CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

January 5, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 56A0879

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 56A0879 titled Security Camera System Replacement and Installation in Sacramento County. In submitting your quote, you must comply with the instructions found herein.

This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $461,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $461,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Christian Miller California Department of Transportation (Caltrans) Email Address: christian.miller@dot.ca.gov Phone: (279) 599-1491

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed in writing and at a mandatory Site Inspection to be held on January 14, 2026, at 1900 Royal Oaks Drive, Sacramento, CA 95815. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Christian Miller Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:christian.miller@dot.ca.gov

Invitation for Price Quote IFPQ Number 56A0879

Purpose and Description of Services

1. Contractor shall provide all labor, equipment, materials, tools, supplies, parts, travel, incidentals software registration, and licenses necessary to remove and dispose of (14) existing security cameras, one (1) Networked Video Recorder (NVR), two (2) monitors, and all related hardware and accessories and re-install a total of (20) National Defense Authorization Act (NDAA) compliant IP cameras, one (1) NDAA compliant Networked Video Recorder (NVR), and one (1) monitor.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current C-10 (Electrical Contractor) license issued from the California Contractors State License Board (CSLB).

2. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E . Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, may result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders January 5, 2026 10:00 AM

Mandatory Site Inspection January 14, 2026 10:00 AM

Written Question Submittal January 16, 2026 2:00 PM Final Date for Quote Submission January 22, 2026 2:00 PM Proposed Award Date (estimate) January 29, 2026 5:00 PM

2. Mandatory Site Inspection A. A mandatory site inspection is scheduled at 10:00 A.M. on January 14, 2026, at 1900

Royal Oaks Drive, Sacramento, CA 95815 for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the mandatory site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one (1) company.

C. All prospective contractors are to be assembled at Caltrans, 1900 Royal Oaks Drive, Sacramento, CA 95815 at 10:00 A.M. Bidders must sign in (on the sheet provided) upon arrival and sign-out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation For bidders who need assistance due to physical impairment; reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Caltrans contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by January 16, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 56A0879 Questions must be sent to the following email:

Email: christian.miller@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412– Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount of more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State General Prevailing Wages State General Prevailing Wage Rates will apply for the County of Sacramento as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor mailto:christian.miller@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also, Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section

1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have at time of quote submittal and for the duration of the contract, a valid, current C-10 (Electrical Contractor) license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the price quote.

Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus.

and Prof. Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

16. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

18. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

19. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 56A0879

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: christian.miller@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at christian.miller@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

mailto:christian.miller@dot.ca.gov mailto:christian.miller@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

20. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

21. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

22. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

23. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 56A0879 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of Measure)

Total (Estimated

Quantity X Unit Price)

1 1 Each All labor, tools, equipment, materials, tools, supplies, travel, and incidentals necessary to remove and legally dispose of 14 existing security cameras, per STD 213, Exhibit A, Scope of Work.

2 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install One (1) 6MP x 2CH AI Multi-directional camera: Hanwha Vision PNM-C12083RVD or approved equivalent, per STD 213, Exhibit A, Scope of Work.

3 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install Three (3) 6MP x 2CH AI Multi-directional camera: Hanwha Vision PNM-C12083RVD or approved equivalent, per STD 213, Exhibit A, Scope of Work.

4 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install (11) 8MP x 4CH AI IR PTRZ Multi-directional camera: Hanwha Vision PNM-C32083RQZ or approved equivalent, per STD 213, Exhibit A, Scope of Work.

5 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install One (1) 8MP AI IR Bullet camera: Hanwha Vision XNO-A9084R or approved equivalent, per STD 213, Exhibit A, Scope of Work.

6 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install Four (4) 5MP AI IR Dome camera: Hanwha Vision XNV-A8084R or approved equivalent, per STD 213, Exhibit A, Scope of Work.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 56A0879 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

7 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install One (1) NDAA compliant Networked Video Recorder (NVR), per STD 213, Exhibit A, Scope of Work.

8 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install One (1) 30-minute backup battery, per STD 213, Exhibit A, Scope of Work.

9 1 Each

All labor, tools, equipment, materials, tools, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install One 65” 4k UHD Monitor, per STD 213, Exhibit A, Scope of Work.

10 100 Per Hour Hourly labor rate to effectuate unforeseen work, per STD 213, Exhibit A, Scope of Work. $ $

11 Subtotal (Line items 1-10) $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 20. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 12)

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Copy of current and valid DIR registration with the Department of Industrial Relations

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payment Bond Payment Bond

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 56A0879

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Security

Camera System Replacement and Installation Services as described herein.

Contractor shall provide all labor, equipment, materials, tools, supplies, parts, travel, incidentals software registration, and licenses necessary to remove and dispose of (14) existing security cameras, one (1) Networked Video Recorder (NVR), two (2) monitors, and all related hardware and accessories and install a total of (20) National Defense Authorization Act (NDAA) compliant IP cameras, one (1) NDAA compliant Networked Video Recorder (NVR), and one (1) monitor.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans Headquarters Maintenance Warehouse located at 1900 Royal Oaks Drive, Sacramento, CA 95815.

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on March 2, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on February 28, 2029 (estimate). The routine services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding State holidays.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans):

Contractors Name TBD

Section/Unit: District 56/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address 1900 Royal Oaks Drive, MS-17 Sacramento, CA 95815

Address

Business Phone Number: (916) xxx-xxxx Business Phone Number:

Email: TBD Email:

7. Detailed Description of Work A. Contractor shall perform camera system replacement and installation services at the locations listed on Site Map, Attachment 2 at the Caltrans Headquarters Maintenance Warehouse Facility. Final camera installation locations to be determined at the project start date. The type/model of camera are to be as follows:

1) One (1) 6MP x 2CH AI Multi-directional camera: Hanwha Vision PNM-C12083RVD or approved equivalent.

Exhibit A

Public Works (State)

2) Three (3) 6MP x 2CH AI Multi-directional camera: Hanwha Vision PNM-C12083RVD or approved equivalent.

3) (11) 8MP x 4CH AI IR PTRZ Multi-directional camera: Hanwha Vision PNM-C32083RQZ or approved equivalent.

a) One (1) 8MP x 4CH AI IR PTRZ multi-directional camera to be pendant mounted.

4) One (1) 8MP AI IR Bullet camera: Hanwha Vision XNO-A9084R or approved equivalent.

5) Four (4) 5MP AI IR Dome camera: Hanwha Vision XNV-A8084R or approved equivalent.

B. Under the direction of the contract manager the contractor will replace all (14) existing security cameras and install additional cameras at 1900 Royal Oaks Drive with IP cameras and appropriate mounting hardware. The contractor will configure the replacement cameras to record on motion to an NDAA compliant Hanwha Vision Wave WRR-P-E200L1-24TB or equivalent NVR.

C. Contractor will install the NVR at a location and in a rack provided by Caltrans. Caltrans will provide the static IP address for the NVR. Network setup is currently undergoing review, and it my take up to 3 years until static IP addresses may be used. Contract manager will inform the contractor when IP addresses are available for use.

D. Contractor will provide a 30-minute battery back-up: APC or equivalent.

E. Contractor shall install one (1) 65” 4K UHD commercial display monitor and have it connected to view real time camera footages.

F. In the location identified on Site Map, Attachment 2, cameras will need to be connected using wireless technology and Contractor must use a Caltrans approved wireless technology.

G. Under this Agreement, “parts” include, but are not limited to appropriate mounting hardware, conduit, raceway, cat6 cable and low voltage wire that may be needed to install the new cameras.

H. Contractor shall provide a minimum of four (4) hours of Wisenet Wave video management software programming training.

I. Contractor shall include all accessories and mounting hardware and will be responsible for mounting the replacement cameras and configure the replacement cameras to record to an NDAA compliant NVR.

J. The camera system must be able to respond in real time to alarms/alerts by notifying Caltrans staff, their designee, or a third-party monitoring service of an intrusion event. The Video Management Systems (VMS) must include a comprehensive alerting system. Alerts should be configurable to function in various formats, at a minimum through push notifications (for mobile devices) and email. Standard alerts should encompass motion detection, system health, camera status, and storage retention. Furthermore, alerts must be customizable, and the system should feature advanced analytic capabilities, even if they are not utilized in the initial phase of the project. Examples of advanced analytics include loitering detection, line crossing alerts, and license plate recognition.

K. Any holes or penetrations existing after removal of old cameras must be patched or repaired to be watertight and match general building conditions.

L. Contractor shall utilize existing cabling infrastructure where applicable.

Exhibit A

Public Works (State)

8. Building Access and Security

A. Contractor shall coordinate and schedule all facility access and security issues with Caltrans Contract Manager. All matters related to building security, access, keys, and alarm codes shall be coordinated with Caltrans Contract Manager. Contractor shall supply a list of all employees’ names requiring access to the building site to Caltrans Contract Manager within five (5) days of receiving the Notice to Proceed from Caltrans Contract Manager. Contractor shall notify Caltrans Contract Manager, in writing of any changes.

B. Contractor shall be responsible for supervising and instructing its employees to ensure the prevention of damage to the building components, building structure, and existing facilities.

Should damage occur as a result of Contractor’s action, Contractor shall repair damage at no additional cost to Caltrans.

C. Contractor shall adhere to all existing security measures, building access requirements, parking policies, and working conditions at the facility.

9. General Contractor Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards, in the sole opinion of Caltrans Contract Manager. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or the general public.

B. Contractor shall conduct its operation in such a manner as to avoid injury or damage to the property of Caltrans or any adjacent property.

C. Contractor shall avoid causing unreasonable inconvenience (in the sole opinion of Caltrans Contract Manager) to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the general public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. No hazardous materials or waste shall be handled by Contractor. Contractor shall notify Caltrans Contract Manager of any hazardous materials immediately upon discovery

10. Contractor Project Manager Responsibilities A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel including, but not limited to, the following:

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train and direct Contractor’s personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the Scope of Work.

4) Administer personnel actions for Contractor personnel.

5) Implement and maintain quality control procedures to ensure product and service accuracy.

Exhibit A

Public Works (State)

6) Ensure all applicable safety measures.

7) Provide invoices in a timely manner.

8) Review invoices for accuracy and completion before billing Caltrans.

9) Monitor and maintain required DVBE participation, if applicable.

10) Ensure the schedules, deliverables and the deliverables’ requirement set forth in the

Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific Service Schedule requirements.

11. Damages to State Property

A. In the event that any Caltrans property is damaged as a result of the actions of Contractor, or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor, or its employees.

B. Repair efforts must be performed in a manner in which ensures all warranties are maintained for any products that are damaged.

C. Repair efforts shall include the full costs for all required labor and materials. If the repair must be completed by an outside entity, Caltrans Contract Manager will approve of who shall be hired to complete the work.

12. Work Site Safety Contractor shall be responsible for work site safety to ensure the safety of Caltrans’ employees and Contractor’s employees. This includes observing safe operating procedures while operating equipment and/or power tools. Contractor shall, at a minimum, meet all applicable California Division of Occupational Safety and Health (Cal/OSHA) standards.

13. Journeyman Workmanship All work shall be completed in a professional journeyperson like manner pursuant to accepted industry standards. Work not in compliance with these standards shall be corrected by Contractor at no additional cost to the Department.

14. Code Requirements A. Contractor shall ensure that all completed work is in compliance with Title 8, Industrial Safety

Orders, Title 24, California Building Codes and any and all other applicable codes.

B. Contractor shall, at no additional cost to Caltrans, correct any work determined by Caltrans

Contract Manager to be not in compliance with existing code and regulation.

15. Disruption of Utilities

A. Contractor shall schedule all utility disruptions with Caltrans Contract Manager. Contractor shall take all steps necessary in order to minimize utility disruptions during normal business hours. All prolonged utility disruptions shall be scheduled and coordinated after normal work hours or during weekends.

B. Contractor shall be required to provide three (3) working days advance written notice of utility disruptions to Caltrans Contract Manager.

https://www.dir.ca.gov/samples/search/query.htm https://www.dir.ca.gov/samples/search/query.htm https://www.dgs.ca.gov/bsc/codes

16. Final Clean Up

A. Contractor shall leave the work site in a neat and clean condition. Contractor shall clean and keep the area in an orderly, safe, and clean condition including, but not limited to, spills and smudges. If work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans.

B. Contractor shall own and assume all responsibility for litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall haul away and legally discard any materials or debris caused by its work actions from the job site.

C. Contractor’s bid shall include the cost to dispose of or recycle the discarded materials and Contractor shall be responsible for such disposal and recycling costs.

17. Code of Conduct A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.

B. If Contractor’s employees display any behavior that Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager shall have the right to remove that employee from doing further work under this Agreement.

18. Inspection and Acceptance for Payment A. It is the responsibility of Contractor to notify Caltrans Contract Manager that the work is complete and ready for inspection. Work is subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager will identify in writing (via email) the work that is found to be unsatisfactory.

B. Caltrans Contract Manager will have the ultimate responsibility and authority to determine whether Contractor’s satisfied Contractor’s duties and obligations under the Agreement, including specifically whether Contractor delivered all work product and deliverables and whether Contractor’s work product and deliverables satisfied all of the applicable contract requirements (including acceptance criteria or…