3_-_Specifications.pdf

TAFT CORRECTIONAL FACILITY - B&F PROJECT # 6A3T

UPGRADE FIRE ALARM PANELS

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to Replace Fire Alarm Panels located at Taft Correctional Institution (TCI), 1500 Cadet Road, Taft, California, 93628. The contractor is responsible to replace and install fire alarm panels and necessary devices to make a complete working system. TCI is a federally owned facility that is operated by a private contractor, the Management & Training Corporation (MTC).

B. SCOPE OF WORK

The contractor shall be responsible for removing and replacing fifteen (15) existing fire alarm panels. All newly installed fire alarm panels and related components upon completion of installation, shall be tested by the contractor to demonstrate system functionality. For security and safety purposes, at no time shall more than one fire alarm system be non-operational at a time without the authorization of the Administering Contracting Officer. At no time shall a fire alarm panel be non-operational for more than 8 hours. If any fire alarm panel to be replaced is recessed, the opening will need to be modified in order to accompany the new fire alarm panel for cosmetic purposes. The opening can be completely covered with painted metal and then the new fire panel put over it.

All new fire alarm panels shall be General Electric EST3 or approved equal that will be compatible with seven (7) existing EST3 fire panels in order to be networked together in the future. If an or equal product is submitted to replace the existing systems and related components, the contractor will, upon award, submit all technical data for the product they intend to install for approval by the Administering Contracting Officer. The government retains the right to determine technical acceptance for all submitted equal products. The current fire alarm panels notify a central control room by being connected from the fire panels alarm relay and trouble relay to a PLC which reports to the control center turning on an alarm LED in control for that building. This will need to be reconnected on new fire alarm panels to have this function.

Of the twenty-two (22) existing panels, fifteen (15) are General Electric IRC3 fire alarm panels. There are currently eighty-four (84) manual pull stations, five hundred forty-seven (547) smoke detectors, twelve (12) heat detectors, one hundred sixty (160) horn/strobes, nineteen (19) water flow switches, and thirty five (35) tamper switches connected within the entire facility. Seven (7) panels are General Electric EST3 that has been recently installed in the last few years.

All related components shall be replaced to create a fully functional alarm system in each installation, and as a whole system. Contractor shall provide 48 hour notice to the Administering Contracting Officer if any system will not be operational and there is a need for fire watch. At no time will any fire alarm panel not be working over the weekend during this project.

The contractor shall also inspect, rehabilitate and recondition all splices and junctions in the existing systems wiring to code and ensure reliability of alarm system.

It shall be the Contractors responsibility to obtain all measurements, and manufactures installation recommendations.

The FBOP, and MTC staff will occupy the site during the entire construction period. The awarded contractor shall perform the work so as to not interfere with the FBOP’s and MTC’s operations as minimal as possible.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify the new fire alarm systems. Such certification must be verified in writing by the manufacturer and submitted to the Administering Contracting Officer.

Services and materials provided will be consistent with current industry standards and National Fire Protection Association (NFPA), Underwriters Laboratories (UL), General and the National Electric Code (NEC). In addition, any permitting that may be required is the responsibility of the contractor to obtain and document.

D. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the FBOP Administering Contracting Officer two (2) weeks prior to the final system testing and certification so that arrangements can be made to have FBOP, and MTC required staff available to observe testing.

A complete plan detailing test procedures must be submitted to the Administering Contracting Officer in advance for final check out and testing of the complete system.

The contractor must provide a Post Construction Certification of the completed and tested systems that contains an affidavit signed by the qualified Fire Protection Engineer, notarized, certifying that the construction meets all current Life Safety/Fire Protection requirements and is fully operational per the manufacturer's recommendations/specifications.

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at Taft Correctional Facility upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the upgrade of the fire alarm system.

F. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the Administering Contracting Officer describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the Administering Contracting Officer, a minimum of fourteen working days prior to the start of work.

3. A progress schedule must be submitted for approval to the Administering Contracting Officer 10 days prior to the contractor mobilizing to the site. The progress schedule must detail a work sequence/schedule that demonstrates minimal interruption of the existing institution fire alarm systems. In addition, an updated progress schedule shall be submitted each month at the arranged monthly progress meeting.

4. A detailed Schedule of Values shall be submitted to the Administering Contracting Officer with the progress schedule 10 days prior to the contractor mobilizing to the site and prior to beginning any work. A schedule of values and an updated progress schedule will be submitted with each pay application and reviewed for accuracy prior to approval of pay application. A two week look ahead schedule will be provided to the Administering Contracting Officer during each progress meeting.

5. The Contractor shall provide to the Administering Contracting Officer (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

6. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given.

7. Evidence of listing of all proposed equipment by Underwriter’s Laboratories for application as fire alarm equipment.

8. Provide complete narrative descriptions of all system operations including but not limited to alarm initiations, building alarm signals, trouble and supervisory signals, auxiliary control module functions, remote annunciator functions, silence and resetting procedures.

9. Written certification must be provided by the contractor demonstrating that no power supply or circuit on the system has an electrical load greater than 80% of its actual capacity, when all items are taken into account. Demonstration of complete calculations showing the electrical load on the following:

a. System power supply or supplies

b. Standby power supply

c. Each alarm notification circuit

d. Battery calculations for both alarm and supervisory mode

10. The contractor must provide a Post Construction Certification of the completed and tested systems that contains an affidavit signed by the qualified Fire Protection Engineer, notarized, certifying that the construction meets all current Life Safety/Fire Protection requirements and is fully operational per the manufacturer's recommendations/specifications.

Training:

Upon completion of the installation, testing, and acceptance by the FBOP, the contractor shall provide the Administering Contracting Officer a complete printout of the system programming, along with CD-ROM disk copy of the programs. CD- ROM disks shall include all manufacturers’ software necessary to perform maintenance and adds. The contractor shall provide operation/maintenance manuals for each piece of equipment/system installed. One copy of any required software and associated manuals shall also be supplied to the institution.

The contractor shall furnish 4 hours of on-site training for MTC maintenance, thus enabling them to acknowledge alarms, maintain and repair all alarm devices on the fire alarm system.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 3:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work and must be approved by Administering Contracting Officer five days in advance.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution Contract Monitor for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a FBOP or MTC Taft Correctional Facility staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the Administering Contracting Officer and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the Contract Monitor. A gang box can be stored inside the rear gate area and would be required to be double locked with a contractor lock and an MTC Taft Correctional Facility lock for security purposes.

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of the work day.

D. Security Clearance/Contractor Badges:

All contractors/subcontractors working at Taft Correctional Facility will not be able to enter until proper security clearance is issued.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the Administering Contracting Officer, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the Administering Contracting Officer to ensure they can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and MTC Taft Correctional Facility locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to make any changes or modifications to the contract with MTC Taft Correctional Facilities staff. Only the FBOP Administering Contracting Officer will be allowed to negotiate any changes that must be requested in writing.

2. Contractors will NOT be allowed to bring cell phones, cameras, two way radios or two way pagers into Taft Correctional Facility. The Facilities Department maintains a digital camera that will be utilized by staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

3. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

4. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

5. Taft Correctional Facility is a non-smoking facility.