IFBC30034902000033_Jun_2_25_solicitation_doc.pdf
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- Attached to
- Statewide - Unprinted Envelopes
- Solicitation number
- IFBC30034902000033
- Issued by
- Clark County, Missouri
About this file
This document is an Invitation for Bid (IFBC) issued by the State of Missouri for a statewide contract to procure unprinted envelopes for various state agencies. The solicitation, numbered IFBC30034902000033, seeks multiple envelope types and quantities, including 8,000,000 double window #10 envelopes, 40,000 kraft envelopes in different sizes, 2,000,000 standard white envelopes, 5,525,000 die-cut envelopes, 648,000 blue #9 envelopes, and 300,000 check envelopes. The bid response period was from July 11, 2019, to July 31, 2019, at 3:00 PM CDT, with a contract period spanning November 10, 2019, through November 9, 2020.
The solicitation requires vendors to provide detailed technical specifications, including compatibility with specific inserting equipment like Bell & Howell Mailstar and Pitney Bowes RIVAL, and specifying paper weights between 24# and 28#. Delivery terms are Free On Board Destination, with payment terms set at Net 45 days. Vendors must submit exhibits with pricing for the initial contract period and two potential one-year renewal periods. The procurement is open to all vendors who can meet the technical specifications and submission requirements, with no specific set-aside designations or vendor restrictions identified. Vendors were instructed to submit bids either electronically through the MissouriBUYS system or via hard copy to the Division of Purchasing, with funding to be provided by participating state agencies through their individual budgets.
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Text version
Solicitation Number: IFBC30034902000033
Statewide - Unprinted Envelopes
Invitation for Bid - Commodity (IFBC)
State of Missouri
July 11, 2019 - July 31, 2019
Page:2
General Header Information
IFBC30034902000033
No. IFBC30034902000033 Title: Statewide - Unprinted Envelopes Start Date: July 11, 2019 at 5:00:00 PM CDT End Date: July 31, 2019 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: NOVEMBER 10, 2019 THROUGH NOVEMBER
9, 2020 Delivery Terms: Free On Board Destination Delivery Notes: Statewide
Various State Agencies located throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Contact Details: If you have any questions, please contact:
Melissa Sackett 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-526-2716 Fax: 573-526-9816 melissa.sackett@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034902000033
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A, B, F, and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034902000033
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to the Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
Page:5
Documents:
IFBC30034902000033 - Statewide - Unprinted Envelopes.docx
IFBC30034902000033 - Attachment 1.xlsx
IFBC30034902000033 - Attachment 2.xlsx
IFBC30034902000033 - 01 - Statewide - Unprinted Envelopes.doc
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Envelope, Unprinted, Double Window, #10 thousand 8,000.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Unprinted, Double Window, #10
Description: Envelope, Unprinted, double window, #10, 24-lb RW, white stock, all seams must be fully gummed. Envelopes must be capable of being used in Bell & Howell Mailstar Inserters and
Pitney Bowes RIVAL Inserters. Each envelope must include two (2) windows made of clear Crystal Dow or Polly Paper. Style: OSDSS-DBL WDW-“SLPG/IPS WEB KNIVES”, 500/box Stock: 24# RW
Side Seam Measurement: 3/4” Throat Measurement: 15/16”. Top Window: 7/8” x 3-1/2” L 3/4” B 2-3/4” Bottom Window: 1-1/4” x 4-1/2” L 3/4” B 1-1/8” Vendor should state the following: Brand:
____________________________ Stock #: ___________________________ Number of Envelopes per Box: _________ See attached documentation for more details.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Kraft Envelope, Unprinted, 28# thousand 10.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Kraft Envelope, Unprinted, 28#
Description: Kraft Envelope, Unprinted, light brown, 28#, 8-3/4” x 8-3/4”, flap with glue (glue is split) that is moistened, side seams. 500/box Vendor should state the following:
Brand:____________________________ Stock #: __________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
3 Kraft Envelope, Unprinted, 28# thousand 30.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Kraft Envelope, Unprinted, 28#
Description: Kraft Envelope, Unprinted, light brown, 28#, 9-1/2” x 12”, flap on long side, no glue on flap, side seams. 500/box Vendor should state the following: Brand:
___________________________ Stock #: __________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
4 Envelope, Unprinted, 24# thousand 2,000.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Unprinted, 24#
Description: Envelope, Unprinted, white, 24#, 4-3/8” x 5-15/16”, side seams, NO DIAGONAL, for all occasions, glue on flap. 500/box Vendor should state the following: Brand:
____________________________ Stock#: ___________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
5 Envelope, Die Cut, Unprinted, 24# thousand 25.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Die Cut, Unprinted, 24#
Description: Envelope, die cut, unprinted, 24-lb wove, side seams, NO DIAGONAL, #6-3/4, white stock. 500/box Vendor should state the following: Brand: _____________________________ Stock
#: ___________________________ Number of Envelopes per Box: _________ See attached documentation for more details.
6 Envelope, Die Cut, Unprinted, 24# thousand 400.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Die Cut, Unprinted, 24#
Description: Envelope, die cut, unprinted, 24-lb wove, side seams, NO DIAGONAL #9, white stock. 500/box Vendor should state the following: Brand: ____________________________ Stock #:
___________________________ Number of Envelopes per Box: _________ See attached documentation for more details.
7 Envelope, Die Cut, Unprinted, 24#, #10 thousand 5,100.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Die Cut, Unprinted, 24#, #10
Description: Envelope, die cut, unprinted, 24-lb wove, side seams, NO DIAGONAL, #10, white stock, fully gummed, plastic window. 500/box Window Size: 4-1/2” x 1-1/2” Window Location: 1/2” from bottom, 3/8” from left Vendor should state the following: Brand: ____________________________ Stock #: __________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
8 Envelope, Unprinted, Blue
#9 thousand 648.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Unprinted, Blue #9
Description: Envelope, Unprinted, Blue #9, 24lb, 3-7/8” x 8-7/8”, blue wove, Virgin stock, flap shall have rounded edges and be 1-5/8”, fully gummed. Window material shall be clear polyester, Windows shall be sealed and glued securely to the envelope on all four (4) sides, Window edges must be rounded. 500/box Window Sizes: 1st Window: 7/8” x 3-9/16” From Left Edge: 9/16” From
Top: 1/2” 2nd Window: 1-1/4” x 3-1/2” From Bottom: 1” From Right Edge: 11/16” Vendor should state the following: Brand: ____________________________ Stock #:
___________________________ Number of Envelopes per Box: _________ See attached documentation for more details.
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
9 Envelope, Unprinted, Check Envelope thousand 300.00
Additional Item Fields
1. Brand: ________:
2. Stock #: _____________:
3. Number of Envelopes per Box: ________:
4. 1st Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
5. 2nd Renewal Contract Period Firm, Fixed Maximum Unit Price (See Note): $________(required):
Item Specification for Envelope, Unprinted, Check Envelope
Description: Envelope, Unprinted, Check Envelope, 24lb, 8-3/8” x 3-3/4”, White, Virgin, diagonal cut, glue strips must be a minimum 1/2”, back flaps must be rounded and fully glued, top flap must be rounded and fully gummed, 500/box Window edges must be rounded, Window material is clear polyester, Window must be securely sealed on all four (4) sides to the envelope, Window Sizes:
1st Window: 2” x 5/8” From Left Edge: 1/4” From Bottom: 2-3/4” 2nd Window: 3-3/4” x 1-1/4” From Bottom: 1-1/4” From Left Edge: 3/4” Vendor should state the following: Brand:
____________________________ Stock #: ___________________________ Number of Envelopes per Box: ________ See attached documentation for more details.
Page:9
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