IFBP05051700001_CLARIFICATION_SET_ONE_REP_FRZ_FS_WHSE_FMC_CRW.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administrative Division

Field Acquisition Office Grand Prairie, Texas 75051

February 23, 2017

ATTN: ALL BIDDERS

RE: Clarification Set Number One

Solicitation IFBP05051700001 FMC Carswell Replace Freezer FS Warehouse

Dear Bidders, In reference to the above solicitation, enclosed are clarifications to questions that have been submitted. These clarifications are for informational purposes only.

If you have any questions, feel free to contact me at (972) 352-4641 or e-mail at dpatton@bop.gov

Sincerely, Douglas V. Patton Contracting Officer Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Enclosure cc: File

CS, FMC Carswell COR, FMC Carswell Facility Manager, FMC Carswell Regional Facilities Administrator, SCRO

CLARIFICATION SET NUMBER ONE

IFBP05051700001

REPLACE FREEZER FS WAREHOUSE

FMC CARSWELL, FORT WORTH, TEXAS

LISTED BELOW ARE QUESTIONS THAT WERE SUBMITTED. ANSWERS ARE PROVIDED IN

HIGHLIGHT/UNDERLINE/BOLD.

How much 0 degree product is put in the -10 degree box per day?

200,000 pounds of product are received and used every 90 days.

How much time is the door open per day? This is considered in the design of the refrigeration load.

The freezer doors are opened approximately 2 hours a day intermittently

The spec is calling for a monitor alarm – the standard monitor alarm is mounted on the door frame and just makes a loud beep, which, since the door is outside, may not actually be audible inside the building.

Shall contractor include a monitor alarm system that can alert maintenance/ building services in case of temperature loss? These usually tie into the office manager’s computer, and can be programmed to email and text staff.

As discussed at the site visit (pictures are provided in amendment #1), the existing freezer has a flashing light indicator that is located on the outside of the building. This light is monitored by mobile patrol units 24/7. This is sufficent for the new construction. SEE AMENDMENT #1

Where will the alarm be sent? Kitchen, exterior, maintenance, etc.

See above answer

Shall contractor install a motion sensor, which can also alert maintenance/ building services/ security in case someone is inside the freezer? It also turns on the lights. It will also log door openings and closings and will keep a temperature log for HAACP purposes.

This will not be required. The freezers are monitored by security staff 24 hours a day

Since this is a detention facility, shall contractor include an exterior locking bar/ mechanism on the door? If so, then the motion sensor is strongly recommended. The doors are generally equipped with a handle inside the box that will open the door, even when locked- but that’s only for the lock in the handle. A locking bar will stay locked.

A simple hasp with padlock capabilities shall be provided to secure the entrance door.

Is a redundant refrigeration system not required? They have two compressor units drawn, but based on the size of the box, the refrigeration load will need to be split, so two compressors will be required for standard refrigeration. If this unit is full of food, a redundant refrigeration system is insurance against loss of much of product in case of failure.

The refrigeration systems should be submitted according to drawings provided by the BOP.

It appears the walk-in will NOT abut to the warehouse building OR the CMU block wall, correct? This information is needed for design of the membrane roof and tapered insulation properly.

The walk in freezer does not abut to any buildings and is a free standing structure.

Specification 2.2E, Interior walls and ceiling to be aluminum with a factory applied white epoxy. An epoxy finish may have to be field applied. Will a baked enamel also be acceptable?

Any field applied product will have to be reviewed by BOP staff before application. Any product that is used must be equvilent to a factory applied finish.

Specification Section

1.3 SYSTEM DESCRIPTION

5. Provide and install the necessary embedded plates and brackets for support and attachment of refrigeration equipment, light fixtures, temperature sensors.

Answer/Question: Freezer manufacturers do not offer embedded items listed above in the freezers. All the items are surface mounted. If the contractor recess any materials in the foam manufacturer will void warranty.

Answer: All items can be surface mounted following manufacturer’s recommendations.

C. Provide interior lighting to achieve 10 foot candles. Provide electrical power for all electrically power devices including but not limited to lighting, equipment, and controls from source panel identified on drawings. Wiring shall be sized and protected in accordance with the NEC.

Answer/Question: the 10 foot candles requirement has to state 10-foot average foot candle this is the industry standard

Answer: The contractor shall follow the 10-foot average foot candle in the industry standard.

1.4 QUALITY ASSURANCE

A. Manufacturer’s Qualification: Certification shall be for the appropriate product groups and categories.

Submit copies of certification prior to start of production.

Answer/Question: What kind of Certification are you requiring?

Answer: Provide documentation that the manufacturer’s equipment is certified in Energy Star and other related programs.

Warranty: Provide special project warranty signed by the Contractor, installer and manufacturer’s installation supervisor, agreeing to replace/repair/restore defective materials and workmanship of modular room work during warranty period. “Defective” is hereby defined to include, but not by way of limitation, operation or control system failures, thermal insulation failure that results in exterior wall sweating, and formation of condensation, performance below required minimums, excessive wear, unusual deterioration's or aging of materials or finishes and unsafe conditions. 2. The warranty period is twelve (12) months starting on Date of Substantial Completion of entire project?

Answer/Question: What is a Special Project Warranty? That has to be signed by the Contractor, installer and manufacturer’s installation supervisor. Standard warranty according to the contract document is 12 month. Do you need something special?

Answer: The Warranty must be signed by the Contractor, installer and manufacturer’s along with the standard 12 month warranty.

2.2 MATERIALS

A. Prefabricated panels shall have a minimum 150-mm thick insulation. Insulation of box shall be continuous from floor to wall to ceiling. Thermal breaks shall be provided.

Answer/Question: The statement above contradicts the statement below in the specs

8. Wall and Ceilings Insulation R = 40 or more; floors R = 32 or more; roofs R = 50 or more. Panel thickness will vary between manufacturers because of insulation used. These values comply with ASHRAE recommendations.

Answer: The contractor shall follow the R values provided by the manufacturer. The 150mm is only shown as a guideline to wall thickness.

2.3 ACCESSORIES

G. Design, furnish, and install embeds required for light fixtures and refrigeration system. H. Conduit within space to be embedded in walls/ceilings.

Answer/Question: As stated above-- Freezer manufacturers do not offer embedded items listed above in the freezers. All the items are surface mounted. If the contractor recesses any material in the poly-urethane-- manufacturer will void warranty.

Answer: All items can be surface mounted following manufacturer’s recommendations.

SOW Section

QUALITY ASSURANCE

8.1 The new refrigeration building must be properly sealed and capable of temperature retention. The contractor shall provide a thermal-scan report prior to final acceptance, with the freezer at target temperature that validates proper installation and sealing.

Answer/Question: We need to know the parameters you want us to achieve/follow and what is acceptable.

Answer: The thermos-scan report will work as an inspection. It shall be performed on the exterior walls and ceiling/roof of the freezer building envelopes. The report shall show imaging of temperature retention.

8.2 An authorized installation technician must approve all installations. An authorized installation technician is defined as an individual who is thoroughly trained and experienced in the necessary craft, as well as holding all required certifications to perform the freezer warehouse installation work.

Answer/Question: The manufacturer of the freezers do not supply any installation authorized technician.

Answer: The contractor shall be responsible to provide personnel, preferably that has had at least 5 year experience in freezer installation and is authorized by the manufacturer to perform the installation.

“END OF CLARIFICATIONS”