IFBC30034902000036_Jun_9_25_solicitation_doc.pdf
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- Solicitation number
- IFBC30034902000036
- Issued by
- Missouri
About this file
This is an Invitation for Bid (IFBC) issued by the State of Missouri for a statewide contract to procure insulated serving trays and accessories for various state agencies. The solicitation (IFBC30034902000036) covers 24 line items including foam-insulated servers/trays, full covers, meal delivery carts, and disposable and reusable food service containers. The bid was released on July 11, 2019, with responses due by July 25, 2019, at 3:00 PM CDT. The contract period will run from November 12, 2019, through November 11, 2020, with potential options for two additional one-year renewal periods. Quantities range from 1 to 486 cases, with key items including 90 server/trays, 70 full covers, and 15 meal delivery carts.
The solicitation is open to all vendors and requires detailed specifications including brand, size, case pack, and available colors. Technical requirements include commercial dishwasher compatibility and ability to withstand 180°F temperatures. The contract will be awarded on a Free On Board Destination basis with Net 45-day payment terms. Vendors must complete and submit exhibits B, F, and other applicable documents, with the option to submit bids electronically through the MissouriBUYS system or via hard copy. Acceptable brands include Aladdin, Plastocon, and Cortech, with equivalent products permitted. The contract will be awarded to the lowest responsive and responsible bidder(s), with vendors required to provide pricing for the initial contract period and maximum prices for two potential renewal periods.
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Solicitation Number: IFBC30034902000036
Statewide - Insulated Serving Trays and Accessories
Invitation for Bid - Commodity (IFBC)
State of Missouri
July 11, 2019 - July 25, 2019
Page:2
General Header Information
IFBC30034902000036
No. IFBC30034902000036 Title: Statewide - Insulated Serving Trays and Accessories Start Date: July 11, 2019 at 5:00:00 PM CDT End Date: July 25, 2019 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: NOVEMBER 12, 2019 THROUGH NOVEMBER
11, 2020 Delivery Terms: Free On Board Destination Delivery Notes: Statewide
Various State Agencies located throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Contact Details: If you have any questions, please contact:
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034902000036
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit B, F, and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034902000036
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
Page:5
Documents:
IFBC30034902000036 - Statewide - Insulated Serving Trays and Accessories.docx
IFBC30034902000036 - Attachment 1.xlsx
IFBC30034902000036 - Attachment 2.xlsx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Server/Tray case 1.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Server/Tray
Description: Server/Tray • Server shall be foam insulated for heat and cold retention • Server shall include walled cavities and accommodate permanentware or disposable dishes • Server must have a minimum of 5 compartments with space for 12 oz beverage and expanded wing for additional beverages • Dimensions: 20” L x 13” W x 1” H (+/- ¼” variance) Brand: Aladdin S583P or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ State Colors
Available: ____________________________ See attached documentation for more details.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Full Cover case 6.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Full Cover
Description: Full Cover • Cover shall be foam insulated for heat and cold retention • Cover must fit server/tray specified in line item 1 above • Dimensions: 20” L x 13” W x 2” H (+/- ¼” variance)
Brand: Aladdin T585PG or equivalent. State Brand Bidding: ______________________________ State Size: _______________________________________ State Case Pack:
_________________________________ State Colors Available: ____________________________ See attached documentation for more details.
3 Server/Tray case 1.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Server/Tray
Description: Server/Tray • Server shall be foam insulated for heat and cold retention • Server shall include walled cavities and accommodate permanentware or disposable dishes • Server must have a minimum of 5 compartments; one compartment must accommodate round entrée dish • Dimensions: 18.6” L x 14.7” W x 1.8” H (+/- ¼” variance) Brand: Aladdin S447P or equivalent. State
Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ State Colors Available:
____________________________ See attached documentation for more details.
4 Full Cover case 1.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Full Cover
Description: Full Cover • Cover shall be foam insulated for heat and cold retention • Cover must fit server/tray specified in line item 3 above • Dimensions: 18.6” L x 14.7” W x 2.7” H (+/- ¼” variance) Brand: Aladdin T445P or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack:
_________________________________ State Colors Available: ____________________________ See attached documentation for more details.
5 Server/Tray case 90.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Server/Tray
Description: Server/Tray • Server shall be insulated and made of high strength/high impact seamless construction • Server must have a minimum of 5 compartments and one flatware compartment • Dimensions: 14.5” L x 10.5” W x 2 ¼” H (+/- ¼” variance) Brand: Plastocon BMC-13 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ State Colors Available: ____________________________ See attached documentation for more details.
6 Full Cover case 70.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Full Cover
Description: Full Cover • Cover must fit server/tray specified in line item 5 above • Dimensions: 14.5” L x 10.5” W x 1” H (+/- ¼” variance) Brand: Plastocon BMC-13T or equivalent. State Brand
Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ State Colors Available:
7 Server/Tray case 40.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Server/Tray
Description: Server/Tray • High density/high strength structural foam construction with smooth finish and no seams • No internal insulation • Minimum 5 food compartments and two condiment cavities • Dimensions: 14 ¼” L x 9.5” W x 1 ¾” H (+/- ¼” variance) Brand: Cortech 2000 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ State Colors Available: ____________________________ See attached documentation for more details.
8 Full Cover case 40.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Full Cover
Description: Full Cover • Cover must fit food tray specified in line item 7 above • Dimensions: 14 ¼” L x 9.5” W x 1 ¾” H (+/- ¼” variance) Brand: Cortech 2000 or equivalent. State Brand Bidding:
______________________________ State Size: ______________________________________ State Case Pack: _________________________________ State Colors Available:
9 Meal Delivery Cart each 15.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. 1st Renewal Contract Period Maximum Price (See Note): _________(required):
4. 2nd Renewal Contract Period Maximum Price (See Note): _________(required):
Item Specification for Meal Delivery Cart
Description: Meal Delivery Cart • Cart must fit food tray specified in line item 7 above • Molded handles on all 4 sides of cart • Tamperproof locking door latch system • Built-in wall bumpers • Must hold over 100 trays • Dimensions: 31” L x 61” W x 56” H (+/- ¼” variance) Brand: Cortech Chuckwagon C-1717 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ See attached documentation for more details.
10 Meal Delivery Cart each 15.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. 1st Renewal Contract Period Maximum Price (See Note): _________(required):
4. 2nd Renewal Contract Period Maximum Price (See Note): _________(required):
Item Specification for Meal Delivery Cart
Description: Meal Delivery Cart • Cart must accommodate food tray up to 9 ½” x 14 ½” • Tamperproof locking door latch system • Built-in wall bumpers • Must hold over 50 trays • Dimensions: 45”
L x 31” W x 60” H (+/- ¼” variance) Brand: Cortech Chuckwagon Jr. C-1716 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ See attached documentation for more details.
11 Entree Dish, 1 Cavity, Disposable Insert case 135.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Entree Dish, 1 Cavity, Disposable Insert
Description: Entrée Dish, 1 Cavity, Disposable Insert • Made of polystyrene with a texturized finish • Dish must nest in the appropriate section of the server • Dish must accommodate hot and cold food items without bleeding • Dimensions: 7.6” L x 5.1” W x 1” H (+/- ¼” variance) Brand: Aladdin HC-8R/96079 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
12 Side Dish, 1 Cavity, Disposable Insert case 32.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Side Dish, 1 Cavity, Disposable Insert
Description: Side Dish, 1 Cavity, Disposable Insert • Made of polystyrene with a texturized finish • Dish must nest in the appropriate section of the server • Dish must accommodate hot and cold food items without bleeding • Dimensions: 5.1” L x 3.9” W x 1” H (+/- ¼” variance) Brand: Aladdin HC-1R/96077 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
13 Danish Dessert Dish, Disposable Insert case 110.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Danish Dessert Dish, Disposable Insert
Description: Danish Dessert Dish, Disposable Insert • Made of polystyrene with a texturized finish • Dish must nest in the appropriate section of the server • Dish must accommodate hot and cold food items without bleeding • Dimensions: 3.9” L x 3.4” W x 1” H (+/- ¼” variance) Brand: Aladdin HC-6R/96078 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
14 Soup Bowl, Disposable
Insert case 486.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Soup Bowl, Disposable Insert
Description: Soup Bowl, Disposable Insert • Made of polystyrene with a texturized finish • Bowl must nest in the appropriate section of the server • Bowl must accommodate hot and cold food items without bleeding • Dimensions: 4.7” L x 3.7” W x 1.7” H (+/- ¼” variance) Brand: Aladdin HC-20/94265 or equivalent. State Brand Bidding: ______________________________ State Size:
______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
15 Soup Bowl, Lid, Disposable case 65.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Soup Bowl, Lid, Disposable
Description: Soup Bowl Lid, Disposable • Made of polystyrene with a plasticized finish • Lid must fit snugly on the soup bowl specified in line item 14 above Brand: Aladdin HC-30/94266 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
16 4 oz. Juice/Dessert Cup, Disposable Insert case 34.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
Page:10
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for 4 oz. Juice/Dessert Cup, Disposable Insert
Description: 4 oz. Juice/Dessert Cup, Disposable Insert • Made of clear polystyrene • Dimensions: 2.8” dia. x 2.2” in height (+/- ¼” variance) Brand: Aladdin HC-JC4R/96081 or equivalent. State
Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
17 Juice/Dessert Cup Lid, Disposable case 10.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Juice/Dessert Cup Lid, Disposable
Description: Juice/Dessert Cup Lid, Disposable • Made of clear polystyrene with a plasticized finish • Lid must fit snugly on the juice/dessert cup specified in line item 16 above Brand: Aladdin
HC-JC4R/96081 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack:
_________________________________ See attached documentation for more details.
18 Rectangular Entree Dish, Reusable Insert case 5.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Rectangular Entree Dish, Reusable Insert
Description: Rectangular Entrée Dish, Reusable Insert • Made of alacite or approved equal • Dish must fit into the appropriate cavity of the server and shall not interfere with the interlocking stacking capabilities of servers and covers • Dish shall be capable of withstanding 180°F temperature in convection ovens and commercial dishwashing machines without damage Dimensions:
7.8” L x 5.2” W x 1.4” H (+/- ¼” variance) Brand: Aladdin B50/11780 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________
State Case Pack: _________________________________ See attached documentation for more details.
19 Side Dish, Reusable Insert case 1.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Side Dish, Reusable Insert
Description: Side Dish, Reusable Insert • Made of alacite or approved equal • Dish must fit into the appropriate cavity of the server and shall not interfere with the interlocking stacking capabilities of servers and covers • Dish shall be capable of withstanding 180°F temperature in convection ovens and commercial dishwashing machines without damage Dimensions: 4.9” L x 3.7” W x 1.3” H
(+/- ¼” variance) Brand: Aladdin B48/11734 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack:
20 Round Entree Dish, Reusable Insert case 13.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
Page:11
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Round Entree Dish, Reusable Insert
Description: Round Entrée Dish, Reusable Insert • Made of alacite or approved equal • Dish must fit into the appropriate cavity of the server and shall not interfere with the interlocking stacking capabilities of servers and covers • Dish shall be capable of withstanding 180°F temperature in convection ovens and commercial dishwashing machines without damage Dimensions: 9” dia. x
1.1” H (+/- ¼” variance) Brand: Aladdin K95/14823 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack:
21 Soup Bowl, Reusable
Insert case 7.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Soup Bowl, Reusable Insert
Description: Soup Bowl, Reusable Insert • Made of polypropylene plastic or approved equal • Bowl shall be a single wall, non-insulated rectangular dish • Bowl must fit into the appropriate cavity of the server and shall not interfere with the interlocking stacking capabilities of servers and covers • Bowl must be capable of being sanitized in a commercial dishwasher at temperatures of
180°F without damage • Dimensions: 4.7” L x 3.6” W x 1.8” D (+/- ¼” variance) with a capacity of 6 fluid ounces Brand: Aladdin K241/K248 or equivalent. State Brand Bidding:
______________________________ State Size: ______________________________________ State Case Pack: _________________________________ State Colors Available:
22 Beverage Mug, Reusable
Insert case 1.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. Colors Available: ____________:
5. 1st Renewal Contract Period Maximum Price (See Note): ___________(required):
6. 2nd Renewal Contract Period Maximum Price (See Note): ___________(required):
Item Specification for Beverage Mug, Reusable Insert
Description: Beverage Mug, Reusable Insert • Made of molded, sealed, durable plastic with thermal foam insulation between the inner and outer jacket • Mug shall stack one on top of another to form a thermal column effect • Mug shall be capable of withstanding 180°F temperature in commercial dishwasher without damage • Dimensions: 3.3” dia. x 3.4” H (+/- ¼” variance) with a minimum capacity of 8 fluid ounces Brand: Aladdin J289 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case
Pack: _________________________________ State Colors Available: ____________________________ See attached documentation for more details.
23 Beverage Mug, Lid, Disposable case 219.00
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for Beverage Mug, Lid, Disposable
Description: Beverage Mug Lid, Disposable • Made of polystyrene with a plasticized finish • Lid must fit snugly on the beverage mug specified in line item 22 above Brand: Aladdin HC-TAL125 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack: _________________________________ See attached documentation for more details.
24 8 oz. Ice Tea Glass, Reusable case 5.00
Page:12
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand: ________:
2. Size: __________:
3. Case Pack: __________:
4. 1st Renewal Contract Period Maximum Price (See Note): ________(required):
5. 2nd Renewal Contract Period Maximum Price (See Note): ________(required):
Item Specification for 8 oz. Ice Tea Glass, Reusable
Description: 8 oz. Ice Tea Glass, Reusable • Made of clear plastic • Tumbler must be single wall construction • Dimensions: 3” dia. x 3” H (+/- ¼” variance) • Preferred Packaging: 80/case Brand:
Aladdin K36/11790 or equivalent. State Brand Bidding: ______________________________ State Size: ______________________________________ State Case Pack:
Page:13
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