PRE_BID_CONF_MEETING_MINUTES_REP_COOL_TWRS_FCC_FOR.pdf

PRE-BID CONFERENCE

REPLACE COOLING TOWER (Medium) PROJECT (SCIP)

MEDIUM POWERHOUSE

FCC FORREST CITY

AUGUST 16, 2017, 9:00 A.M.

The purpose of conducting this pre-bid conference is for the Cooling Tower Replacement Project at FCC Forrest City. The meeting minutes will be posted to FEDBIZOPPS.

Attendees :

Chris Davis, Facilities Manager/ Contracting Officer Representative Bruce Dye, Engineering Technician Robert Huddleston, Utility Systems Foreman Operator Supervisor Jared Hess, Low Facilities General Foreman Andrew Cruzan, Medium Facilities General Foreman Timothy Carter, Complex Captain Scott Johnson, Deputy Captain Latina Barden, Contract Specialist Brent Ponder, Contract Specialist J.J. Phillips, Inventory Management Specialist

Contractors:

Van Roseberry, Morgan Thornburg Brandon Bowman, B2 Construction

Some of the mandatory requirements for this construction project are as follows:

The Human Resource Point of Contact for this project is Sandra Raper, Human Resource Specialist. Mrs.

Raper will obtain the information for the hired contractors in order for security background checks to be conducted.

Labor Standards: Contractors must comply with the labor standards provisions listed in the solicitation that is covered under the Davis Bacon Act. All workers must be paid according to the terms of the wage determination set out by the Department of Labor.

Bid Guarantee: The Bid Guarantee must be submitted with your bid or your bid will be rejected. The Bid Guarantee forms are SF24 or SF28 and the forms are in Section 5 - Attachments. The SF24 (Bid Bond) is the preferred method. The purpose of the bonds are to obtain financial protection against losses under contracts. Please refer to FAR Part 28 .

40 U.S.C, Chapter 31, Subchapter Ill, Bonds (formerly known as the Miller Act) applies on acquisitions over $150,000 for the requirement of performance & payment bonds. The bond forms are issued to the Contractor at time of award (SF25 and SF25A).

Representations and Certifications: This acquisition is a 100% small business set aside. The annual representation and certifications must be completed and submitted with your bid. Also, you must go to www.sam.gov to complete electronically in SAM the reps and certs that apply.

CCR, DUNs & Tax ID#: You must be registered in the central contractor registration (CCR). Go to ll Page ccr.gov to register, but in order to register you must have a DUNS number. You can obtain a DUNS number from DUN and Bradstreet at www.dnb.com or by calling 800-333-0505. Make sure your DUNS number and TAX ID number is on the SF-1442.

Equal Employment Opportunity: The hiring goal for this project is 26.5% for minorities and 6.9% for females. A good faith effort should be put forth by the contractor to achieve these goals.

Licensing and Permits: The Contractor is responsible for any licensing or permits that are required, such as building permits, etc.

Tax Exempt: This project is not tax exempt. The Government will not issue tax exemption certificates.

It is the Contractors responsibility to determine if they are tax exempt. The Contractor should include any/all applicable taxes in their bid. The Contractor may contact the state comptroller' s office to determine/obtain any tax exempts if they are applicable.

Completion Period: The contract completion period is 140 calendar days after receiving the notice to proceed. This is when the clock starts for the contract performance period. Contractors need to be on-site with-in 10 days after the notice to proceed. If you are not on site you are in default and will be issued a cure notice, then a show cause notice and if the cure in not corrected, the Contractor will be defaulted if the show cause is not valid. The notice to proceed is issued after award. The NCIC processing time is built into the performance period. It could take up to (4) weeks for the clearance.

Preconstruction Conference: The pre-construction conference will be held approximately 10 days after award. Also, bonds and insurance are due within 10 days after the award.

Time Extension: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

Progress Meetings: Progress meetings will be scheduled monthly. Application for payments are to be submitted on AIA G702 and 702A or the Contractors own form as long as the information is similar to the G702. Contractors can get the G702 form from the American Institute of Architects or from the BOP.

Chris Davis, Facilities Manager, welcomed the attendees. He reminded the contractors it is important to be familiar with the Statement Of Work before bidding on the project and to ensure they are submitting competitive bids. Once awarded, it is a fixed bid. The work hours for the work to be performed will be 6:30 a.m.-3:00 p.m. or approximately these times at the Contractor's discretion due to 24 hour coverage for this location.

Brandon Bowman, B2 Construction, inquired about the following:

• How will the in and out processing be conducted?

• Are they allowed to take photographs on the job site?

• Are they allowed to have a dumpster for demo purposes?

• Do they provide their own portable restroom facilities?

Van Roseberry, Morgan Thornburg, inquired if storage boxes I trailers for supplies and tool storage are allowed to be left on site.

Bruce Dye, Engineering Technician, informed after the initial start of the project, the contractors will have direct access to the project site without processing through due to the location of the project being outside

21 Page the fence. He indicated the contractors will only need to check in to let the Powerhouse Staff know they are on site. Mr. Dye expressed taking photographs will be allowed with the exception of the fence or inmates. The dumpster for demo purposes will be allowed. Restroom facilities are available for the contract staff to access in the Powerhouse. He reiterated there will be inmates in the area and there should not be interaction with them.

The boxes I trailers are allowed to be left on site as long as they are secure.

Robert Huddleston, Utility Systems Foreman Operator Supervisor, stressed visual searches of the dumpster will be conducted each time it is removed.

Timothy Carter, Complex Captain, indicated the project being located outside the fence is beneficial.

However, he reiterated the importance of security. If there is a lost tool, no matter how minor, it must be reported immediately to conduct searches of the area.

Any additional questions should be submitted to Doug Patton, FAO Contract Specialist/Construction, DPA TTON@BOP.GOV prior to August 21 , 2017, 3 :00 p.m. central time. Mr. Patton will forward any inquiries to FCC Forrest City staff.

Latina Barden, Contract Specialist, expressed appreciation to all the attendees.

Meeting adjourned at 9:25 a.m., and attendees proceeded to the project site to tour and observe the area.

LATINA

BARDEN

Digitally signed by LATINA BARDEN DN: c=US, o=U.S. Government, ou=Dept of Justice, ou= BOP, cn= LATINA BARDEN, 0.9.2342.19200300.100.1.1= 15001003059 Date: 201 7 .08.1 7 11 : 16:04 -05 '00'

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Meeting Sign-In Sheet Project: Cooling Tower Replacement (5CIP) Date: August 16, 2017

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