IFPQ_Solicitation_No._03A3942.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

May 1, 2025

Invitation For Price Quote (IFPQ)

IFPQ # 03A3942

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 03A3942 titled On-Call Weed Abatement Services in Lake County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 4, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Jean Mallare California Department of Transportation (Caltrans) Email address: Jean.Mallare@dot.ca.gov Phone: (279) 234-2288

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENTS 1 & 2) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 3, REQUIRED DOCUMENTS.

Sincerely, Jean Mallare Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 03A3942

Purpose and Description of Services

1. Contractor shall furnish all labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals necessary to provide on-call weed abatement services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of quote submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

2. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current Motor Carrier Permit issued from the California Department of Motor Vehicles

(DMV).

3. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 5/1/2025

Written Question Submittal 5/08/2025 3:00 p.m.

Final Date for Quote Submission 5/15/2025 3:00 p.m.

Proposed Award Date (estimate) 5/20/2025

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by May 8, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 03A3942. Questions must be sent to the following email:

Email: Jean.Mallare@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

https://caleprocure.com/pages/index,aspx

4. State General Prevailing Wages State General Prevailing Wage Rates will apply for the County of Lake as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

5. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

6. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit (MCP) issued from the Department of

Motor Vehicles for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

7. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a bid proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

8. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

9. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

10. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 3, Required Documents, completed, signed, and returned with its bid or proposal.

11. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 3, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

12. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements, and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 03A3942

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Jean.Mallare@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Jean.Mallare@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

13. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

14. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

15. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

16. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Contractor’s Name PRICE QUOTE PROPOSAL Agreement Number 03A3942

ADM-1412 (REV. 10/2024)

ATTACHMENT 1 Page 1 of 2

Contractor’s Name (Please Print):

Item No.

Estimated Quantity

Unit of Measure Item Description

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

1 30,000 Square Foot

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by ‘Tractor Disking’ for areas less than one (1) acre in size, per STD 213, Exhibit A, Scope of Work

1A 30,000 Square Foot Non-Routine work for Item 1 above, per STD 213, Exhibit A, Scope of Work $ $

2 22 Acre

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by ‘Tractor Disking’ for areas one acre or more in size, per STD 213, Exhibit A, Scope of Work

2A 22 Acre Non-Routine work for Item 2 above, per STD 213, Exhibit A, Scope of Work $ $

3 25,000 Square Foot

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by ‘Tractor Mowing’ for areas less than one acre in size, per STD 213, Exhibit A, Scope of Work

3A 25,000 Square Foot Non-Routine work for Item 3 above, per STD 213, Exhibit A, Scope of Work $ $

4 5 Acre

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by ‘Tractor Mowing’ for areas one acre or more in size, per STD 213, Exhibit A, Scope of Work

4A 2 Acre Non-Routine work for Item 4 above, per STD 213, Exhibit A, Scope of Work $ $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Contractor’s Name PRICE QUOTE PROPOSAL Agreement Number 03A3942

ADM-1412 (REV. 10/2024)

ATTACHMENT 1 Page 2 of 2

Item No.

Estimated Quantity

Unit of Measure Item Description

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity

X Unit Price)

5 30,000 Square Foot

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by ‘Hand Mowing’ per STD 213, Exhibit A, Scope of Work

5A 30,000 Square Foot Non-Routine work for Item 5 above, per STD 213, Exhibit A, Scope of Work $ $

6 85,922 Square Foot

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by using a ‘Weed Eater’, per STD 213, Exhibit A, Scope of Work

6A 85,922 Square Foot Non-Routine work for Item 6 above, per STD 213, Exhibit A, Scope of Work $ $

7 8 Hourly

All labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals for Routine Weed Abatement services by methods other than Items 1-6, per STD 213, Exhibit A, Scope of Work

7A 8 Hourly Non-Routine work for Item 7 above, per STD 213, Exhibit A, Scope of Work $ $

1) The above quantities are estimates only and are given as a basis for comparison of bids. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this bid proposal sheet will be grounds to reject the bid.

4) Each line item must be bid. Please do not leave any unit price column blank or this bid proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Bid/Bidder Certification Sheet

Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm.

This Bid/Bidder Certification Sheet must be signed and returned along with all “required attachments” as an entire package. The price quote must be transmitted in accordance with IFPQ instructions.

A. Our all-inclusive price quote is submitted and marked “Price Quotation Submittal–Do Not Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this bid is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 2

Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

11 Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

12 Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business-Enterprise/Certification-Program

Attachment 3

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 – Bid/Bidder Certification Sheet

☐ Copy of current and valid Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 4 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name Agreement Number 03A3942

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, materials, parts, supplies, equipment, disposal fees, tools, travel, permits, licenses, certifications, and incidentals necessary to provide on-call weed abatement services.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed on various Caltrans owned properties located in Lake County.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on June 1, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on November 30, 2027 (estimate). The services shall be provided during working hours, from 7:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor: TBD

Section/Unit: Section/Unit:

Contract Manager: TBD Project Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. On an on-call, as-needed basis, Caltrans Contract Manager shall assign specific services to

Contractor, as described herein, through the issuance of a written Service Request. If work is assigned via telephone, said work will be followed up with a written Service Request within three

(3) working days. All work requested shall be limited to the type of work specified in this Exhibit A, Scope of Work. Payment for these services shall be in accordance with Exhibit B, Budget Detail and Payment Provisions and Attachment 1, Price Quote Proposal. A Sample Service Request is shown in Attachment 2. The majority of the properties will need to be cleared once a year; however, Contractor may be called out more frequently at the discretion of Caltrans Contract Manager.

B. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

C. Routine Service Request assignments shall be completed within three (3) working days after receipt of request unless additional time is authorized in writing by Caltrans Contract Manager.

Non-Routine Service Request assignments shall be completed within two (2) working days after receipt of the request unless additional time is authorized in writing by Caltrans Contract Manager.

D. Contractor’s telephone will be answered by an office employee between 8:00 a.m. and 5:00 p.m. Monday through Friday. An answering service or mechanical device will not be acceptable.

An answering service may be used between 5:00 p.m. and 8:00 a.m., and on Saturdays, Sundays, and State holidays.

E. It is understood and agreed that any and all work assigned pursuant to this Agreement shall be performed in accordance with this Agreement. In no case shall Contractor accept service requests directly from tenants, lessees, or other contractors. Caltrans will only pay for work assigned by Caltrans Contract Manager.

F. In no case shall Contractor engage in any solicitation of business that might subject Caltrans to any liability for payment while providing services on Caltrans property.

G. Caltrans Contract Manager will notify Contractor of the location, nature, and extent of the work to be completed. The service call and Service Request shall be the complete instruction and authorization for the proposed work and Contractor shall fully comply with all requirements therein.

H. Contractor shall only perform the work authorized on the Service Request. If non-contemplated work is required to accomplish the intent of the Service Request, additional authorization shall be obtained from Caltrans Contract Manager before said work is begun and the Service Request shall be amended accordingly.

I. Failure to begin assigned work or to complete that work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Termination.

8. Description of Work A. The services shall include, but are not limited to, abating weeds through tractor disking, tractor mowing, hand mowing, and/or weed eating/trimming to trim, turn, or remove specified vegetation from an assigned work area. Use of a bobcat with brush hog flail attachment, or equivalent, is recommended for tractor mowing work, as soil surfaces are often not level or debris free.

B. When it is impractical to use a tractor or hand mower, Contractor shall remove weeds by hoe, rake, weed eater or by hand (weed-eater mowing).

C. If hand mowing is employed, Contractor shall cut weeds to within two (2”) inches of the soil surface with a commercial grade range hand mower. Use of household grade mowers is not permitted for this work. Cuttings resulting from mowing shall be legally disposed of. All weeds must be removed, including weeds along fences, walls, roadsides, and pavements.

D. Contractor shall remove and legally dispose of all trash, leaves, clippings, and all debris, including tires, created from its work and other debris from the work area in compliance with all applicable local regulations and State codes. All material accumulated shall be legally disposed of daily.

E. Contractor shall provide dust control using water (supplied by Contractor and included in the bid price) as required by Fire District regulations, ordinances, or any ordinances and regulations set by local agencies.

F. Contractor shall not spray any chemicals or other hazardous materials in connection with weed abatement work.

G. Contractor shall contact Caltrans Contract Manager upon discovery of hypodermic needles or biological waste.

H. Certain Materials or Waste: Universal Waste (e.g., water-based paint, computers, computer monitors, televisions and related equipment, radios and household appliances), oil-based paint, tires, furniture and similar debris encountered in the work area shall be collected by Contractor, and Contractor shall assume responsibility for these items of property. Contractor shall dispose of these materials in a lawful manner, and in full compliance with applicable laws, regulations, and ordinances. Any fees associated with the disposal of said materials are the sole responsibility of Contractor and are included in the rates listed in Attachment 1, Price Quote Proposal.

I. No potentially hazardous materials or waste shall be removed or handled by Contractor. Except for the items and materials that are expressly listed in the immediately preceding paragraph above, Contractor shall immediately notify the Caltrans Contract Manager of any potentially hazardous materials that it encounters upon discovery of such items and materials.

J. As determined by Caltrans Contract Manager, any work or material that is found to be substandard or not in compliance with city or local ordinances will subject Contractor to a call back to redo the job and bring the job up to city or local ordinances. Any work done on a call back, including any materials required, will be at Contractor’s sole expense, including trucks used to pick up and remove trash and debris.

K. If work by Contractor necessitates a third ‘call back’ to complete and/or correct jobs, Contractor is hereby advised that this shall be considered a poor work record and may constitute grounds for contract termination, see Exhibit D.

9. Requirements A. Contractor shall secure all necessary permits, licenses and certifications from the applicable state, and local public entities for work performed under this Agreement. All permit fees shall be included in Contractor’s rates listed in Attachment 1, Price Quote Proposal.

B. While it is not necessary to obtain building permits to perform this work on Caltrans-owned properties, Contractor’s work is subject to inspection by local agency code enforcement staff and Caltrans Contract Manager.

C. Contractor shall comply with the National Pollutant Discharge Elimination System Permit No.

CAS000003 (Order No. 99-06-DWQ) granted to Caltrans and periodically renewed and amended, hereafter referred to as “Statewide Storm Water Permit”. A copy of the current Statewide Storm Water Permit can be obtained from Caltrans Contract Manager or viewed and printed from the State Water Resources Control Board web site at https://www.waterboards.ca.gov/.

D. Contractor must keep fully informed, and comply, with all existing and future State, County, and local laws, regulations, and ordinances, which in any manner affect those persons engaged or employed in the work, the materials used in the work to be performed, and services performed.

E. Contractor must perform the work with the resources available within its own organization.

Contractor’s employees must be bona fide employees of Contractor to perform the work in this Agreement. Contractor’s employees cannot be obtained through a subcontract with another firm, nor may they be leased. Also, no “Pick up Labor” or “Day Labor” may be used on any job.

F. Contractor shall work in a professional, competent manner without direct supervision by Caltrans Contract Manager. Contractor shall produce a good quality job.

10. Completion and Inspection of Work A. Upon completion of each assigned Service Request, Contractor shall notify Caltrans Contract

Manager within 24 hours to have the work inspected. The assigned work is not complete until it is inspected and approved by Caltrans Contract Manager.

B. If Caltrans Contract Manager determines Contractor’s work under this Agreement is substandard or otherwise does not comply with this Agreement (including compliance with local ordinances), Caltrans Contract Manager shall promptly notify Contractor and call back Contractor to correct the work. Any call-back work, including any materials required, will be at Contractor’s sole cost and expense, including vehicles and equipment used to remove and dispose of vegetation, trash and debris.

11. Final Clean-up Contractor shall leave each work site in a neat and clean condition at the end of each workday.

Contractor shall haul away and legally discard any materials or trash caused by its work from the work site area.

12. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. seq.

https://www.waterboards.ca.gov/

Exhibit B

Budget Detail and Payment Provisions

1. Invoicing and Payment

A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with the Price Quote Proposal, Attachment 1 and this Exhibit B.

Incomplete or disputed invoices shall be returned to Contractor, unpaid, for correction.

B. Invoices shall be submitted showing the Service Request for each billable increment.

When Service Requests are assigned, the appropriate Service Request element(s) will be identified by Caltrans Contract Manager.

C. Each invoice shall include:

1) Agreement Number

2) Service Request Number

3) Description of On-Call Service Request

4) Date(s) of Service

5) Location of Service

D. Each invoice shall be submitted in triplicate to:

California Department of Transportation (Caltrans) District 3 Right of Way Attention: TBD 1656 Union Street Eureka, CA 95501

E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until such documents are submitted by Contractor.

2. Budget Contingency Clause A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable only if sufficient funds are made available to the State of California by the United States Government or the California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, this Agreement shall be amended to reflect any reduction in funds.

D. Pursuant to Government Code Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally-mandated program or that is directly dependent upon the receipt of federal…