contractor shall not apply materials during fog, rain, mist, or when inclement weather is expected within the dry time specified by manufacturer.

2) Ventilation – Continuous ventilation shall be provided during application of the coatings.

3) Waste – Rags, waste, and combustible rubbish shall be stored in an approved metals containers and removed daily from the work site. All precautions shall be taken to prevent fire. Clean-up and disposal of all materials shall comply with applicable Federal, State, and Local laws, regulations, and codes.

M. Protection

1) Drop cloths - Protect unpainted surfaces, lawns, shrubbery, and adjacent surfaces against paint and damage. Furnish sufficient drop cloths, shields, masking, and protective equipment to prevent overspray or splatter from damaging surfaces not to be painted.

Damage resulting from inadequate protection will be repaired at Contractor’s sole expense.

2) Electrical Wall Plates – Remove electrical plates and related fittings prior to commencement of work. Mask exposed outlets or switches if over brushing is anticipated. Store, clean, and replace electrical plates upon completion of work.

3) Ladders and Scaffolding – Protect all surfaces, equipment, and fixtures from damage resulting from use of ladders and ladder fixings, movable and hanging scaffolding, planking, and staging. Repair costs for damage due to insufficient protection shall be at Contractor’s sole expense.

4) Time Between Coats – Patch, caulk, joint compound, primer, topcoat, and other material on any surface shall be applied at time intervals between their applications as recommended by manufacturer.

N. Protection and Cleanup

1) Contractor shall provide “Wet Paint” signs, barricades, and other items required to protect newly finished surfaces. Contractor shall remove temporary protective wrappings, drop cloths, etc., after completion of painting operations.

Exhibit A

Public Works (State)

2) At the completion of work, Contractor shall clean, touch-up, and repair all damages. Painted doors and windows shall be checked for sticking and Contractor shall ensure measures are taken to remediate sticking if it occurs.

O. Paint Selection

1) All surfaces shall be painted with existing paint colors as listed below:

a) Dunn Edwards DEW340 Whisper (Suprema)

b) Dunn Edwards DEW340 Whisper (Semi Gloss)

c) Dunn Edwards DE5287 Alluring White (Suprema)

d) Dunn Edwards DE5525 Pale View (Suprema)

e) Dunn Edwards Scuffmaster Solid Metal Color SM887

f) Dunn Edwards DEA156 Cherry Cola (Acri-Flat)

g) Dunn Edwards DE6270 Antique Coin (Suprema)

2) The As-Built A-403 Finish Schedule specifies paint colors to be used, with exceptions for the following areas:

a) Room 136 accent walls to be painted with DE6270 Antique Coin (Suprema).

b) Wall partition between Control Room 230 and Supervisor Dispatchers Room 229 shall be painted with DE6270 Antique Coin (Suprema).

3) Wallpaper in Room 105 shall be removed by Contractor and paint shall be restored back to original schedule.

4) Paint used in bathrooms or other areas subject to conditions that would support mildew shall have a “mildewcide” (fungicide) or equivalent added as appropriate.

5) For kitchens, bathrooms, trims, and other areas subject to wear and tear, semi-gloss paint shall be used.

6) For exterior walls, low-luster paint or flat paint is preferred, as appropriate to architecture of structure.

7) For exterior trim not subject to wear and tear, low-luster paint is preferred if flat was used for walls. If low-luster was used for walls, semi-gloss paint shall be used for trim. For exterior trim subject to wear and tear such as doors, door frames, and windows, semi-gloss paint is preferred.

9. Requirements A. Contractor shall keep fully informed of all existing State laws, and all applicable County and

Municipal ordinances and regulations, which in any manner affect those engaged or employed in the work or materials used in the work performed.

B. Contractor shall perform all work in compliance with all applicable City Building Codes, Housing and Urban Development (HUD) standards, and California Occupational Safety and Health Administration (CAL-OSHA) local/state codes.

Exhibit A

Public Works (State)

C. While it is not necessary to obtain building permits to perform the work on Caltrans-owned properties, the work is subject to inspection by local agency code enforcement. Caltrans Contract Manager will also inspect it. Many properties are covered under the National Historic Preservation Act and/or other federal, state, or local criteria and therefore require strict approval of proposed work and material selected

D. Contractor’s workmanship shall be equal to the industry standard. All painting work shall be warrantied for a period of 24 months after work is completed. This warranty excludes wear and tear by tenant or Caltrans, water or insect damage after work completion (completion” include drying of coating), and other such occurrences not under control of Contractor.

E. Contractor shall maintain a complete file for each work request performed under this Agreement. This file shall be made available to Caltrans Contract Manager during normal working hours and shall be transferred to Caltrans upon completion of work.

F. Contractor shall send an activity log to Caltrans Contract Manager at the end of the work for all the active jobs.

G. Contractor shall maintain all work sites in a clean and orderly fashion.

H. Contractor shall protect existing building structures from dust and damage during all repair activities.

I. Work performed and material used must be in compliance with applicable Federal, State, and

Local laws, regulations, and codes, including conformity with rules for control of volatile organic compound emissions adopted by Air Quality Control District.

J. Any work or material found to be substandard due to defective materials, inoperable or defective parts, or due to negligence will require Contractor be called back to correct the substandard work at Contractor’s sole expense. Contractor will be responsible for the cost of labor, materials, and time required to correct the substandard work.

K. Contractor shall inform Caltrans Contract Manager immediately in case of delays in procurement of parts. This will allow changes to be made to affect the most feasible and suitable repair work to Caltrans-owned properties.

L. Contractor shall be responsible for any damage(s) which are caused by Contractor’s operations under this Agreement which shall be repaired by Contractor at no cost to Caltrans. Contractor shall perform all work in a manner which ensures warranties are maintained for any products that are damaged.

M. Caltrans Contract Manager and Contractor will work closely together to maintain consistency in administration, control, operation, and maintenance of Caltrans-owned properties.

N. Caltrans Contract Manager will meet with Contractor monthly unless additional meetings are required. Meeting places and times will be scheduled by Caltrans Contract Manager and held during normal business hours.

Exhibit A

Public Works (State)

10. Hazardous Substances/Material A. There are no known hazardous materials, but, if Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contact Manager of these findings immediately and confirm verbal notification in writing within 24 hours. No hazardous materials or waste shall be handled by Contractor and Contractor is not responsible for any work related to clean-up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing by Caltrans Contract Manager.

C. Should it become necessary to terminate a Service Request, Contractor shall be compensated only for work completed to Caltrans Contract Manager’s satisfaction. No payment shall be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint, or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Item 2, Termination. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

11. Completion and Inspection of Work A. Contractor shall notify Caltrans Contract Manager within 24 hours of work completion.

B. Work is subject to inspection, acceptance, and approval by Caltrans Contract Manager. Any work that requires correction in the opinion of Caltrans Contract Manager shall be at Contractor’s sole expense. Failure to begin and complete work as required by this Agreement shall be considered grounds for termination of this Agreement, per Exhibit D, Item 2, Termination.

12. Final Clean-Up A. Contractor shall leave the worksite in a neat and clean condition after completion of work. If the worksite is not left in a clean and neat condition, Contractor shall be called back to correct the condition at no extra cost to Caltrans.

B. Contractor shall clean up discarded materials and any debris at the end of each day and legally remove them from the worksite.

13. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. seq.

Exhibit B

Public Works–State

Budget Detail and Payment Provisions

1. Invoicing and Payment

A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with the Price Quote Proposal, Attachment 1, and this Exhibit B.

Incomplete or disputed invoice(s) shall be returned to Contractor, unpaid, for correction.

B. Invoices shall be submitted showing the Service Request for each billable increment.

When Service Requests are assigned, the appropriate Service Request element(s) will be identified by Caltrans Contract Manager.

C. Each invoice shall include:

1) Agreement Number 08A3944

2) Dates of Service

3) Location of Service

4) Hourly Rates

5) Copy of Service Request

6) Description of Work Performed

D. Each invoice shall be submitted in triplicate to:

California Department of Transportation (Caltrans)

D8/IETMC

Attention: TBD Street Address/P.O. Box City, CA Zip Code

E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager and/or designee with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until such documents are submitted by Contractor.

2. Budget Contingency Clause A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable only if sufficient funds are made available to Caltrans by United States Government or California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, Agreement shall be amended to reflect…