IFIB-ACT-SACT-18-77_Final.pdf

IFIB-ACT-SACT-18-77

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

Description of Acquisition

Part 1 Bidding Instructions

IFIB-ACT-SACT-18-77

Contractor Support for

Strategic Alternatives

(SALT) and Strategic

Partnership (SPART)

Branches

1. Duration of the Contract

2. Exemption of Taxes

3. Amendment or Cancellations

4. Bidder Clarifications

5. Bid Closing Date

6. Bid Validity

7. Contents of Proposal

8. Proposal Submission

9. Late Proposal

10. Bid Withdrawal

11. Bid Evaluation

12. Proposal Clarifications

13. Award

14. Communications and Contacts

15. Point of Contact

ENCLOSURES:

1. Proposal/Content Checklist

2. Address Label

3. Compliance Statement

4. Past Performance

5. Mandatory Price Proposal format

Annex A: NATO Definitions Annex B: Acceptance Forms for e-Learning Annex C: Technical Requirements

Annex D: Best Value Review and Scoring Table

PART 1 BIDDING INSTRUCTIONS

• General

This is a Firm Fixed Price Level of Effort contract in accordance with the General a n d S p e c i a l Terms and Conditions; Contract Award is contingent upon funding availability; Partial bidding on the different labour categories is allowed.

• Classification

This IFIB is a NATO UNCLASSIFIED document.

• Definitions

• The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this IFIB, and has indicated thereon its intention without commitment, to participate in this IFIB.

• The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this IFIB.

• The term Contractor shall refer to the bidding entity to whom the contract is awarded.

• The term “Contracting Officer” designates the official who executes this IFIB on behalf of HQ SACT.

• “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications.

• The term “HQ SACT” shall refer to Supreme Headquarters Allied Command Transformation.

• The term “ACT” shall refer to Allied Commander Transformation.

• The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

• The term “days” as used in this IFIB shall, unless otherwise stated, be interpreted as meaning calendar days.

• The term “Habitual Residence”, means HQ SACT, Norfolk, Virginia, VA 23511.

• Eligibility

This IFIB is open to companies:

• Established in a North Atlantic Treaty Organisation Alliance member nation.

• Working in the required field of study and legally authorised to operate in the

United States of America, at the time of bidding.

• Has performed the desired past performance including size, cost and scope, as described in this IFIB.

• Duration of Contract

• The contract awarded shall be effective upon date of award.

• On or about 15 February 2019 – 31 December 2019 with the possibility of 2 option year periods of 01 January 2020 – 31 December 2020 and two more optional extensions of six (6) months each until 31 Dec 2021.

• Partial Bidding and Teaming Arrangements

• Partial bidding is allowed. All submissions must clearly state which position candidate(s) is (are) being proposed to fill. A candidate will not be considered for multiple positions in the same proposal, i.e. John Smith can't be submitted as a candidate to fill the requirements of both the SALT Data Scientist and the SALT Data Strategist.

• Exemption of Taxes

• In accordance with the agreements (Article VIII of the Paris Protocol dated, 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

• Amendment or Cancellation

• HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the IFIB prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

• HQ SACT reserves the right to cancel, at any time, this IFIB either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this IFIB is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

• Bidder Clarifications

• Prospective Bidders should seek clarification at their earliest convenience.

Any explanation regarding the meaning or interpretation of this IFIB, terms, clause, provision or specifications, shall be requested in writing, from the Contracting Officer. The Contracting Officer must receive such requests for clarification no later than 3 calendar days prior to the bid closing date.

• In lieu of a bidder’s conference, HQ SACT invites bidders to submit initial technical questions not later than 14 January November 2019. Note: The headquarters will be shut down for a holiday period from 22 December 2018-2 January 2019. No technical questions received during this period will be able to be answered until after 3 January 2019.

• Information in response to all inquiries / requests for clarification to a prospective bidder shall be furnished to all prospective bidders at the following link: http://www.act.nato.int/contracting as a Question and Answer addendum. All such addendums and any necessary solicitation amendments shall be incorporated into this IFIB. Oral Interpretations shall not be binding.

• Bid closing date

Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 22 January 2019, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA. No bids shall be accepted after this time and date. NOTE: HQ SACT is located on a secure naval installation. Potential bidders are responsible for ensuring bids arrive before the due date. No bids will be accepted beyond the closing date. HQ SACT is not responsible for any late received proposals due to base access issues or mail courier issues/delays.

• Bid Validity

Bids shall be remain valid for a period of one hundred and twenty days (120) form the applicable closing date set forth within this IFIB. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to http://www.act.nato.int/contracting-procurements extend the validity as a withdrawal of the bid.

• Content of Proposal

The proposal shall consist of 5 copies of the following minimum paper documents (Clipped - no binding or 3 prong folders please): Additionally electronic copies (e-mailed s i n g l e PDF version), excluding price proposals of the documents are required no later than 22 January 2019, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA.

A table of contents for the entire proposal (Checklist provided as Enclosure #1)

• The bidder’s full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure #2);

• Compliance statement (See Enclosure #3);

• Provision of administrative and technical volumes

• Compliance criteria, (See Annex D to Statement of Work).

• Past performance (See Enclosure #4)

• Company price proposal (Enclosure #5)

• Proposal Submission

• Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the IFIB Solicitation reference number, (See Enclosure #3). Within the single package shall be the Technical and Price volumes, separately packaged and identified.

• An electronic copy of the proposal, not to include the Price volume is required to the assigned Contracting Officer, prior to the established bid closing date via E-mail PDF document.

• Proposal packages may be delivered by mail, courier or hand carried prior to the established deadline. Couriers must have access to military installation in order to deliver proposal.

• Proposal packages must be delivered to the HQ SACT via a verifiable method or be handed to a member of the BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

• Price proposals shall be in U.S. Dollar currency. Contractor may request payment post award in alternate currency based on agreed conversion rate.

• Prices shall be on a Firm Fixed Price Basis and include any relevant discount schedule.

• It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

• No oral bids or oral modifications or telephonic bids shall be considered.

• It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

• Late Proposals

• It is solely the bidder`s responsibility that every effort is made to ensure that the proposal reaches HQ SACT prior to the established closing date and time.

All late bids shall be returned to the offering company unopened. Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff negligence (mishandling) shall the bid be considered.

• A delay in a commercial courier service does not constitute a delay by NATO or government channels.

• Bid Withdrawal

A bidder may withdraw their bid up to the date and time specified for bid closing.

Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company.

• Bid Evaluation

• The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Such determinations shall be consistent with the evaluation criteria specified in the IFIB. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

(a) Proposals shall be evaluated and awarded based on best overall value to NATO.

The following factors are considerations;

• Successful administrative submission of bid packages and requested

Enclosures 2-6, as listed in this RFP. (Pass/Fail)

• Technical factors/pricing factors rated the following:

SALT Data Scientist: 70/30, SALT Data Strategist 60/40, SPART Analyst 60/40.

• Acceptance of HQ SACT General Terms and Conditions

• Proposal Clarifications

During the entire evaluation process HQ SACT reserves the right to discuss any bid with the order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of non-compliance.

• Award

HQ SACT intends to award a firm fixed price contract to the Offeror whose proposal(s) represents best value to HQ SACT. HQ SACT will collect information from references provided by the Offeror in regard to its past performance.

Contractors must provide authorization to contact references.

HQ SACT reserves the right to negotiate minor deviations to the listed General and Special Terms and Conditions to this IFIB.

• Communications

All communication related to this IFIB, between a prospective bidder and HQ SACT shall only be through the nominated HQ SACT Contracting Officer.

Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this IFIB. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

• Point of Contact is:

LCDR Mike DiProspero, ACT Contracting, 757-729-3612, michael.diprospero@act.nato.int

Secondary POC: LCDR Charmaine Yap, ACT Contracting, 757-747-4240, Charmaine.yap@act.nato.int mailto:michael.diprospero@act.nato.int mailto:Charmaine.yap@act.nato.int

All correspondence shall be forward to:

HQ SACT, BUDFIN BRANCH

Purchasing & Contracting, Contracting Officer

IFIB-ACT-SACT-18-77

ATTN: LCDR Mike DiProspero 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

Enclosure 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel.

Technical Proposal.

Price Proposal.

Mailing label.

Enclosure 2

(The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

SEALED BID TO IFIB-ACT-SACT-18-77

(To be opened by Contract Awards Committee (CAC Only)

Sender:

HQ SACT

Attn: LCDR Mike DiProspero 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490 U.S.A

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

Enclosure 3

COMPLIANCE STATEMENT TO SEALED BID IFIB-ACT-SACT-18-77

It is hereby stated that our company has read and understands all documentation issued as part of IFIB-ACT-SACT-18-77. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of IFIB-ACT-SACT-18- 77 and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: Signature:

Name & Title: Date:

Company Bid Reference:

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be accepted. Substantial changes shall be considered non responsive.

Enclosure 4

PAST PERFORMANCE INFORMATION FORM

1. Contracting Agency:

2. Contract No:

3. Type of Contract (Firm Fixed Price, IDIQ, Requirements):

4. Title of Contract:

5. Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

6. Contract Dollar Amount:

7. Period of Performance:

8. Name, Address, Fax and Telephone No. of Reference:

9. Indicate Whether Reference Acted as Prime or Sub-contractor:

10. Comments regarding compliance with contract terms and conditions:

11. Complete Contact Information for client:

12. Permission to contact client for reference: Yes/ No

Name/Signature of Authorized Company Official

NATO UNCLASSIFIED

Enclosure 5

IFIB-ACT-SACT-18-77 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc ADDRESS: Street, City, Post code

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT) Contracts Award Committee.

ATTN: Kevin Mills 7857 Blandy Road, Suite 100 Norfolk, VA 23551

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Position:

Title:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name:

Position:

Title:

Witness Signature: ----------------------------------------------------------, Date -----------

Proposed rates will be used to support the Basis of Estimate to produce deliverables that meet or exceed the Quality Assurance Measures identified by HQ SACT. The categories below are “representative” of skills required to provide deliverables at each level. All deliverables will be firm fixed price and billed upon delivery or upon acceptance of agreed milestone events. Proposed rates must be fully “loaded” [G&A, O/H etc.], however they must not include per diem (meals & lodging) and travel. Travel (and related expenses) will not be covered under this contract, but handled separately in accordance with the ACT Financial Manual.

SUBJECT: IFIB-ACT-SACT-18-77 Sealed Bid Price Proposal

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in IFIB ACT-SACT-18-77 and the “Insert : Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Number of Candidates Bidding For______ Labour Category Position Bidding _________

Service Area Base Period

15 Feb 2019 – 31 Dec 2019

Option Period 01 Jan 2020 – 31 Dec 2020

Option Period 2 01 Jan 2021 – 30 June 2021

Option Period 3 01 July 2021-31 Dec 2021

Hourly Rate: (1800 hours)

Hourly Rate:

(1800 hours)

Hourly Rate: (900

Hourly Rate: (900 hours)

SALT

Data Scientist

Total Contract Value (Base + Option Periods) $

15 Feb 2019 – 31 Dec

Option Period 1 01 Jan 2020 – 31 Dec

Option Period 2 01 Jan 2021 – 30 June

Option Period 3 01 July 2021-31 Dec 2021

Hourly Rate: (1800 hours)

Hourly Rate: (900 hours)

SALT

Strategy Analyst

15 Feb 2019 – 31 Dec 2019

Option Period 1 01 Jan 2020 – 31 Dec 2020

Option Period 2 01 Jan 2021 – 30 June 2021

Option Period 3 01 July 2021-31 Dec 2021

Hourly Rate: (1800

SPART

Analyst

Note: Partial bidding is allowed. All submissions must clearly state which position candidate(s) is (are) being proposed to fill. A candidate will not be considered for multiple positions in the same proposal, i.e. John Smith can't be submitted as a candidate to fill the requirements of both the SALT Data Scientist and the SALT Data Strategist.

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name: Position: Title:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name: Position: Title:

Witness Signature: ----------------------------------------------------------, Date -----------

NORTH ATLANTIC TREATY ORGANISATION

ORGANISATION DU TRAITÉ DE L’ATLANTIQUE NORD

HEADQUARTERS, SUPREME ALLIED COMMANDER TRANSFORMATION

7857 BLANDY ROAD, SUITE 100

NORFOLK, VIRGINIA, UNITED STATES OF AMERICA 23551-2490

www.nato.int | www.act.nato.int

STATEMENT OF WORK | ANALYST (DATA SCIENCE), STRATEGIC ALTERNATIVES BRANCH

1. Introduction

NATO established Headquarters Supreme Allied Commander Transformation (HQ

SACT) in Norfolk, VA, in 2003 to lead transformation efforts and improve military capabilities to meet 21st century security and defense requirements. This work encompasses the need to enhance the Alliance’s ability to apply a comprehensive approach to the conduct of future operations and engagement with partners, NATO’s interaction with non-NATO entities that include states, non-state actors and international and non-governmental organizations.

Pursuant to the decision by the North Atlantic Council to implement the NATO Command Structure Adaptation, ACT has developed a Strategic Alternatives Branch (SALT). The Branch provides the Commander with alternative ideas derived through the extensive use of data science and analytics that exist outside NATO’s conventional processes in the service of Warfare Development.

2. Background

SALT operates under the direction of the Deputy Chief of Staff (DCOS) for Strategic

Plans & Policy (SPP). It studies complex challenges relevant to the security domain and in areas beyond NATO’s traditional geographic and functional expertise. The Branch uses advanced research to improve rigour and responsiveness of transformational work. It provides scientific analysis to improve the depth and diversity of NATO’s situational awareness and understanding, risk assessment, strategy, and decision making over the mid- to long-term horizon. The Branch coordinates with internal and external stakeholders including NATO Headquarters, Allied Command Operations, the public and private sectors, international and non-governmental organisations, civil society, and academia to ensure that latest concepts, technologies, and processes are applied to relevant work. The Branch is responsible for all outputs pertaining to the Command’s Strategic Alternatives Programme of Work.

3. Rationale

ACT will stand-up SALT on 1 Jan 2019 with intent to achieve Final Operational Capability (FOC) in 2021. Currently, SALT consists of 12 Staff Officers, i.e., three NATO International Civilians and nine military officers.

In order to ensure the timely execution of the current workload, and to mitigate the current shortfall in manning, SALT requires contractor and temporary staff support to fulfil the tasks described in this SOW.

4. Scope

The scope of this work is to drive improvements to the quality of NATO’s situational awareness, risk assessment, strategy, and decision making over the mid- to long-term horizon through the application of data science and analytics to improve organizational performance throughout the Alliance.

5. Type of Contract and Period of Performance

a. Type of Contract. This is a Commercial Personnel Services or Level of Effort

Contract in accordance with the Special Terms and Conditions.

b. Period of Performance. The Period of Performance is for 12 months from on or around 1 March 2019, with an optional extension of 12 months and two more

6. Estimated Level of Effort (LOE)

a. The Level of Effort (LOE) is as per the requirements stated herein, corresponding to three (3) full-time, on-site allocation of one individual to complete the tasks and activities described in this SoW. The estimated level of effort hours per annum is 1,800 hours per position. In addition, each position will have a surge capability of an additional 200 hours per period. Surge hours are to be priced by the contractor at the same price of the base or option period.The use of surge hours must be authorized by the SPP COTR and contracting officer before performing these additional hours.

b. The Contractor shall contribute to the development of new deliverables and urging emerging work stands; and ensure the dissemination of the resulting products.

c. The Contractor will support the aforementioned, with focus on the following:

• Technical expertise in Branch regarding the application of data science and analytics to strategic alternatives. Leverages various statistical techniques to identify patterns within large data sets to make predictions and enterprise-oriented suggestions. Utilizes predictive modeling to increase and optimize the effects of Warfare Development.

• Strategies to identify patterns within large data sets, make predictions based on data science, and provide corresponding recommendations to senior leadership. Simplifies and communicates key findings and insights to senior leadership and draws implications for work organization-wide.

• Predictions based on data science. This line of effort consists of working alongside key stakeholders across NATO to develop and execute data-science strategies over the long-term. This includes both strategies for data science, e.g., how to scale the use of data science in support of every level of decision-making) and strategies informed by data science, e.g., the use of data science to support the development and translation of policy between NATO HQ and the NATO Command Structure.

• Metrics that improve NATO’s ability to assess effects in the mid- to long-term horizon. Doing so includes the development of comprehensive analytical and mapping capabilities to identify or predict relevant, feasible, and potential challenges and opportunities to NATO and partners.

• Performs other job related duties as requested.

d. In addition to the aforementioned, the completion of the following tasks is also required to support partnership-related efforts at HQ SACT. The Contractor must be granted base access and possess a NATO SECRET clearance to complete all of the requirements:

• Analyze emerging trends throughout the international system.

• Produce point papers, documents, briefings and final reports with a high degree of proficiency and efficiency as directed by established deadline.

• Support the implementation of findings and in ACT programs of work and, where appropriate, liaise with other NATO bodies.

• Populate, update and administrate the digital library.

• Provide support to the team for conferences and other events.

• Fulfill further specific tasks directed by the Branch Head or the COTR in support of SPP collaborative efforts and other partnership related work strands.

7. Professional Qualifications and Personal Attributes

This is a Level of Effort contract with a maximum limit or fraction thereof as set forth in the Statement of Work. All employer responsibilities for the contractor personnel performing under this contract shall lie with the Contractor. The support Contractor shall have the following qualifications at a minimum:

a. Professional experience in the area international relations and security studies.

b. M.A. degree in a data science or related field.

c. Four years (within the last seven years) experience conducting predictive analytics using data science (big data) and providing advice on relevant issues in the field of data science.

d. Demonstrate experience in preparation and development of FOGO or civilian equivalent briefings, background papers, reports, and speeches.

e. Valid NATO SECRET security clearance or national equivalent with NATO eligibility.

f. Demonstrable proficiency in English Language

g. Be able to use contemporary office tools, including MS Office.

8. Place of Performance

HQ SACT shall serve as the habitual location for performance under this contract. The contractors are expected to perform the majority of the required work at HQ SACT in Norfolk, United States or in alternate locations as per travel requirements at locations specified by the Contracting Officer’s Technical Representative (COTR). It is anticipated that the Contractor may travel in Europe up to six times per year for a maximum duration of five days each trip.

9. Contract performance and administration

a. The Contractor will be assigned a COTR as designated by DCOS SPP, who shall provide direction, guidance, access to subject matter experts (SME), and support information for all technical and content areas of this SOW.

b. The Contracting Officer (in the Purchasing and Contracts Branch) will assign a contracting officer’s Technical Representative (COTR) to administer all contract details. The Contracting Officer has final authority (in consultation with the COTR) to determine if the contract/SOW should be amended, extended, modified or cancelled for evolving requirements, new tasking, and/or technical non-performance. The COTR shall:

i. Resolve outstanding disputes, problems, deficiencies, and/or questions on the technical aspects of the SOW.

ii. Review and approve all contractor duties for completeness and accuracy.

iii. Review the Contractor’s work on a weekly basis or as needed.

c. The COTR’s written approval of work reported and deliverables submitted is mandatory for contractor invoices to be successfully processed. The COTR shall receive a letter of appointment from the Contracting Officer that describes in detail his or her roles and responsibilities to which he or she shall sign for formal acceptance.

10. Contractor Reporting:

a. The Contractor shall submit a monthly report to the Contracting Officer. COTR and the Contracting Officer detailing progress on the SOW for the reporting period. The report shall include, but not be limited to, the following information:

i. Summary of work for tasking and deliverables during reporting period.

ii. Contract hours expended showing a comparison with budgeted hours.

iii. Current or anticipated problems/deficiencies and recommended solutions.

b. The COTR reserves the right to amend the reporting requirements to receive alternate/additional data and information on a more frequent or less frequent basis, and to request other reports that detail designated aspects of the work or methods to remedy problems and deficiencies. The Contracting Officer shall receive a minimum of a monthly report, regardless of COTR changes.

c. The COTR may identify missing, erroneous, or unnecessary requirements and tasking. The contractor(s) are expected to work closely with other team members, SMEs, and designated HQ SACT personnel. Consequently, the Contractor is expected to promptly address all identified problems and deficiencies, providing the COTR with written information on how the problem shall be corrected and any impact to on-going work.

11. Proof of Past Performance:

The Contractor Company is to provide a minimum of one past performance citations (for work within the past five years) to show that it has successfully completed work that is similar to or directly traceable to the requirements outlined in this SOW. The citations shall include the following information at a minimum:

a. Summary of work performed that is similar to or directly relates to this SOW.

b. Status of work (i.e., on-going, complete).

c. Outcome of above mentioned work performed.

d. Date of work performance.

e. Summary of staff used (by number and position).

f. Name of client.

g. Complete contact information for client.

h. Written permission to contact client (or employer) for reference.

12. Contractor Technical Evaluation:

Each responding Contractor Company shall be judged on a combination of pricing and technical information provided in response to these SOW. Only candidates specifically offered within company proposals will be considered for contract award. Subject to evaluation synopsis, it may be determined to conduct interviews, of short-listed candidates. HQ SACT reserves the right to engage in Full and Open competition after exclusion of sources.

13. Furnished Materials:

For on-site work, HQ SACT shall provide all necessary working space; office furniture;

telephones; computers, software, peripherals, and support equipment; office supplies;

classified/unclassified storage space; and access to unclassified and classified NATO wide area networks (WAN) (granted on an as needed basis to individuals with appropriate security clearances) and the Internet for work to be performed at all NATO sites. Contractor personnel are not authorized to make any permanent/semi-permanent physical modifications to the HQ SACT facilities. Contractors shall have full access to the Microsoft Office Suite, as well as Microsoft Project.

14. Security:

a. Personnel Clearances. The Contractor shall be responsible for obtaining all needed security clearances prior to starting work on this SOW. All contractors must secure a minimum of a NATO SECRET level security clearance to work at HQ SACT in Norfolk. No clearance or waiver to this requirement shall be granted; no contractor shall be assigned without having the needed clearance in place. If the contractor cannot assign personnel with the required NATO SECRET security clearance on the start date, the contractor shall be liable for bid non-compliance or immediate contract termination. The contractor must provide advance written proof of the ability to assign fully cleared personnel prior to contract award/start. The contractor is fully responsible for arranging all work visas.

b. The Contractor must adhere to current security conditions at HQ SACT and other work sites. The contractor shall comply with all local host nation, NATO security provisions and other policies and procedures, as required.

c. The Contractor is fully responsible for ensuring that contractor personnel have all needed vehicle passes and decals, and individual access badges and documents for appropriate access to the HQ SACT facility.

d. The Contractor shall abide by the security restrictions regarding carrying and using electronic devices (e.g., laptops, cell phones) in HQ SACT. The contractor shall be responsible for satisfying the necessary clearance from HQ SACT Security Office before bringing any such device into the HQ SACT work environment.

e. The Contractor must adhere to current security conditions at HQ SACT and other work sites. Contractor personnel shall comply with all local host nation, NATO security provisions and other policies and procedures, as required.

f. Building, Installation Access. The Contractor shall be fully responsible for ensuring that he/she has all needed vehicle passes and decals, and individual access badges and documents for appropriate access to the HQ SACT facility. The Contractor Company shall submit requests for site access to SACT HQ, Attention Security Office, and 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490.

g. Electronic Devices. The Contractor shall abide by the security restrictions regarding carrying and using electronic devices (e.g., laptops, cell phones) in the HQ SACT. The Contractors shall be responsible for satisfying the necessary clearance from the HQ SACT Security Office before bringing any such device into the HQ SACT work environment.

15. Export Control

NATO nations have regulations and laws applying to the export of defense related goods/ services originating from domestic commercial sources to foreign entities. Usually under those laws and regulations, NATO is considered a foreign entity. The following requirements of this statement of work are provided in order to allow the bidder/contractor the opportunity to assess the applicability of their pertinent national laws and regulations and take action, as required, (Reference, Part One A, Special Terms & Conditions). The services provided under this statement of work support NNEC. The services will be rendered at a maximum in the following locations: NATO member Nations, NATO Partnership for Peace countries and NATO Mediterranean Dialogue Countries. Persons exposed to the services performed under this SOW will be nationals of aforementioned countries and NATO member Nations working for NATO Nation Governments.

16. Intellectual Property

All services, products, and intellectual property provided under this statement of work will be delivered for the sole ownership of and the copyright by HQ SACT.

HEADQUARTERS, SUPREME ALLIED COMMANDER TRANSFORMATION

7857 BLANDY ROAD, SUITE 100

STATEMENT OF WORK | ANALYST (STRATEGY), STRATEGIC ALTERNATIVES

BRANCH

Introduction

a. NATO established Headquarters Supreme Allied Commander Transformation (HQ capabilities to meet 21st century security and defense requirements. This work encompasses the need to enhance the Alliance’s ability to apply a comprehensive approach to the conduct of future operations and engagement with partners, NATO’s interaction with non-NATO entities that include states, non-state actors and international and non-governmental organizations.

b. Pursuant to the decision by the North Atlantic Council to implement the NATO

Command Structure Adaptation, ACT has developed a Strategic Alternatives Branch (SALT). The Branch provides the Commander with alternative ideas derived through the extensive use of data science and analytics that exist outside NATO’s conventional processes in the service of Warfare Development.

1. Background

SALT operates under the direction of the Deputy Chief of Staff (DCOS) for Strategic

Plans & Policy (SPP). It studies complex challenges relevant to the security domain and in areas beyond NATO’s traditional geographic and functional expertise. The Branch uses advanced research to improve rigour and responsiveness of transformational work. It provides scientific analysis to improve the depth and diversity of NATO’s situational awareness and understanding, risk assessment, strategy, and decision making over the mid- to long-term horizon. The Branch coordinates with internal and external stakeholders including NATO Headquarters, Allied Command Operations, the public and private sectors, international and non-governmental organisations, civil society, and academia to ensure that latest concepts, technologies, and processes are applied to relevant work. The Branch is responsible for all outputs pertaining to the Command’s Strategic Alternatives Programme of Work.

2. Rationale

ACT will stand-up SALT on 1 Jan 2019 with intent to achieve Final Operational Capability (FOC) in 2021. Currently, SALT consists of 12 Staff Officers, i.e., three NATO International Civilians and nine military officers.

In order to ensure the timely execution of the current workload, and to mitigate the current shortfall in manning, SALT requires contractor and temporary staff support to fulfil the tasks described in this SOW.

3. Scope

The scope of this work is to drive improvements to the quality of NATO’s situational awareness, risk assessment, strategy, and decision making over the mid- to long-term horizon through the application of data science and analytics to improve organizational performance throughout the Alliance.

4. Type of Contract and Period of Performance

c. Type of Contract. This is a Commercial Personnel Services or Level of Effort

d. Period of Performance. The Period of Performance is for 12 months from on or around 1 March 2019, with an optional extension of 12 months and two more

5. Estimated Level of Effort (LOE)

e. The Level of Effort (LOE) is as per the requirements stated herein, corresponding to a full-time, on-site allocation of one individual to complete the tasks and activities described in this SoW. The estimated level of effort hours per annum is 1,800 hours per position. In addition, each position will have a surge capability of an additional 200 hours per period. Surge hours are to be priced by the contractor at the same price of the base or option period. The use of surge hours must be authorized by the SPP COTR and contracting officer before performing these additional hours.

f. The Contractor shall contribute to the development of new deliverables and urging

g. The Contractor will support the aforementioned, with focus on the following:

• Unbiased advice to senior civilian and military leadership on issues to pertaining to defence and security strategy and policy. Contributes to strategic planning efforts that satisfy long-term needs of Warfare Development. Promotes improved decision-making regarding strategy and policy through the innovative use of analytics and applied data science.

Monitors developments in alternative research and ties findings back to current policy and strategy work throughout NATO. Ensures coherent and comprehensive approaches to support Warfare Development. Understands the political context within NATO and shapes strategy and policy advice accordingly.

• Analytical support to strategy development in conjunction with NATO

Headquarters and NATO Military Authorities. Leads development of Command or Bi-Strategic Command-level strategic policy papers and inputs to the North Atlantic Council. Supports efforts within the Directorate to assist in the development of strategic concepts. Provides input to non-papers, presentations, guidance, and direction for all ACT pillars on issues relating to NATO strategy and policy from ACT and other NATO Agencies and Commands.

• Editorial duties for research papers, ensuring high quality papers that meet

MLA standards. Simplifies the strategic context to enable developers of military advice, strategy, policy and concepts to develop products.

• Creates data visualization and audience-appropriate documentation of findings and approach.

• Applies a range of analytical techniques, optimize current strategies, and produce actionable insights in the provision of unbiased recommendations to NATO’s senior leadership. This line of work includes the use of adversarial and red-team approaches. Oversees the development of adversarial, war-gaming, and alternative analytical methods and activities within the Directorate.

• Other job related duties as requested.

h. In addition to the aforementioned, the completion of the following tasks is also required to support partnership-related efforts at HQ SACT. While some work can be completed outside the Command, the Contractor must be granted base access and possess a NATO SECRET clearance to complete all of the requirements:

• Analyze emerging trends throughout the international system.

• Produce point papers, documents, briefings and final reports with a high degree of proficiency and efficiency as directed by established deadline.

• Support the implementation of findings and in ACT programs of work and, where appropriate, liaise with other NATO bodies.

• Populate, update and administrate the digital library.

• Provide support to the team for conferences and other events.

• Fulfill further specific tasks directed by the Branch Head or the COTR in

6. Professional Qualifications and Personal Attributes performing under this contract shall lie with the Contractor. The support Contractor shall have the following qualifications at a minimum:

a. Professional experience in the area international relations and security studies and

NATO.

b. B.A. degree in field of Political Studies, International Relations, Security Studies, Governance or other related discipline. Graduate work in data science is a plus.

c. Two years (within the last five years) experience providing analysis, advice on relevant issues to include the use of data science.

d. NATO and / or military staff work experience is desirable, but not mandatory

e. Demonstrate experience in preparation and development of FOGO or civilian equivalent briefings, background papers, reports, and speeches.

f. Valid NATO SECRET security clearance or national equivalent with NATO eligibility.

g. Demonstrable proficiency in English Language

h. Be able to use contemporary office tools, including MS Office

7. Place of Performance

Norfolk, United States or in alternate locations as per travel requirements at locations specified by the Contracting Officer’s Technical Representative (COTR). It is anticipated that the Contractor may travel in Europe up to six times per year for a maximum duration of five days each trip.

8. Contract performance and administration

a. The Contractor will be assigned a COTR as designated by DCOS SPP, who shall provide direction, guidance, access to subject matter experts (SME), and support information for all technical and content areas of this SOW.

b. The Contracting Officer (in the Purchasing and Contracts Branch) will assign a contracting officer’s Technical Representative (COTR) to administer all contract details. The Contracting Officer has final authority (in consultation with the COTR) to determine if the contract/SOW should be amended, extended, modified or cancelled for evolving requirements, new tasking, and/or technical non-performance. The COTR shall:

i. Resolve outstanding disputes, problems, deficiencies, and/or questions on the technical aspects of the SOW.

ii. Review and approve all contractor duties for completeness and accuracy.

iii. Review the Contractor’s work on a weekly basis or as needed.

c. The COTR’s written approval of work reported and deliverables submitted is mandatory for contractor invoices to be successfully processed. The COTR shall receive a letter of appointment from the Contracting Officer that describes in detail

9. Contractor Reporting:

report shall include, but not be limited to, the following information:

i. Summary of work for tasking and deliverables during reporting period.

ii. Contract hours expended showing a comparison with budgeted hours.

iii. Current or anticipated problems/deficiencies and recommended solutions.

b. The COTR reserves the right to amend the reporting requirements to receive alternate/additional data and information on a more frequent or less frequent basis, and to request other reports that detail designated aspects of the work or methods to remedy problems and deficiencies. The Contracting Officer shall receive a minimum of a monthly report, regardless of COTR changes.

c. The COTR may identify missing, erroneous, or unnecessary requirements and tasking. The contractor(s) are expected to work closely with other team members, SMEs, and designated HQ SACT personnel. Consequently, the Contractor is expected to promptly address all identified problems and deficiencies, providing

10. Proof of Past Performance:

that is similar to or directly traceable to the requirements outlined in this SOW. The citations shall include the following information at a minimum:

i. Summary of work performed that is similar to or directly relates to this SOW.

j. Status of work (i.e., on-going, complete).

k. Outcome of above mentioned work performed.

l. Date of work performance.

m. Summary of staff used (by number and position).

n. Name of client.

o. Complete contact information for client.

p. Written permission to contact client (or employer) for reference.

11. Contractor Technical Evaluation:

technical information provided in response to these SoW. Only candidates specifically offered within company proposals will be considered for contract award. Subject to evaluation synopsis, it may be determined to conduct interviews, of short-listed

12. Furnished Materials:

classified/unclassified storage space; and access to unclassified and classified NATO wide area networks (WAN) (granted on an as needed basis to individuals with appropriate security clearances) and the Internet for work to be performed at all NATO sites. Contractor personnel are not authorized to make any permanent/semi-

13. Security:

h. Personnel Clearances. The Contractor shall be responsible for obtaining all secure a minimum of a NATO SECRET level security clearance to work at HQ SACT in Norfolk. No clearance or waiver to this requirement shall be granted; no contractor shall be assigned without having the needed clearance in place. If the contractor cannot assign personnel with the required NATO SECRET security clearance on the start date, the contractor shall be liable for bid non-compliance or immediate contract termination. The contractor must provide advance written proof

i. The Contractor must adhere to current security conditions at HQ SACT and other

j. The Contractor is fully responsible for ensuring that contractor personnel have all

k. The Contractor shall abide by the security restrictions regarding carrying and using

l. The Contractor must adhere to current security conditions at HQ SACT and other

m. Building, Installation Access. The Contractor shall be fully responsible for ensuring badges and documents for appropriate access to the HQ SACT facility. The

n. Electronic Devices. The Contractor shall abide by the security restrictions

HQ SACT. The Contractors shall be responsible for satisfying the necessary

14. Export Control services originating from domestic commercial sources to foreign entities. Usually under those laws and regulations, NATO is considered a foreign entity. The following requirements of this statement of work are provided in order to allow the bidder/contractor the opportunity to assess the applicability of their pertinent national laws and regulations and take action, as required, (Reference, Part One A, Special Terms & Conditions). The services provided under this statement of work support NNEC. The services will be rendered at a maximum in the following locations: NATO member Nations, NATO Partnership for Peace countries and NATO Mediterranean Dialogue Countries. Persons exposed to the services performed under this SOW will be nationals of aforementioned countries and NATO member Nations working for NATO Nation Governments.

15. Intellectual Property

HEADQUARTERS, SUPREME ALLIED COMMANDER TRANSFORMATION

7857 BLANDY ROAD, SUITE 100

STATEMENT OF WORK | ANALYST STRATEGIC MILITARY PARTNERSHIPS FOR

STRATEGIC PARTNERSHIPS BRANCH

Introduction

a. NATO established Headquarters Supreme Allied Commander Transformation (HQ capabilities to meet 21st century security and defense requirements. This work encompasses the need to enhance the Alliance’s ability to apply a comprehensive approach to the conduct of future operations and engagement with partners, NATO’s interaction with non-NATO entities that include states, non-state actors and international and non-governmental organizations.

b. Pursuant to SACT’s revised and NAC approved Terms of Reference (TORs), ACT conducts outreach and engagement activities with a broad range of partners across a spectrum of disciplines. These activities include ACT led events and analysis efforts. In addition, ACT supports partnership activities throughout the Alliance, when and where required. Yet over the past three years, the tempo of partnership-related efforts has increased markedly after the Wales Summit Transatlantic Declaration, reinforced by the recent summit in Brussels, catapulting partnership to a higher level of importance across the spectrum of NATO’s engagements.

1. Background

Through the ongoing Functional Adaptation of the NATO Command Structure (NCS) a new Strategic Partnerships Branch (SPART) under Deputy Chief of Staff (DCOS) for Strategic Plans & Policy (SPP) was approved by the NAC.

SPART Branch advises SACT on all partnership matters in support of NATO’s readiness to execute collective defence, crisis management and cooperative security.

The Branch provides strategic military advice to shape long term vision and policy on future partnerships and military cooperation with partners, and develops relationships with International Organizations (IOs), Governmental and Non-Governmental Organizations (GOs/NGOs) using topics of mutual interest to build trust and promote interaction, and enhance SACT’s vision and understanding of the broader strategic environment. It conducts open dialogue at the strategic military level with counterparts from the IS, IMS, ACO and non-NATO actors, specifically IOs, GOs/NGOs, Academia and the private sector; undertakes comprehensive analytical studies, identifies gaps in policy, provides regional and functional approaches for future interaction, cooperation, and partnerships.