IFPQ_Solicitation_Package_03A4101.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

March 5, 2026

Invitation for Price Quote (IFPQ)

IFPQ # 03A4101

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 03A4101 entitled Remove and Replace Vinyl Composition Tile (VCT) and Baseboards, Rancho Cordova, CA – Sacramento County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Laura Heberle California Department of Transportation (Caltrans) Email address: laura.heberle@dot.ca.gov Phone: (279) 234-2526

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at a site inspection to be held on March 18, 2026. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Laura Heberle Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:laura.heberle@dot.ca.gov

Invitation for Price Quote IFPQ Number 03A4101

A) Purpose and Description of Services

1. Contractor shall provide to the California Department of Transportation (Caltrans) all labor, tools, equipment, materials, supplies, parts, protective covering, incidentals, and travel necessary to remove and replace all existing vinyl composition tile (VCT) and baseboards on the 1st and the 2nd floor of the District 3 Transportation Management Center (TMC).

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess, at the time of bid submittal, continually thereafter, and for the duration of the

Agreement, a valid, current, and valid C-15 Flooring and Floor Covering Contractors license issued by the California Contractors State Licensing Board (CSLB).

2. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 3/5/2026 Mandatory Site Inspection 3/18/2026 9:00 a.m.

Written Question Submittal 3/20/2026 5:00 p.m.

Final Date for Quote Submission 3/26/2026 5:00 p.m.

Proposed Award Date (estimate) 4/9/2026

2. Mandatory Site Inspection A. A mandatory site inspection is scheduled at 9:00 a.m., March 18, 2026, at Caltrans

Transportation Management Center located at 3165 Gold Valley Drive, Rancho Cordova 95742 for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the mandatory site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans Transportation Management Center, 3165 Gold Valley Drive, Rancho Cordova, 95742, at 9:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 5:00 p.m. on March 20, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 03A4101. Questions must be sent to the following email:

Email: laura.heberle@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Sacramento as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that mailto:laura.heberle@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-15 Flooring and Floor Covering Contractors license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof.

Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

16. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in

California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

18. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

19. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by

Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 03A4101

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: laura.heberle@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

mailto:laura.heberle@dot.ca.gov

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at laura.heberle@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

20. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

mailto:laura.heberle@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

21. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

22. Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

23. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 03A4101 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Lump Sum All labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to remove and legally dispose of existing vinyl composition tiles (VCT) and rubber baseboards per STD 213, Exhibit A, Scope of Work.

2 4,900 Square Feet All labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to purchase and install, including prep work, vinyl composition tiles (VCT) per STD 213, Exhibit A, Scope of Work.

3 1,600 Linear Feet All labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to purchase and install, including prep work, rubber baseboards per STD 213, Exhibit A, Scope of Work.

4 15 Gallons All labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to purchase flooring sealer per STD 213, Exhibit A, Scope of Work.

5 30 Gallons All labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to purchase VCT adhesive per STD 213, Exhibit A, Scope of Work.

6 10 Per Hour

Hourly rate to include all labor, tools, equipment, travel, and any incidentals necessary to effectuate unforeseen unanticipated work needed to complete services (not included in items 1-3 above), per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 8. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter the 10% calculated value in Total column. $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 03A4101 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 7)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

Payment BondPayment Bond

Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

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Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 03A4101

Exhibit A

Public Works (State)

Scope of Work

1. Contractor shall provide to the California Department of Transportation (Caltrans) all labor, tools, equipment, materials supplies, parts, incidentals, and travel necessary to remove and replace all existing vinyl composition tile (VCT) and baseboards on the 1st and the 2nd floor of the District 3 Transportation Management Center (TMC) as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans Transportation Management Center located at 3165 Gold Valley Drive, Rancho Cordova, CA 95742, in Sacramento County.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on May 1,2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on April 30, 2027 (estimate). The services shall be provided after hours between 5:00 p.m. to 7:00 a.m., Monday through Friday, excluding State holidays. These hours may be adjusted to meet the demands of Caltrans and CHP employees while they are performing their work duties. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 3/Traffic Operations Project Manager:

Caltrans Contract Manager: TBD

Address: 3165 Gold Valley Drive, Rancho Cordova, CA 95742

Address

Business Phone Number: Business Phone Number:

Email: Email:

7. Detailed Description of Work A. Contractor shall remove and legally dispose of all existing VCT on the 1st and 2nd floors, including the kitchen, both entrances, and breezeway leading to the vending machines (see Attachment A, Floor Plans). Contactor shall replace it with new VCT flooring.

B. Within five (5) business days of receiving the notice to proceed from Caltrans Contract Manager, Contractor shall begin work, unless given written approval by Caltrans Contract Manager.

C. All materials to be installed shall be pre-approved by Caltrans Contract Manager prior to installation.

Exhibit A

Public Works (State)

D. Contractor shall remove existing VCT flooring on 1st and 2nd floor, along with all baseboards.

VCT shall be measured as 12 inch by 12 inch (12” by 12”), which is the industry standard size for this type of flooring.

E. Pre-Installation

1) Contractor shall remove and legally dispose of approximately 4,900 square feet (sq/ft) of existing VCT squares, and approximately 1,600 linear feet (LF) of rubber baseboards from the 1st and 2nd floors.

2) Contractor shall strip the existing VCT from the concrete floor of the 2nd floor and prepare the concrete floor by etching the concrete before replacing the tile. The 1st floor VCT shall be removed, the concrete floor cleaned, and then sealed with a water-based sealer to eliminate moisture from rising through the concrete floor. Any imperfections shall be leveled out prior to installing the new VCT.

3) Contractor shall provide all labor, materials, and approved equipment to move the furniture in order to remove the existing VCT and install the new flooring. Contractor acknowledges that the utmost care shall be taken to prevent damage to the modular furniture, tables, cabinets, and other miscellaneous office furniture. If any of the office furniture or cabinets are damaged in any way, Contractor shall have it repaired or replaced by a furniture installer of the same manufacturer.

4) Contractor shall provide Caltrans Contract Manager a sample of the new VCT flooring and baseboard to ensure it is the same as or equivalent to the existing flooring prior to starting the project. All new flooring shall receive written approval by Caltrans Contract Manager prior to flooring purchase and installation.

5) The removal of existing flooring and new flooring installation shall be done in phases.

Caltrans Contract Manager will tape off the work area without closing or eliminating egress for the Caltrans employees.

6) All surfaces to receive flooring shall be clean, dry, and in a condition to satisfactorily accept new adhesive, VCT and baseboards. Contractor shall notify the Caltrans Contract Manager in writing of any conditions which will prevent the Contractor from producing satisfactory finish work after preparation work is completed, per this Exhibit A Scope of Work.

7) Contractor shall avoid creating any tripping hazards and/or repair immediately. Contractor shall avoid creating distractions and/or noise on the dispatch floor while replacing the flooring.

F. Modular Furniture Workstations

1) Contractors shall complete the work with the modular furniture in place. Contractor shall provide and utilize MSF lifting system.

2) Contractor shall lift modular furniture workstation panels a minimum of one-half inch (1/2”) to allow for the removal and reinstallation of carpet.

3) Contractor shall troubleshoot and repair any issues that result after the modular workstation panels are lifted.

4) Contractor shall replace broken and/or damaged modular furniture parts and/or pieces resulting from lifting at Contractor’s sole expense.

Exhibit A

Public Works (State)

5) Contractor shall verify alignment and connections of the panels after they have been lowered back into place.

6) Caltrans will be responsible for removing lower file storage bins, lower lateral file bins, computers, and personal effects prior to modular workstation panels being lifted.

G. Installation

1) Contractor shall provide all labor, tools, equipment, materials, supplies, parts, incidentals, and travel necessary to install Tarkett VCT or equivalent, and Tarkett baseboards or equivalent at the specified for 1st and 2nd floors. locations.

2) Contractor shall purchase and provide new Tarkett VCT, or equivalent, that matches as closely as possible the existing VCT, along with the baseboards. Equivalence will be determined at the sole discretion of Caltrans Contract Manager, and approved in writing by the Caltrans Contract Manager, prior to purchase or installation.

3) Contractor shall order an additional eight (8) boxes or ten percent (10%) of the total area (whichever is greater) of such VCT tile to be provided to Caltrans Contract Manager.

4) Contractor shall provide and install approximately 1,600 LF of baseboard, black or dark brown, 120-foot (120’) length by four-inches (4”) wide.

5) The new VCT shall replace ALL existing VCT throughout the entire 1st floor, and the 2nd floor, which is approximately 4,900 sq/ft including both janitorial closets on the 1st and 2nd floors, rooms 107 and room 217. Also including the DGS engineer’s office (no room number), and Traffic’s lab, room 106.

6) The VCT shall also be replaced in both stairwells, which is approximately 75 sq/ft per stairwell. The 75 sq/ft is included in the approximately 4,900 sq/ft to be replaced.

7) Contractor shall be responsible for the accuracy of all flooring and baseboard measurements.

8) Contractor shall be responsible for installing and applying all manufacturers' products in strict accordance with any manufacturer’s specifications, requirements, instructions, and standards.

9) Contractor shall ensure all porous, gritty, chalky, and dusty surfaces are clean and free of debris and shall use a sealer wherever it is required.

10) Contractors shall cut and fit the flooring neatly around projections through the floor and to walls and other vertical surfaces. Contractor shall cut flooring in manner to allow proper seam and pattern match and ensure that all cuts are straight and true and unfried. The entire flooring installation shall be laid tight and flat to substrate, tightly abutted and well fastened at edges, and present uniform in line appearance. Contractor shall ensure monolithic color, pattern, and texture matches within any one area.

11) Contractor shall provide and install VCT manufacturers recommended tack less strips, edge strip, and reducer/transition strips as needed throughout.

12) Contractor acknowledges that ALL of the work shall be performed “after hours” (as prescheduled with Caltrans Contract Manager) See Exhibit A Section 5 of this Scope of Work. No overtime shall be paid by Caltrans.

Exhibit A

Public Works (State)

H. Materials

1) All parts and materials shall be delivered to the job site in the manufacturer’s original unopened packages, clearly labeled, and stored in strict accordance with the manufacturer’s printed guidelines. Materials shall be handled in a manner to avoid damage. Damaged materials shall be replaced at Contractor’s sole expense.

2) All parts and materials shall, at a minimum, be in accordance with the requirements of this Exhibit A, Scope of Work. Additional or better features which are not specifically prohibited by this Exhibit A, Scope of Work, but which are a part of the manufacturer's standard commercial product, shall be included in the equipment being furnished. A standard commercial product is a product which has been sold or is being currently offered for sale on the commercial market through advertisements or manufacturer's catalogs or brochures and represents the latest production model.

3) Contractor shall use materials free from defects which would adversely affect the performance or maintainability of individual components or of the overall assembly.

Materials not specified shall be of the same quality used for the intended purpose in commercial practice. Unless otherwise specified by Caltrans Contract Manager, all equipment, material, and articles incorporated in the work covered by this Agreement are to be new.

4) Materials shall be manufactured, handled, and used in a workmanlike manner to ensure completed work. Materials will be subject to inspection and tests by the Caltrans Contract Manager. Contractor shall furnish samples without charge to Caltrans upon request.

8. Parts/Materials/Supplies/Fees/Permits A. Contractor shall notify Caltrans Contract Manager in writing of any parts/materials/ supplies/fees/permits not specifically identified in Price Quote Proposal, Attachment 1 that are necessary to complete the work. Written approval from the Caltrans Contract Manager must be obtained prior to the purchase or installation of such items for the costs to be eligible for reimbursement.

B. Contractor will be reimbursed for the actual cost of pre-approved parts/materials/ supplies/fees/permits purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store, deliver, or use/install any purchased items. Cost of parts/materials/supplies/fees/ permits are to be verified and substantiated by submitting a copy of appropriately signed receipts. Total expenditure for parts/materials/supplies/fees/permits shall not exceed the amount set forth in Attachment 1.

C. Contractor shall not be reimbursed for any parts/materials/supplies/fees/permits that were not pre-approved in writing by Caltrans Contract Manager.

9. Unforeseen Labor A. Contractor must notify Caltrans Contract Manager in writing of any labor not reasonably anticipated in Exhibit A, Scope of Work, but necessary for completion of the work. Contractor must receive written approval from Caltrans Contract Manager prior to performing unforeseen labor.

B. The cost of unforeseen labor shall be in accordance with bid rate in Price Quite Proposal, Attachment 1.

Exhibit A

Public Works (State)

C. Contractor shall not be reimbursed for any unforeseen labor that was not pre-approved in writing by Caltrans Contract Manager.

10. Building Access and Security Requirements A. Contractor shall provide Caltrans Contract Manager, in writing, the first and last names and valid driver’s license photo or ID of all Contractor’s employees, Project Managers, and on-site supervisors who will be on the work site five (5) days prior to the start date for security clearance. Names and photo IDs will remain confidential by Caltrans and used for identification and possible background check only.

B. Contractor’s staff shall meet Caltrans Contract Manager at the building security console to be signed in at the beginning of each workday. Caltrans Contract Manager shall escort Contractor to the work site.

C. Upon completion of work, a Security Guard will escort Contractor out of the building.

11. General Contractor Responsibilities

A. Contractors shall ensure that only qualified and competent employees are permitted on the job site and that the work shall be safely performed by the highest industry standards, in the sole opinion of Caltrans Contract Manager. Contractors shall take all the necessary precautions to prevent injury or hazard to Caltrans employees, invitee(s) and/or the general public.

B. Contractors shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

C. Contractor shall avoid causing unreasonable inconvenience (in the sole opinion of Caltrans Contract Manager) to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. No hazardous materials or waste shall be handled by Contractor. Contractor shall notify Caltrans Contract Manager of any hazardous materials immediately upon discovery.

12. Contractor Project Manager Responsibilities A. Contractor and their employees shall maintain all permits and licenses. Contractor shall maintain a C-15 (Flooring and Floor Covering Contractor) license during the duration of the Agreement.

B. Contractors shall provide adequate and appropriate personnel to manage all aspects of the work.

C. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

D. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel…