PreBidMeetingMinutes.pdf

PRE-BID CONFERENCE MINUTES

Replace Fire Alarl West Building

Solicitation Number: IFBP02061500001

April 14 2015

On Tuesday, April 14, 2015, at 9:00 a.m. a Pre-Bid Conference/Site Visit was conductid at the Federal Correctional Center, Ft Dix, N.J in the Facili~ies Conference Room.

The following persons attended the meeting :

Douglas M. Reed, Bureau of Prisons (BOP)

Michael Bond, BOP

Chris Nobile, BOP

Ronald Brooks, BOP

Jamels Crawn, BOP

Richard Galante, Affordable Fire Protection

Daniel Fernandez, DJ's Mechanicals

John Gillen, DJ's Mechanicals

Gaurang Shah, Flagship Contracting

Jeffrey Parrenas, Flagship Contracting

Kirk Bucko, SA Comunale

George Moutis, Structural Concepts, Inc.

Jon Nissen, Structural Concepts, I r e.

Mr. Reed introduced himself and stated the purpose of the conference is to familiarize the b tl"dders with the requirements and unique circumstances surroundi g a correctional setting.

Nothing discussed during this meet "ng or during the tour will be interpreted as a change to the sol j1·citation. Your questions are to be sent to Mr. Robert Kruskie. His email address is rkruskie@bop.gov. All questions a f e to be received by Mr.

Kruskie no later than Thursday, Ap~il 16, 2015.

Bids cannot be sent via mail. The U.S Postal Services do not deliver to the Correctional Complex. Facsimile bids will not be accepted. You may send your bid l ia courier, e.g., Federal Express, or personally deliver it. The proposals are due May 5, 2015 by 2:00 p.m. Should the nee1 arise to extend the bid due date, it will be completed as an amendment to the solicitation.

This contract is subject to the o J vis Bacon Act and all applicable workers must be paid in accordance to the terms of the wage decision.

Mr. Reed stated the work hours fo~ this project will be 7:30 a.m. until 3:00 p.m. Monday throu, h Friday, except Federal Holidays, 35 hour work week, work hours can be altered only a notice of the approval of the C~ntracting Officer and Contracting Officer Representative .

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Homeland Security Presidential Directive 12, HSPD-12, requirements were discussed by Mr. Crawn. All contractors must comply with this requirement in order to obtain access to the institution. Contractors approved to enter the institution must complete a four hour training class. If one of your contractors is not approved to enter the institution you will not be provided the specifics of the denial. That information can only be provided to the person being dJ nied access.

Mr . Reed discussed the security r dquirements of the institution.

All tools are inventoried during j he entrance and exit process.

A tool inventory will be maintained at all times any changes shall be coordinate with James Cr wn, Contracting Officer Representative (COR)

Mr. Reed stated all federal, state, and local safety requirements must be adhered. The lspeed limit on the institution grounds is 15 miles per hour and ~hen passing inmates the speed limit is 5 miles per hour.

Mr. Crawn discussed that a stagin area will be available.

One question was asked during the meeting. It was not being documented nor was any response b J ing documented. Everyone was reminded all questions are to be directed to Mr. Kruskie. His email was provided again.

The Pre-Bid Conference ended at 9:50 a.m . The tour, conducted by Mr . Crawn began at 9:50 a.m . and ended at 11 : 40 a . m.

Contractors were reminded to submit questions to Mr. Kruskie.

Note: These minutes are provided ~or informational purposes only. Any changes made to the solicitation will be made by formal amendment.

Spec . Date

Meeting, Tuesday, April 14, 2015 .

9:00 am Sign In Sheet/IFBP02061500001 Replace Fire Sprinkler at FCI Ft. Dix

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