IFIB-ACT-SACT_16-63_Custodial_Q A_Nov_10.pdf

IFIB-ACT-SACT 16-63 Custodial Services

Questions and Answers

1. Q: Is there a Collective Bargaining Agreement (CBA)?

A: No

2. Q: Who is the Incumbent Contractor?

A: Service Masters

3. Q: What is the high dusting height requirements?

A: 12 foot

4. Q: where are storage locations for larger equipment?

A: aside from locations shown during the site visit, ACT will work with the winning bidder to best meet their needs.

5. Q: What are the working hours for ACT?

A: 0730-1630, 30 minutes earlier than indicated in the solicitation.

A: Building access to vendor without special request will be 0500-1900. Special request will be considered.

6. Q: How many executive offices have single restroom facilities?

A: 19

7. Q: Who cleans the café countertops?

A: Vender currently holding the café contract will cover countertops.

8. Q: Can the vendor propose new soap dispensers?

A: Yes, submit to ACT representative in charge of the contract and the suggestion will be reviewed and addressed.

9. Q: Is the vendor required to use hot water extractor style carpet cleaner?

A: No, please address alternate methods in management plan/proposal.

10. Q: Is the vendor responsible for hand sanitizer dispensers in the building?

A: yes, the vendor is require to maintain the dispensers cleanliness and to refill only. The dispensers will be procured via ACT if the need to replace arises.

11. Q: Is the vendor responsible for the elevators?

A: yes, cleaning walls and floors.

12. Q: How many restrooms in the facility?

A: 18 Sets of restrooms, plus 5 handicap single restrooms.

13. Q: Is wax required for restroom floors?

A: No.

14. Q: Is there any special cleaning requirements for the restrooms?

A: Per the surface type addressed in the solicitation SOW.

15. Q: Quantity of toilets, urinals, sinks and square footage in the restrooms?

A: 117 total toilets, 31 totals urinals, 108 total sinks and 8261 total square footage.

16. Q: Is the vendor responsible for recycling?

A: Paper recycling bins in the facility only, paper recycling dumpster provided onsite.

17. Q: How many stairwells are in the facility?

A: 2 stairwells to 5 floor, 5 stairwells to 2nd floor, 3 stairwells to 2nd floor in the NLR building

(Bldg 31H).

18. Q: How is this solicitation different from the current contract you have in place?

A: This contract will be awarded based on a “Best Value” not a Lowest Price Technically

Compliant.

19. Q: Is the Department of Labor Area Wage Determination applicable?

A: Yes, Virginia labor laws are applicable.

20. Q: As employment laws continue to change, and it is probable that future minimum wage and benefit laws will change on a federal and / or state basis during the contract period, will the contractor be allowed to adjust the contract amount for any future changes in federal and state laws in regard to minimum wages, state mandated benefits and the Affordable Care Act that are currently not known which go into effect during the contract period? If yes, will this clause be included in the final contract? If no, please explain why it would not be allowed?

A: inflation rate should be taken into consideration in the proposal, minimum wage rate changes will be addressed by the contracting officer should they arise after contract award.

21. Q: Does the contracting company need any Facilities Clearance?

A: no facilities clearance required.

22. Q: Does the contracting company need any registrations?

A: A business license is required and a declaration of eligibility by the Bureau of Industry &

Security US Department of Commerce (202-482-2583).

23. Q: Enclosure 6 and Annex A (pages 48-49) are titled “IFIB-ACT-SACT-14-24 Custodial Services”, are these pages correct?

A: Yes, these are the correct pages and should be titled IFIB-ACT-SACT 16-63.

24. Q: Please explain how the square footage table adds up?

A: Page 27 and 28 of the solicitation outline the square footage of the buildings to be cleaned. Page 27 (column headings) states that column 4 on page 28 shows the total square footage for each area listed, totalling 211,318 sq. ft. Columns 5-12 show approximate square footage for different types of services to be performed within the different areas. For example, column 5 shows the approximate square footage of an area that will have to be swept/dust or vacuum (i.e. of the 49,266 sq. ft. in NH-31 First floor, 47,266 sq. ft. will have to be swept/dusted or vacuumed). Columns 5-12 can recapture square footage for the same area multiple times.