IFIB-19-37__final.pdf

IFIB-ACT-SFN-19-37 Replacement and expansion of the IT Network Infrastructure at Headquarters Naval Striking and Support Forces NATO (STRIKFORNATO) located in the TAF building, Reduto Gomes Freire, Oeiras, IFIB-SACT-ACT-19-37 Page 1

Replacement and expansion of the IT Network Infrastructure at Headquarters Naval Striking and

Support Forces NATO (STRIKFORNATO) located in the TAF building, Reduto Gomes Freire, Oeiras, Portugal.

Part 1 Bidding Instructions

IFIB-ACT-SFN-19-37

IFIB-SACT-ACT-19-37 Page 2

IFIB-ACT-SFN-19-37 Replacement and expansion of the IT Network Infrastructure at Headquarters Naval Striking and Support Forces NATO (STRIKFORNATO) located in the TAF building, Reduto Gomes Freire, Oeiras, TABLE OF CONTENTS

1. General

2. Classification

3. Definitions

4. Eligibility

5. Duration of the Contract

6. Exemption of Taxes

7. Amendment or Cancellation

8. Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Proposals

14. Bid Withdrawal

15. Bid Evaluation

16. Clarifications

17. Award

18. Communications

19. Point of Contact

ENCLOSURES:

1: Proposal Checklist

2: Address Label

3: Compliance Statement

4: Past Performance

5: Mandatory Price Proposal format

IFIB-SACT-ACT-19-37 Page 3

PART 1 BIDDING INSTRUCTIONS

1. General.

This is a Firm Fixed Price (FFP) Deliverables Contract for the renovation of Replacement and expansion of the IT Network Infrastructure at Headquarters Naval Striking and Support Forces NATO (STRIKFORNATO) located in the TAF building,Reduto Gomes Freire, Oeiras, Portugal.

2. Classification.

This Invitation for International Bid (IFIB) is an UNCLASSIFIED document.

3. Definitions.

a) The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this IFIB, and has indicated thereon its intention without commitment, to participate in this IFIB.

b) The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this IFIB.

c) The term “Contractor” shall refer to the bidding entity to which the contract is awarded.

d) The term “Contracting Officer” designates the individual empowered to obligate the headquarters to a contractual obligation and to exercise overall supervision, from the HQ SACT perspective, of contract performance.

e) “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed by HQ SACT and authorized in writing by the Contracting Officer to serve as their authorized representative, and to perform specific technical or administrative functions until their appointment is terminated by the Contracting Officer

f) The term “HQ SACT” shall refer to Headquarters, Supreme Allied Command Transformation.

g) The term “ACT” shall refer to Allied Commander Transformation.

h) The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

i) The term “days” as used in this IFIB shall, unless otherwise stated, be interpreted as meaning calendar days.

IFIB-SACT-ACT-19-37 Page 4

4. Eligibility.

This IFIB is open to companies:

(a) Established in a North Atlantic Treaty Organisation Alliance member nation.

(b) Working as licensed general contractors in the required field and legally authorised to operate in the United States of America, at the time of bidding.

(c) That have performed the desired past performance including size, cost and scope, as described in this IFIB.

5. Duration of Contract.

(a) The contract awarded shall be effective on or around 23 September 2019 or upon date of award, whichever is the later, subject to availability of funding, until 31 December 2019.

6. Exemption of taxes.

(a) In accordance with the agreements (Article VIII of the Paris Protocol dated, Paris Protocol dated 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

7. Amendment or Cancellation.

(a) HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the IFIB prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

(b) HQ SACT reserves the right to cancel, at any time, this IFIB either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting that no costs shall be recovered from HQ SACT.

If this IFIB is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. Clarifications.

(a) Prospective Bidders should seek clarification at their earliest convenience. Any explanation regarding the meaning or interpretation of this IFIB, terms, clause, provision or specifications, shall be requested in writing, from the Contracting

IFIB-SACT-ACT-19-37 Page 5

Officer. The Contracting Officer must receive such requests for clarification no later than 10 calendar days prior to the bid closing date.

(b) Information in response to a request for clarification to a prospective bidder shall be furnished to all prospective bidders as a Question and Answer amendment. All such amendments shall be incorporated into this IFIB. Oral Interpretations shall not be binding.

9. Site Survey

(a) A mandatory site survey of the facility will occur on the following dates:

• 26 June: 1000-1200 or 1400-1600

• 27 June: 1000-1200 or 1400-1600

• 28 June: 1000-1200

PROSPECTIVE BIDDERS MUST ATTEND ONE OF THE

AVAILABLE SITE SURVEYS. ATTENDANCE IS REQUIRED FOR A

PROPOSAL TO BE CONSIDERED TECHNICALLY COMPLIANT.

Please pre-register by contacting Ana Serra at A.Serra@sfn.nato.int, Office: + 351 21 4404232.

10. Bid closing date.

(a) Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 20 August 2019, 1500 hours, Eastern Standard Time, Norfolk, Virginia, U.S.A. No bids shall be accepted after this time and date. NOTE: HQ SACT is located on a secure naval installation. Potential bidders are responsible for ensuring bids arrive before the due date. No bids will be accepted beyond the closing date. HQ SACT is not responsible for any late received proposals due to base access issues or mail courier issues/delays.

11. Bid Validity.

(a) Bids shall be remain valid for a period of one hundred and twenty days (120) from the applicable closing date set forth within this IFIB. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

mailto:A.Serra@sfn.nato.int

IFIB-SACT-ACT-19-37 Page 6

12. Contents of Proposal.

The proposal shall consist of 5 copies of the following minimum paper documents (Clipped - no spiral or plastic binding please): Additionally electronic copies (e-mailed PDF version) of the documents are required no later than 20 August 2019, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA.

The proposal shall consist of the following minimum paper documents and electronic media:

(a) A table of contents for the entire proposal (See checklist provided as Enclosure # 1).

(b) The bidders full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure #2).

(c) Compliance statement (See Enclosure # 3).

(d) Provision of administrative, financial and technical volumes including scoring criteria, (Annex A to Statement of work must be completed and included in the proposal submission).

(e) Past performance (See Enclosure # 4).

(f) Company Price proposal (Enclosure # 5).

(g) Email submission of an electronic copy of the TECHNICAL PROPOSAL ONLY (cost proposal must be submitted in paper copy only).

(h) Appropriate technical and financial information to determine whether proposed services, terms and conditions comply with all the requirements of this IFIB, including resumes for all applicable personnel.

13. Proposal Submission.

(a) Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the IFIB Solicitation reference number, (See Enclosure #2). Within the single package shall be the Technical and Price volumes, separately packaged and clearly identified.

(b) An electronic copy of the proposal, not to include the Price volume is required to be sent to the assigned Contracting Officer, prior to the established bid closing date.

(c) Proposal packages may be made by mail, courier or hand carried.

(d) Proposal packages must be either be delivered to the HQ SACT via a verifiable shipment method (i.e. FEDEX, DHL, USPS, etc) or handed to a member of the

IFIB-SACT-ACT-19-37 Page 7

BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

(e) Price proposals shall be in U S Dollar currency as the habitual residence and place of performance is HQ SACT, Norfolk, Virginia.

(f) It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

(g) No oral bids or oral modifications or telephonic bids shall be considered.

(h) It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

14. Late Proposals.

(a) It is solely the bidder`s responsibility to ensure that the proposal reaches HQ SACT prior to the established closing date and time. All late bids shall be returned to the offering company unopened.

(b) A delay in a commercial courier service or delay in accessing a US Government military installation does not constitute an excusable delay, and the proposal will not be accepted.

(c) Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff mishandling shall the bid be considered.

15. Bid Withdrawal.

(a) A bidder may withdraw their bid up to the date and time specified for bid closing.

Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company, if required.

16. Bid Evaluation.

(a) The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Contract award shall be based upon the Lowest Priced, Technically Compliant bid. Such determinations shall be consistent with the evaluation criteria specified in the IFIB. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

(b) Proposals shall be evaluated taking into consideration of the following factors:

IFIB-SACT-ACT-19-37 Page 8

- Successful administrative submission of bid packages and requested Enclosures 1-5, as listed in this IFIB (Pass/Fail).

- Successful determination of Technical compliance. (Pass/Fail).

- Successful cost price criteria. (Lowest Price Technically Compliant Offer).

- Upon determination that the technical volume is responsive and technically compliant, such offers shall be approved to the next phase (price) of the Contract Award Committee two-step process.

- Contract Award Committee (CAC) shall open and record the price proposals of the Technically Compliant offers.

Important Note: Award may be made from initial offers without discussions.

NATO will collect information from references provided by the Offeror in regard to its past performance. The Offeror must provide the information requested for performance risk evaluation, or affirmatively state that it possesses no directly related or similar past performance. Firms lacking relevant past performance shall receive a “technically not compliant” evaluation for performance risk.

17. Clarifications.

(a) During the entire evaluation process HQ SACT reserves the right to discuss any bid with the bidder in order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of noncompliance.

18. Award.

(a) HQ SACT will award to a single source. Subcontracting is permitted, if all other administrative requirements are met.

(b) HQ SACT Contract Awards Committee shall award the contract to the Bidder whose compliant proposal represents the Lowest Priced offer.

(c) HQ SACT reserves the right to negotiate minor deviations to the listed Special and General Terms and Conditions to this IFIB.

(d) Contract Award date is anticipated on or about 23 September 2019.

IFIB-SACT-ACT-19-37 Page 9

19. Communications.

(a) All communication related to this IFIB, between a prospective bidder and HQ SACT shall only be through the nominated HQ SACT Contracting Officer.

Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this IFIB. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

20. Point of contact is:

LCDR Mike DiProspero HQ SACT Contracting

Officer michael.diprospero@act.nato.int or

Mrs. Kellie Hagen Contracting Specialist kellie.hagen@act.nato.int

(b) All correspondence shall be forward to:

Purchasing & Contracting, BUDFIN Branch, IFIB ACT-SFN-19-37, 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

mailto:michael.diprospero@act.nato.int mailto:kellie.hagen@act.nato.int documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 10

Enclosure 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel

Technical Proposal (Include completed Annex A).

Price Proposal.

Mailing label.

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation. Page 11

Enclosure 2

(The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

SEALED BID TO IFIB-ACT-SFN-19-37

(To be opened by Contract Awards Committee (CAC) Only)

Sender:

HQ SACT

Attn: LCDR Mike DiProspero

7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490

U.S.A

Enclosure 3

COMPLIANCE STATEMENT TO SEALED BID IFIB-ACT-SFN-19-37

It is hereby stated that our company has read and understands all documentation issued as part of IFIB-ACT-SFN-19-37. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of IFIB-ACT-SFN-19-37, and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: Signature:

Name & Title: Date:

Company Bid Reference:

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non- substantial deviations may be accepted.

Substantial changes shall be considered non-responsive.

documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

Enclosure 4

PAST PERFORMANCE INFORMATION FORM

PAST PERFORMANCE DATA

Contracting Agency:

(b) Contract No:

(c) Type of Contract (Firm Fixed Price, IDIQ, Requirements):

(d) Title of Contract:

(e) Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

(f) Contract Dollar Amount:

(g) Period of Performance:

(h) Name, Address, Fax and Telephone No. of Reference:

(i) Indicate Whether Reference Acted as Prime or Sub-contractor:

(j) Comments regarding compliance with contract terms and conditions:

documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

(k) Complete Contact Information for client:

(l) Permission to contact client for reference: Yes/ No

Name/Signature of Authorized Company Official

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be be accepted. Substantial changes shall be considered non responsive. Page 16

Enclosure 5

IFIB-ACT-SFN-19-37 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc

ADDRESS: Street, City, Post code

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT)

Contracts Award Committee.

ATTN: LCDR MikeDiProspero

7857 Blandy Road, Suite 100

Norfolk, VA 23551

SUBJECT: IFIB-ACT-SFN-19-37 Sealed Bid Price Proposal

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be be accepted. Substantial changes shall be considered non responsive. Page 17

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in IFIB ACT-SFN-19-37 and the “Insert :Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Deliverable

(Cost) Per Phase

Post Award Schedule Finalization Meeting

Phase 1

Phase 2

Phase 3

Phase 4

Phase 5

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be be accepted. Substantial changes shall be considered non responsive. Page 18

Grand Total Contract Price $

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Position: Title:

Authorizing Company (Signature): ---------------------------------, Date: --------------- --.

Company name Witness Official:

Printed Name:

Position: Title:

Witness Signature: ----------------------------------------------------------, Date -----------

NATO UNCLASSIFIED

NORTH ATLANTIC TREATY ORGANIZATION

HEADQUARTERS, SUPREME ALLIED COMMANDER TRANSFORMATION 7857 BLANDY ROAD, SUITE

100 NORFOLK, VIRGINIA 23551-2490

Statement of Work for

Contract Support: Renovation and Expansion of the IT Network Infrastructure at the TAF building, Reduto Gomes Freire, Oeiras, Portugal.

1. Introduction.

a. STRIKFORNATO’s Mission Statement: On order, STRIKFORNATO (SFN) will provide a Maritime Battle Staff Operational Command (OPCOM) directly to SACEUR to deliver a rapidly deployable and scalable headquarters capable of planning and executing full spectrum joint maritime operations and providing command and control of maritime Ballistic Missile Defence, primarily through integration of U.S. naval and amphibious forces, in order to provide assurance, deterrence, and collective defence for the Alliance.

2. Background, Scope and Requirements.

a. Background.

HQ SFN is located at the TAF Building within the perimeter of the Portuguese Military compound, Reduto Gomes Freire in Oeiras, Portugal. The TAF Building is an above ground 3-story structure. The 2nd and 3rd floors of which is the focus of this statement of work. The dimensions of the 2nd floor are 17,694.7ft2 with 52 rooms and the dimensions of the 3rd floor are 11,119.1ft2 with 36 rooms. The TAF building’s current Information Technology (IT) network infrastructure supports 3 different NATO communications enclaves: NATO Unclassified (NU), NATO Secret (NS), and the NATO Mission Secret (MS) networks. These three enclaves combined are known as the NATO network which is composed of both fibre optic and category 5 enhanced (CAT5e) cabling. The NATO network supports and provides access to both classified and unclassified information via 300 network connections disseminated throughout the second and third floors of the TAF building. The NATO network is administered by a government contractor (NATO Communications and Information Agency (NCIA) CIS Support Unit Lisbon detachment) who manages the NATO network connectivity to both classified and unclassified servers via 4 network switch rooms located in various locations within the TAF building. The NATO network combined with 50 individual air conditioning units, overhead lighting and various appliances within the TAF building exceeds the electrical load of the current electrical distribution system resulting in intermittent power outages throughout the building. Therefore, upgrading the NATO IT network will also involve upgrading the electrical distribution systems to support the increased electrical load required to support the increased number of computers, monitors, network routers, and switches that will be installed during this project. Furthermore, the spaces housing the upgraded network will increase air conditioning usage to keep the equipment and personnel working within these spaces cool. This requirement will increase the amount of electricity required for STRIKFORNATO to operate in the TAF building. These are the primary factors supporting the requirement for the TAF building’s electrical system upgrade during this installation.

b. Scope.

The scope of this requirement is outlined in paragraph 6.d. and shall be executed using a phased approach.

c. Requirements.

I. The work requirements in this statement of work will be performed at a

Government installation classified at the NATO SECRET level. Contractor personnel involved in the performance of this task will require access to the classified government facility and shall have a NATO SECRET clearance.

II. Contractor will be responsible for the installation of fiber optic and Category 5 enhanced (CAT5e) cabling. Contractors must have the necessary training and qualification to install fiber optic and CAT5e or higher cables to include their terminating adapters/connectors. TFS-CFS or equivalent required (The Fiber School-Certified Fiber Optic Installer)

III. Contractor must have an onsite representative who understands the physical layer of computer networking devices to include various types of networking cables, switches, routers, repeaters, terminal adapters and ports. CCNA and / or Network + Certification required.

IV. Contractor shall provide technical services, labor and material required to support the STRIKFORNATO TAF building’s computer network hardware replacement and expansion.

V. Contractor shall provide the Contracting Officer’s Technical Representative

(COTR) with a bill of quantities for all materials required to complete the project.

VI. Contractor shall present all materials to the COTR for approval prior to installation. Materials will not be installed without prior COTR approval.

VII. Power Supply: Contractor will ensure all equipment installed meets current

EU quality and safety standards. Contractors will specify all materials to be used on the power supply in their proposal.

VIII. Contractor must provide a European Industry Certified Electrician with the necessary qualifications and testing equipment to perform upgrades to the TAF building’s power distribution system.

IX. Upon completion of the installation of the physical network infrastructure, CIS

Support Unit Lisbon will be responsible for testing and verifying that all network connections and services are fully operational to effectively support SFN mission.

X. CIS Support Unit Lisbon personnel will be required to support the contractor gaining access to switch rooms or others locations that only CIS Support Unit Lisbon personnel can access. This includes providing personnel for security escorts in order to enable the contractor to complete their work within the four switch rooms.

XI. Contractor will provide Certification of a One Year Maintenance and Defective

Product Warranty.

3. Type of Contract and Period of Performance.

a. This is a Firm Fixed Price (FFP) Contract based on the Statement of Work deliverables and schedule. The contract will be evaluated and awarded as a Lowest Price Technically Compliant (LPTC) submission.

b. Period of Performance. The requirement is for a single period from 24 September 2019 to 15 December 2019 based on the Statement of Work Deliverables’ schedule.

c. Options. There are no option-years or periods to support this contract.

4. Place of Performance.

a. The contractor is expected to perform the required work at Headquarters Naval Striking and Support Forces NATO, Reduto Gomes Freire, Estrada da Medrosa, 2780-070 Oeiras, Portugal.

5. Partial Bidding and Teaming Arrangements.

a. Partial bidding is not allowed. Subcontracting and teaming arrangements are permissible so long as there is one administrative POC and one billing agent POC from the prime contractor.

6. Overview of Duties for the Contract

a. The contractor shall perform tasks/functions, complete and submit approved deliverables, and submit periodic reports as directed in para 6.b.

I. A storage facility for contractor materials and tools is not available within the TAF building.

Prior to beginning any work the contractor will be required to coordinate with SFN J4 RLS Engineer, Mr. Rui Quendera (see contact details on page 16), to obtain storage space on the base for containers if used to house materials required to complete the installation.

The contractor is responsible for supplying their own storage containers.

II. Damage Clause: The contractor will be responsible for repairing all utilities, facilities, physical structures, buildings or other fixtures damaged during performance of this contract. The current IT cabling shares spaces with conduits for air conditioning units and other electrical cabling. If any of these existing conduits or cabling is damaged by the contractor during the IT cabling upgrade process, through mistake, negligence, gross negligence, wilful misconduct, or any other legal standard of culpability as determined by COMSTRIKFORNATO, it is the responsibility of the contractor to return them to their original working condition. The contractor is required to immediately inform COMSTRIKFORNATO of any suspected damage. The responsibility for such loss of, or damage to, the infrastructure and assets during this process will rest exclusively with the contractor. Any such loss or damage will be rectified and/or compensation made as expeditiously as possible, in coordination with COMSTRIKFORNATO. Any manufacturer producer’s warranty on the assets and infrastructure, if applicable, will be taken into consideration in estimating the exact amount/impact of such loss and/or damage. The contractor shall fully indemnify, hold harmless and defend COMSTRIKFORNATO and its officers and employees from and against all claims, demands, actions, suits, damages, liabilities, losses, settlements, judgments, costs and expenses (including but not limited to reasonable attorney’s fees and costs), whether or not involving a third party claim, which arise out of or relate to any act or omission of the contractor.

b. Tasking and Deliverables.

The contractor shall be responsible for the functions and deliverables listed in Table 1 and technical details below in accordance with floor plan incorporated by reference and soft copies of the floorplans will be provided during the site visit. The contractor will be required to sign and must certify that the floor plan will not be disseminated after receipt and will be destroyed in the event of non-award. As an additional assurance that the work is reviewed and accepted, the contractor shall detail the functional tasks performed, outcomes recorded and related information in monthly briefings/report and a formal briefing/report at the conclusion of the project to the Contracting Officer’s Technical Representative (COTR).

c. Technical Details.

I. Switches: Individual switches are stacked. Each stack is connected with 2 trunks to the Core Switch. Switch types include:

DELL S4048-ON (Core) DELL S3148P (VoIP)

DELL S3124F (ON/NS)

II. Cabling types:

Vertical cabling for all networks is: single mode fibre (SMF) optic.

Horizontal cabling for the ON is: multimode fibre (MMF) optic.

Horizontal cabling for the PBN is: CAT6a screened twisted pair.

III. Distribution: 10Gbps / Access: 1Gbps

IV. Electrical plugs (220V) / Electrical panels cabling

d. Scope.

I. Contractor shall use a phased approach to perform technical installation, all labor, and provide material required to support the SFN TAF Building network architecture upgrade while maintaining partial network connectivity to support SFN operations. Rearrangement to the phases may be needed during the construction period. The COTR reserves the right to adjust phase implementation or phase schedule if de-confliction is necessary. SFN HQs has to maintain operational readiness throughout the whole project.

II. Phase 0: Preparation before contractors can begin work.

a. SFN will coordinate the move of the Support Branch personnel from the second floor of the TAF building to the COMNAV building. All personal items and hard copy files will be removed by the vacating staff member. J6 will coordinate the removal of all information systems to include monitors, keyboards, phones, printers, and shredders. The contractor will be responsible for physically moving all furniture and appliances away from walls and to the center of the rooms and covering it with protective tarps to avoid damage to include dust damage. The contractor will also be responsible for laying down protective flooring in work spaces and areas adjacent to work spaces to prevent damage to flooring, paying special attention to protecting carpeted spaces. This phase is estimated to be completed within two working days. Upon completion of this phase contractor demolition work can begin. The following 20 rooms will be vacated 201, 201A, 201B, 201C, 201D, 201E, 202, 202A, 203, 204, 205, 240, 240A, 242, 243, 244, 245, 246, 247, 248.

III. Phase 1: Contractor work begins.

a. Contractor shall remove all CAT 5E and Fiber Optic network cabling identified as supporting NATO UNCLASSIFIED (NU), NATO MISSION SECRET (MS), and NATO SECRET (NS) enclaves that traverse all 20 rooms to include hallways, and the four NCIA switch rooms located on the second floor of the TAF building.

b. Contractor shall turn off the electrical power at the power panel for 20 rooms and the hallway areas in order to remove all network ports, electrical outlets and cable conduit connected to the walls and ceiling in all 20 rooms and hallway areas.

c. Contractor shall remove all white electrical cables traversing all 20 rooms and the hallway areas that terminate at two separate power panels (power panels QE2, QN1) located in room 202. These power panels QE2 and QN1 are to be removed in order to replace. (These power panels provide electricity to the second and third floors of the TAF building; the Command Group will be impacted.)

d. Contractor shall discuss with Contracting Officer Technical Representative (COTR) to determine if electrical cables and its respective conduit supporting air conditioning units for all 20 rooms should be removed.

e. Contractor shall remove all metal CAT 5E cable distribution holders traversing hallways throughout the building.

f. Contractor shall install 3 sets of Fiber Optic cables to traverse the hallways and all 20 rooms to provide network connectivity to the NU/NS/MS enclaves supporting the respective network diagram port count. Contractor shall install the appropriate amount of conduit to enclose these network fiber optic cables traversing the hallways and all 20 rooms. This will include drilling holes into various types of walls to include brick and sheetrock.

g. Contractor shall install electrical cables originating from new QE2 and QN1 power panels to provide electricity to the hallways and all 20 rooms to support overhead lighting, air conditioning systems, and all information systems connected to the electrical infrastructure.

h. Contractor shall install all conduit supporting both electrical and computer network requirements along the ceilings, outer flooring and walls.

i. At the completion of all line items before paragraph 6.d.III.i, contractor shall notify J6 Representative to coordinate a date and time for verifications of network connectivity testing with NCIA. This includes the activation of network ports, switches, routers, phones, and all other information systems to verify connectivity to NCIA’s NU/NS/MS network servers.

j. SFN J4 and J6 shall have three days to install furniture and information systems to support network testing and the move of J5 and J2 Departments into the following spaces: 201, 201A, 201B, 201C, 201D, 201E, 202, 202A, 203, 204, 205, 240, 240A, 242, 243, 244, 245, 246, 247, 248.

k. Once network connectivity and electrical safety has been successfully established. J5 and J2 Lower Joint Operations Center will be authorized three days to move into all 20 rooms with assistance from the J6. Additionally, STRIKFORNATO Command Group will have two days to move to vacate J5 spaces to continue operations. During this time frame Contractor shall begin demolition of the Joint Operations Center, Lower Joint Operations Center, and Command Group spaces as detailed in Phase Two.

IV. Phase 2:

a. SFN CG with assistance from the J4 and J6 will vacate all Command Group personnel located on the third floor and move to the vacant J5 spaces located on the third floor of the TAF. All personal items and hard copy files will be removed by the vacating staff member. All personal items and hard copy files will be removed by the vacating staff member. J6 will coordinate the removal of all information systems to include monitors, keyboards, phones, printers, and shredders. The contractor will be responsible for physically moving all furniture and appliances away from walls and to the center of the rooms and covering it with protective tarps to avoid damage to include dust damage. The contractor will also be responsible for laying down protective flooring in work spaces and areas adjacent to work spaces to prevent damage to flooring, paying special attention to protecting carpeted spaces. This item is estimated to be completed within two working days. Upon completion of the above items, the contractor demolition work can begin. The following 15 rooms will be vacated 301, 301A, 302, 302A, 303, 304, 305, 306/308, 307, 310, 310A, 311, 312, 314, 314A.

b. SFN J2 with assistance from the J4 and J6 will vacate the Lower Joint Operations Center and Joint Intelligence Center spaces and move into room 240 of the second floor of the TAF building. This includes removing all furniture and appliances, which will be coordinated by the J4. The removal of all information systems to include monitors, keyboards, phones, printers, and shredders will be coordinated by J6. All personal items and hard copy files will be removed by the vacating staff member. This item is estimated to be completed within two working days. Upon completion of the above items, the contractor demolition work can begin. The following 6 rooms will be vacated 215, 216, 217, 218B, 219, 219A.

c. Contractor shall remove all CAT 5E and Fiber Optic network cabling identified as supporting NATO UNCLASSIFIED (NU), NATO MISSION SECRET (MS), and NATO SECRET (NS) enclaves that traverse all 21 rooms to include hallways, and the four NCIA switch rooms located on the second and third floors of the TAF building.

d. Contractor shall turn off the electrical power at the power panel for 21 rooms and the hallway areas in order to remove all network ports, electrical outlets and cable conduit connected to the walls and ceiling in all 21 rooms and hallway areas.

e. Contractor shall remove all white electrical cables traversing all 21 rooms and the hallway areas that terminate at two separate power panels (power panels QE2, QN1) located in room 202. These power panels QE2 and QN1 are to be removed in order to replace. (This step is mentioned here purposefully as these two power panels provide electricity to both the second and third deck of the TAF.)

f. Contractor shall discuss with the COTR to determine if electrical cables and its respective conduit supporting air conditioning units for all 21 rooms should be removed.

g. Contractor shall install 3 sets of Fiber Optic cables to traverse the hallways and all 21 rooms to provide network connectivity to the NU/NS/MS enclaves supporting the respective network diagram port count. Contractor shall install the appropriate amount of conduit to enclose these network fiber optic cables traversing the hallways and all 21 rooms. This will include drilling holes into

h. Contractor shall install electrical cables originating from new QE2 and QN1 power panels to provide electricity to the hallways and all 21 rooms to support overhead lighting, air conditioning systems, and all information systems connected to the electrical infrastructure.

i. Contractor shall install all conduit supporting both electrical and computer network requirements along the ceilings, outer flooring and walls.

j. At the completion of all line items before paragraph 6.d.IV.j, contractor shall notify J6 Representative to coordinate a date and time for verifications of network connectivity testing with NCIA. This includes the activation of network ports, switches, routers, phones, and all other information systems to verify connectivity to NCIA’s NU/NS/MS network servers.

k. SFN J4 and J6 shall have three days to install furniture and information systems to support network testing and the move of the Command Group and J2

Departments into the following spaces: 216, 217, 218B, 219, 219A, 301, 301A, 302, 302A, 303, 304, 305, 306/308, 307, 310, 310A, 312, 314, 314A.

l. Once network connectivity and electrical safety is successfully established, the Command Group and J2 Departments will be authorized three days to move into all 21 rooms with assistance from the J6. The Command Group shall vacate all J5 Spaces located on the third floor. Additionally, SFN J7, J9, Information Management Officer (IMO), Public Affairs Officer (PAO), and Registry personnel will have two days to vacate and move into vacant J5 spaces to continue operations. During this time frame Contractor shall begin removal of all cabling and network hardware to be replaced in the J7, J9, IMO, PAO, and Registry spaces as detailed in Phase Three.

V. Phase 3:

a. SFN J7, J9, IMO, PAO, and Registry personnel with assistance from the J4 and J6 will vacate all J7, J9, IMO, PAO, and Registry spaces located on the third floor and move into the vacant J5 spaces located on the third floor of the TAF building.

All personal items and hard copy files will be removed by the vacating staff member. J6 will coordinate the removal of all information systems to include monitors, keyboards, phones, printers, and shredders. The contractor will be responsible for physically moving all furniture and appliances away from walls and to the center of the rooms and covering it with protective tarps to avoid damage to include dust damage. The contractor will also be responsible for laying down protective flooring in work spaces and areas adjacent to work spaces to prevent damage to flooring, paying special attention to protecting carpeted spaces. This item is estimated to be completed within two working days. Upon completion of this item, the contractor demolition work can begin. The following 9 rooms will be vacated 233, 233A, 306, 308, 309, 310, 311, 313, 314.

b. SFN J1, J2, J8 personnel with assistance from the J4 and J6 will vacate all J1, J2, J8 spaces located on the second floor and move into the vacant Joint Operation Center space located on the second floor of the TAF building. This includes removing all furniture and appliances, which will be coordinated by the J4. The removal of all information systems to include monitors, keyboards, phones, printers, and shredders will be coordinated by J6. All personal items and hard copy files will be removed by the vacating staff member. This item is estimated to be completed within two working days. Upon completion of this item;

the contractor demolition work can begin. The following 10 rooms will be vacated 209, 209A, 213, 214, 234, 235, 236, 238, 238A, 238B.

NATO SECRET (NS) enclaves that traverse all 19 rooms to include hallways, and

d. Contractor shall turn off the electrical power at the power panel for 19 rooms and conduit connected to the walls and ceiling in all 19 rooms and hallway areas.

e. Contractor shall remove all white electrical cables traversing all 19 rooms and the hallway areas that terminate at two separate power panels (power panels QE7, QN4, QE (Alpha) located in room 215 and 233. These power panels QE (Alpha), QE7 and QN4 are to be removed in order to replace. (This step is mentioned here purposefully as these two power panels provide electricity to both the second and third deck of the TAF.)

f. Contractor shall discuss with the COTR to determine if electrical cables and its respective conduit supporting air conditioning units for all 19 rooms should be all 19 rooms to provide network connectivity to the NU/NS/MS enclaves supporting the respective network diagram port count. Contractor shall install the appropriate amount of conduit to enclose these network fiber optic cables traversing the hallways and all 19 rooms. This will include drilling holes into

h. Contractor shall install electrical cables originating from new QE (Alpha), QE7 and QN4 power panels to provide electricity to the hallways and all 19 rooms to support overhead lighting, air conditioning systems, and all information systems connected to the electrical infrastructure.

j. At the completion of all line items before paragraph 6.d.V.j, contractor shall notify connectivity testing with NCIA. This includes the activation of network ports, to support network testing and the move of the J1, J2, J8, J7, J9, IMO, PAO, and Registry Departments into the following spaces: 209, 209A, 213, 214, 233, 233A, 234, 235, 236, 238, 238A, 238B, 306, 308, 309, 310, 311, 313, 314.

l. Once network connectivity and electrical safety has been successfully established, the J1, J2, J8, J7, J9, IMO, PAO, and Registry Departments will be authorized three days to move into all 19 rooms with assistance from the J6. The J1, J2, J8, J7, J9, IMO, PAO, and Registry Departments shall vacate all J5

Spaces located on the third floor and Joint Operations Center located on the second floor. Additionally, SFN J3 will have two days to vacate and move into vacant Joint Operations Center to continue operations. During this time frame Contractor shall begin demolition of the J3 spaces as detailed in Phase Four.

VI. Phase 4:

a. SFN J3 Department, with assistance from J4 and J6 will vacate all J3 spaces located on the second floor and move into the vacant Joint Operation Center located on the second floor of the TAF building. If additional spaces are required to house the J3 they will share the vacant J5 spaces with the DCOS Operations Department. All personal items and hard copy files will be removed by the vacating staff member. J6 will coordinate the removal of all information systems to include monitors, keyboards, phones, printers, and shredders. The contractor will be responsible for physically moving all furniture and appliances away from walls and to the center of the rooms and covering it with protective tarps to avoid damage to include dust damage. The contractor will also be responsible for laying down protective flooring in work spaces and areas adjacent to work spaces to prevent damage to flooring, paying special attention to protecting carpeted spaces. This item is estimated to be completed within two working days. Upon completion of this item, the contractor demolition work can begin. The following 3 rooms will be vacated 223-229, 223A, 230. Of note, room 223-229 is one large open room with seven entry points that include room numbers 223-229.

b. SFN DCOS Operations Department with assistance from J4 and J6 will vacate all DCOS Operations spaces located on the third floor and move into the vacant J5 spaces located on the third floor of the TAF building. This includes removing all furniture and appliances, which will be coordinated by the J4. The removal of all information systems to include monitors, keyboards, phones, printers, and shredders will be coordinated by J6. All personal items and hard copy files will be removed by the vacating staff member. This item is estimated to be completed within two working days. Upon completion of this item; the contractor demolition work can begin. The following 5 rooms will be vacated 3001, 3003, 3003A, 3004, 3005.

NATO SECRET (NS) enclaves that traverse all 19 rooms to include hallways, and

d. Contractor shall turn off the electrical power at the power panel for 19 rooms and conduit connected to the walls and ceiling in all 19 rooms and hallway areas.

e. Contractor shall remove all white electrical cables traversing all 19 rooms and the

QN4, QE (Alpha) located in room 215 and 233. These power panels QE (Alpha), QE7 and QN4 are to be removed in order to replace. (This step is mentioned here

f. Contractor shall discuss with the COTR to determine if electrical cables and its respective conduit supporting air conditioning units for all 19 rooms should be all 19 rooms to provide network connectivity to the NU/NS/MS enclaves supporting the respective network diagram port count. Contractor shall install the appropriate amount of conduit to enclose these network fiber optic cables traversing the hallways and all 19 rooms. This will include drilling holes into

h. Contractor shall install electrical cables originating from new QE (Alpha), QE7 and QN4 power panels to provide electricity to the hallways and all 19 rooms to

j. At the completion of all line items before paragraph 6.d.VI.j., contractor shall notify connectivity testing with NCIA. This includes the activation of network ports, to support network testing and the move of the J3 and DCOS Operations Departments into the following spaces: 223-229, 223A, 230, 3001, 3003, 3003A, 3004, and 3005.

l. Once network connectivity and electrical safety has been successfully established, the J3 and DCOS Operations Departments will be authorized three days to move into all 8 rooms with assistance from J4 and J6. The J3 and DCOS Operations Departments shall vacate all J5 Spaces located on the third floor and Joint Operations Center located on the second floor. During this time frame, Contractor shall begin demolition of the J5 spaces as detailed in Phase Five.

VII. Phase 5:

a. SFN J5 spaces will be vacant of personnel upon completion of Phase 4. All personal items and hard copy files will be removed by the vacating staff member.

J6 will coordinate the removal of all information systems to include monitors, keyboards, phones, printers, and shredders. The contractor will be responsible for physically moving all furniture and appliances away from walls and to the center of the rooms and covering it with protective tarps to avoid damage to include dust damage. The contractor will also be responsible for laying down protective flooring in work spaces and areas adjacent to work spaces to prevent damage to flooring, paying special attention to protecting carpeted spaces. This item is estimated to be completed within two working days. Upon completion of the above items, the contractor demolition work can begin. The following 3 rooms will be vacant 3015, 3018, 3019.

b. Contractor shall remove all CAT 5E and Fiber Optic network cabling identified as

NATO SECRET (NS) enclaves that traverse all 3 rooms to include hallways, and

c. Contractor shall turn off the electrical power at the power panel for 3 rooms and conduit connected to the walls and ceiling in all 3 rooms and hallway areas.

d. Contractor shall remove all white electrical cables traversing all 3 rooms and the

QN4, QE (Alpha) located in room 215 and 233. These power panels QE (Alpha), QE7 and QN4 are to be removed in order to replace. (This step is mentioned here

e. Contractor shall discuss with the COTR to determine if electrical cables and its respective conduit…