ATT_II_INSTRUCTIONS_FOR_SUBMISSION_OF_BIDS.docx

ATTACHMENT II

INSTRUCTIONS FOR PREPARATION OF BIDS:

Bids shall be submitted on this form, under cover of letterhead or business stationary with the required information identified below, on or before the IFB deadline. Failure to complete this form with required information will result in your bid not being considered for award. No additional information, other than that which is identified in these instructions, is necessary to comprise your bid package submittal.

Required information:

Bidders are instructed to include a statement on the letterhead or business stationary indicating that:

1) the bidder accepts all the terms and conditions of the invitation; and

2) acknowledging that an award on the bid would result in a binding contract with terms and conditions that do not vary from the terms and conditions of the invitation.

1. Contractor’s DUNS number: ___________________________________

Contractor’s TIN number: ____________________________________

2. Attachment I, Statement of Work/Specifications, contains complete item description(s). Bid pricing per case for each ordering period for the following:

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA

Option Year #1: 13 through 24 months from EDOA

Option Year #2: 25 through 36 months from EDOA

Option Year #3: 37 through 48 months from EDOA

Option Year #4: 49 through 60 months from EDOA

Total Bid for Base Year and Four Option Years $__________________ (Estimated Maximum)

3. If applicable, indicate discount terms for prompt payment: _______________

4. Bidders are instructed to provide their business size for this requirement’s applicable NAICS code – 311930, Flavoring Syrup and Concentrate Manufacturing, size standard – 500 employees.

Please indicate which option applies*:

_____ I have attached a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification – Commercial Items (April 2012) or

_____ I created a record in the System for Award Management (SAM) site located at sam.gov which includes a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certification – Commercial Items

5. Bidders are instructed to provide a description of beverage product and equipment, as well as, a list of flavors that will be available to the government under a resultant contract in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary

6. Bidders are instructed to provide a descriptive timeline for delivery of required dispensing equipment and installation schedule.

7. Bidders are instructed to list the last three contracts awarded to your firm which are of a related nature, indicating for each the following information:

CONTRACT 1:

CUSTOMER INFO

Name:

Address:

Contact Person:

Email address (preferred):

Phone: Fax:

CONTRACT INFO

Contract Number:

Scope of Work:

Contract Total: $

Contract status [ ] Active [ ] Complete if complete, state Completion date:

CONTRACT 2:

CONTRACT 3:

8. Bidders are instructed to identify a Financial Resource Reference:

BANK INFORMATION

* If your bank reference will require you to grant permission in order to provide a reference for you, please sign the release statement below, or include a separate “Authorization to Release Information” statement with your bid submission. Failure to submit this authorization will delay award process.

Statement of Authorization to Release Information:

I authorize the above-named reference to release information to the Bureau of Prisons, Field Acquisition Office regarding my firm’s financial information in order to be considered for possible award of a federal contract opportunity.

Signature: ___________________________________ Date Printed Name: ________________________________

Company Name: ________________________________

Return the below completed clause with bid 52.209-7, Information Regarding Responsibility Matters (Feb 2012)

(a) Definitions. As used in this provision— “Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the Central Contractor Registration database via https://www.acquisition.gov (see 52.204-7).

(End of provision)