IFIB-ACT-SACT-18-24_AIR_C2_SME.pdf

IFIB-ACT-SACT-18-24

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

Description of Acquisition

Part 1 Bidding Instructions necessary documents/information required. For clarification, please refer to Bidding

1. GENERAL

2. Classification

3. Definitions

4. Eligibility

TABLE OF CONTENTS

5. DURATION OF THE CONTRACT

6. Exemption of Taxes

7. Amendment or Cancellations

8. Bidder Clarifications

9. Bid Closing Date

10. Bid Validity

11. Contents of Proposal

12. Proposal Submission

13. Late Proposal

14. Bid Withdrawal

15. Bid Evaluation

16. Proposal Clarifications

17. Award

18. Communications and Contacts

19. Point of Contact

ENCLOSURES:

1. Proposal/Content Checklist

2. Address Label

3. Compliance Statement

4. Past Performance

5. Mandatory Price Proposal format

6. SOW for Senior Air Capability Planner / Air C2 Subject Matter Expert necessary documents/information required. For clarification, please refer to Bidding

PART 1 BIDDING INSTRUCTIONS

1. General

This is a Firm Fixed Price Level of Effort contract in accordance the General a n d S p e c i a l Terms and Conditions; Contract Award is contingent upon funding availability; Partial bidding is not allowed.

2. CLASSIFICATION

This IFIB is a NATO UNCLASSIFIED document.

3. DEFINITIONS

(a) The “Prospective Bidder”, shall refer to the entity that has completed and returned the Enclosure of the transmittal letter of this IFIB, and has indicated thereon its intention without commitment, to participate in this IFIB.

(b) The term “Bidder”, shall refer to the bidding entity that has completed a bid in response to this IFIB.

(c) The term Contractor shall refer to the bidding entity to whom the contract is awarded.

(d) The term “Contracting Officer” designates the official who executes this IFIB on behalf of HQ SACT.

(e) “Contracting Officer`s Technical Representative” or “COTR” is the official who is appointed for the purpose of determining compliance of the successful bid, per the technical specifications.

(f) The term “HQ SACT” shall refer to Supreme Headquarters Allied Command

Transformation.

(g) The term “ACT” shall refer to Allied Commander Transformation.

(h) The term “NATO”, shall refer to the North Atlantic Treaty Organisation.

(i) The term “days” as used in this IFIB shall, unless otherwise stated, be interpreted as meaning calendar days.

(j) The term “Habitual Residence”, means HQ SACT, Norfolk, Virginia, VA 23511.

4. ELIGIBILITY

This IFIB is open to companies:

(a) Established in a North Atlantic Treaty Organisation Alliance member nation.

necessary documents/information required. For clarification, please refer to Bidding

(b) Working in the required field of study and legally authorised to operate in the

United States of America, at the time of bidding.

(c) Has performed the desired past performance including size, cost and scope, as described in this IFIB.

5. DURATION OF CONTRACT

(a) The contract awarded shall be effective upon date of award.

(b) Period of Performance: Base Period is on or about 1 July 2018 – 31 December

2018 with two possible 12 month option periods; 1 January 2019 – 31

December 2019 and 1 January 2020 – 31 December 2020.

6. EXEMPTION OF TAXES

(a) In accordance with the agreements (Article VIII of the Paris Protocol dated, 25 August 1952) goods and services under this contract are exempt from taxes, duties and similar charges.

7. AMENDMENT OR CANCELLATION

(a) HQ SACT reserves the right to amend or delete any one or more of the terms, conditions or provisions of the IFIB prior to the date set for bid closing. A solicitation amendment or amendments shall announce such action.

(b) HQ SACT reserves the right to cancel, at any time, this IFIB either partially of in its entirety. No legal liability on the part of HQ SACT shall be considered for recovery of costs in connection to bid preparation. All efforts undertaken by any bidder shall be done considering and accepting, that no costs shall be recovered from HQ SACT. If this IFIB is cancelled any/all received bids shall be returned unopened, per the bidder’s request.

8. BIDDER CLARIFICATIONS

(a) Prospective Bidders should seek clarification at their earliest convenience.

Any explanation regarding the meaning or interpretation of this IFIB, terms, clause, provision or specifications, shall be requested in writing, from the

Contracting Officer. The Contracting Officer must receive such requests for clarification no later than 3 calendar days prior to the bid closing date.

necessary documents/information required. For clarification, please refer to Bidding

(b) In lieu of a bidder’s conference, HQ SACT invites bidders to submit initial technical questions not later than 1 May 2018.

(c) Information in response to all inquiries / requests for clarification to a prospective bidder shall be furnished to all prospective bidders at the following link: http://www.act.nato.int/contracting-procurements as a Question and Answer addendum. All such addendums and any necessary solicitation amendments shall be incorporated into this IFIB. Oral Interpretations shall not be binding.

9. BID CLOSING DATE

Bids shall be received at HQ SACT, Purchasing and Contracting Office, no later than 21 May 2018, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA.

No bids shall be accepted after this time and date.

10. BID VALIDITY

Bids shall be remain valid for a period of one hundred and twenty days (120) form the applicable closing date set forth within this IFIB. HQ SACT reserves the right to request an extension of validity. Bidder shall be entitled to either grant or deny this extension of validity; HQ SACT shall automatically consider a denial to extend the validity as a withdrawal of the bid.

11. CONTENT OF PROPOSAL

The proposal shall consist of 5 copies of the following minimum paper documents (Clipped - no spiral or plastic binding please): Additionally electronic copies (e-mailed PDF version) of the documents are required no later than 21 May 2018, 1500 hours, Eastern Standard Time, Norfolk, Virginia, USA.

A table of contents for the entire proposal (Checklist provided as Enclosure #1)

(a) The bidder’s full name address, Point of Contacts, Telephone, Fax number and Internet site, (See Enclosure #2);

(b) Compliance statement (See Enclosure #3);

(c) Provision of administrative, financial and technical volumes

(d) Compliance criteria, (See Annex A to Statement of Work).

(e) Past performance (See Enclosure #4)

(f) Company price proposal (Enclosure #5) http://www.act.nato.int/contracting-procurements necessary documents/information required. For clarification, please refer to Bidding

12. PROPOSAL SUBMISSION

(a) Proposals shall be submitted in a single package containing two volumes, Technical volume and Price volume, each separately sealed. The single package shall be clearly marked with the mailing label, citing the IFIB

Solicitation reference number, (See Enclosure #3). Within the single package shall be the Technical and Price volumes, separately packaged and identified.

(b) An electronic copy of the proposal, not to include the Price volume is required to the assigned Contracting Officer, prior to the established bid closing date via E-mail PDF document.

(c) Proposal packages may be delivered by mail, courier or hand carried prior to the established deadline.

(d) Proposal packages must be delivered to the HQ SACT via a verifiable method or be handed to a member of the BUDFIN/Purchasing staff, who shall endorse the package with a time date and delivery official shall counter sign, as to the accuracy of the recording.

(e) Price proposals shall be in U.S. Dollar currency. Contractor may request payment post award in alternate currency based on agreed conversion rate.

(f) Prices shall be on a Firm Fixed Price Basis and include any relevant discount schedule.

(g) It is the sole responsibility of the interested company to review any Q & A that may be issued in support of this solicitation, prior to bid submission.

(h) No oral bids or oral modifications or telephonic bids shall be considered.

(i) It is the ultimate responsibility prior to submission that all proposal submissions are reviewed to ensure they meet the technical and administrative specifications and that offers meet the limitations and expressed conditions.

13. LATE PROPOSALS

(a) It is solely the bidder`s responsibility that every effort is made to ensure that the proposal reaches HQ SACT prior to the established closing date and time.

All late bids shall be returned to the offering company unopened. Only if it can be unequivocally demonstrated that the late arrival of the bid package was the result of NATO staff negligence (mishandling) shall the bid be considered.

(b) A delay in a commercial courier service does not constitute a delay by NATO or government channels.

necessary documents/information required. For clarification, please refer to Bidding

14. BID WITHDRAWAL

A bidder may withdraw their bid up to the date and time specified for bid closing.

Such a withdrawal must be completed in writing or facsimile, with attention to the HQ SACT Contracting Officer. The proposal shall be returned unopened, at the expense of the company.

15. BID EVALUATION

(a) The evaluation of bids and determination as to the responsiveness and technical adequacy or technical compliance, of the products or services requested, shall be the responsibility of HQ SACT. Such determinations shall be consistent with the evaluation criteria specified in the IFIB. HQ SACT is not responsible for any content that is not clearly identified in any proposal package.

(b) Proposals shall be evaluated taking into consideration of the following factors;

- Successful administrative submission of bid packages as requested in paragraph 11, as listed in this IFIB.

- Successful determination of Technical compliance. (Compliant/Non-compliant).

- Successful cost price criteria (Lowest Price Technical Compliant Offer).

- Acceptance of HQ SACT General and Special Terms and Conditions.

16. PROPOSAL CLARIFICATIONS

During the entire evaluation process HQ SACT reserves the right to discuss any bid with the order to clarify what is offered and interpretation of language within the bid, to resolve in potential areas of non-compliance.

17. AWARD

HQ SACT intends to award a firm fixed price contract to the Offeror whose proposal(s) represents the lowest priced technically compliant offer.

HQ SACT will collect information from references provided by the Offeror in regard to its past performance. Contractors must provide authorization to contact references.

HQ SACT reserves the right to negotiate minor deviations to the listed General and Special Terms and Conditions to this IFIB necessary documents/information required. For clarification, please refer to Bidding

18. COMMUNICATIONS

All communication related to this IFIB, between a prospective bidder and HQ SACT shall only be through the nominated HQ SACT Contracting Officer.

Designated contracting staff shall assist the HQ SACT Contracting Officer in the administrative process. There shall be no contact with other HQ SACT personnel in regards to this IFIB. Such adherence shall ensure Fair and Open Competition with equal consideration and competitive footing leverage to all interested parties.

19. POINT OF CONTACT IS:

Tonya Bonilla, ACT Contracting Officer 757-747-3575, tonya.bonilla@act.nato.int or

Catherine Giglio, ACT Contracting Officer 757-747-3856, catherine.giglio@act.nato.int

All correspondence shall be forward to:

HQ SACT, BUDFIN BRANCH

Purchasing & Contracting, Contracting Officer

IFIB-ACT-SACT-18-24

ATTN: Tonya Bonilla 7857 Blandy Road, Suite 100, Norfolk, VA, U.S.A.

mailto:brian.garbert@act.nato.int mailto:keith.klemm@act.nato.int necessary documents/information required. For clarification, please refer to Bidding

1.1 ENCLOSURE 1

PROPOSAL CONTENT / CHECKLIST

Table of Contents

Bidder`s name, address, POC, Contact numbers, email address.

Compliance Statement.

Past performance (including References).

List of Key personnel.

Technical Proposal.

Price Proposal.

Mailing label.

2 IFIB-ACT-SACT-18-24

2.1 ENCLOSURE 2

(The label below is to be completed by the bidder and affixed to the exterior envelope; parcel or package mailed or deliver to ACT)

2.2 SEALED BID TO IFIB-ACT-SACT-18-24

(To be opened by Contract Awards Committee (CAC Only)

Sender:

HQ SACT

Attn: Tonya Bonilla 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490 U.S.A

This Enclosure is designed to assist the respective company provide HQ SACT with all necessary documents/information required. For clarification, please refer to Bidding instructions in part 1 of subject solicitation.

3 IFIB-ACT-SACT-18-24

3.1 ENCLOSURE 3

COMPLIANCE STATEMENT TO SEALED BID IFIB-ACT-SACT-18-24

It is hereby stated that our company has read and understands all documentation issued as part of IFIB-ACT-SACT-18-24. Our company proposal submitted in response to the referenced solicitation is fully compliant with the provisions of IFIB-ACT-SACT-18- 24 and the intended contract with the following exception(s); such exemptions are considered non substantial to the HQ SACT solicitation provisions issued.

Clause Description of Minor Deviation.

(If applicable, add another page)

Company: Signature:

Name & Title: Date:

Company Bid Reference:

Bidder’s proposal must be based on full compliance with the terms, conditions and requirements of the IFIB and all future clarifications and/or amendments. The bidder may offer variations in specific implementation and operational details provided that the functional and performance requirements are fully satisfied. In case of conflict between the compliance statement and the detailed evidence or explanation furnished, the detailed evidence/comments shall take precedence/priority for the actual determination of compliance. Minor or non-substantial deviations may be accepted. Substantial changes shall be considered non responsive.

4 IFIB-ACT-SACT-18-24

4.1 ENCLOSURE 4

PAST PERFORMANCE INFORMATION FORM

(a) Contracting Agency:

(b) Contract No:

(c) Type of Contract (Firm Fixed Price, IDIQ, Requirements):

(d) Title of Contract:

(e) Description of Work Performance and Relevance to Current Acquisition (Type of facility, capacity, estimated patronage, summary of staff used):

(f) Contract Dollar Amount:

(g) Period of Performance:

(h) Name, Address, Fax and Telephone No. of Reference:

(i) Indicate Whether Reference Acted as Prime or Sub-contractor:

(j) Comments regarding compliance with contract terms and conditions:

(k) Complete Contact Information for client:

(l) Permission to contact client for reference: Yes/ No

Name/Signature of Authorized Company Official necessary documents/information required. For clarification, please refer to Bidding

NATO UNCLASSIFIED

4.2 ENCLOSURE 5

IFIB-ACT-SACT-18-24 SEALED BID PRICE PROPOSAL

COMPANY NAME: ABC, Inc ADDRESS: Street,

4.3 CITY, POST CODE

TO: Chairman of Supreme Allied Commander Transformation, (HQ SACT) Contracts Award Committee.

ATTN: Tonya Bonilla 7857 Blandy Road, Suite 100 Norfolk, VA 23551

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Position:

Title:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name:

Witness Signature: ----------------------------------------------------------, Date -----------

4.4 PROPOSED RATES MUST BE FULLY “LOADED” [G&A, O/H ETC.], HOWEVER THEY MUST NOT INCLUDE PER DIEM (MEALS & LODGING) AND TRAVEL. TRAVEL (AND RELATED EXPENSES) WILL NOT BE COVERED UNDER THIS

CONTRACT, BUT HANDLED SEPARATELY IN ACCORDANCE WITH THE ACT FINANCIAL MANUAL.

SUBJECT: IFIB-ACT-SACT-18-24 Sealed Bid Price Proposal

Please find on behalf of Insert: Company Name to provide HQ SACT with services (collectively referred as “ITEMS”), subject to the provisions, terms and conditions stated in IFIB ACT-SACT-18-24 and the “Insert : Company Name Technical proposal”, submitted in accordance with solicitation provisions.

Labor Category Base Period: 1 July 2018 – 31 December 2018 ( 900 hours )

Option Period One: 1 January 2019 – 31 December 2019 (1800 hours)

Option Period Two: 1 January 2020 – 31 December 2020 (1800 hours)

Senior Air Capability Planner/Air

C2 SME

Total of Base + Options $________________________________

IFIB-ACT-SACT-15-16

Please verify and acknowledge propriety of above, by duly completing signatures below.

Authorizing Company Official:

Printed Name:

Authorizing Company (Signature): ---------------------------------, Date: -----------------.

Company name Witness Official:

Printed Name:

Witness Signature: ----------------------------------------------------------, Date -----------

STATEMENT OF WORK (SOW)

FOR A

SENIOR AIR CAPABILITY PLANNER / AIR C2 SUBJECT MATTER EXPERT

5 INTRODUCTION

HQ SACT CAPDEV C2DS CIS1 requires a “Senior Air Capability Planner / Air C2 Subject

Matter Expert” (SME). The SME’s main tasks and responsibilities are in direct support of the

Air C2 Services2 programme to develop, analyse, and review capability requirements. The programme supports the Air C2 Community of Interest (COI) at SHAPE and other NATO entities, i.a. with:

Developments in support of Capability Package (CP) 9C0107 addressing NATO Air C2

Services (see Annex B);

Capability capturing activities related to the incremental development of AirC2IS as part of the Bi-SC AIS (see Annex B);

Further development of and a new approach to the Air C2 capability architecture;

Adaptation of the Air C2 COI to future changes in manning and responsibilities within the NATO organisations;

Through-lifecycle requirements management for Air C2 and IAMD;

Continuation of the ACCS Programme (CP 5A0109) as a project within ACT's IAMD programme (see Annex B);

Addressing DOTMLPFI aspects of Air C2 other than M, specifically Doctrine and

Training;

Developing Air C2 capability requirements related to the Single European Sky ATM

Research (SESAR) initiative and US Next Generation (NextGen) air traffic services;

Engaging with stakeholders in order to develop Air C2 capability requirements.

The need for contractor support is due to emerging necessities currently not being covered by HQ SACT Peacetime Establishment (PE) positions:

Future changes in manning and responsibilities within NATO organisations will necessitate the takeover of ACCS responsibilities by HQ SACT;

Future changes in manning and responsibilities within NATO organisations will necessitate the movement of lifecycle requirements management and the need to establish a common single requirements repository for IAMD / AirC2;

1 Headquarters Supreme Allied Commander Transformation (HQ SACT) – Capability Development (CAPDEV) Directorate – Command & Control, Deployability & Sustainability (C2DS) Division – Communications & Information Systems (CIS) Branch.

2 HQ SACT internally, the Air C2 Services programme is in the process of being merged with the Ballistic Missile Defence (BMD) programme to the new Integrated Air & Missile Defence (IAMD) programme.

6 BACKGROUND AND SCOPE OF WORK

Allied Command Transformation (ACT) is NATO’s leading agent for change: driving, facilitating, and advocating the continuous improvement of Alliance capabilities to maintain and enhance the military relevance and effectiveness of the Alliance. The main objectives of ACT are: providing appropriate support to NATO missions and operations; leading NATO military transformation; improving relationships, interaction and practical cooperation with partners, nations and international organisations. ACT therefore leads Alliance concept development, capability development (see Annex B), training and lessons learned initiatives and provides unfettered military support to policy development within NATO.

HQ SACT requires a qualified experienced individual to assist in the development of Air C2 capability requirements and CPs meeting Alliance goals for continuous improvement of Air C2 capabilities and Air C2 interoperability among Alliance nations. The Senior Air C2 SME’s primary focus will be on developing and supporting Air C2 CPs: CP 9A0107 AirC2IS

Increments 2-3 and a new CP addressing NATO Air C2 Services/ACCS Post LOC1 (see

Annex B).

7 TYPE OF CONTRACT AND PERIOD OF PERFORMANCE

7.1 TYPE OF CONTRACT

Commercial Personnel Services Contract in accordance with the General and Special Terms and Conditions: as such it is a Level of Effort contract with a maximum limit or fraction thereof as set forth in the Statement of Work. All employer responsibilities for the Contractor personnel performing under this Contract shall lie with the Contractor.

7.2 PERIOD OF PERFORMANCE

A base period of 01 JUL 2018 – 31 DEC 2018, with two 12 month options: 01 JAN 2019 –

31 DEC 2019, and 01 JAN 2020 – 31 DEC 2020. Option periods shall be exercised at the sole discretion of the HQ SACT Contracting Officer, based on satisfactory work performance, available funding, and on-going/evolving requirements.

7.3 LEVEL OF EFFORT

One man year per annum with 1800 hours of service to be rendered by each labour category of the contract personnel. Man hours are further defined in para. 1(a) of Special Terms and

Conditions.

7.4 SURGE CAPABILITY

Surge capability requirement is included to have a contract vehicle in place should emerging circumstances require a quick and temporary increase in contractor personnel or additional effort from existing personnel (to meet specific requirements within the scope of the existing

Statement of Work). The Contractor Company shall be prepared to provide support services in in the areas described above. Surge effort will not exceed 300 hours annually. The rate for surge effort shall not exceed the base/option year rate.

8 PLACE OF PERFORMANCE

HQ SACT shall serve as the habitual residence for performance under this contract. The

Contractor is expected to perform the majority of the required work in Norfolk, VA and alternate locations as per requirements specified by the Contracting Officer’s Technical Representative

(COTR). It is anticipated that the contractor may travel 4-6 times per year to Europe in support of this contract for durations of up to two weeks.

9 PARTIAL BIDDING

Partial bidding is not allowed.

10 OVERVIEW OF DUTIES

Support and assist the HQ SACT CAPDEV C2DS CIS Capability Lifecycle-Air staff officer (COTR) as directed on all Air C2 related areas to aid in identifying and documenting capability requirements for NATO Air C2.

Liaise and work in close coordination with International Staff, Commands, NATO

Agencies, as well as other nations where required.

Liaise with ACT, ACO, and representatives of the User Community on Integrated Air and Missile Defence (IAMD) doctrine and capability requirements.

Participate in the development of capability requirements for AirC2IS increments and future ACCS improvements and assist in developing interoperability of NATO and national Air C2 in support of Air C2 processes. This includes the evaluation and rationalisation of systems supporting Air C2 to include core, COI enabling, and communications services.

Support the handover/takeover of the ACCS programme from SHAPE to HQ SACT, including the integration of ACCS requirements artefacts into the IAMD/Air C2 requirements repository.

Maintain a comprehensive IAMD/ Air C2 Requirements repository.

Help develop the IAMD/Air C2 Capability Implementation Plan (CIP) and the CPs addressing NATO IAMD/Air C2 Services.

Monitor Ballistic Missile Defence (BMD) development of capability requirements, especially with regard to IAMD for new requirements to be reflected in the CIP and future CPs.

Support the development of doctrine and training plans.

Liaise with Single European Sky ATM Research (SESAR) Integrated Project Team

(IPT) and US representatives for Next Generation (NextGen) air traffic services on capability areas impacting NATO Air C2 systems.

Monitor Mode 5 implementation plans and implementation status for requirement and implementation impact on NATO and National systems.

Perform other duties as directed by the COTR (within scope).

11 PERSONNEL REQUIREMENTS

11.1 EXPERIENCE

7 years of experience performing multiple operational Air C2 functions within two or more military Air C2 organizations/entities.

3 years within last 10 years’ experience engaging Air C2 organizations/entities in requirements capture activities.

3 years of experience in Air C2 requirements development and management activities.

Demonstrable experience working in a multinational organization or NATO Command

Structure (NCS) / NATO Force Structure (NFS) and familiarity with NATO agencies’ role in system development.

Demonstrable experience working in system development such as NATO agencies, SESAR (Single European Sky).

2 years within the last 10 years’ experience in military acquisition procedures (preferably

NATO).

Demonstrated ability to promote international cooperation and participate effectively in a multinational environment.

Demonstrated ability to communicate effectively both orally and in writing. Must be able to present convincing arguments, express ideas and concepts, and explain policy clearly and effectively to Flag and General Officers.

Demonstrated ability to multi-task, take initiative, and respond to rapidly changing requirements or focus.

Demonstrated experience using information systems at end user level with experience using personal computers and software packages (Microsoft Office, SharePoint, etc.).

Demonstrated experience with structured processes, methods and tools for requirements management, specifically with IBM Rational DOORS (IBM Jazz platform).

11.2 EDUCATION/TRAINING

Baccalaureate degree or international equivalent; or 10 years active military experience in the areas relevant to para 11.1 above.

English SLP3333 (Listening, Speaking, Reading, and Writing).

11.3 SECURITY

NATO SECRET security clearance or national equivalent (see 16.1).

11.4 PROOF OF PAST PERFORMANCE

The Contractor is to provide a minimum of one (1) past performance citations (for work within the past ten years) to show that it has successfully completed work that is similar to the requirements outlined in this SOW. References may be submitted in lieu of past performance citations. The citations/references shall include the following information at a minimum:

Summary of work performed that is similar to or directly relates to this SOW in size, scope and value.

Status of work (i.e. on-going, complete).

Date of work performance.

Name of client/reference.

Complete contact information for client/reference.

Permission to contact client for reference.

12 CONTRACTOR TECHNICAL EVALUATION

12.1 CONTRACTOR SUPERVISION

Contractor personnel shall report to and receive technical guidance from the COTR while executing this SOW. The COTR can recommend to the Contracting Officer (who has final authority) that the contract/SOW be amended, extended, or cancelled for evolving requirements, new tasking, and/or technical non-performance. The COTR shall provide direction, guidance, access to subject matter experts (SMEs) and support information, as needed (within scope). The COTR shall:

- Resolve outstanding disputes, problems, deficiencies, and/or questions on the technical aspects of the SOW.

- Review (and approve) all contractor tasking and deliverables for completeness and accuracy.

The COTR shall review the Contractor’s work at regular intervals as required. The COTR’s written approval of work reported and deliverables submitted is mandatory for Contractor invoices to be successfully processed.

12.2 CONTRACT REPORTING

The Contractor shall submit a monthly report to the COTR and the Contracting Officer, detailing progress on the SOW for the reporting period. The report shall include, but not be limited to, the following information:

Summary of work (by contractor position) for tasking and deliverables for the reporting period.

Contract hours expended showing a comparison with budgeted hours.

Current or anticipated problems/deficiencies and recommended solution.

The COTR may amend the reporting requirements to receive alternate and/or additional data and information on a more frequent or less frequent basis, and may request other reports that detail designated aspects of the work or methods to remedy problems and deficiencies. The

Contracting Officer shall receive a minimum of a monthly report, regardless of COTR changes.

However, note that the report is NOT a deliverable subject to acceptance. The Contractor is expected to work closely with ACT personnel, ACO staff, the user community and SMEs.

Consequently, the Contractor is expected to promptly address all identified problems and deficiencies, providing the COTR with written information on how problem shall be corrected and any impact to on-going work.

13 INTELLECTUAL PROPERTY RIGHTS (IPR)

Specific information to IPR is articulated in the General Terms and Conditions that support this contract (see Annex C, esp. clauses #32 and #33).

14 RELEASABILITY

NATO nations have regulations and laws applying to the export of defence related goods by domestic commercial sources to outside entities (such as NATO). The products or services under this SOW will need to be releasable to entities identified under the statements made with regard to both the IPR and any applicable export control laws (see paragraph 17 below and

Annex C, esp. clause #21).

15 WORKING MATERIALS

For on-site work, HQ SACT shall provide all necessary working space, office furniture, telephones, computers, software, peripherals, support equipment, office supplies, classified/unclassified storage space, and access to unclassified and classified NATO wide area networks (WAN, granted on an as needed basis to individuals with appropriate security clearances) and the Internet for work to be performed at all NATO sites. Contractor personnel are not authorized to make any permanent/semi-permanent physical modifications to the HQ

SACT facilities. Contractors shall have full access to the Microsoft Office Suite as well as to

Microsoft Project.

16 SECURITY

16.1 PERSONNEL CLEARANCES

Contractor personnel shall be responsible for obtaining all needed security clearances prior to starting work at HQ SACT. All Contractors shall have a minimum of a SECRET security clearance (see 11.3) as issued by NATO or the respective national Department of Defence

(DoD). No clearance or waiver to this requirement shall be granted, and no Contractor shall be assigned without having the needed clearance in place. If the Contractor Company cannot assign personnel with the required SECRET security clearance on the start date, the company shall be liable for bid non-compliance or immediate contract termination. The Contractor

Company must provide advance written proof of the ability to assign fully cleared personnel prior to contract award/start. The Contractor Company is fully responsible for arranging all work visas.

16.2 SECURITY CONDITIONS

The Contractors must adhere to current security conditions at SACT HQ and other work sites.

Contractor personnel shall comply with all local host nation and NATO security provisions and other policies and procedures, as required. The possible security classification of the deliverables under this contract may range from not classified through NATO Secret.

16.3 BUILDING / INSTALLATION ACCESS

The Contractors are fully responsible for ensuring that they have all needed vehicle passes and decals, and individual access badges and documents for appropriate access to HQ SACT facility. The Contractor Company shall submit requests for site access to SACT HQ, Attention

Security Office, 7857 Blandy Road, Suite 100, Norfolk, VA 23551-2490.

16.4 ELECTRONIC DEVICES

All Contractor personnel shall abide by the security restrictions regarding carrying and using electronic devices (e.g., laptops, cell phones) in HQ SACT. The Contractor shall be responsible for satisfying the necessary clearance from the HQ SACT Security Office before bringing any such device into HQ SACT work environment.

17 EXPORT CONTROL

NATO nations have regulations and laws applying to the export of defence related goods and services originating from domestic commercial sources to foreign entities. Usually under those laws and regulations, NATO is considered a foreign entity. The following requirements of this

SOW are provided in order to allow the bidder/contractor the opportunity to assess the applicability of their pertinent national laws and regulations and take action, as required, Ref.:

Part One A, Special Terms & Conditions. The services provided under this SOW generically support Air C2 activities. The services will be rendered at a maximum in the following locations: NATO member nations and future NATO member nations. Persons exposed to the services performed under this SOW will be nationals of NATO member nations working for

NATO nation governments.

A-1

ANNEX A

to the Statement of Work for a Senior Air C2 SME

TECHNICAL EVALUATION MATRIX

Contractor’s technical proposals will be assessed on the qualifications of the individuals proposed to perform the work. Individuals’ résumés will be measured against each of the criteria specified below in order to ascertain whether the individuals have adequately demonstrated that they possess the required qualifications. HQ SACT reserves the right to conduct interview of nominated candidates). Examples of how detailed knowledge levels were attained are expected. Ultimately Contractor companies shall clearly demonstrate by providing unequivocal reference to where candidates meet the criteria set forth in this solicitation.

The bids will be evaluated against the following levels:

Compliant (C) = Meets the criterion;

Minor Shortfall (M) = marginally meets the criterion;

Serious shortfall (S) = Proposal will be deemed non-compliant.

Contractor should complete each section below outlining how compliance is achieved and concisely demonstrate by direct reference to technical proposal that unequivocally demonstrates compliance.

Qualification / Requirement Level ( C / M / S ) Additional Information / Comments

Education / Training

Baccalaureate degree or international equivalent; or 10 years active military experience in the areas relevant to para 11.1 above.

English SLP3333 (Listening, Speaking, Reading, and Writing).

Security

NATO Secret security clearance or national equivalent.

A-2

Qualification / Requirement Level ( C / M / S ) Additional Information / Comments

Experience

7 years of experience performing multiple operational Air C2 functions within two or more military Air C2 organizations/entities.

3 years within last 10 years’ experience engaging Air C2 organizations/entities in requirements capture activities.

3 years of experience in Air C2 requirements development and management activities.

Demonstrable experience working in a multinational organization or NATO Command Structure (NCS) / NATO Force Structure (NFS) and familiarity with NATO agencies’ role in system development.

Demonstrable experience working in system development such as NATO agencies, SESAR (Single European Sky).

2 years within the last 10 years’ experience in military acquisition procedures (preferably NATO).

Demonstrated ability to promote international cooperation and participate effectively in a multinational environment.

Demonstrated ability to communicate effectively both orally and in writing. Must be able to present convincing arguments, express ideas and concepts, and explain policy clearly and effectively to Flag and General Officers.

Demonstrated ability to multi-task, take initiative, and respond to rapidly changing requirements or focus.

Demonstrated experience using information systems at end user level with experience using personal computers and software packages (Microsoft Office, SharePoint, etc.).

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Qualification / Requirement Level ( C / M / S ) Additional Information / Comments

Demonstrated experience with methods and tools for requirements management, specifically with IBM Rational DOORS (IBM Jazz platform).

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ANNEX B

to the Statement of Work for a Senior Air C2 SME

SOW BACKGROUND AND DEFINITIONS

1 CAPABILITY PACKAGE (CP)

The NATO Defence Planning Process (NDPP) is a framework within which national and

Alliance defence planning activities can be harmonised to meet agreed targets in an effective and efficient way. The NDPP is the overarching process that is utilised for capability development in NATO.

A capability is the existing ability to perform actions to achieve objectives and/or effects. A capability typically consists of a combination of aspects across the DOTMLPFI3 spectrum.

A Capability Package (CP) defines a capability requirement, the assets needed to fulfil the requirement and the resources needed to resolve any shortfalls in required assets. A CP has to identify a combination of national (military and civilian) and NATO funded capital investments, operation and maintenance (O&M) cost, manpower and other associated costs, which, together with military forces and other essential contributions, provides NATO with a specific common funded capability.

2 AIR C2 INFORMATION SERVICES (AIRC2IS)

The AirC2IS are realised through a CP with identifier 9C0107. The project is in implementation: Increment 1 is about to be finally accepted, increment 2 is about to start and an increment 3 is foreseen. The CP has been developed to provide operational functional area services, in this case for Air C2, which will deliver NATO commanders with the required capabilities for the appropriate command and control function and execution of their operational authorities and responsibilities. The AirC2IS are part of the joint Bi-SC AIS, the two strategic commands’ (Bi-SC, i.e. Allied Command Operations and Allied Command

Transformation, ACO and ACT) Automated Information Services (AIS).

3 AIR COMMAND AND CONTROL SYSTEM (ACCS)

The ACCS is realised through a CP with identifier 5A0109 including several addenda. The project is in implementation, currently with roll-out and validation in progress and verification on the horizon. The CP’s “executive” mission statement is to provide NATO Commanders with an air command and control system capability to conduct Air Command and Control (Air C2) missions within and outside NATO’s area of responsibility.

3 Doctrine, Organisation, Training, Materiel, Leadership, Personnel, Facilities, Interoperability.

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ANNEX C

to the Statement of Work for a Senior Air C2 SME

HQ SACT GENERAL CONTRACT TERMS AND CONDITIONS

Index of Clauses

1. Definitions

2. Applicable Law

3. Assignment

4. Acceptance

5. Service and Parts Availability

6. Preferred Customer

7. Notice of Shipment

8. Security

9. Inspection

10. Title

11. Supply Warranty

12. Invoices

13. Payment

14. Taxes

15. Excusable Delays

16. Indemnity

17. Disputes

18. Termination for Convenience

19. Termination for Default

20. Limitation of Liability

21. Export Control

22. Risk of Loss

23. Authorization to Perform

24. Performance

25. Travel

26. Proposed Candidates

27. Partial Awards

28. Competition

29. Contractor Notice Regarding Delay

30. Notice of Assistance with respect to Patent and Copy Right Infringement

31. Health and Safety and Accident Prevention

32. Patent Indemnity

33. Rights in Technical Data and Computer Software

34. Software Releases and Updates

35. Inconsistency between English version and Translation of Contract

36. Contract Effective Date

37. Enforcement

38. Order of Precedence

39. Entire Agreement

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1. Definitions. As used throughout this contract, the following terms shall have meanings as set forth below:

a. “HQ SACT” means the Supreme Headquarters Allied Command Transformation, located at 7857, Blandy Road, Suite 100, Norfolk, Virginia, United States of America. Wherein a subordinate command is referred, it shall have equal meaning and representation as HQ

SACT. (HQ SACT SEE, JALLC, JWC, JFTC).

b. Contracting Officer means the person executing and managing this contract on behalf of HQ

SACT.

c. Inspector means a person appointed by the Contracting Officer for the purpose of determining compliance with the technical requirements of the contract.

d. The North Atlantic Treaty Organization is hereafter referred to as “NATO”.

e. The term "days" shall be interpreted as meaning calendar days

2. Applicable law. Except as otherwise provided in this contract, this contract shall be governed, interpreted and construed with the laws of the commonwealth of Virginia of the United States of America.

3. Assignment. This agreement is not assignable by the Contractor either in whole or in part unless agreed in writing by HQ SACT Contracting Officer in accordance with;

a. Any modifications, including changes, additions or deletions and instructions under this contract shall not be binding unless issued in writing by the Contracting Officer

b. Sub-contractors shall be limited to citizens or legal entities of member nations of NATO, unless specifically authorized by the Contracting Officer.

c. The Contractor shall determine that any sub-contractor proposed by him for the furnishing of supplies or services which shall involve access to classified information in the Contractor's custody has been granted an appropriate facility security clearance by the sub-contractor's national authorities, which is still in effect, prior to being given access to such classified information.

4. Acceptance

a. Acceptance or rejection of the supplies shall be made as promptly as practicable after delivery, except as otherwise provided in this contract.

b. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or otherwise stated in the Contract. It is the action by which HQ SACT acknowledges that the Contractor has fully demonstrated that the deliveries are HQ SACT General Terms & Conditions complete and operational. The formal acceptance will take place when the following requirements have been met:

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- Availability at final destination of all deliverables.

- Successful completion of acceptance testing.

- Verification of the inventory.

- Satisfactory completion of all training or other services, if any, required by that date.

- Agreement between the Contracting Officer and the Contractor on a discrepancy list (if necessary) and corresponding clearance dates.

c. When discrepancies exist and if these do not prevent satisfactory use or operation of the supplies, the Contracting Officer may declare the acceptance provisional. In this case he will withhold from payment an amount commensurate with the importance of the discrepancies but in any case not less than ten (10) percent of the total contract value and this until all discrepancies have been cleared; at that time the acceptance becomes final.

5. Service and Parts Availability. Unless as specified otherwise in the Technical Specifications, the Contractor and his subcontractors will maintain and furnish a source of an adequate supply of services, components, spare parts and sub-assemblies to properly maintain the supplies for a period of minimum five (5) years from Contract Effective Date.

6. Preferred Customer

a. The Contractor warrants that the prices set forth in this contract are as favourable as those extended to any Government, Agency, Company, Organization or individual purchasing like quantities covered by the contract under similar conditions. In the event that prior to complete delivery under this contract the Contractor offers any of such items in substantially similar quantities to any customer at prices lower than those set forth herein, the Contractor shall so notify HQ SACT and the prices of such items shall be correspondingly reduced by a supplement to this contract.

b. Prices in this sense means "Base Price" prior to applying any bonuses.

7. Notice of Shipment

a. At the time of delivery of any supplies to a carrier for transportation, the Contractor shall give notice of shipment to the Contracting Officer and to such other persons or installations as are designated by the Contracting Officer. If such instructions have not been received by the Contractor at least one working day prior to such delivery to a carrier, the Contractor shall request instructions from the Contracting Officer concerning notice of shipment to be given.

b. The following information shall be included in such notification:

(1) Contract Number

(2) Shipping address

From: (Name and complete address of consignor) To: (Name and complete address of consignee)

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(3) Listing of supplies by Contract Items(s)

(4) Number of and marking on packages(s)

(5) Weight and dimensions of packages(s)

(6) Name and address of Carrier, mode and date of shipment with waybill number,

(7) Customs documents required by Contractor (if applicable).

8. Security

a. The Contractor shall comply with all security requirements prescribed by HQ SACT and the National Security Authority or designated security agency of each NATO country in which the contract is performed.

b. The Contractor shall be responsible for the safeguarding of NATO classified information, material and equipment entrusted to him or generated by him in connection with the performance of the contract.

c. Any known or suspected breaches of security or other matters of security significance shall be reported by the Contractor to the Contracting Officer and to the National Security Authority or designated security agency.

d. The Contractor shall apply to the Contracting Officer for approval before sub- contracting any part of the work, if the sub-contract would involve the sub-contractor in access to classified information. The Contractor shall place the sub-contractor under security obligations no less stringent than those applied to his own contract

9. Inspection

a. Unless otherwise specifically provided for in the specifications, all equipment, materials and articles incorporated in the work covered by this contract are to be new and of the most suitable grade of their respective kinds for the purposes intended. All workmanship shall be first class.

b. All supplies (which terms throughout this clause includes without limitation raw materials, components, intermediate assemblies, and end products) shall be subject to inspection and test by HQ SACT, to the extent practicable at all times and places including the period of manufacture, and in any event prior to acceptance.

c. In case any supplies are defective in material or workmanship or otherwise not in conformity with the requirements of this contract, HQ SACT shall have the right either to reject them (with or without instructions as to their disposition) or to require their correction or to accept them against reduction in price which is equitable under the circumstances.

d. If any inspection or test is made by HQ SACT on the premises of the Contractor or sub-contractor, the Contractor without additional charge shall provide all reasonable facilities and assistance to inspectors in the performance of their duties. If HQ

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SACT inspection or test is made at a point other than the premises of the Contractor or a sub-contractor, it shall be at the expense of HQ SACT except as otherwise provided in this contract. In case of rejection HQ SACT shall not be liable for any reduction in value of samples used in connection with such inspection or test. HQ SACT reserves the right to charge to the Contractor any additional cost of HQ SACT inspection and test when supplies are not ready at the time such inspection, when test is requested by Contractor or when re-inspection or retest is necessitated by prior rejection. Failure to inspect supplies shall neither relieve the Contractor from responsibility for such supplies as are not in accordance with the contract requirements nor impose liability on HQ SACT therefore.

e. The inspection and test by HQ SACT of any supplies does not relieve the Contractor from any responsibility regarding defects or other failures to meet the contract requirements which may be discovered prior to acceptance. Except as otherwise provided in the contract, acceptance shall be conclusive except as regards latent defects, hidden deficiencies, fraud, or such gross mistakes as amount to fraud.

10. Title. Unless specified elsewhere in this contract, title to supplies furnished under this contract shall pass to HQ SACT upon acceptance, regardless of when or where HQ SACT takes physical possession.

11. Supply Warranty

a. Notwithstanding inspection and acceptance by HQ SACT of supplies furnished under the contract or any provision of this contract concerning the conclusiveness thereof, the Contractor warrants that for a period of twelve (12) months following the date of acceptance:

(1) All supplies furnished under this contract will be free from defects in material or workmanship and will conform with the specifications and all other requirements of this contract; and

(2) The preservation, packaging, packing and marking and the preparation for and method of shipment of such supplies will conform with the requirements of this contract.

b. The Contracting Officer shall give written notice to the Contractor of any breach of the warranties in paragraph a. of this clause within thirty (30) days after discovery of any defect.

c. Within a reasonable time after such notice, the Contracting Officer may either:

(1) By written notice require the prompt correction or replacement of any supplies or part thereof (including preservation, packaging, packing and marking) that do not conform with requirements of this contract within the meaning of Paragraph a. of this clause; or

(2) Retain such supplies, whereupon the contract price thereof shall be reduced by an amount equitable under the circumstances and the Contractor shall promptly make appropriate payment.

d. When return, correction or replacement is required, the Contracting Officer shall return the supplies and transportation charges and responsibility for such supplies while in transit shall be borne by the Contractor. However, the Contractor's liability for such transportation charges

C-6 shall not exceed an amount equal to the cost of transportation by the usual commercial method of shipment between the designated destination point under this contract and the Contractor's plant and return.

e. If the Contractor does not agree as to his responsibility to correct or replace…