CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

November 17, 2025

Invitation For Price Quote (IFPQ)

IFPQ # 04A7395

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7395 titled Trash, Compost, Recycling Collection, Hauling, and Disposal Services in Alameda, Contra Costa, San Francisco, San Mateo, and Santa Clara Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00,to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Gurinder Kaur California Department of Transportation (Caltrans) Email Address: Gurinder.Kaur@dot.ca.gov Phone: (279) 234-2252

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Gurinder Kaur Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Gurinder.Kaur@dot.ca.gov

Invitation for Price Quote IFPQ Number 04A7395

Purpose and Description of Services

1. Contractor shall furnish all labor; supplies; materials; equipment; incidentals; trash, compost, and recycling bins; and pay all associated costs, fees, and taxes necessary to provide trash, compost and recycling collection, hauling, and disposal services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current Motor Carrier Permit issued from the California Department of Motor Vehicles

(DMV).

2. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders November 17, 2025

Written Question Submittal November 21, 2025 Final Date for Quote Submission December 3, 2025 2:00 P.M.

Proposed Award Date (estimate) December 17, 2025

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by November 21, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7395. Questions must be sent to the following email:

Email: Gurinder.Kaur@dot.ca.gov C. Written responses to all questions will be collectively compiled and posted as an

Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

https://caleprocure.com/pages/index,aspx

4. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

5. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit (MCP) issued from the Department of

Motor Vehicles for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

6. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

7. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

8. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

9. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

10. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7395

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Gurinder.Kaur@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Gurinder.Kaur@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

11. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

12. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

13. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

14. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7395 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1a 120 Per Bin

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide trash collection, hauling, and disposal services of four (4)-cubic yard bin at each location for scheduled service, as described in Exhibit A, Scope of Work.

1b 80 Per Bin

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide recycle bin collection, hauling, and disposal services of four (4)-cubic yard bin at each location for scheduled service, as described in Exhibit A, Scope of Work.

1c 120 Per Bin

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide composting bin collection, hauling, and disposal services of four (4)-cubic yard bin at each location for scheduled service, as described in Exhibit A, Scope of Work.

2 600 Cubic Yard

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide normal as needed collection, removal, transport, and disposal of trash, debris, and abandoned personal property as described in Exhibit A, Scope of Work, Item 7.B.

3 60 Cubic Yard

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide emergency as needed collection, removal, transport, and disposal of trash, debris, and abandoned personal property as described in Exhibit A, Scope of Work, Item 7.B.

4 160 Per Hour

All labor, trash bins, equipment, travel, and incidentals and all associated costs, fees, and taxes, necessary to provide additional collection, removal, transport, and disposal of trash, debris, and abandoned personal property as described in Exhibit A, Scope of Work, Item 7.A.7.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7395 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Copy of current and valid Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name Agreement Number 04A7395

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor;

supplies; materials; equipment; incidentals; trash, compost, and recycling bins; and pay all associated costs, fees, and taxes necessary to provide trash, compost and recycling collection, hauling, and disposal services as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at properties administered by Caltrans District 4 Right of Way, Property Management and Excess Lands Sections in Alameda, Contra Costa, San Francisco, San Mateo, and Santa Clara Counties.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on April 01, 2026 (estimate), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 01, 2027 (estimate). The services shall be provided during working hours, from 8:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays. On occasion, Contractor may be required to provide services outside of normal business hours, including on weekends and holidays, to complete emergency services, as determined in the sole discretion of Caltrans Contract Manager. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor: TBD Section/Unit: D4/Right of Way Property Management Section/Unit:

Contract Manager: TBD Project Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 3, Sample Service Request.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the

Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within three (3) working days of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have 24 hours to respond to Caltrans Contract Manager.

E. Work assigned to Contractor may also be initiated through service calls. All phone service requests will be followed up with a written Service Request within three (3) working days.

F. As-Needed Service Calls/Requests shall be completed within five (5) working days after issuance of the Service Request unless additional time is authorized by Caltrans Contract Manager. Scheduled Services shall be performed as per the agreed upon Service Request schedule.

G. Emergency Services: Contractor shall be at the site to begin work in response to emergency service calls within 24 hours after receipt of the service call, and work must be completed within 48 hours of the call or as specified and authorized by Caltrans Contract Manager. Emergency service calls will be followed up with a written Service Request within one (1) working day.

H. It is understood and agreed that any work assigned under this Agreement is to be performed in accordance with this Agreement. In no case shall Contractor accept service calls or Service Requests directly from tenants, lessees, or other contractors.

I. In no case shall Contractor engage in any solicitation of business that might subject Caltrans to any liability for payment while providing services on Caltrans property.

J. Caltrans will pay only for work requested and approved by Caltrans Contract Manager, who will notify Contractor of the location, nature, and extent of the work to be done. The Service Request shall be the complete instruction and authorization for the proposed work and Contractor shall comply fully with all contract and service request requirements.

K. Contractor shall only perform the work authorized on the Service Request. If non-contemplated work is required to accomplish the intent of the assignment, additional authorization shall be obtained from Caltrans Contract Manager before said work begins and the Service Request shall be amended accordingly and prior to work commencing.

L. Failure to begin work or to complete assigned work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Item 2, Termination.

8. Detailed Description of Work A) Scheduled Work

1) Contractor shall furnish the following trash, compost and recycling collection, hauling, and disposal services at pick-up locations identified for scheduled service:

(a) One (1) four (4) cubic yard (CY) bin for general trash and debris,

(b) One (1) four (4) CY bin for composting materials, and

(c) One (1) four (4) CY bin for recycling materials.

2) All containers shall be placed in a location approved by Caltrans Contract Manager.

3) All containers shall have retractable covers that operate smoothly and with ease, so containers remain covered in accordance with National Pollutant Discharge Elimination System (NPDES) storm water requirements. All bins shall be in good condition without any holes.

4) Scheduled pick-up services will occur on weekdays identified in the Service Request. No scheduled or as-needed services shall occur on State legal holidays. If a listed State legal holiday falls on a scheduled pick-up date, Contractor shall pick up the trash on the following business day. When a listed State holiday falls on a Sunday, the following Monday shall be considered the State legal holiday. State legal holidays are:

January 1 New Year’s Day

Third Monday in January Martin Luther King Day

Third Monday in February Presidents’ Day

March 31 Last Monday in May

Cesar Chavez Day Memorial Day

July 4 Independence Day

First Monday in September Labor Day

November 11 Veterans Day

Fourth Thursday in November Thanksgiving Day

Fourth Friday in November Day after Thanksgiving

December 25 Christmas Day

5) Following Agreement execution, Caltrans Contract Manager will arrange a mutually agreeable pick-up schedule with Contractor, to assure scheduled properties will be accessible for trash pick-up. Contractor shall begin work upon issuance of a Service Request. Failure to begin work or to prosecute the work diligently shall be grounds for termination of this Agreement as noted in Exhibit D, Item 2, Termination.

6) Contractor shall remove and replace or empty the bins according to the schedule agreed on by Contractor and Caltrans Contract Manager in the Service Request.

7) Additional pick-ups may be requested by issuance of an amendment to As-Needed Service Requests by Caltrans Contract Manager. Contractor shall make additional pick-ups within three (3) working days of such issuance by Caltrans Contract Manager. If Contractor does not pick up within three (3) days, Contractor shall be responsible for cleaning up all trash overflow placed on or adjacent to the bin(s) at no additional cost to Caltrans.

8) Contractor shall not be paid under this Agreement unless work is performed pursuant to a Service Request.

9) Travel time from the worksite to the disposal or recycling site shall be included as a part of Contractor’s Price Quote Proposal, Attachment 1, and no additional compensation shall be paid for travel time.

10) Caltrans Contract Manager must sign and date all pick-up tickets. If Caltrans staff are not available to sign a pick-up ticket within 24 hours of pick-up, Contractor shall email the pick-up ticket to Caltrans Contract Manager. All pick-up tickets are to be included with the disposal receipts and invoices for verification of pick-ups.

B) As Needed and Emergency Trash Pick-up, Debris Removal, Hauling and Disposal

1) As needed, Contractor shall also perform general debris removal, hauling and disposal as assigned in a Service Request. Each Service Request will specify whether normal or emergency response times are required. Service Requests may require collection of dumped, abandoned, or otherwise scattered trash, debris or personal property. Contractor will not be required to remove or disturb persons occupying Caltrans properties under this Agreement.

2) No as needed services shall occur on State legal holidays.

9. General Contractor Responsibilities

A. Contractor shall conduct operations to avoid damage to Caltrans property or to adjacent property. If any such property is damaged by Contractor’s operation, it shall be replaced or restored at Contractor’s expense and to the satisfaction of Caltrans Contract Manager.

B. Contractor is solely responsible for any injuries, losses, and damage caused by Contractor, its employees, or its agents.

C. Caltrans and its employees are not responsible for any injury, loss, or damage that may occur to Contractor, its employees, vehicles, equipment, tools, or materials.

D. Contractor shall remove any trash strewn in the bin area during the process of pick-up, and the bin area shall be left in a clean and orderly condition. If a site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans.

Contractor must respond within a 24-hour period following the request to correct any unacceptable condition, unless instructed otherwise by Caltrans Contract Manager.

E. Contractor’s vehicles shall be in good operating condition and free of leaking fluids. Vehicles not meeting these requirements may not pick up trash until the requirements are met. Any spills or leaks shall be cleaned up by Contractor at no additional charge.

F. For the duration of this Agreement, Contractor and its employees shall maintain all current permits and licenses from local enforcement agencies (such as city and county) required for the services described in this Agreement.

G. Contractor shall abide by all applicable laws regarding trash, compost, and recycling collection, hauling, and disposal services.

H. A filled bin or open-top vehicle leaving any Caltrans facility or site shall be properly and lawfully covered and tarped.

I. Contractor shall utilize disposal sites licensed and legally authorized to accept the material that is the subject matter of this Agreement.

J. Contractor must provide written receipts from the disposal site (to ensure Contractor followed the proper disposal process for each bin or vehicle, and legally disposed of the contents of same. Receipts shall accompany the invoices submitted to Caltrans Contract Manager for payment. Disposal receipts shall include:

1) Agreement number

2) Date(s) of service

3) Weight of trash/debris (tonnage)

4) Name of disposal site

5) Signature of disposal site employee

6) Disposal fee receipts (if applicable) shall be submitted with each invoice. Costs of disposal fees are to be substantiated by a copy of the appropriately signed invoice verifying the legal disposal.

K. Contractor shall dispose of all material in the furnished containers. Disposal materials include, but are not limited to, tires, metal, plastic, fiberglass, fabric, glass, asphalt, dirt, concrete, wood, and landscape trimmings.

L. Trash or debris requested for removal is not anticipated but may unintentionally include hazardous waste. If suspected hazardous waste is encountered, Contractor will notify Caltrans Contract Manager immediately upon discovery and safely leave the suspected hazardous waste for removal by a Caltrans hazardous waste removal Contractor. Caltrans will not be responsible for any hazardous waste picked up along Contractor’s route

N. Tire carcasses, metal, plastic, fiberglass, glass, asphalt, dirt, concrete, and other trash may include constitutes of concern. These materials are not pre-determined to be hazardous waste.

Contractor shall inspect the materials before taking possession of the materials.

O. Once Contractor takes possession of materials, Contractor shall take ownership of the materials and shall dispose of or recycle the materials in a lawful manner.

P. Transportation of trash, compost, and recycling materials shall comply with all laws and regulations of the State of California. Neither the State nor Caltrans will be responsible for any mishandling and/or any unlawful acts Contractor or its workers might perform in the performance of this Agreement. Trash, compost, and recycling materials shall be disposed of in a legal manner.

Q. Contractor shall ensure only qualified and competent employees are permitted on the work site and the work is safely performed to the highest industry standards. Contractor shall take all necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s), visitors, and/or the public.

R. Contractor shall avoid causing unreasonable inconvenience to any person doing business on Caltrans property. If Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

S. Personal property, items that have apparent value and are not fouled with human waste or other hazardous materials, encountered by Contractor on Caltrans property shall be collected by Contractor and turned over to Caltrans.

10. Contractor Project Manager Responsibilities A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel, including, but not limited to, the following:

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train, and direct Contractor’s personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work.

4) Assign qualified personnel to complete the required work, as specified, on an “as-needed” basis in coordination with Caltrans Contract Manager.

5) Administer personnel actions for Contractor personnel.

6) Implement and maintain quality control procedures to ensure product and service accuracy.

7) Ensure all applicable safety measures are in place.

8) Provide invoices in a timely manner.

9) Review invoices for accuracy and completion before billing to Caltrans.

10) Ensure the schedules, deliverables and the deliverables’ requirements set forth in the Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific work requirements.

11. Discovery of Asbestos, Lead-based Paint, or Other Hazardous substances/material A. If Contractor discovers or suspects the presence of asbestos, lead-based paint, or other known hazardous substances/materials in a work area under the Agreement, Contractor shall stop work immediately. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours. Contractor is not responsible for any work related to cleaning up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing by Caltrans Contract Manager.

C. Should it become necessary to terminate a Service Request, Contractor shall be compensated only for work completed to Caltrans Contract Manager’s satisfaction. No payment shall be made to Contractor for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint, or other hazardous substance/material may result in immediate termination of the Agreement for default per Exhibit D, Item 2 Termination. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

10. Damages to Caltrans Property If any Caltrans property is damaged because of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred because of Contractor or its employees. Repair efforts must be performed in a manner which ensures all warranties are maintained for any damaged products. Repair efforts shall include the full costs for all required labor and materials. If the repair must be completed by an outside entity, Caltrans Contract Manager shall pre-approve the entity hired to complete the work.

11. Code of Conduct Contractor and its employees shall be aware they are working on Caltrans property and always be courteous and respectful. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall always conduct themselves professionally. If any employee of Contractor displays any behavior Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager may remove employee from doing further work on this Agreement.

12. Final Clean Up A. Contractor shall leave the work site in a neat and clean condition. Contractor shall clean and keep work areas in an orderly, safe, and clean condition including, but not limited to, treating spills and smudges. If a work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans. Contractor must respond within a 24-hour period following the request to correct any unacceptable condition, unless instructed otherwise by Caltrans Contract Manager

B. Contractor shall own and assume all responsibility for litter, waste, debris, and similar materials arising from or produced by work performed under this Agreement. Contractor shall haul away and legally discard any materials or debris caused by its work actions from work areas.

C. Contractor’s Price Quote, Attachment 1, shall include the cost to dispose of or recycle materials picked up, and Contractor shall be responsible for such disposal and recycling costs.

13. Inspection and Acceptance for Payment Contractor shall notify Caltrans Contract Manager that work is complete and ready for inspection within 24 hours of completion. Work is subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager shall have the ultimate responsibility and authority to determine whether Contractor has satisfied all Contractor’s duties and obligations under the Agreement, including specifically whether Contractor has delivered all work product and deliverables and whether Contractor’s work product and deliverables have satisfied the applicable contract requirements (including acceptance criteria or tests). Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of the Agreement, and any work that needs correction shall be corrected in a timely manner at Contractor's sole cost and expense. Regardless of any prior inspections and acceptances of work during the term of this Agreement, all work is subject to final inspection and approval by Caltrans Contract Manager. Continued use of work areas by Caltrans does not constitute an acceptance of completed work. Failure to complete work, as required by this Agreement, shall be considered grounds for termination of this Agreement for default, per Exhibit D, Item 2, Termination.

14. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. seq.

Exhibit B

Budget Detail and Payment Provisions

1. Invoicing and Payment

A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with the Price Quote Proposal, Attachment 1 and this Exhibit B.

Incomplete or disputed invoices shall be returned to Contractor, unpaid, for correction.

B. Invoices shall be submitted showing the Service Request for each billable increment.

When Service Requests are assigned, the appropriate Service Request element(s) will be identified by Caltrans Contract Manager.

C. Each invoice shall include:

1) Agreement Number 04A7395

2) Date(s) of Service

3) Location of Service

4) Number of Pick-Ups

5) Type of Pick-up

6) Cubic Yards

7) Copy of Service Request

8) Disposal Receipts

9) Pick-up Tickets

D. Each invoice shall be submitted in triplicate to:

California Department of Transportation (Caltrans) D4/ Right of Way Property Management Attention: TBD Street Address/PO Box City, CA Zip Code

2. Budget Contingency Clause A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays that would occur if the Agreement were executed after that determination was made.

B. This Agreement is valid and enforceable…