IFPQ_Public_Works_Model_07A6266.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

February 9, 2026

Invitation for Price Quote (IFPQ)

IFPQ # 07A6266

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 07A6266 entitled Sump Pump Maintenance in Los Angeles County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Gurinder Kaur California Department of Transportation (Caltrans) Email address: Gurinder.Kaur@dot.ca.gov Phone: (279) 234-2252

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed in writing and at a mandatory Site Inspection to be held on February 17, 2026, at 100 S. Main Street, Los Angeles, CA 90012. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Gurinder Kaur Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Gurinder.Kaur@dot.ca.gov

Invitation for Price Quote IFPQ Number 07A6266

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, tools, parts, supplies, equipment, fees, permits, reporting, and incidentals necessary to provide sump pump maintenance services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder shall be properly licensed in accordance with the laws of the State of California and shall possess a C-36 (Plumbing Contractor) and C-61/D-21 (Machinery and Pumps Contractor) license issued by the California Contractors State License Board (CSLB).

2. Bidder shall possess a Wastewater Operator Certificate issued by the California State Water Resource Control Board (SWRCB). Bidder must provide copy of the current and valid certificate with its bid submittal.

3. Bidder shall possess, at the time of bid submittal and for the duration of the agreement, valid and current permit with the Department of Industrial Relations (DIR), Division of Occupational Safety and Health (Cal/OSHA). Bidder must provide copy(ies) of the current and valid permit with its bid submittal.

4. Bidder must possess, at the time of bid submittal and for the duration of the agreement, a valid and current Qualified SWPPP Developer Certificate (QSD) for SWPPP and Qualified SWPPP Practitioner Certificate (QSP) issued by the California Stormwater Quality Association (CASQA).

Bidder must provide copy(ies) of the current and valid certificates with its bid submittal.

5. Bidder transporting hazardous waste must possess all the following, at the time of bid submittal and for the duration of the Agreement, valid and current:

a) Motor Carrier Permit issued by the California Department of Motor Vehicles (DMV).

b) Hazardous Waste Transporter Registration issued by the California Department of Toxic

Substances Control (DTSC). Bidder must provide copy(ies) of the current and valid registration with its bid submittal.

c) Hazardous Materials Transportation License issued by the California Highway Patrol (CHP).

Bidder must provide copy(ies) of the current and valid license with its bid submittal.

d) Hazardous Waste Transporter MCS-90 Endorsement associated with required pollution liability insurance. Bidder must provide copy(ies) of the current and valid endorsement with its bid submittal.

6. Bidder must possess, at the time of bid submittal and for the duration of the agreement, current and valid Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA).

7. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

8. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV).

9. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders February 9, 2026 Mandatory Site Inspection February 17, 2026 10:00 A.M.

Written Question Submittal February 18, 2026 Final Date for Quote Submission February 24, 2026 2:00 P.M.

Proposed Award Date (estimate) March 10, 2026

2. Mandatory Site Inspection

A. A mandatory site inspection is scheduled at 10:00 A.M. on February 17, 2026, at 100 S. Main Street, Los Angeles, CA 90012 for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the mandatory site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans, 100 S. Main Street, Los Angeles, CA 90012, at 10:00 A.M. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities.Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the mandatory site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the mandatory site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by February 18, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 07A6266. Questions must be sent to the following email:

Email: Gurinder.Kaur@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

https://caleprocure.com/pages/index,aspx

6. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Los Angeles as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit(s) (MCP) issued from the Department of

Motor Vehicles (DMV) for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement.

Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

11. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-36 (Plumbing Contractor) and C-61/D-21 (Machinery and Pumps Contractor) license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

15. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

16. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17.California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

18. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

19. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE

QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 07A6266

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Gurinder.Kaur@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Gurinder.Kaur@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

20. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

21. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

22. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

23. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

e) Functionality of a State system,

f) Risk to the State, or

g) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 07A6266 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Each All labor, tools, equipment, reporting, and incidentals necessary to perform initial inspection and testing of six (6) sump/sewage pumps, motors and associated components per STD 213, Exhibit A, Scope of Work.

2 3 Each All labor, tools, equipment, reporting, and incidentals necessary to perform annual preventative maintenance services for six (6) sump/sewage pumps, motors and associated components per STD 213, Exhibit A, Scope of Work.

3 6 Each All labor, tools, equipment, reporting, and incidentals necessary to perform semi-annual routine maintenance services for six (6) sump/sewage pumps, motors and associated components per STD 213, Exhibit A, Scope of Work.

4 3 Each

All labor, tools, equipment, reporting, and incidentals necessary to perform annual diagnostic and functional testing services for six (6) sump/sewage pumps, motors and associated components per STD 213, Exhibit A, Scope of Work.

5 3 Each

All labor, tools, equipment, reporting, and incidentals necessary to perform annual cleaning maintenance for six (6) sump/sewage pumps, motors and associated components per STD 213, Exhibit A, Scope of Work.

6 60 Hourly All labor, tools, equipment, reporting, and incidentals necessary to perform as-needed non-routine maintenance services per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 20. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 07A6266 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 7)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ Copy(ies) of Permit with the Department of Industrial Relations (DIR), Division of Occupational Safety and Health (Cal/OSHA)

Copy(ies) of Wastewater Operator Certificate issued by the California State Water Resource Control Board (SWRCB)

Copy(ies) of Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA)

Copy(ies) of Qualified SWPPP Developer Certificate (QSD) for SWPPP and Qualified SWPPP Practitioner Certificate (QSP) issued by the California Stormwater Quality Association

(CASQA)

☐ Copy(ies) of Motor Carrier Permit issued by the California Department of Motor Vehicles (DMV)

☐ Copy(ies) of Hazardous Waste Transporter Registration issued from the California Department of Toxic Substances Control (DTSC)

☐ Copy(ies) of Hazardous Materials Transportation License issued by the California Highway Patrol (CHP)

☐ Copy(ies) of Hazardous Waste Transporter MCS-90 endorsement associated with required pollution liability insurance

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name Agreement Number 07A6266

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, materials, tools, parts, supplies, equipment, fees, permits, reporting, and incidentals necessary to perform maintenance services of six (6) sump/sewage pumps, motors and associated components as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at Caltrans District 7 located at 100 S. Main Street, Los Angeles, CA 90012.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on March 16, 2026 (estimate), or upon approval by the California

Department of Transportation (Caltrans), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on March 15, 2029 (estimate).

The routine services shall be provided during business hours Monday through Friday, 6:00 a.m. to 4:00 p.m., excluding holidays. The non-routine services shall be provided on days and times specified by Caltrans Contract Manager and may take place outside the normal business hours of Monday through Friday, 6:00 a.m. to 4:00 p.m., and on State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: D7/ Administration Project Manager:

Caltrans Contract Manager: TBD

Address

Address

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for non-routine services. See Attachment 3, Sample Service Request.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

Exhibit A

Public Works (State)

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the

Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have four

(4) hours to respond to Caltrans Contract Manager.

8. Work Schedule A. Within 15 days of execution of this Agreement, the Parties shall attend a kickoff meeting to discuss the preliminary service schedule, building security measures, labor compliance and any other questions or concerns of Contractor and/or Caltrans Contract Manager.

B. Within seven (7) days of the kickoff meeting, Contractor shall submit the proposed service request to Caltrans Contract Manager for written approval.

C. Contractor shall be available during semi-monthly onsite visits to examine the work with Caltrans Contract Manager. Additional work and/or service dates may be necessary to address any concerns and/or issues noted during these semi-monthly onsite visits.

D. Contractor shall provide the services described herein according to the schedule approved by Caltrans Contract Manager. Any alterations made to that schedule shall be approved in writing by Caltrans Contract Manager.

E. Caltrans Contract Manager and Contractor may, from time to time, mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

9. Detailed Description of Work Contractors shall service the following (Attachment 2- Installation Operation Maintenance (IOM):

A. Two (2) dewatering pumps (DP) 1, and DP-2-(floor mount submersible sump pump, three (3) phase 460V, 10HP, 1750 rotation per minute (rpm), explosion proof motor, three-inch (3”) discharge/existing model Weil 1603) and alternating relay.

B. Two (2) sump pumps (SP) 1, and SP 2-(floor mount submersible sump pump, three (3) phase 460V, 10HP, 1750 rpm, explosion proof motor, three-inch (3”) discharge/existing model Weil 1603).

C. Two (2) sewage ejection (SE) pumps SE 1 and SE 2-(floor mount submersible sewage pump, three (3) phase 460V, 5HP, 1750 rpm, explosion proof motor, three-inch (3”) discharge/existing model Weil 2520).

Exhibit A

Public Works (State)

D. All valves, corroded grooved pipes and fittings, float control switches, electrical junction boxes and fittings, and conduits located below the deck that are associated with the pumping system.

10. Services A. Initial inspection and testing (one (1) time service):

1) Contractor shall inspect all components of the sump pump system, including pump(s), pit, float switch(es), check valves, and discharge line.

2) Contractor shall inspect sump pump (submersible or pedestal) for visible damage or wear.

3) Contractor shall inspect discharge pipe for clogs, leaks, or damage.

4) Contractor shall test sump pump activation and cycle operation (manual and automatic, if applicable).

5) Contractor shall check electrical connections, motor amperage, and alarms (if installed).

6) Contractor shall check sump pit/basin for debris, sediment, or obstructions.

7) Contractor shall test check valve operation (if installed).

8) Contractor shall verify electrical connections and inspect for corrosion or loose wires.

9) Contractor shall provide a report documenting the system condition and any recommended repairs.

B. Preventative maintenance (annual):

1) Pump operation

a) Contractor shall manually activate the pump using the float switch or power to verify automatic operation.

b) Contractor shall run sump pump through full cycles.

c) Contractor shall check pump performance (flow, noise, vibration).

d) Contractor shall inspect and clean the pump inlet and pits including vacuuming all three

(3) sump pump pits.

e) Contractor shall verify and adjust float switch operation.

f) Contractor shall check condition and functionality of check valve.

g) Contractor shall inspect the discharge pipe and verify water is existing at the proper location.

2) Electrical components

a) Contractor shall inspect power cords and electrical connections.

b) Contractor shall test backup battery system or secondary pump (if installed).

c) Contractor shall check for corrosion or damage to plugs, receptacles, and panels.

d) Contractor shall measure amperage draws to detect overworked motors or impending failure.

Exhibit A

Public Works (State)

3) General systems check

a) Contractor shall check the float switch for smooth, unobstructed movement.

b) Contractor shall ensure pump pit is free of debris, sludge, and obstructions.

c) Contractor shall inspect lid/cover and surrounding area for safety and cleanliness.

d) Contractor shall confirm the check valve is sealed and functioning properly.

e) Contractor shall verify systems follow any relevant code or site policy.

4) Sump pit/basin and environment

a) Contractor shall check basin for debris buildup.

b) Contractor shall look for signs of mold, standing water, cracks, or odor.

c) Contractor shall ensure the pit cover fits securely.

5) Documentation Contractor shall provide a written maintenance checklist report after each visit, including:

d) Work performed

e) Observations

f) Any signs of wear, corrosion, or failure

g) Any service recommendations for repair or replacement (if applicable)

C. Routine maintenance (semi-annual):

1) Contractor shall inspect pump housing, power supply, float switch, and discharge piping for proper function.

2) Contractor shall verify pump activation and shutoff levels.

3) Contractor shall check for unusual noises, vibrations, or obstructions.

4) Contractor shall test backup power systems (battery or secondary pumps, if applicable).

5) Contractor shall lubricate components as required by manufacturer specifications.

6) Contractor shall ensure sump pit is free of debris and sediment buildup.

7) Contractor shall check valve operation and proper directional flow.

8) Contractor shall document all findings and maintenance action.

D. Non-routine maintenance/repair (as needed):

1) Contractor shall provide repair services as needed to restore pump functionality.

2) Contractor shall replace failed float switches and components.

3) Contractor shall repair or replace damaged discharge lines’ fittings.

4) Contractor shall address pump motor failures, impeller obstructions, or electrical faults.

5) Contractor shall seal leaks, re-seating components, or make structural adjustments to the sump pit.

Exhibit A

Public Works (State)

6) Contractor shall do emergency pump replacements or temporary bypass pumping as needed.

7) Contractor shall provide written reports of issues found and corrective measures taken.

8) Contractor shall provide a cost estimate for any repair work and obtain written approval before proceeding.

9) All replacement parts must be new and meet or exceed manufacturer specifications.

E. Diagnostic and functional testing (annual):

1) Contractor shall conduct full function tests by simulating water rise in the sump pit.

2) Contractor shall measure pump cycle times, discharge flow, and system amperage draw.

3) Contractor shall test float switch response and continuity.

4) Contractor shall verify electrical supply, ground fault circuit interrupter performance, and control panel integrity.

5) Contractor shall record test results and recommend any corrective actions.

F. Cleaning maintenance (annual):

1) Basin cleaning

a) Contractor shall remove debris, silt gravel, mud, and foreign objects.

b) Contractor shall clean basin walls as needed to prevent buildup.

2) Pump cleaning

a) Contractor shall disconnect and reconnect sump pump safely.

b) Contractor shall rinse and wipe down the pump housing.

c) Contractor shall clear intake screen or impeller of obstructions.

3) Discharge line maintenance

a) Contractor shall flush line if sediment is present.

b) Contractor shall make sure outdoor discharge is unobstructed and directs water from the foundation.

4) Battery and alarm Systems

a) Contractor shall clean battery terminals.

b) Contractor shall check water level (if applicable to the battery type).

c) Contractor shall test alarm or Wi-Fi monitoring systems.

11. Safety Requirements A. General safety compliance

1) All work shall comply with Cal/OSHA regulations (Title 8, California Code of Regulations).

Exhibit A

Public Works (State)

2) Personnel must receive safety training and certifications appropriate to their duties, including confined space entry, electrical safety, proper clean-up and disposal of sewage waste and equipment, and hazard communication.

3) Contractor shall ensure electrical safety protocols are followed (lock-out/tag-out if necessary)

4) Contractor shall maintain compliance with local building codes and manufacturer guidelines.

B. Personal protective equipment (PPE)

When handling the pump or cleaning the pit, workers are required to wear PPE (based on task) which shall include, at minimum:

1) Safety glasses

2) Gloves (chemical-resistant)

3) Safety boots (water-resistant)

4) Hearing protection (if pump testing noise level exceed standard)

5) Confined space ventilation and air monitoring equipment when entering pit

6) Apron or water-resistant coveralls

7) All PPE must meet American National Standards Institute (ANSI) and Cal/OSHA standards.

C. Confined Space Entry

1) Sump pump pits or vaults are considered permit-required confined spaces when they present hazards such as limited entry/exit, potential atmospheric hazards, electrical hazards, or standing water. Entry into the pit requires compliance with Cal/OSHA Confined Space standards (Title 8 CCR §5157).

2) Entry shall only occur under written confined space permit, including air monitoring, ventilation, rescue plans, and standby attendants.

3) Continuous atmospheric testing for oxygen, flammable gases, and toxic vapor is required before and during entry.

12. Cal/OSHA Safety Code References A. Applicable Codes

1) California Code of Regulations Title 8 §5157: Permit-Required Confined Spaces

2) California Code of Regulations Title 8 §3380-3395: Personal Protective Equipment

B. Requirements California Code of Regulations Title 8 §2320.2: Electrical Work Safety

13. Security A. All Contractors’ personnel shall, upon arrival, check-in with the building security at the main desk and ensure they sign the vendor service log and the Caltrans maintenance logbook, including both…