IFBP05131500001_REVISED_PRE_BID_MINUTES_ELE_REPAIR_OKL.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

May 12, 2015

ATTN: ALL BIDDERS

RE: REVISED Minutes of Pre-bid Conference

Solicitation IFBP05131500001 FTC Oklahoma City, Oklahoma Elevator Repair

Dear Bidders, In reference to the above solicitation, attached are REVISED pre-bid minutes as a result of the pre-bid conference which was held on Tuesday, May 5, 2015. These pre-bid minutes are for informational purposes only; are not intended to change any specifications/statement of work/drawings, terms or conditions of the solicitation; and any changes to the solicitation shall be issued in subsequent amendments. There was an error in the first set of minutes that were posted to fedbizopps. All bidders are to disregard the first set of minutes except for the sign in sheet.

If you have any questions regarding these minutes, feel free to contact me at (972) 352- 4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Attachment cc: Pre-Award File

SCS, FTC Oklahoma City COR, FTC Oklahoma City Facility Manager, FTC Oklahoma City Regional Facilities Administrator, SCRO mailto:dpatton@bop.gov

U.S. Department of Justice

Federal Bureau of Prisons

Federal Transfer Center

P.O. Box 898801 Oklahoma City, OK 73189

May 5, 2015

FROM: . t~C ~- S . 1' . rl& y u nutt, ntract pecla lst Fed~ral Trans er Center, Oklahoma City, Oklahoma

SUBJECT: Meeting Minutes for Pre-Bid Conference I Site Visit Project 5B1L Repair Elevators Federal Transfer Center, Oklahoma 15 Elevator Maintenance I Project 5B1L

A Pre-Bid Conference/Site Visit for Project 5B1L, Elevator Maintenance was held in the Visitation Room at the Federal Transfer Center, Oklahoma City, Oklahoma on May 5, 2015 at 1:00 p.m.

Gary Lewis, Supervisory Contract Specialist, presided over the meeting.

ATTENDANCE:

Representing for the Government:

Gary Lewis, Supervisory Contract Specialist Federal Transfer Center, Oklahoma City

Christy Curnutt, Contract Specialist Federal Transfer Center, Oklahoma City

Tom Motley, Facilities Federal Transfer Center, Oklahoma City

Stephen Warren, Facilities Federal Transfer Center, Oklahoma City

Randy Taylor, Facilities Federal Transfer Center, Oklahoma City

Guests:

Tom Middleton Kevin Wenzel Thyssenkrupp

Gary Lewis opened the meeting welcoming the contractors and introducing the Government Representatives. Mr. Lewis explained the purpose of the meeting was to familiarize Contractors with the unique circumstances involved with Elevator Maintenance.

Mr. Lewis explained to the guest that if they had any questions with regard to the Statement of Work that once each Government Representative had discussed important issues with regard to their area of expertise, then he would open the meeting up to questions from the guests. He then explained that nothing said at the meeting shall be interpreted as a modification of the Provisions in the solicitation, and that any revisions or changes to the solicitation shall be issued in a formal amendment by the Contracting Officer.

Mr~ Lewis then turned over the meeting to Mr. Motley. He thanked the contractors for being able to attend the pre-bid conference. He said if there were any questions after the pre-bid conference, they should be submitted in writing to either Gary Lewis or Christy Curnutt. All questions and answers will be posted to FBO prior to bid opening.

Mr. Lewis stated that all contractors would be required to clear security background checks and adhere to all residency requirements of HSPD 12 prio~ to beginning work on the project. Mr. Lewis stated that Contractors would be subject to the labor and wage-standards within the Davis Bacon Act. He stated weekly Certified Payrolls must be submitted.

Question from Guest:

How long does it usually take to finish the clearing procedures?

Mr. Lewis stated approximately two weeks.

Mr. Lewis then explained Intoxicating beverages, drugs and weapons are strictly prohibited on Government Property.

Torn Motley, Facilities, stated.a tool inventory must be maintained at all times and any changes shall be coordinated with the Contracting Officer Representative. The contractor is responsible for site security and storage of all construction materials, equipment, and tools. The Contractor will be escorted at all times while performing this contract. Mr. Motley stated that all OSHA, EPA, DEQ, NEC Regulations must be adhered to. All chemicals used on the job site must have MSDS sheets prior to start of project.

Question from Guest:

The Scope of Work states hours of work were from 7:30am to 3:30pm Monday through Friday, is there any flexibility with the schedule?

Mr. Motley stated that the hours could be flexible and once the contract was in place just discuss any necessary schedule adjustments with the Contracting Officer's Representative. However there would be no work on weekends or Federal Holidays.