IFPQ_Solicitation_No._32A0672.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 25, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 32A0672

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ Number 32A0672 entitled Roll-Up Door Removal and Installation Services in San Bernardino, CA. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Jean Mallare California Department of Transportation (Caltrans) Email address: Jean.Mallare@dot.ca.gov Phone: (279) 234-2288

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an optional site inspection to be held on October 2, 2025, at 10:00 a.m., at 320 S. Sierra Way, San Bernardino, CA 92408. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Jean Mallare Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 32A0672

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, tools, equipment, travel, supplies, parts, disposal fees, permits, and incidentals necessary to provide roll-up door services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of quote submittal and for the duration of the Agreement, a valid and current C-61/D-28 (Doors, Gates and Activating Devices Contractor) license issued by the California Contractors State License Board (CSLB).

2. Bidder and/or Subcontractor shall possess at the time of quote submittal and for the duration of the Agreement a valid and current C-10 (Electrical Contractor) license issued by the California Contractors State License Board (CSLB).

3. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 09/25/2025 Optional Site Inspection 10/02/2025 10:00 AM Written Question Submittal 10/03/2025 3:00 PM Final Date for Quote Submission 10/10/2025 3:00 PM Proposed Award Date (estimate) 10/15/2025

2. Optional Site Inspection A. An optional site inspection is scheduled at 10:00 a.m., October 2, 2025, at 320 S. Sierra

Way, San Bernardino, CA 92408, for the purpose of discussing concerns regarding this

IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company. Subcontractors may not represent a potential prime contractor at an optional site inspection.

C. All prospective contractors are to be assembled at Caltrans, 320 S. Sierra Way, San

Bernardino, CA 92408, at 10:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the optional site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation

For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the optional site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the optional site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by October 3, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 32A0672. Questions must be sent to the following email:

Email: Jean.Mallare@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of San Bernardino as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have at time of quote submittal and for the duration of the contract, a valid, current C- 61/D-28 (Doors, Gates and Activating Devices Contractor) license issued by the CSLB, and bidder and/or Subcontractor shall possess at the time of quote submittal and for the duration of the Agreement a valid and current C-10 (Electrical Contractor) license issued by the California Contractors State License Board (CSLB) for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work.

Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Subcontractors

Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a Subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure Subcontractor(s) shall have all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a Subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB)/SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Contractor must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

14. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

15. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

16. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

17. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

18. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

19. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

20. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE

QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 32A0672

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Jean.Mallare@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Jean.Mallare@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

21. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

22. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

23. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

24. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Contractor’s Name STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 32A0672 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Lump Sum

All labor, materials, tools, equipment, travel, supplies, parts, disposal fees, permits, and incidentals necessary to remove two (2) new commercial grade ‘drum’ style roll-up door including assemblies and operators and one

(1) Wicket door to Caltrans, per STD 213, Exhibit A, Scope of Work.

2 1 Lump Sum

All labor, materials, tools, equipment, travel, supplies, parts, disposal fees, permits, and incidentals necessary to furnish and install two (2) new commercial grade ‘drum’ style roll-up door including assemblies and operators and one (1) Wicket door to Caltrans, per STD 213, Exhibit A, Scope of Work.

Total This Proposal $

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment BondPayment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

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Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Agreement Number 32A0672

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, materials, tools, equipment, travel, supplies, parts, disposal fees, permits, and incidentals necessary to remove, furnish, and install two (2) new commercial grade ‘drum’ style roll-up door including assemblies and operators, and one (1) Wicket door, as described herein.

2. The services shall be performed at Caltrans District 32 Equipment Shop 8 located at 320 S. Sierra Way, San Bernardino, CA 92408.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on December 1, 2025 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 30, 2026 (estimate). The services shall be provided during normal business hours Monday through Thursday 5:30 a.m. to 3:00 p.m. and Fridays 5:30 a.m. to 2:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: Project Manager:

Caltrans Contract Manager: TBD

Address Address

Business Phone Number: Business Phone Number:

Email: Email:

6. Work Schedule A. After execution of this Agreement, Caltrans Contract Manager will provide

Contractor with formal Notice to Proceed via email. Contractor shall contact Caltrans Contract Manager within five (5) business days after receiving Notice to Proceed to schedule a pre-work meeting.

B. Once initiated, all work shall be completed within 60 business days, unless otherwise approved, in advance and in writing, by Caltrans Contract Manager.

Failure to begin work, or to complete the work, in accordance with the requirements of this Agreement shall be grounds for termination of this Agreement, in accordance with Exhibit D, Item 2, Termination.

7. Detailed Description of Work

Exhibit A

Public Works (State)

Contractor shall remove two (2) existing commercial grade roll-up doors and furnish and replace with new commercial grade roll-up doors of correct size and design. New doors shall be exact or equivalent to the existing doors. Equivalence will be solely determined and approved by Caltrans Contract Manager. New doors shall include three (3) vents three (3) inches in diameter, evenly spaced on the bottom panel of each roll-up door. Polyethylene insulation or equivalent, and commercial grade operators are to be installed.

A. Contractor shall perform field measurements for all steps below prior to installations.

B. Contractor shall provide their own personal lift equipment.

C. Contractor shall remove and legally dispose of all existing doors and operators.

D. Contractor shall be responsible for securing the work area after normal work hours to prevent unauthorized entrance into the shop building.

E. Contractor shall furnish, deliver, and install two (2) commercial heavy duty insulated sectional steel overhead doors complete with all related hardware with the following specifications:

1) One (1) roll-up door on the left side of the building at 19 ft. seven (7) inches in width by 15 ft. 10 inches in height.

2) One (1) roll-up door on the right side of the building at 16 ft. three (3) inches in width by 15 ft. 10 inches in height.

3) One (1) Wicket door section on the far-right side of the building that is three (3) ft.

four (4) inches wide by 15 ft. 10 inches in height. The actual pass door needs to be three (3) ft. wide by seven (7) ft. in height.

4) Doors are to be 24 to 26 gauge (minimum allowed thickness) insulated steel sections with baked enamel finish.

5) Due to interior building design, all roll-up doors shall be a ‘drum’ style, such as Porvene Model 400 or equivalent as determined by Caltrans Contract Manager.

6) Each roll-up door shall have precision engineered springs for dependable, long-lasting operation.

7) Each roll-up door shall have steel ball bearing safety rollers.

8) Each roll-up door shall have an inside slide lock for security.

9) Wicket door shall be fitted with commercial type lock and handle assembly such as Schlage ALX53L-SAT or equivalent as determined by Caltrans Contract Manager.

10) Wicket door shall be fitted with a commercial dead bolt such as Schlage B250R or equivalent as determined by Caltrans Contract Manager.

11) Wicket door handle and dead bolt will be keyed by Contractor to match.

12) Each roll-up and Wicket door shall have a weather strip on the bottom of the door for proper seal.

13) Each roll-up and Wicket door shall have pneumatic safety reversing strip edges or an electronic monitored reversing edge system.

14) Each roll-up and Wicket door color shall be Desert Sand or equivalent and approved by Caltrans Contract Manager.

F. Contractor shall install new track securely to the wall and interior/exterior structure of the building per manufacturer recommendations, using existing attachment points that current track system utilizes.

G. Contractor shall install the two (2) new roll-up doors into the existing opening and secure the spring assembly and panels in place.

H. Contractor shall furnish, deliver, and install three (3) new chain hoist motor operators with safety photo eyes for doors described in Section 7.E. with the following specifications:

1) Floor level chain hoist with electrical interlock for emergency manual door operation.

2) Three (3) button control station (with open/close/stop controls).

3) High starting torque continuous-duty motor with overload protection.

4) 24VAC control circuit for safety.

5) Adjustable friction clutches to prevent damage if the door is obstructed.

6) Limit switch to stop the door at the open/close position.

7) Self-locking drive mechanism.

I. Contractor shall install each controller following the manufacturer's recommendations.

J. After installation, Contractor shall lubricate all moving parts, adjust the tension on the springs for easy operation, tighten all hardware, and perform an inspection and safety check to insure safe and proper operation of the complete door system.

K. Contractor shall follow all applicable building codes as they apply to servicing, installing, or repairing any referenced work in this Exhibit A, Scope of Work.

L. Upon completion of work, Contractor shall inform Caltrans Contract Manager that work is ready for inspection and approval. Caltrans Contract Manager must sign off on work to ensure installation has been completed and the door units are operating as designed. If the work does not meet the standards of Caltrans Contract Manager, Contractor shall be called back to complete the work at no additional cost to Caltrans.

M. Contractor shall provide Caltrans Contract Manager copies of the operation and maintenance instructions with parts lists for the commercial grade roll-up doors and operators.

8. Operational Safety Contractor shall install the new doors and operators with employee and visitor safety in mind and shall comply with the latest and most restrictive intent of applicable codes of California Division of Occupational Safety and Health Administration (Cal-OSHA) and governing state codes. All applicable Federal, State, and local building codes shall be adhered to and the most restrictive shall be overriding.

9. Materials and Workmanship A. All work performed and materials used by Contractor must be in compliance with local codes. Work must also be in compliance with current industry standards.

While it is not a necessity to obtain building permits to perform the work on Caltrans owned properties, the work may be subject to inspection by local city or county agency code enforcement. Caltrans General Maintenance Contract Inspector may also inspect the work completed by Contractor. Contractor shall only do the specific work that is authorized by Caltrans Contract Manager.

B. All work shall be executed in the best and most thorough manner under the direction of and to the satisfaction of Caltrans Contract Manager. Caltrans Contract Manager shall have the power to reject any work or materials.

C. Contractor shall use standard commercial grade products. All parts and materials shall, at a minimum, be in accordance with the requirements of this Exhibit A, Scope of Work and shall be the manufacturer's standard commercial product. Additional or better features which are not specifically prohibited by this Exhibit A, Scope of Work, but which are a part of the manufacturer's standard commercial product shall be included in the equipment being furnished. A standard commercial product is a product which has been sold or is being currently offered for sale on the commercial market through advertisements or manufacturer's catalogs or brochures and represents the latest production model.

D. Contractor shall use materials free from defects which would adversely affect the performance or maintainability of individual components or of the overall assembly. Materials not specified shall be of the same quality used for the intended purpose in commercial practice. Unless otherwise specified, all equipment, material, and articles incorporated in the work covered by this Agreement are to be new.

E. All material shall be new and shall have the Underwriters Laboratories (UL) label attached. The label shall be of the type for the intended application. Any Safety Data Sheet(s) shall be provided to Caltrans Contract Manager.

F. If after installation, Caltrans Contract Manager determines the equipment to be operating at substandard levels due to defects, errors, or omissions, Caltrans reserves the right to discontinue operating the equipment until it can be corrected by Contractor at Contractor's sole expense. Contractor shall be responsible for all damages resulting from work caused by defective parts/materials/equipment and shall incur all costs for any necessary repair, in the sole opinion of Caltrans Contract Manager.

G. Where trade and manufacturers' names are specified or indicated, they are intended to indicate the standard of material or articles required. This shall not remove the responsibility of Contractor from verifying the equipment's compliance with all rules and regulations governing the use of such equipment. No equipment shall be purchased without written authorization by Caltrans Contract Manager.

10. Delivery, Storage, and Handling A. Materials shall be delivered to the job site in the manufacturer's original unopened packages clearly labeled with manufacturer's name and identification numbers.

B. Materials shall be stored in strict accordance with the manufacturer's printed storage requirements and protected from adverse weather conditions.

C. Materials shall be handled in such a manner as to prevent damage.

D. Damaged materials shall be replaced at Contractor's sole expense.

11. Discovery of Asbestos, Lead-Based Paint, or Other Hazardous Substances/

Materials A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours. No hazardous materials or waste shall be handled by Contractor, and Contractor is not responsible for any work related to clean up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing by Caltrans Contract Manager.

C. Should it become necessary to terminate the work, Contractor shall be compensated only for work completed to Caltrans Contract Manager's satisfaction. No payment shall be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint, or other hazardous substances/materials may result in immediate termination of the Agreement for default. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

12. Work Site Clean-Up

A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall clean and keep the area in orderly, safe, and clean condition, including but not limited to any spills or smudges as applicable to the services in accordance with the Exhibit A, Scope of Work. If the work site is not left in a clean and orderly condition in the sole opinion of Caltrans Contract Manager, then Contractor shall be called back to correct the condition at no additional charge to Caltrans.

B. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them in accordance with the applicable laws, ordinances, rules, and regulations. No litter, waste, debris, or other materials shall be deposited in any Caltrans dumpsters without advance written permission of Caltrans Contract Manager.

C. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous materials are encountered, they will be handled as described in Paragraph 11 above.

D. Once Contractor takes possession of the materials, Contractor will take ownership of the materials and will dispose of or recycle them in a lawful manner in accordance with the Exhibit A, Scope of Work.

E. Contractor's quote includes the cost of disposal or recycling of the materials, and Contractor shall be responsible for such disposal and recycling costs.

13. Contractor’s Responsibilities

A. Contractor shall ensure only qualified and competent personnel are permitted on the job site and the work is safely performed by the highest industry standards.

B. Contractor shall take all necessary precautions to prevent injury or hazards to Caltrans employee(s) or the public and shall avoid causing any unreasonable inconvenience to any individual doing business on Caltrans property.

C. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

D. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property.