IFPQ_Pest_Control_Solicitation_22A1310.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

July 30, 2025

Invitation For Price Quote (IFPQ)

IFPQ # 22A1310

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 22A1310 titled Pest Control in Sacramento County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Cristina Martinez California Department of Transportation (Caltrans) Email Address: cristina.martinez@dot.ca.gov Phone: (279) 234-2639

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENTS 1 & 2) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 3, REQUIRED DOCUMENTS.

Sincerely, Cristina Martinez Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 22A1310

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide pest control services, to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder shall possess, at the time of quote submittal and for the duration of the Agreement, a current and valid Structural Pest Control License, Branch 2 issued by the California Department of Consumer Affairs, Structural Pest Control Board. Bidder must include a copy of their license with their bid submission.

2. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a current and valid Qualified Applicator Certificate (QAC) and/or Qualified Applicator License (QAL) issued by the California Department of Pesticide Regulation (CDPR). Bidder must include a copy of their QAC and/or QAL with their bid submission.

3. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders July 30, 2025

Written Question Submittal August 6, 2025 3:00 P.M.

Final Date for Quote Submission August 13, 2025 2:00 P.M.

Proposed Award Date (estimate) August 20, 2025

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by August 6, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 22A1310. Questions must be sent to the following email:

Email: cristina.martinez@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or https://caleprocure.com/pages/index,aspx assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

4. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

5. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

6. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

7. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

8. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

9. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 22A1310

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Cristina.martinez@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at cristina.martinez@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

10. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

11. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

12. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

13. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 22A1310 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 5/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1. 70 Per Service

All labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide routine pest control service for 400,000 square feet (sq. ft.) building located at 1120 N Street, Sacramento, CA 95814 as described in Exhibit A, Scope of Work.

Square footage includes interior and exterior perimeter.

2. 70 Per Service

All labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide routine pest control service for 200,000 sq. ft. building located at 3400 R Street Sacramento, CA 95816 as described in Exhibit A, Scope of Work. Square footage includes interior and exterior perimeter

3. 70 Per Service

All labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide routine pest control service for 209,000 sq. ft. building located at 5900 Folsom Blvd, Sacramento, CA 95819 as described in Exhibit A, Scope of Work.

Square footage includes interior and exterior perimeter.

4. 70 Per Service

All labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide routine pest control service for 30,000 sq. ft. building located at 3390 Lanatt Street, Sacramento, CA 95819 as described in Exhibit A, Scope of Work.

Square footage includes interior and exterior perimeter.

5. 70 Per Service

All labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide routine pest control service for 4,000 sq. ft. building located at 1630 12th Street, Sacramento, CA 95814 as described in Exhibit A, Scope of Work. Square footage includes interior and exterior perimeter.

6. 160 Per Hour Hourly rate for all labor, materials, travel, equipment, tools, and incidentals necessary to provide on-call, immediate response services per Exhibit A, Scope of Work.

7. 50 Each Rodent traps, as described in Exhibit A, Item 7.A.5. Actual cost will be reimbursed based on original submitted receipts and/ or invoices. $ $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 22A1310 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 5/2025)

Subtotal (add lines 1-7) $

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Copy of Structural Pest Control License, Branch 2

☐ Copy of Qualified Applicator Certificate (QAC)

☐ Copy of Qualified Applicator License (QAL)

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/searchForm.jsp?frmid=1416&valid=true https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 22A1310

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans), all labor, equipment, tools, parts, materials, supplies, permits, travel, fees, taxes, and incidentals necessary to provide pest control services on a routine and on-call immediate response basis for both the interior and exterior locations as described herein:

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the following Caltrans building locations.

A 1120 N Street, Sacramento, CA 95814 B 1630 12th Street, Sacramento, CA 95814 C 3400 R Street Stockton, Sacramento, CA 95816 D 5900 Folsom Boulevard, Sacramento, CA 95819 E 3390 Lanatt Street, Sacramento, CA 95819

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on November 1, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on October 31, 2028 (estimate). Exterior spraying services shall be performed two (2) times monthly, during normal work hours, between 6:00 a.m. and 6:00 p.m., Monday through Friday, except State holidays. Interior spraying services shall be performed when requested, after normal work hours, between the hours of 6:00 p.m. and 6:00 a.m., except State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor: TBD Section/Unit: Facility Support Branch

Contract Manager: TBD Project Manager:

Address: 1120 N Street Sacramento, CA 95814

Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Detailed Description of Work A. General Provisions

Contractor shall perform the following work:

1) Exterior spraying services shall be performed two (2) times monthly during normal work hours, between 6:00 a.m. and 6:00 p.m., Monday through Friday, except State holidays.

Exterior spraying shall be performed the first (1st) and third (3rd) week of every month, while interior spraying shall be requested as needed. Recurring dates and times must be approved by Caltrans Contract Manager prior to spraying.

2) Pest control applications and trap applications may be performed during normal work hours between 6:00 a.m. and 6:00 p.m., Monday through Friday, except State holidays. Contractor shall check control applications and trap applications the first (1st) and third (3rd) week of every month, as well as on an on-call basis when requested by Caltrans Contract Manager.

Spot inspection and/or treatment of interior common areas for general pests shall be done as requested by Caltrans Contract Manager.

3) Interior spraying services shall be performed at the request of Caltrans Contract Manager.

Interior spraying areas shall be treated after Caltrans employees’ normal working hours, between 6:00 p.m. and 6:00 a.m., Monday through Friday, except State holidays. Caltrans Contract Manager must provide written pre-approval for afterhours spraying.

4) Services may be requested to eradicate an existing problem, as maintenance, and/or as a preventative measure.

5) Services shall include rodent control including but not limited to, setting rodent traps. The cost of rodent traps shall be billed per Attachment 1, Price Quote Proposal, Line Item 7.

All unused traps shall be given to Caltrans Contract Manager at the end of the term Agreement.

6) Chemicals listed on Attachment B, List of Chemicals and Prohibited Pesticides are the only approved chemicals to be used on-site. Chemicals not listed must be approved by Caltrans Contract Manager, as described in this Exhibit A, Scope of Work, Section 7.G below.

7) Contractor shall make no structural modifications to any Caltrans buildings or facilities.

B. Service Request

1) Routine interior work shall be assigned through the issuance of a Service Request. A sample service request is attached as Attachment A. on an as needed basis, and as requested by Caltrans Contract Manager. Contractor shall only perform the work identified on the service request. Routine services shall be coordinated with Caltrans Contract Manager with the first routine service occurring no later than 30 calendar days from the issuance of the Notice to Proceed.

2) Contractor shall begin work within three (3) days of receiving a service request unless Contractor demonstrates a delay that is beyond its control. If delay is agreed to by Caltrans Contract Manager, Caltrans Contract Manager will negotiate a new start date in writing.

3) Contractor shall complete the work in the timeframe defined for each service request.

Additional time may be granted with prior written approval by Caltrans Contract Manager.

4) The minimum time per service request shall be two (2) hours. If the time is less than two (2) hours, Contractor has the right to charge for a two (2) hour minimum call out for services.

Contractor’s hourly rate shall start when Contractor checks-in with Caltrans Contract Manager on-site.

5) Service requests may not be used to amend this Agreement and shall only cover work within this Exhibit A, Scope of Work.

6) Contractor shall be responsible for call back services if a call back service is necessary to correct a pest control issue. Contractor shall be available for the call back service on an as-needed basis, including after hours. Response time for callback services shall be within one

(1) working day from the date of request or within four (4) hours if the call is an immediate response service.

7) Contractor shall assess the problem and provide a solution within 24 hours after Caltrans Contract Manager makes contact to eradicate pests. Contractor is responsible for eradication of all pests to the satisfaction of Caltrans Contract Manager. Failure to do so constitutes failure to perform and may result in termination of this Agreement per Exhibit D, Item 2.

C. Scheduling and Reporting

1) Contractor shall work directly with Caltrans Contract Manager to schedule an initial meeting.

This initial meeting shall consist of reviewing submittals, materials, method of spraying and Material Safety Data Sheet (MSDS), and services to be performed. Submittals and methods are subject to final written approval by Caltrans Contract Manager.

2) Contractor shall develop and provide Caltrans Contract Manager with a schedule for spraying the exterior premises to minimize interruptions to building occupants. Exterior spraying shall be performed two (2) times monthly during normal work hours, between 6:00 a.m. and 6:00 p.m., except State holidays.

3) Contractor shall provide Caltrans Contract Manager with a written notice, three (3) working days prior, whenever interior chemical spraying techniques must be utilized. Unless written arrangements with Caltrans Contract Manager are made in advance, Contractor shall proceed with the proposed schedule for pest control services.

4) Contractor shall be available for meetings to discuss problems and strategies upon request by Caltrans Contract Manager.

5) At one (1) year intervals from commencement of this Agreement, Caltrans Contract Manager and Contractor shall conduct a walkthrough of the facilities to inspect and discuss any problems that may affect the ability to control the pest population. Contractor shall provide methods to improve the level of pest control, including, but not limited to, the discovery of entry points, failed caulking that may allow pests to enter the building, and potential breeding or nesting areas.

D. Supervision

1) Contractor shall arrange for appropriate supervision of the work under this Agreement and shall notify Caltrans Contract Manager of any problems that should be corrected, including preventative maintenance.

2) Contractor shall provide, in writing, to Caltrans Contract Manager, the names, telephone numbers, and addresses of all supervisors. A supervisor is defined as an individual designated to act with authority for Contractor at the work site. This information must be provided to Caltrans Contract Manager within five (5) working days of receiving the Notice To Proceed from Caltrans Contract Manager.

E. Tolerance Thresholds

1) Tolerance thresholds of the infestation determine the urgency and strength of the pest control measure. Tolerance thresholds may vary by pest, specific location, or type of land use. Three (3) distinct levels may be identified as subsets of threshold determination:

a) Initial injury threshold - the level at which some injury begins to occur or is noticeable.

b) Action threshold – the point at which measures must be taken to prevent a pest population at a specific location from causing aesthetic, functional, or economic damage.

Immediate action is required to keep the infestation from becoming unmanageable.

c) Damaged threshold - the level where unacceptable damage begins to occur.

2) Contractor shall provide services to control the presence of pests below the action threshold, as determined by Caltrans Contract Manager. Contractor and Caltrans Contract Manager shall evaluate the threshold on a quarterly basis.

F. Pesticide Application Records Pesticide application records are required by the California Department of Pesticide Regulations (CDPR) and/or California Department of Food and Agriculture (CDFA) and shall include, at a minimum, the following information:

1) Licensed applicator’s name

2) Application target or site

3) Chemical name

4) Brand name

5) Area of application

6) Concentrations used

7) Amount and rate of application

8) Coverage rate

9) Equipment used

10) Weather conditions including temperature, wind, time, and date intervals of controlled spraying.

G. Notice of Pesticide Use

1) Contractor shall coordinate all work and shall provide Caltrans Contract Manager with an inspection report and a service schedule for each building prior to the start of the treatment program. Any deviation from this schedule is to be reported immediately to Caltrans Contract Manager.

2) Contractor shall ensure in all instances, insecticide products, regardless of toxicity category, shall be applied in strict compliance with label instructions. No insecticide shall be applied on any type of space while Caltrans personnel and/or public are present. In situations where space applications are proposed, Contractor shall present written notification to Caltrans Contract Manager 72 hours in advance of the proposed application. Such notification shall include the target pest(s), the room number(s) and/or buildings to be treated, the product to be used, the method of application, and provisions for Caltrans personnel and/or public safety. No such applications shall be made without the written approval of Caltrans Contract Manager. No product identified as a fumigant shall be used in any Caltrans space for any purpose.

3) Contractor shall work closely with Caltrans Contract Manager to coordinate internal use of any pesticides and/or potentially harmful chemicals during employee work hours. Internal pest services that involve spraying of any potentially hazardous pesticides and chemicals must take place after work hours. Use of pesticides and chemicals on the building exterior may take place during normal business hours. Contractor must coordinate and obtain approval from Contract Manager before spraying occurs.

4) Notice of pesticide use for building occupants must be posted at least 72 hours prior to and following application. Contractor shall identify the date, time, and locations where the pesticide will be applied. The notification must also inform the building occupants that Caltrans Contract Manager maintains all product labels and MSDSs of each pesticide used in the building and surrounding grounds, and that the information can be made available for review upon request.

5) Contractor shall follow the Integrated Pest Management (IPM) concepts as outlined below:

a) Physical and/or mechanical controls shall be implemented to minimize the pests from the buildings. Contractor shall use methods such as hand removal, baits, traps, or other physical means to control pests. Chemical controls should be considered only as a last resort.

b) If chemicals are used. Contractor shall only utilize pesticide(s) or chemical agents registered and approved by the California Department of Pesticide Regulations (CDPR) as listed on Attachment B, List of Chemicals and Prohibited Pesticides. Any chemicals and/or pesticides not listed in this Agreement require an MSDS sheet and written approval by Caltrans Contract Manager prior to application at any Caltrans facility listed in Section 3 of this Exhibit A, Scope of Work.

H. Immediate Response Applications of Pesticides

1) An immediate response application of pesticides without proper notification (72-hour notification) can be performed, but prior to performing the application the following steps must be taken:

a) Contractor shall contact Caltrans Contract Manager for approval before an application is made.

b) Contractor shall submit an MSDS sheet for review and provide labeled information of products being used to Caltrans Contract Manager.

c) Contractor and Caltrans Contract Manager shall obtain guidance from Caltrans Office of

Health and Safety Unit for approval prior to using pesticides not listed on Attachment B, List of Chemicals and Prohibited Pesticides. Contractor shall be required to provide the MSDS sheet to Caltrans Office of Health and Safety for review and approval. After obtaining approval from the Caltrans Office of Health and Safety Unit, Caltrans Contract Manager will contact the tenant(s).

d) After all parties have been informed of the immediate response and have affirmed the products and method of the application, Caltrans Contract Manager will notify Contractor the application can be performed.

2) Immediate response services are on an as needed basis when Caltrans Contract Manager determines a high level of pests are present and will be requested through the issuance of an immediate response service request. Refer to Attachment 1, Price Quote Proposal, Line Item 6.

3) Immediate response services shall be at Caltrans Contract Manager’s discretion and may include the application of pesticides and/or setting additional rodent traps.

I. Additional Contractor Responsibilities

1) Sewer Drain and System: Contractor is solely responsible for any and all liability for debris, hazardous chemicals, or pesticides, in accordance with Attachment B, List of Chemicals and Prohibited Pesticides, which may fall, leak, or enter the building or municipal sewage, water, or wastewater systems to be washed down the drains.

2) Dust Control: Dust levels shall be kept within the limits established by municipal authority and the California Environmental Protection Agency (Cal/EPA).

3) Contractor shall not permit water to run uncontrolled from work areas or be carried airborne off the site or onto vehicles occupying part of the site. Contractor shall not permit improper drainage of wastewater in the work areas.

4) Contractor shall determine the appropriate level of ventilation in enclosed areas when operating internal combustion equipment or when using products containing volatile, toxic solvents, or pesticides.

5) Contractor shall furnish, erect, and maintain all warning devices, including but not limited to, barricades, cones, and signs that may be required to perform the pest control service and ensure the safety of the public and Caltrans employees.

6) All materials shall meet governing regulations and maintain compliance with all applicable laws.

7) All insecticides, rodenticides, and bait stations must be removed from the site after completion of each treatment. Written confirmation of removal shall be provided to Caltrans Contract Manager and submitted with the corresponding invoice.

8) Contractor shall legally dispose of all hazardous materials.

J. Security

1) Contractor shall be liable for all costs caused by false fire alarms or other system alarms activated due to Contractor negligence. Caltrans Contract Manager will issue security procedures to Contractor upon execution of this Agreement. Contractor must follow the Caltrans security procedures. Contractor shall submit to Caltrans Contract Manager a list of all personnel/employees working on this Agreement prior to starting work. Violation of security procedures will be grounds for termination of this Agreement, per Exhibit D, Item 2, Termination.

2) Contractor must sign in at the security guard desk and/or with Caltrans building manager’s office prior to providing services at each facility.

3) Contractor shall ensure all vehicles parked on-site are locked and thoroughly secured at all times.

8. Contractor Project Manager Responsibilities A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel including, but not limited to:

1) Ensuring deliverables meet the criteria established by the Agreement.

2) Supervising, reviewing, monitoring, training, and directing Contractor’s personnel.

3) Including Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work.

4) Assigning qualified personnel to complete the required service request work, as specified, on an “as-needed” basis in coordination with Caltrans Contract Manager.

5) Administering personnel actions for Contractor personnel.

6) Implementing and maintaining quality control procedures to ensure product and service accuracy.

7) Ensuring all applicable safety measures are in place.

8) Providing invoices in a timely manner.

9) Reviewing invoices for accuracy and completion before billing to Caltrans.

10) Monitoring and maintaining required DBE or DVBE participation, if applicable.

11) Ensuring the schedules, deliverables, and the deliverables’ requirements set forth in the

Agreement are satisfied.

12) Ensuring compliance with the provisions in this Agreement and all specific service request requirements.

9. Failure to Perform If Contractor is not available to perform services due to vacation, sick leave, or other absences, Contractor shall notify Caltrans Contract Manager within 24 hours. Invoices will be deducted in a prorated manner for the days in which no pest control specialist is provided. Prolonged or frequent failure to provide services or supplies may be considered grounds for termination of the Agreement for default, in accordance with Exhibit D, Item 2, Termination. A substitution of personnel shall be made available for days when the normal personnel will not be available (e.g. vacation or sick leave).

10. Additional Contractor Requirements A Contractor will not be assigned a security password and/or key for disarming the security alarm for ingress.

B Contractor must have at least one (1) representative who can communicate in English while on site performing the pest control services.

C When two (2) or more employees are working on a shift, one (1) shall be designated as a supervisor.

D. Contractor shall provide clean uniforms to all their employees. When on duty, shirts, pants, and shoes shall be worn at all times. Outer garments, such as shirts, vests, coats, jackets, and sweaters, must identify Contractor and its employees as a representative of Contractor.

E. Any items of value found on the premises shall be immediately turned over to Caltrans Contract Manager.

11. Code of Conduct A Contractor and its employees shall be aware they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.

B It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives available to Caltrans staff including, but not limited to, the Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited, and DD 49-Sexual Harassment Prevention.

C Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be employed on this Agreement, unless agreed in advance by Caltrans Contract Manager.

D If Contractor’s employees display any behavior Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager shall have the right to request that employee be removed from doing further work on this Agreement.

E Contractor shall perform all work in a professional manner pursuant to the highest standards of the industry, using proper equipment, methods and materials. Contractor shall be liable for any damage to all real or personal property arising from services provided under this Agreement through or on the part of Contractor or its employees.

F Contractor shall take all necessary precautions to prevent injury or hazards to Caltrans employees and the public, and shall avoid causing any unreasonable inconvenience to any individual doing business on Caltrans property.

12. Damages to Property In the event any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees in performing the services.