IFBC30034902001987_Feb_3_25_solicitation_doc.pdf

Solicitation Number: IFBC30034902001987

Medical File Folders-Inner Dividers - Department of Corrections

Invitation for Bid - Commodity (IFBC)

State of Missouri

March 26, 2020 - April 14, 2020

Page:2

General Header Information

IFBC30034902001987

No. IFBC30034902001987 Title: Medical File Folders-Inner Dividers - Department of Corrections Start Date: March 26, 2020 at 6:00:00 PM CDT End Date: April 14, 2020 at 3:00:00 PM CDT Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: JULY 1, 2020 THROUGH JUNE 30, 2021 Delivery Terms: Free On Board Destination Delivery Notes: Missouri Department of Corrections

Various Locations throughout Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri

Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov

Contact Details: If you have any questions, please contact:

Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov

Selected Categories:

Page:3

Header Custom Fields:

IFBC30034902001987

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached

IFB. Vendors should fill out and sign exhibit A, E, and any others that apply. Vendors should attach the exhibits to their bid.

http://www.mo.gov/privacy-policy/

Page:4

Solicitation Requirements:

This bid has no questions defined.

IFBC30034902001987

REQUIREMENTS

Requirements:

To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.

ATTACHMENT INSTRUCTIONS

Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed

IFB exhibits (e.g., Exhibit A through Exhibit E) including Pricing Pages.

Page:5

Documents:

IFBC30034902001987 - Medical File Folders - Inner Dividers.docx

IFBC30034902001987 - 01 - Medical File Folders - Inner Dividers.doc

Page:6

Item Specifications

No. Item Alternative Supplier Part No Mfr.

Name

Mfr. No Del

Date

Unit Unit Bid Qty. Total

1 Medical File Folders with

Dividers each 15,000.0

Additional Item Fields

1. Brand: ______________:

2. Stock/Model No.: __________:

3. Folders per Box: _________:

4. Percent of Post-Consumer Content: %_______:

5. 1st Renewal Contract Period Maximum Price (See Note): $________(required):

6. 2nd Renewal Contract Period Maximum Price (See Note): $_______(required):

Item Specification for Medical File Folders with Dividers

Description: Medical File Folders with Dividers: • Folders shall feature a top and end tab classifile folder Using type III pressboard (standard green) • 10” high overall with 9-1/2” drop front panel •

12” wide overall with 11-3/8” wide front panel • 5/8” wide undercut end tab • Classifile to have a 3” Tyvek gusset expansion • Classifile to have 2 Kraft inner dividers with h-clip 1” fasteners •

Classifile to have 2 heat bonded 2” fasteners in position #1 and #3 • See Attachment 2 for fastener positioning • Folder shall contain 10-20% post-consumer content Vendor should state the following: Brand: ___________________________ Stock/Model No.: _________________ Folders per Box: ___________________ Percent of Post-Consumer Content: ______% See attached document for more details.

Allow Vendor to Enter Negative Value : No

Exclude Line Item from Bid Total : No

2 Inner Dividers for Medical

File Folders set 9,000.00

Additional Item Fields

1. Brand: ______________:

2. Stock/Model No.: __________:

3. Sets per Box: _______:

4. Percent of Post-Consumer Content: %_______:

5. 1st Renewal Contract Period Maximum Price (See Note): $________(required):

6. 2nd Renewal Contract Period Maximum Price (See Note): $_______(required):

Item Specification for Inner Dividers for Medical File Folders

Description: Inner Dividers for Medical File Folders: • Dividers shall be used in a letter size top and end tab Classifile • Set of 14 dividers • Each divider shall be 11” high by 9” wide overall with a

1/2” high tab • Each divider shall be of 90 lbs. white paper stock • Each divider shall have a 1-1/2” (+/- 1/8”) mylar coated white tab with special printing on both sides in black ink, as follows: Tab

Position Wording__________ 1 PRIOR 2 RCA/ICA 3 PREA 4 DIAG 5 DETAINERS/LEGAL 6 PROGRAMS(EDUCATION) 7 PAROLE 8 ENEMIES/PC 9 SUBSTANCE ABUSE 10 TAP 11 VISITING/FAMILY

12 WORK ASSIGNMENTS 13 CORRESPONDENCE 14 CDV/ESCAPE • Each divider shall have 2 holes punched at the top 5/16” diameter centered • Each divider shall have a clear mylar reinforcement strip along the top 8-1/2” wide edge • Each set of 14 dividers shall be collated in the order shown above and packaged within the box or packaging container in the same order •

Dividers shall contain 30% post-consumer content • Packaging: Approximately 75 sets of 14 dividers per box Vendor should state the following: Brand: ___________________________

Stock/Model No.: _________________ Sets per Box: ___________________ Percent of Post-Consumer Content: ______% See attached document for more details.

3 Folders/Dividers each 15,000.0

Additional Item Fields

1. Brand: ______________:

2. Stock/Model No.: __________:

3. Folders per Box: _________:

4. Dividers per Box: _________:

5. 1st Renewal Contract Period Maximum Price (See Note): $________(required):

6. 2nd Renewal Contract Period Maximum Price (See Note): $_______(required):

Item Specification for Folders/Dividers

Description: C/S Code: 44122011 File Folders Folders: • Three (3) part, 11 pt. Manilla • 1/3 cut • Reinforced Top • Outside Left: 9” W x 11-3/4” H • Outside Right: 9-1/2” W x 11-3/4” H • Inside

Separator: Prior to gluing: 9-1/2” W x 11-3/4” H; After attachment: 8-1/2” W x 11-1/2” H • Standard metal two-hole prongs shall be fastened to the inside top of the outside left and the inside top of the outside right and both sides of the inside separator. Dividers: • Set of 3 indexes • 11 pt. Manilla • 2 holes punched 2-3/4” centered • 1/3 cut tabs – assorted positions • Tabs printed on both sides in black ink Tab 1: Record Notice Tab 2: Active Detainers Tab 3: Inactive Detainers • Dividers inserted in folders, not installed • No over/under Vendor should state the following: Brand:

________________________________________ Stock/Model No.: ________________________________ Folders per Box: _________________________________ Dividers per Box:

_______________________________ See attached documentation for more details.

Page:7