IFPQ_Solicitation_Packet_04A7425.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

February 3, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 04A7425

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A725 titled Lift Station and Septic Tank Pumping Services in Alameda, Contra Costa, Marin, and Solano Counties In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00,to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 8, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Ikenna Obiagwu California Department of Transportation (Caltrans) Email Address: Ikenna.Obiagwu@dot.ca.gov Phone: (916) 858-9652

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Ikenna Obiagwu Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Ikenna.Obiagwu@dot.ca.gov

Invitation for Price Quote IFPQ Number 04A7425

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, travel, transportation, dump fees and incidentals and pay all costs, fees, and taxes necessary to provide lift station and septic tank pumping, cleaning and legal disposal services at the locations described herein to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFPQ, for a more complete description of services

Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid and current Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV).

2. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a current Small Business (SB) and/or Disabled Veterans Business Enterprise (DBVE) certification).

3. Bidder shall at time of bid submittal and for the duration of this Agreement be registered with the Department of Industrial Relation (DIR) pursuant to Labor Code Section 1725.5.

4. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 02/03/2026

Written Question 02/09/2026 Final Date for Quote Submission 02/17/2026 Proposed Award Date (estimate) 02/24/2026

3. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by February 9, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7425. Questions must be sent to the following email:

Email: Ikenna.Obiagwu@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or

10:30 a.m.

5:00 p.m.

5:00 p.m.

https://caleprocure.com/pages/index,aspx assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

5. State General Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Alameda, Contra Costa, Marin, and Solano as described in the attached Proposed Form of Agreement Exhibit B.

The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

6. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

7. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit (MCP) issued from the Department of

Motor Vehicles for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

8. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for an agreement with prevailing wages unless registered with the Department of Industrial Relations (DIR), pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

9. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C36 - Plumbing Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the price quote.

Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus.

and Prof. Code Section 7028.15).

10. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

11. Insurance A. The bidder who receives the Agreement award will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 business days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

12. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code (PCC) Section 10476. Scrutinized companies are ineligible to, and cannot, bid on, or submit a bid or proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, PCC Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

13. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7425

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Ikenna.Obiagwu@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Ikenna.Obiagwu@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A quote with an unsigned Bid/Bidder Certification Sheet may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 and CCC 04/2017 may be viewed at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

14. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

mailto:Ikenna.Obiagwu@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

15. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement; after all approvals have been obtained, and the Agreement is executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) In submitting a bid to public purchasing body, the bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

16. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

17. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7425 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated

Quantity X Unit Price)

1 34,560 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at Burma Road Maintenance Complex as described in STD 213, Exhibit A, Scope of Work

2 8,640 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at San Francisco/Oakland Bay Bridge Tow Service as described in STD 213, Exhibit A, Scope of Work

3 3,600 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at San Francisco/Oakland Bay Bridge Toll Plaza as described in STD 213, Exhibit A, Scope of Work

4 32,400 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at Dumbarton Bridge Toll Plaza as described in STD 213, Exhibit A, Scope of Work.

5 14,400 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at San Mateo/Hayward Bridge Toll Plaza as described in STD 213, Exhibit A, Scope of Work.

6 14,400 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at Richmond/San Rafael Bridge Toll Plaza as described in STD 213, Exhibit A, Scope of Work.

7 10,080 Per Gallon

All labor, tools, equipment, travel, and incidentals necessary for septic tank pumping and legal disposal services at Benicia/Martinez Toll Plaza as described in STD 213, Exhibit A, Scope of Work.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7425 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

8 20,000 Per Gallon

Non-Routine Service as described in STD 213, Exhibit A, Scope of Work $ $

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 16.

Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 9)

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Copy of valid and current C36 - Plumbing Contractor license issued by the CSLB

☐ Copy of Copy of certified Small Business (SB) or DBVE with the Department of General Services (DGS)

☐ Copy of current and valid Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

☐ Copy of current registration with Department of Industrial Relation (DIR)

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7425

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor agrees to provide Lift Station and Septic Tank Pumping and Disposal Services to the

California Department of Transportation (Caltrans), as described herein:

Contractor shall provide all labor, equipment, tools, permits, travel, transportation, dump fees and necessary incidentals to provide on call routine and non-routine lift station and septic tank pumping and disposal services at Caltrans locations in Alameda, Contra Costa, Marin, and Solano Counties

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the following Caltrans locations within Alameda, Contra Costa, Marin, and Solano counties:

A. Dumbarton Bridge Toll Plaza

State Route 84 Fremont, CA 94555

B. San Mateo/Hayward Bridge Toll Plaza 5500 W. Jackson Street Hayward CA 94545

C. San Francisco-Oakland Bay Bridge Toll Plaza (Administration Bldg. & Tow Service) Westbound Interstate 80 Oakland, CA 94608

D. Burma Road Maintenance Complex 200 Burma Road Oakland, CA, 94607

E. Richmond/San Rafael Bridge Toll Plaza Interstate-580 Richmond, CA 94801

F. Benicia/Martinez Bridge Toll Plaza 78 Mococo Road Martinez, CA 94553

4. Any reference to Caltrans Contract Manager shall also include their designee.

5. This Agreement will commence on June 16, 2026 (estimate), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 15, 2029 (estimate). The routine services shall be provided during business hours Monday through Friday, 7:00 a.m. to 3:00 p.m., excluding holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by

Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor Name TBD

Section/Unit: Project Manager:

Caltrans Contract Manager: TBD

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager shall request work by issuance of a Service Request via email; the issuance of a Service Request shall be preceded by a phone call in advance of requesting either routine and non-routine services. See Attachment 2, Service Request.

B. The total aggregate Service Request cost totals shall not exceed the maximum dollar amount of the executed Agreement.

C. Any Service Request timeframe shall under no circumstances exceed 30 days.

D. The total duration of any Service Request may not extend beyond the expiration date of this

Agreement.

E. The instructions contained in any Service Request may not modify, or contain work beyond, this

Agreement in any way.

F. Caltrans will pay only for work requested by Caltrans Contract Manager.

G. Provided the subject matter and scope of the Service Request is not changed, the Service Request may be amended by mutual written agreement of the Caltrans Contract Manager and the Contractor. If additional or different work is required to accurately describe the intent of the original Service Request, only work covered by the original Service Request may be performed until the Service Request is amended.

H. The Service Request shall include the following information:

1) Agreement Number 04A7425

2) Service Request Number

3) Date Service Request sent to Contractor

4) Location address where service is needed

5) Projected Start/End date for the work

6) Date and time Contractor is required to report to work site to conduct initial inspection.

7) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

8) Type of Service (routine or non-routine)

9) Signatures of DSPOC and/or Caltrans Contract Manager I. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

J. Contractor shall respond to routine Service Requests within 72 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

8. Detailed Description of Work: All Services (Routine and Non-Routine)

1) Contractor shall provide Caltrans Contract Manager with a telephone number that will be answered by a live person Monday through Friday, during the hours of 7:00 AM and 5:00 PM. An answering service or mechanical device, in lieu of a live person, will not be acceptable during these times. Contractor shall also provide a contact number for calls outside of the above normal business hours.

2) Contractor shall provide all services and a fully maintained and operated vacuum pump truck capable of septic tank pumping services for removal of solid and/or liquid waste from the specified tank(s) at the locations described in Section 3 above.

3) All effluent material pumped shall be removed from the vault containers and no material of any kind, including clear water, shall be discharged from the disposal truck during pumping operation.

4) Contractor shall rinse filters at time of scheduled pumping of the septic tanks.

5) Contractor shall maintain equipment of sufficient capacity and a sufficient number of pumping units to provide the services described in this Agreement. The equipment shall be capable of removing all liquids and solids when pumping the septic tanks.

6) Additionally, Contractor shall provide equipment and labor capable of pumping a minimum of 25,000 gallons in an eight (8) hour period and up to 40,000 gallons per year. More frequent pumping may be required during high use months, which are typically June through September, or when an overflow condition of the septic tank occurs.

7) Contractor shall be equipped to remove and legally dispose of approximately 40 loads during the term of the Agreement. Each load may be a minimum of 10,000 gallons and maximum of 15,000 gallons of effluent per pumping.

8) All effluent material pumped shall be legally disposed of at a dumpsite designated by Contractor.

9) Contractor shall complete and submit a Attachment 3, Lift Sation, Septic Tank Pumper Checklist to Caltrans Contract Manager upon completion of work. A Lift Station, Septic

Tank Pumper Checklist is incorporated into this Agreement as Attachment 3, and the actual checklist to be used by the Contractor shall be provided by the Caltrans Contract Manager to the Contractor. No payment shall be payable to Contractor until all of the items on the Septic Tank Pumper Checklist are completed and accepted by the Caltrans Contract Manager.

10) The per gallon bid rate set forth in Attachment 1, Price Quote Proposal, for the septic tank pumping and disposal fee shall include all compensation payable to Contractor for furnishing all labor, tools, parts, materials, equipment, transportation, licenses, permits, travel, subsistence, and incidentals involved in removing and legally disposing of all solid and/or liquid waste from the specified tank(s) at the locations described in Section 3 above. No additional compensation will be paid.

11) Contractor shall be paid for actual quantities of effluent material removed. Caltrans does not expressly or by implication guarantee all services or quantities listed will be used during the term of this Agreement.

12) Contractor shall maintain and repair its own septic tank pump equipment at its own expense, including any transportation charges for repair.

13) Contractor assumes all responsibility, which may be imposed by law for damage or personal injuries caused by defective septic tank pump equipment used in this Agreement or by operations of the Contractor or its employee(s).

14) If a breakdown of the Contractor’s septic tank pump equipment occurs during performance of work under this Agreement, repair or replacement shall be provided within four (4) hours.

If Contractor cannot provide repair or replacement of Contractor’s septic tank pump equipment in four (4) hours, Caltrans will obtain services from another source and charge Contractor for the charges incurred.

15) Contractor shall provide a receipt from the utilized legal disposal site to Caltrans Contract Manager, indicating that Contractor has followed the legal disposal process for each disposal.

16) In the event a disposal site habitually used by the Contractor is closed or otherwise unavailable, Contractor will be required to hold the load in its own facility until such time as the disposal site can receive it, or the Contractor chooses a different disposal site.

17) Contractor will be called back to reperform any work deemed substandard by Caltrans Contract Manager, or out of compliance with any applicable codes or permits. All such call back work shall be at the sole expense of Contractor.

18) Finished work shall be subject to inspection and acceptance by Caltrans Contract Manager or designee. Any work that needs to be corrected shall be done at Contractor’s sole expense.

B. Routine Services

1) Routine pumping services shall be completed between 7:00 a.m. and 3:00 p.m. Caltrans

Contract Manager has the authority to require or permit pumping outside the time noted herein.

2) Contractor shall respond to routine service calls within three (3) hours of notification by Caltrans Contract Manager or designee. Caltrans Contract Manager will follow up service calls with a Service Request.

C. Non-Routine Services

1) Contractor shall be available to perform non-routine services 24 hours per day, seven (7) days per week.

2) Caltrans Contract Manager shall call Contractor when an urgent septic tank overflow occurs.

The call shall include the address of the event, the estimated gallons for the septic tank overflow, and the time Contractor is required to be at the site.

3) In all cases of non-routine services, the required response to Caltrans request for service shall be within two (2) hours by reporting directly to the work site, unless more time is authorized by the Caltrans Contract Manager. If Contractor fails to respond within the prescribed time limits, Caltrans may utilize other qualified service providers. Contractor shall then be responsible for the costs to Caltrans for obtaining the services, including provider’s charges, administration, personnel time, and rental of septic tank pump equipment.

4) Caltrans Contract Manager shall email a completed Service Request to Contractor within one (1) day of the call made for non-routine septic tank overflow services.

9. General Requirements A. Contractor shall keep maintenance records on septic tank pump/truck equipment as required by the California Highway Patrol (CHP), Biennial Inspection of Terminals (BIT), Occupational Safety and Health Administration (OSHA). Maintenance records are subject to review by Caltrans Contract Manager’s request.

B. All effluent material pumped shall be removed from the vault containers and no material of any kind, including clear water, shall be discharged from the disposal truck during pumping operation.

C. All effluent material pumped shall be legally disposed of at a predetermined designated dumpsite by Contractor.

D. The pumping and hauling tank(s) shall meet all applicable County Health Department codes and standards.

E. Contractor shall provide written verification from the legal disposal site(s) to Caltrans Contract Manager or designee as evidence the Contractor has followed the legal disposal process.

Contractor shall include a receipt from the disposal site along with each invoice(s).

F. In the event the dumping facility is closed, Contractor will be required to hold the load in its facility until such time as the dumping facility can receive it.

G. If a change occurs with the chosen dumping facility that prevents Contractor from using that facility, Contractor is required to obtain Caltrans Contract Manager’s approval for disposing the load at a different facility prior to using that facility.

H. In the event lift station or septic tank lid(s) get damaged or broken, Contractor shall be responsible for replacing the lid(s) with new ones.

I. Contractor shall take all necessary precautions to prevent injury or hazard to its’ employees, Caltrans employees, other Caltrans Contractors conducting business on Caltrans property, and the public.

J. Contractor shall conduct its operations so as to offer the least possible obstruction and inconvenience to the public. Contractor shall provide adequate warning signs to make the public aware of dangerous conditions that may be encountered and shall furnish, erect, and maintain fences, barricades, lights, signs, and other devices as necessary to prevent accidents and avoid injury to the public.

K. Finished work is subject to inspection and acceptance by Caltrans Contract Manager or designee. Any work that needs to be corrected shall be done at Contractor’s sole expense.

10. General Contractor’s Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards, in the sole opinion of Caltrans Contract Manager. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or the general public.

B. Contractor shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

C. Contractor shall avoid causing unreasonable inconvenience (in the sole opinion of Caltrans Contract Manager) to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. No hazardous materials or waste shall be handled by Contractor. Contractor shall notify Caltrans Contract Manager of any hazardous materials immediately upon discovery.

11. Contractor Project Manager Responsibilities A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel including, but not limited to, the following:

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train, and direct Contractor’s personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the Scope of Work.

4) Assign qualified personnel to complete the required work, as specified, in coordination with Caltrans Contract Manager.

5) Administer personnel actions for Contractor personnel and ensure appropriate actions taken.

6) Implement and maintain quality control procedures to ensure product and service accuracy.

7) Ensure all applicable safety measures are in place.

8) Provide invoices in a timely manner.

9) Review invoices for accuracy and completion before billing to Caltrans.

10) Ensure the schedules, deliverables, and the deliverables’ requirements set forth in the

Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific work requirements.

12. Damages to State Property A. In the event that any Caltrans property is damaged as a result of the actions of Contractor, or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor, or its employees.

B. Repair efforts shall be performed in a manner in which ensures all warranties are maintained for any products that are damaged.

C. Repair efforts shall include the full costs for all required labor and materials. If the repair must be completed by an outside entity, Caltrans Contract Manager will approve of who shall be hired to complete the work.

13. Code of Conduct A. It shall be the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the most current version of Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited on or in Caltrans Buildings and Caltrans Property, and DD 49-Sexual Harassment Prevention.

B. Contractor and its employees shall be aware that they are working on Caltrans property, and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall always conduct themselves in a professional manner.

C. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears, to Caltrans Contract Manager, to be incompetent or to act in a disorderly, unsafe, or improper manner, that person shall be removed from the premises immediately and shall no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.

14. Work Site Clean-up A. Contractor shall leave the work site in a neat and clean condition. Contractor shall clean and keep the area in an orderly, safe, and clean condition including, but not limited to, spills and smudges. If work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans.

B. Contractor shall own and assume all responsibility for litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall haul away and legally discard any materials or debris caused by its work actions from the job site.

C. Contractor’s bid shall include the cost to dispose of or recycle the discarded materials and Contractor shall be responsible for such disposal and recycling costs.

15. Discovery of Asbestos, Lead-based Paint, or Other Hazardous Substances/Materials A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY.