Hurricane_Sandy_Pre_Bid_Minutes.pdf

Site Visit Minutes

FCI Fairton

Hurricane Sandy Roof Repair

IFBP02041300003

July 16, 2013

On July 16, 2013, a site visit was conducted by Stephanie Davison, Supervisory Contract Specialist, at FCI Fairton, New Jersey. The visit was conducted in an informal forum which consisted of a short meeting between staff and the contractors, followed by a guided tour of various areas of the main institution.

Stephanie Davison opened the meeting with introductions. The following individuals were present:

Stephanie Davison, Supervisory Contract Specialist Scott Higgins, Inventory Management Specialist Sean McCarron, General Foreman Phillip McIntosh, Safety Manager George Yolich, Carpenter Foreman James Savage, Jottan Charles Nolt, Jottan Sean Plower, New Age Development Taylor Hitchner, New Age Development David Miorelli, Joseph Miorelli & Co., Inc.

Matt Augelucci, CRS (Carlisle) Joseph W. McMullen, McMullen Roofing, Inc.

Mary Osebsocoski, E-Federal Business Chip Cross, J. Wilhelm Roofing Mark Eveland, DA Nolt Tikyle Vanergrift, ICE Mike Fedor, Allstate Contractors

The site visit meeting commenced at 9:30 a.m. in the Warden’s conference room. Ms.

Davison informed the contractors that the pre-bid conference is being held to familiarize all bidders with the Federal Correctional Institution. She also stated that anything discovered or discussed at the conference shall not change or alter the solicitation, which includes the specifications, and that any changes will be issued as a written formal amendment to the solicitation by Robert Kruskie, Field Acquisition Contracting Officer.

Ms. Davison informed the contractors that all questions must be submitted in writing to Mr. Robert Kruskie, no later than Thursday, July 18, 2013, and must be e-mailed to:

rkruskie@bop.gov.

Contractors were reminded that the bid opening is scheduled for Wednesday, July 31, 2013 at 2:00 p.m. at the FCC Allenwood Training Center, unless an amendment extends the bid opening date and time, and that the information for submitting a bid is contained in the solicitation and on the cover letter. Contractors were asked to please note, the U.S. Post Office does not deliver to the bid opening location;

mailto:rkruskie@bop.gov therefore, do not use the U.S. Post Office to submit your bid.

Ms. Davison also informed the contractors that in addition to the requirements stated in the solicitation, all interested contractors must be registered at the System for Award Management (SAM) website at www.sam.gov, and that the successful contractor is responsible for all applicable federal, state and local taxes. There are no tax exemptions.

Duties of key personnel were discussed.

Mr. McIntosh stated FCI Fairton is governed by OSHA regulations. He explained that inspections would be conducted intermittently during the project along with a final inspection.

Mr. Yolich briefly reviewed security requirements and tool storage, inventory procedures. Contractors were told they cannot bring cell phones or laptop computers inside the institution. Entrance procedures were explained and contractors were informed that delays could occur due to weather or institution emergencies. Contractors were told that dumpsters and gas powered vehicles needed to be removed every day.

Using an aerial photo of the institution, Mr. Yolich explained the lay out of the institution and pointed out where all of the buildings were located.

The contractors were escorted out to the rear of Housing Unit D, where they were allowed access to the roof. Contractors were then escorted to UNICOR to take measurement.

At the close of the visit, it was restated that all questions must be submitted in writing to Mr. Kruskie, Field Acquisition Office Contracting Officer, no later than Thursday, July 18, 2013.

The site visit concluded at 12:20 p.m.

Note: These minutes are provided for informational purposes only and any changes made to the solicitation shall be made by formal amendment.

Stephanie Davison, Supervisory Contract Specialist http://www.sam.gov/