IFIB-ACT-SACT-18-50_ICR.pdf

IFIB-ACT-SACT-18-50

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to bidding instructions in part 1 of subject solicitation.

Description of Acquisition

Part 1 Bidding Instructions necessary documents/information required. For clarification, please refer to bidding

TABLE OF CONTENT

1. General

2. Classification

3. Definitions

4. Eligibility

5. Duration of the Contract

6. Exemption of Taxes

7. Amendment or Cancellations

8. Bidder Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Proposal

14. Bid Withdrawal

15. Bid Evaluation

16. Proposal Clarifications

17. Award

18. Communications and Contacts

19. Point of Contact

ENCLOSURES:

1. Proposal/Content Checklist

2. Address Label

3. Compliance Statement

4. Past Performance

5. Mandatory Price Proposal format

6. SOW for Initial Requirements Capability necessary documents/information required. For clarification, please refer to bidding

PART 1 BIDDING INSTRUCTIONS

1. GENERAL

This is a Firm Fixed Price Level of Effort contract in accordance the General a n d S p e c i a l Terms and Conditions; Contract Award is contingent upon funding availability; Partial bidding by labour category is allowed.

2. CLASSIFICATION

This IFIB is a NATO UNCLASSIFIED document.

3. DEFINITIONS

(a) The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this IFIB, and has indicated thereon its intention without commitment, to participate in this IFIB.

(b) The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this IFIB.

(c) The term Contractor shall refer to the bidding entity to whom the contract is awarded.

(d) The term “Contracting Officer” designates the official who executes this IFIB on behalf of HQ SACT.

(e) “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications.

(f) The term “HQ SACT” shall refer to Supreme Headquarters Allied Command Transformation.

(g) The term “ACT” shall refer to Allied Commander Transformation.

(h) The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

(i) The term “days” as used in this IFIB shall, unless otherwise stated, be interpreted as meaning calendar days.

(j) The term “Habitual Residence”, means HQ SACT, Norfolk, Virginia, VA 23511.

4. ELIGIBILITY

This IFIB is open to companies:

(a) Established in a North Atlantic Treaty Organisation Alliance member nation.

necessary documents/information required. For clarification, please refer to bidding

(b) Legally authorised to operate in the United States of America or Belgium, depending on the place of performance, at the time of bidding.

(c) Has performed the desired past performance including size, cost and scope, as described in this IFIB.

5. DURATION OF CONTRACT

(a) The contract awarded shall be effective upon date of award.

(b) Period of Performance: Base Period is on or about 03 September 2018 – 31

December 2018 with two possible 12 month option periods and four possible six month option periods; 1 January 2019 – 31 December 2019 and 1 January 2020 – 31 December 2020, 1 January 2021-30 June 2021, 1 July 2021 – 31 December 2021, 1 January 2022 – 30 June 2022, 1 July 2022 – 31 December 2022.

6. EXEMPTION OF TAXES

(a) In accordance with the agreements (Article VIII of the Paris Protocol dated, 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

7. AMENDMENT OR CANCELLATION

(a) HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the IFIB prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

(b) HQ SACT reserves the right to cancel, at any time, this IFIB either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this IFIB is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. BIDDER CLARIFICATIONS

(a) Prospective Bidders should seek clarification at their earliest convenience.

Any explanation regarding the meaning or interpretation of this IFIB, terms, clause, provision or specifications, shall be requested in writing, from the necessary documents/information required. For clarification, please refer to bidding

Contracting Officer.

(b) In lieu of a bidder’s conference, HQ SACT invites bidders to submit initial technical questions not later than 6 July 2018. The Contracting Officer must receive such requests for clarification no later than 14 calendar days prior to the bid closing date.

(c) Information in response to all inquiries / requests for clarification to a prospective bidder shall be furnished to all prospective bidders at the following link: http://www.act.nato.int/contracting-procurements as a Question and Answer addendum. All such addendums and any necessary solicitation amendments shall be incorporated into this IFIB. Oral Interpretations shall not be binding.

9. BID CLOSING DATE

Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 31 July 2018, 1200 hours, Eastern Standard Time, Norfolk, Virginia, USA. No bids shall be accepted after this time and date.

10. BID VALIDITY

Bids shall be remain valid for a period of one hundred and twenty days (120) from the applicable closing date set forth within this IFIB. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

11. CONTENT OF PROPOSAL

The proposal shall consist of 5 copies of the following minimum paper documents (Clipped - no spiral or plastic binding please): Additionally electronic copies (e-mailed PDF version) of the documents are required no later than 3 1 J u l y 2018, 1200 hours, Eastern Standard Time, Norfolk, Virginia, USA.

A table of contents for the entire proposal (Checklist provided as Enclosure #1)

(a) The bidder’s full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure #2);

(b) Compliance statement (See Enclosure #3);

http://www.act.nato.int/contracting-procurements necessary documents/information required. For clarification, please refer to bidding

(c) Provision of administrative, financial and technical volumes

(d) Compliance criteria, (See Annex A to Statement of Work).

(e) Past performance (See Enclosure #4)

(f) Company price proposal (Enclosure #5) necessary documents/information required. For clarification, please refer to bidding

12. PROPOSAL SUBMISSION

(a) Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the IFIB Solicitation reference number, (See Enclosure #3). Within the single package shall be the Technical and Price volumes, separately packaged and identified.

(b) An electronic copy of the proposal, not to include the Price volume is required to the assigned Contracting Officer, prior to the established bid closing date via E-mail PDF document.

(c) Proposal packages may be delivered by mail, courier or hand carried prior to the established deadline.

(d) Proposal packages must be delivered to the HQ SACT via a verifiable method or be handed to a member of the BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

(e) Price proposals shall be in U.S. Dollar currency. Contractor may request payment post award in alternate currency based on agreed conversion rate.

(f) Prices shall be on a Firm Fixed Price Basis and include any relevant discount schedule.

(g) It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

(h) No oral bids or oral modifications or telephonic bids shall be considered.

(i) It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

13. LATE PROPOSALS

(a) It is solely the bidder`s responsibility that every effort is made to ensure that the proposal reaches HQ SACT prior to the established closing date and time.

All late bids shall be returned to the offering company unopened. Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff negligence (mishandling) shall the bid be considered.

(b) A delay in a commercial courier service does not constitute a delay by NATO or government channels.

necessary documents/information required. For clarification, please refer to bidding

14. BID WITHDRAWAL

A bidder may withdraw their bid up to the date and time specified for bid closing.

Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company.

15. BID EVALUATION

(a) The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Such determinations shall be consistent with the evaluation criteria specified in the IFIB. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

(b) Proposals shall be evaluated taking into consideration of the following factors;

- Successful administrative submission of bid packages as requested in paragraph 11, as listed in this IFIB.

- Successful determination of Technical compliance. (Compliant/Non-compliant).

- Successful cost price criteria (Lowest Price Technical Compliant Offer).

- Acceptance of HQ SACT General and Special Terms and Conditions.

16. PROPOSAL CLARIFICATIONS

During the entire evaluation process HQ SACT reserves the right to discuss any bid with the order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of non-compliance.

17. AWARD

HQ SACT intends to award a firm fixed price contract(s) to the Offeror(s) whose proposal(s) represents the lowest priced technically compliant offer. Partial awards are authorized per labour categories. Companies may bid on multiple labour categories at each place of performance.

HQ SACT will collect information from references provided by the Offeror in regard to its past performance. Contractors must provide authorization to contact references.

HQ SACT reserves the right to negotiate minor deviations to the listed General and Special Terms and Conditions to this IFIB necessary documents/information required. For clarification, please refer to bidding

18. COMMUNICATIONS

All communication related to this IFIB, between a prospective bidder and HQ SACT shall only be through the nominated HQ SACT Contracting Officer.

Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this IFIB. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

19. POINT OF CONTACT IS:

Catherine Giglio, ACT Contracting Officer 757-747-3856, catherine.giglio@act.nato.int

And

Tonya Bonilla, ACT Contracting Officer 757-747-3575, tonya.bonilla@act.nato.int

Please send all email correspondence to both Contracting Officers listed above.

All correspondence shall be forwarded to:

HQ SACT, BUDFIN BRANCH

Purchasing & Contracting, Contracting Officer

IFIB-ACT-SACT-18-50

ATTN: Catherine Giglio/ Tonya Bonilla 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

mailto:keith.klemm@act.nato.int mailto:brian.garbert@act.nato.int necessary documents/information required. For clarification, please refer to bidding

ENCLOSURE 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel.

Technical Proposal.

Price Proposal.

Mailing label.

ENCLOSURE 2

(The label below is to be completed by the bidder and affixed to the exterior envelope, parcel or package mailed or delivered to ACT)

SEALED BID TO IFIB-ACT-SACT-18-50

(To be opened by Contract Awards Committee (CAC Only)

Sender:

HQ SACT

Attn: Catherine Giglio/ Tonya Bonilla 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490 U.S.A

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to bidding instructions in part 1 of subject solicitation.

ENCLOSURE 3

COMPLIANCE STATEMENT TO SEALED BID IFIB-ACT-SACT-18-50

It is hereby stated that our company has read and understands all documentation issued as part of IFIB-ACT-SACT-18-50. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of IFIB-ACT-SACT-18- 50 and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: Signature:

Name & Title: Date:

Company Bid Reference:

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be accepted. Substantial changes shall be considered non responsive.

ENCLOSURE 4

PAST PERFORMANCE INFORMATION FORM

(a) Contracting Agency:

(b) Contract No:

(c) Type of Contract (Firm Fixed Price, IDIQ, Requirements):

(d) Title of Contract:

(e) Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

(f) Contract Dollar Amount:

(g) Period of Performance:

(h) Name, Address, Fax and Telephone No. of Reference:

(i) Indicate Whether Reference Acted as Prime or Sub-contractor:

(j) Comments regarding compliance with contract terms and conditions:

(k) Complete Contact Information for client:

(l) Permission to contact client for reference: Yes/ No Name/Signature of Authorized

Company Official necessary documents/information required. For clarification, please refer to bidding

NATO UNCLASSIFIED

ENCLOSURE 5

IFIB-ACT-SACT-18-50 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc.

ADDRESS: Street, City, Post code

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT) Contracts Award Committee.

ATTN: Catherine Giglio/ Tonya Bonilla 7857 Blandy Road, Suite 100 Norfolk, VA 23551

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Position:

Title:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name:

Witness Signature: ----------------------------------------------------------, Date -----------

PROPOSED RATES MUST BE FULLY “LOADED” [G&A, O/H ETC.], HOWEVER THEY MUST NOT INCLUDE PER DIEM (MEALS & LODGING) AND TRAVEL. TRAVEL (AND RELATED EXPENSES) WILL NOT BE COVERED UNDER THIS

CONTRACT, BUT HANDLED SEPARATELY IN ACCORDANCE WITH THE ACT FINANCIAL MANUAL.

SUBJECT: IFIB-ACT-SACT-18-50 Sealed Bid Price Proposal

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in IFIB ACT-SACT-18-50 and the “Insert : Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Labour Category BASE PERIOD: 3 Sept 2018 – 31 December 2018 (600 hours per category)

OPTION PERIOD 1: 1 January 2019

– 31 December 2019 (1800 hours per category)

OPTION PERIOD 2: 1 January 2020 – 31 December 2020 (1800 hours per category)

1. Senior Contractor Support to Requirements Management - Joint Operational C2/Maritime (USA)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

2. Contractor Support to Requirements Management - Joint Operational C2/CIS (USA)

ESTIMATED START DATE 2018

3. Contractor Support to Requirements Management – Cyberspace (USA)

ESTIMATED START DATE 2018

4. Contractor Support to Requirements Management - Joint Effects (USA)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

5. Contractor Support to Requirements Management – Sustainment (USA)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

6. Contractor Support to Requirements Management – Infrastructure (1) (USA)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

7. Contractor Support to Requirements Management – Infrastructure (2) (USA)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

8. Contractor Support to Requirements Management - Joint Operational C2/Land (Belgium)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

9. Contractor Support to Requirements Management - Joint Operational C2/Maritime (Belgium)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

10. Contractor Support to Requirements Management – BMD/IAMD (Belgium)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

11. Contractor Support to Requirements Management – JISR (Inc. AGS)/Joint Effects (Belgium)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

12. Contractor Support to Requirements Management – CIS (Belgium)

ESTIMATED START DATE 2019

NOT APPLICABLE $ $

13. Contractor Support to Requirements Management – Cyberspace (Belgium)

ESTIMATED START DATE 2018

14. Contractor Support to Requirements Management – Infrastructure (Belgium)

NOT APPLICABLE

Labour Category OPTION PERIOD 3A: 1 January 2021 – 30 June 2021 (900 hours per category)

OPTION PERIOD 3B 1 July 2021 – 31 Dec 2021 (900 hours per category)

OPTION PERIOD 4A: 1 Jan 2022 – 30 Jun 2022 (900 hours per category)

1. Senior Contractor Support to Requirements Management - Joint Operational C2/Maritime (USA)

ESTIMATED START DATE 2019

2. Contractor Support to Requirements Management - Joint Operational C2/CIS (USA)

ESTIMATED START DATE 2018

3. Contractor Support to Requirements Management – Cyberspace (USA)

ESTIMATED START DATE 2018

4. Contractor Support to Requirements Management - Joint Effects (USA)

ESTIMATED START DATE 2019

5. Contractor Support to Requirements Management – Sustainment (USA)

ESTIMATED START DATE 2019

6. Contractor Support to Requirements Management – Infrastructure (1) (USA)

ESTIMATED START DATE 2019

7. Contractor Support to Requirements Management – Infrastructure (2) (USA)

ESTIMATED START DATE 2019

8. Contractor Support to Requirements Management - Joint Operational C2/Land (Belgium)

9. Contractor Support to Requirements Management - Joint Operational C2/Maritime (Belgium)

10. Contractor Support to Requirements Management – BMD/IAMD (Belgium)

ESTIMATED START DATE 2019

11. Contractor Support to Requirements Management – JISR (Inc. AGS)/Joint Effects (Belgium)

ESTIMATED START DATE 2019

12. Contractor Support to Requirements Management – CIS (Belgium)

ESTIMATED START DATE 2019

13. Contractor Support to Requirements Management – Cyberspace (Belgium)

ESTIMATED START DATE 2018

14. Contractor Support to Requirements Management – Infrastructure (Belgium)

Labour Category OPTION PERIOD 4B: 1 Jul 2022 – 30 Dec 2022 (900 hours per category)

NOT APPLICABLE NOT APPLICABLE

1. Senior Contractor Support to Requirements Management - Joint Operational C2/Maritime (USA)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

2. Contractor Support to Requirements Management - Joint Operational C2/CIS (USA)

ESTIMATED START DATE 2018

$ NOT APPLICABLE NOT APPLICABLE

3. Contractor Support to Requirements Management – Cyberspace (USA)

ESTIMATED START DATE 2018

$ NOT APPLICABLE NOT APPLICABLE

4. Contractor Support to Requirements Management - Joint Effects (USA)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

5. Contractor Support to Requirements Management – Sustainment (USA)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

6. Contractor Support to Requirements Management – Infrastructure (1) (USA)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

7. Contractor Support to Requirements Management – Infrastructure (2) (USA)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

8. Contractor Support to Requirements Management - Joint Operational C2/Land (Belgium)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

9. Contractor Support to Requirements Management - Joint Operational C2/Maritime (Belgium)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

10. Contractor Support to Requirements Management – BMD/IAMD (Belgium)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

11. Contractor Support to Requirements Management – JISR (Inc. AGS)/Joint Effects (Belgium)

12. Contractor Support to Requirements Management – CIS (Belgium)

ESTIMATED START DATE 2019

$ NOT APPLICABLE NOT APPLICABLE

13. Contractor Support to Requirements Management – Cyberspace (Belgium)

ESTIMATED START DATE 2018

$ NOT APPLICABLE NOT APPLICABLE

14. Contractor Support to Requirements Management – Infrastructure (Belgium)

Total of Base + Options $________________________________

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name:

Witness Signature: ----------------------------------------------------------, Date -----------

STATEMENT OF WORK (SOW)

FOR

INITIAL REQUIREMENTS CAPABILITY

1. INTRODUCTION

Allied Command Transformation (ACT) is NATO’s leading agent for change: driving, facilitating, and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. The main objectives of ACT are: providing appropriate support to NATO missions and operations; leading NATO military transformation; improving relationships, interaction and practical cooperation with partners, nations and international organisations. ACT therefore leads Alliance concept development, capability development, training and lessons learned initiatives and provides unfettered military support to policy development within NATO.

DCOS Capability Development (CAPDEV) acts as the Supreme Allied Commander Transformation's Director for guidance, direction and co-ordination of the activities and resources of the Capability Development Directorate. CAPDEV is responsible to:

Identify and prioritize Alliance capability shortfalls from short to long term, along a continuum of holistic capability development.

Lead the determination of required capabilities and prioritization of shortfalls to inform the delivery of materiel and non-materiel solutions across the Doctrine, Organisation, Training, Material, and Leadership, Personnel, Facilities and Interoperability (DOTMLPFI) lines of effort to enable a holistic approach to capability development, ensuring improved interoperability, deployability and sustainability of Alliance Forces.

The Requirements Division will execute all tasks and activities needed to support requirements management for NATO capabilities. The Requirements Division will develop requirements, provide traceability and quality assurance of requirements, and implement options across DOTMLPFI in order to satisfy capability needs.

The Capability Requirements (CR) Branch will develop the Capability Requirements Brief and recommended courses of action to resolve issues associated with through the life cycle management of requirements using matrixed, cross functional project-specific Requirements Management teams. The branch provides requirements development, traceability and quality assurance support; analysis support; and interoperability standards and requirements information to Capability Programme Managers and projects. The contractual support that is in direct support of this Branch will be based in Norfolk, Virginia, USA.

The Requirements Forward Branch is responsible for conducting requirements development and management representation and engagement related functions in Europe. The branch provides support to the NATO processes. The branch consists of a competency-aligned structure to support appropriate requirements analysis, development, management, and monitoring activities in accordance with SACT direction and guidance. The contractual support that is in direct support of this Branch will be based in Mons, Belgium.

2. BACKGROUND AND SCOPE OF WORK

As part of an adapted organisational structure, ACT is in the process of implementing an improved capability requirements capture process, including the traceability of requirements, to ensure a clear separation between the requirements owner and the solution provider. This process will provide through life traceability of the requirements using an efficient change management process. ACT will be responsible for tasks such as capability requirements definition, requirements management, systems engineering, architecture development, holistic through lifecycle management, capability acceptance, Capability Package management (e.g.

support of Air Command and Control System (ACCS), Air Ground Surveillance (AGS), Ballistic Missile Defence (BMD) and various Communications and Information Systems (CIS) capabilities).

The outputs of the adapted structure are formed from requirements, portfolio, programme and project management principles and practices that enable the direction of capability programmes and a range of projects in a transparent through lifecycle capability approach.

They include comprehensive traceable capability requirements that have been assessed and analysed for alternative solutions and quality assured to provide interoperability, and the delivery of multi-domain and multi-functional C4ISR focused programmes.

3. TYPE OF CONTRACT AND PERIOD OF PERFORMANCE

A. TYPE OF CONTRACT

Firm Fixed Price Services Contract in accordance with the General and Special Terms and Conditions: as such it is a Level of Effort contract with a maximum limit or fraction thereof as set forth in the Statement of Work. All employer responsibilities for the Contractor personnel performing under this Contract shall lie with the Contractor.

B. PERIOD OF PERFORMANCE

A base period of 03 SEP 2018 – 31 DEC 2018, with two 12 month options: 01 JAN 2019 – 31 DEC 2019, and 01 JAN 2020 – 31 DEC 2020 and four six month options: 01

JAN 2021 – 30 JUN 2021, 01 JUL 2021 – 31 DEC 2021, 01 JAN 2022 – 30 JUN 2022,

01 JUL 2022 – 31 DEC 2022. Option periods shall be exercised at the sole discretion of the HQ SACT Contracting Officer, based on satisfactory work performance, available funding, and on-going/evolving requirements.

4. LEVEL OF EFFORT

One man year per annum with 1800 hours of service to be rendered by each labour category of the contract personnel. Man hours are further defined in para. 1(a) of Special Terms and Conditions.

5. SURGE CAPABILITY

The rate for surge effort shall not exceed the base/option year rate. A surge capability requirement is included to have a contract vehicle in place should emerging circumstances require a quick and temporary increase in contractor personnel or additional effort from existing personnel (to meet new requirements within the scope of the existing Statement of Work). The Contractor Company shall be prepared to provide support services per labor category described above. The contractor shall be prepared to evaluate requirements and submit a price proposal for any new requirement for consideration by HQ SACT but not limited to the related areas above. Surge proposals will be evaluated by the Contracting Officer for fair and reasonable pricing and should be developed based upon the same pricing structure as the original contract proposal. Surge efforts will be incorporated by formal contract modification. Requests for pricing do not constitute any commitment by HQ SACT to contract for additional work; contractor will not be reimbursed costs for preparing price proposals for consideration. HQ SACT surge efforts will not exceed 50% of the annual contract value or 50% of the cumulative contract value. However, other NCS entities surging against this contract shall not exceed 50% of the total value of this contract.

6. PLACE OF PERFORMANCE

HQ SACT shall serve as the habitual residence for performance under this contract for Labour categories 1 to 7. Staff Element Europe in Mons, Belgium shall serve as the habitual residence for performance under this contract for Labour categories 8 to 14. The Contractor is expected to perform the majority of the required work in Norfolk, VA or Mons, Belgium and alternate locations as per requirements specified by the Contracting Officer’s Technical Representative (COTR). It is anticipated that the contractor may travel 4-6 times per year to and from Europe/ USA in support of this contract for durations of up to 30 days.

7. PARTIAL BIDDING

Partial bidding is allowed per individual labour categories independent of location.

8. LABOUR CATEGORIES

LABOUR CATEGORY 1 - SENIOR CONTRACTOR SUPPORT TO REQUIREMENTS

MANAGEMENT – JOINT OPERATIONAL C2/ MARITIME (NORFOLK, VA, USA)

Tasking

1. Coordinate and contribute to the activities of the Joint Operational Maritime C2 Requirements Management Team.

2. Define/ refine Joint Operational C2/ Maritime requirements including development of concepts of operation and courses of action, working with subject matter expertise in the Maritime C2 personnel within the Capability Division.

3. Elicit, capture and collect capability requirements across all aspects of DOTMLPFI for Joint Operational C2/ Maritime, Capability Targets, and other high-level requirements.

4. Develop resource proposals in support of Maritime capability requirements.

5. Coordinate the development of the Capability Requirements Brief as it relates to Joint Operational C2/ Maritime.

6. Perform DOTMLPFI decomposition into capability requirements.

7. Manage the requirements development processes as it related to Joint Operational C2/ Maritime.

8. Contribute and participate in the development of policies, directives and process refinement related to requirements.

9. Coordinate DOTMLPFI development and implementation synchronization and develop recommended courses of action to resolve issues relating to Joint Operational C2/ Maritime.

10. Supports the development of concepts of operation.

11. Coordinate the analyses of alternatives (AoA) when considering implementation options.

12. Support requirements management activities across the capability lifecycle.

13. Support requirements management aspects relating to Governance and Management representations and approvals in relation to Joint Operational C2/ Maritime requirements

14. Identify changes to requirements and prepare Change Requests.

15. Within the Joint Operational C2/ Maritime domain, provide requirements management technical guidance for the elicitation, capture and development of capability requirements across all aspects of DOTMLPFI for all assigned Operational Requirements, Capability Targets, and other high-level requirements to HQ SACT branches, ACO subject matter experts, industry, and Host Nations, as required.

16. Directly supports the Branch Head CR and will be required to travel to meetings and conferences both within and outside NATO’s boundaries for up to 30 days per year.

17. Performs additional tasks as required by the COTR related to the labour category.

Essential Qualifications

1. A University/ Bachelor’s degree.

2. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

3. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

4. Demonstrate 3 years in the last 10 experience in briefing senior leaders/decision makers at the FOGO/governance level in a National or Multinational environment.

5. Demonstrate 3 years in the last 10 a sound knowledge of Capability Development and Management processes in the C2 area.

6. Demonstrate 3 years experience in the last 10 with working in a National or NATO strategic or operational command.

7. Demonstrate 3 years operational knowledge of Joint Operational C2/ Maritime within the last 10 years either as a military officer or as a civilian.

8. NATO Secret Security Clearance or National equivalent.

9. Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent.

Desired Qualifications

1. Working knowledge of Capability Architectures

2. Working knowledge of Configuration Management methods and practices.

3. Programme and Project Management experience in the past 10 years within a complex and dynamic programme environment.

4. Experience with IBM Rational DOORS or equivalent.

LABOUR CATEGORY 2 – CONTRACTOR SUPPORT TO REQUIREMENTS MANAGEMENT

– JOINT OPERATIONAL C2/ CIS1 (NORFOLK, VA, USA)

Tasking

1. Define/ refine requirements for a rationalised NATO Information Management System to support Requirements Management, Programme Management, and Information Knowledge Management

2. Coordinate the activities of the CIS Requirements Management Team.

3. Define or refine Joint Operational C2/ CIS requirements including development of concepts of operation and courses of action, working with CIS subject matter expertise within the Capability Division.

4. Elicit, capture and collect capability requirements across all aspects of DOTMLPFI for CIS Operational Requirements, Capability Targets, and other high-level requirements.

5. Develop resource proposals in support of CIS capability requirements.

6. Coordinate the development of the Capability Requirements Brief as it related to CIS.

7. Perform DOTMLPFI decomposition into capability requirements.

8. Manage the requirements development processes as it related to CIS.

1 CIS includes iaw the C3 Taxonomy Core Services, Service Management and Control, and Communications Services

9. Coordinate DOTMLPFI development and implementation synchronization and develop recommended courses of action to resolve issues relating to CIS.

10. Coordinates the development of concepts of operation.

11. Coordinate the analyses of alternatives (AoA) when considering implementation options.

12. Contribute and participate in the development of policies, directives and process refinement related to requirements.

13. Support requirements management activities across the capability lifecycle to include:

those in development, those in-service, and those to be disposed.

14. Support requirements management aspects relating to Governance and Management representations and approvals in relation to CIS requirements

15. Identify changes to requirements, prepare Change Requests.

16. Within the CIS domain, provide requirements management technical guidance for the elicitation, capture and development of capability requirements across all aspects of DOTMLPFI for all assigned Operational Requirements, Capability Targets, and other high-level requirements to HQ SACT branches, ACO subject matter experts, industry, and Host Nations, as required.

17. Directly supports the Branch Head CR and will be required to travel to meetings and conferences both within and outside NATO’s boundaries for 30 days per year.

18. Performs additional tasks as required by the COTR related to the labour category.

Essential Qualifications

1. A University/ Bachelor’s degree.

2. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

3. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

4. 5 years in the last 15 in the field of capability development processes related to national/NATO military command and control at the development and/or acquisition phases.

5. Demonstrate a sound knowledge of Capability Development and Management processes in the C2 area.

6. Demonstrate 5 years Programme and Project Management experience within a complex and dynamic environment.

7. Demonstrate 3 years experience in the last 10 with working in a National or NATO strategic or operational command.

8. Demonstrate 3 years in the last 10 operational knowledge of Joint Operational C2/ CIS either as a military officer or as a civilian.

9. NATO Secret Security Clearance or National equivalent.

10. Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent.

Desired Qualifications

1. Working knowledge of Capability Architectures

2. Working knowledge of Configuration Management methods and practices

3. Experience with IBM Rational DOORS or equivalent.

LABOUR CATEGORY 3 - CONTRACTOR SUPPORT TO REQUIREMENTS

MANAGEMENT – CYBERSPACE (NORFOLK, VA, USA)

Tasking

1. Coordinate and contribute to the activities of the Cyber Requirements Management Team.

2. Define or refine Cyber requirements including development of concepts of operation and courses of action, working with Cyber subject matter expertise within the Capability Division.

3. Develop and coordinate capability requirements across all aspects of DOTMLPFI, deriving from Cyber Operational Requirements, Capability Targets, and other high-level requirements.

4. Develop resource proposals in support of Cyber capability requirements.

5. Coordinate the development of the Capability Requirements Brief as it related to Cyber.

6. Contribute and participate in the development of policies, directives and process refinement related to requirements.

7. Perform DOTMLPFI decomposition into capability requirements.

8. Manage the requirements development processes as it related to Cyber.

9. Coordinate DOTMLPFI development and implementation synchronization and develop recommended courses of action to resolve issues relating to Cyber.

10. Support the development of concepts of operation.

11. Coordinate the analyses of alternatives (AoA) when considering implementation options.

12. Support requirements management activities across the capability lifecycle to include:

those in development, those in-service, and those to be disposed.

13. Support requirements management aspects relating to Governance and Management representations and approvals in relation to Cyber requirements

14. Identify changes to requirements, prepare Change Requests.

15. Within the Cyber domain, provide requirements management technical guidance for the elicitation, capture and development of capability requirements across all aspects of DOTMLPFI for all assigned Operational Requirements, Capability Targets, and other high-level requirements to HQ SACT branches, ACO subject matter experts, industry, and Host Nations, as required.

16. Directly supports the Branch Head CR and shall travel to meetings and conferences as required.

17. Performs additional tasks as required by the COTR related to the labour category.

Essential Qualifications

1. Hold a University/Bachelor degree in Computer Science, Network Engineering or a relevant field.

2. 3 years within the last 10 in the field of cyber defence/ CIS security, cryptography, or cyber ranges.

3. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

4. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

5. NATO Secret Security Clearance or national equivalent.

6. Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent.

Desired Qualifications

1. Working knowledge of Capability Architectures

2. Working Knowledge of Configuration Management methods and practices

3. Experience working in a National or NATO Military Command, CIS or cyber area.

4. Possess Expert-level certification in cyber security, for example, CISSP.

5. Experience with IBM Rational DOORS or equivalent.

6. Experience in the field of capability development processes related to national/NATO military command and control at the development and/or acquisition phases.

7. Programme and Project Management experience in a complex and dynamic environment.

LABOUR CATEGORY 4 – CONTRACTOR SUPPORT TO REQUIREMENTS MANAGEMENT

– JOINT EFFECTS2 (NORFOLK, VA, USA)

Tasking

1. Coordinate the activities of the Joint Effects Requirements Management Team.

2. Define or refine Joint Effects requirements including development of concepts of operation and courses of action, working with Joint Effects subject matter expertise within the Capability Division.

3. Elicit, capture and collect capability requirements across all aspects of DOTMLPFI for Joint Effects Operational Requirements, Capability Targets, and other high-level requirements.

4. Develop resource proposals in support of Joint Effects capability requirements.

5. Coordinate the development of the Capability Requirements Brief as it relates to Joint Effects

6. Contribute and participate in the development of policies, directives and process refinement related to requirements.

7. Perform DOTMLPFI decomposition into capability requirements.

8. Manage the requirements development processes as it related to Joint Effects.

9. Contribute to DOTMLPFI development and implementation and develop recommended courses of action to resolve issues relating to Joint Effects

10. Support the development of concepts of operation.

11. Ensure the analyses of alternatives (AoA) when considering implementation options.

12. Support requirements management activities across the capability lifecycle to include:

those in development, those in-service, and those to be disposed.

13. Support requirements management aspects relating to Governance and Management representations and approvals in relation to Joint Effects requirements

14. Identify changes to requirements, prepare Change Requests.

15. Within the Joint Effects domain, provide requirements management technical guidance for the elicitation, capture and development of capability requirements across all aspects of DOTMLPFI for all assigned Operational Requirements, Capability Targets, and other high-level requirements to HQ SACT branches, ACO subject matter experts, industry, and Host Nations, as required.

16. Directly supports the Branch Head CR and will be required to travel to meetings and conferences both within and outside NATO’s boundaries for 30 days per year.

2 Joint Effects includes: Counter IED, CBRN, Space Support to Ops, STRATCOM, Electromagnetic Ops and Targeting, and Synchronized effects. Operational experience within one or more of these categories is required.

17. Performs additional tasks as required by the COTR related to the labour category.

Essential Qualifications

1. 3 years military operational experience within the last 10 in one or more of the following categories within Joint Effects (Counter IED, CBRN, Space Support to Ops, STRATCOM, Electromagnetic Ops and Targeting, Fires, and Synchronized effects).

2. A University/ Bachelor’s degree.

3. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

4. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

5. 5 years in the last 15 in the field of capability development processes related to national/NATO military command and control at the development and/or acquisition phases.

6. Demonstrate 3 years experience in the last 10 with working in a National or NATO strategic or operational command.

7. NATO Secret Security Clearance, or National equivalent.

8. Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent.

Desired Qualifications

1. Working knowledge of Capability Architectures

2. Working Knowledge of Configuration Management methods and practices.

3. Programme and Project Management experience in the past 10 years within a complex and dynamic environment.

LABOUR CATEGORY 5 - CONTRACTOR SUPPORT TO REQUIREMENTS MANAGEMENT

– SUSTAINMENT (NORFOLK, VA, USA)

Tasking

1. Coordinate and coordinate the activities of the Sustainment3 Requirements Management Teams.

3 For this document the term ‘Sustainment’ refers to logistics and medical support.

2. Define or refine sustainment requirements including development of concepts of operation and courses of action, working with subject matter expertise within the Capability Division.

3. Elicit, capture and collect capability requirements across all aspects of DOTMLPFI for Sustainment Operational Requirements, Capability Targets, and other high-level requirements.

4. Develop resource proposals in support of Sustainment capability requirements.

5. Coordinate the development of the Capability Requirements Brief as it related to Sustainment.

6. Perform DOTMLPFI decomposition into capability requirements.

7. Manage the requirements development processes as it related to Sustainment.

8. Coordinate DOTMLPFI development and implementation synchronization and develop recommended courses of action to resolve issues relating to Sustainment.

9. Coordinates the development of concepts of operation.

10. Coordinate the analyses of alternatives (AoA) when considering implementation options.

11. Contribute and participate in the development of policies, directives and process refinement related to requirements.

12. Support requirements management activities across the capability lifecycle to include:

those in development, those in-service, and those to be disposed.

13. Support requirements management aspects relating to Governance and Management representations and approvals in relation to Sustainment requirements

14. Identify changes to requirements, prepare Change Requests.

15. Within the Sustainment domain, provide requirements management technical guidance for the elicitation, capture and development of capability requirements across all aspects of DOTMLPFI for all assigned Operational Requirements, Capability Targets, and other high-level requirements to HQ SACT branches, ACO subject matter experts, industry, and Host Nations, as required.

16. Performs additional tasks as required by the COTR related to the labour category.

17. Providing sustainment requirement expertise to other requirements teams within the Capability Requirements Branch.

Essential Qualifications

1. A University/ Bachelor’s degree.

2. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

3. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

4. Demonstrate 3 years’ experience in the last 10 with working in a National or NATO strategic or operational command.

5. Demonstrate 3 years operational knowledge of military sustainment within the last 10 years either as a military officer or as a civilian.

6. NATO Secret Security Clearance or National equivalent.

7. Demonstrated proficiency in English as defined in STANAG 6001 (Standardized Linguistic

Profile (SLP) 3333 - Listening, Speaking, Reading and Writing) or equivalent.

Desired Qualifications

1. Working knowledge of Capability Architectures

2. Working Knowledge of Configuration Management methods and practices.

LABOUR CATEGORY 6 – CONTRACTOR SUPPORT TO REQUIREMENTS MANAGEMENT

– INFRASTRUCTURE4 (1) (NORFOLK, VA, USA)

Tasking

1. Coordinate the development of the Capability Requirements Brief (business case, benefit analysis, risk analysis, issue analysis) as it relates to Infrastructure. Infrastructure includes but is not limited to maritime, air, land, bulk fuel, and NATO Command Structure facilities).

2. Coordinate the activities of the Infrastructure Requirements Management Team.

3. Define/ refine requirements across all aspects of DOTMLPFI for Infrastructure Capability Programme Plans and other high-level requirements.

4. Manage the Infrastructure requirements development process.

5. Coordinate DOTMLPFI requirements synchronization and develop courses of action to resolve issues.

6. Contribute and participate in the development of policies, directives and process refinement related to requirements.

7. Coordinate the Analyses of Alternatives (AoA).

8. Support requirements management activities across the capability lifecycle.

9. Manage the Change Management process.

10. Liaise with HQ SACT branches, ACO subject matter experts, industry, Host Nations and agencies as required.

4 Infrastructure includes but not limited to maritime, air, land, bulk fuel, NATO Command Structure facilities

11. Directly supports the Branch Head CR and shall travel to meetings and conferences as required.

12. Performs additional tasks as required by the COTR related to the labour category.

Essential Qualifications

1. 5 years in the last 10 in the field of requirements engineering to include requirements management and requirements elicitation.

2. Demonstrate a working knowledge of 3 years in the last 10 of requirements management tools (identify which tools).

3. 5 years in the last 15 in the field of capability development processes related to Infrastructure development.

4. Demonstrate 3 years application of Infrastructure requirements development within the last 10 years.

5. NATO Secret Security Clearance, or National equivalent.

6. Demonstrated proficiency in English as defined in…