IFBC30034901802348_Jun_23_25_solicitation_doc.pdf
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- Solicitation number
- IFBC30034901802348
- Issued by
- Clay County, Jefferson City, Missouri
About this file
This document is an Invitation for Bid (IFBC) issued by the State of Missouri for Office Furniture Parts for Missouri Vocational Enterprises (MVE), solicitation number IFBC30034901802348. The procurement seeks bids for a comprehensive range of chair and table components, including upholsterable arm and armless chairs, poly stacking chairs, transport dollies, folding table legs, table bases, and aprons. The solicitation covers multiple groups of items with varying quantities, from 10 to 1,100 units per line item, and requires vendors to provide specific brand/model information. The bid period runs from May 24, 2018, to June 14, 2018, at 3:00 PM CDT, with vendors able to submit either hard copy or electronic responses through the MissouriBUYS system. The contract term is one year from the date of award, with delivery to MVE furniture factories throughout Missouri using Free on Board (FOB) Destination terms.
The pricing structure allows for firm, fixed unit pricing on specific items and includes a requirement for vendors to offer a percentage discount on miscellaneous chair and table kits not explicitly listed in the bid. Payment terms are set at Net 45 days, and the state will evaluate bids to award the contract to the lowest responsive and responsible bidder. The solicitation is open to all vendors without specific set-aside designations or restrictions. Vendors must provide color sales brochures, with the state guaranteeing minimum order quantities of 1,000 for both chair and table component sales brochures. Shipping charges are only permitted for miscellaneous components and kits under specific line items. While the total contract value is not explicitly stated, the comprehensive nature and range of quantities suggest a significant procurement opportunity for office furniture parts suppliers.
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Text version
Solicitation Number: IFBC30034901802348
Office Furniture Parts - Missouri Vocational Enterprises (MVE)
Invitation for Bid - Commodity (IFBC)
State of Missouri
May 24, 2018 - June 14, 2018
Page:2
General Header Information
IFBC30034901802348
No. IFBC30034901802348 Title: Office Furniture Parts - Missouri Vocational Enterprises (MVE) Start Date: May 24, 2018 at 4:30:00 PM CDT End Date: June 14, 2018 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Date of Award through One (1) Year Delivery Terms: Free On Board Destination Delivery Notes: Missouri Vocational Enterprises
Various Furniture Factories located throughout the State of Missouri Payment Terms: Net 45 Days Contact Information: State of Missouri
Teri Schulte 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-522-3296 Fax: 573-526-9816 Teri.Schulte@oa.mo.gov
Contact Details: If you have any questions, please contact:
Teri Schulte 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-522-3296 Fax: 573-526-9816 Teri.Schulte@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFBC30034901802348
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the Pricing Pages and exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFBC30034901802348
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
IFBC30034901802348 - Office Furniture Parts.doc
Page:6
Item Specifications
Group 1 - Chair Components
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Upholsterable Arm Chair -
Four Leg Stacking each 50.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Upholsterable Arm Chair - Four Leg Stacking
Description: C/S Code: 56101522 Arm Chair Upholsterable Arm Chair - Four Leg Stacking • Painted or Chrome Frame • Round Back • Non-Ganging • Steel Glides • With Foam • No Fabric
(upholsterable) • Seat Height: 17-1/2” • Seat Width: 17-1/2” • Seat Depth: 17-1/2” • Overall Height: 31” • Overall Width: 22-3/4” • Overall Depth: 20-3/4” • Arms to Floor: 25-3/8” Model: OEI
ALT1WAL/S/XX/PXX/F or equivalent State Brand/Model: ________________________
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Upholsterable Armless
Chair - Four Leg Stacking each 100.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Upholsterable Armless Chair - Four Leg Stacking
Description: C/S Code: 56101504 Chairs Upholsterable Armless Chair - Four Leg Stacking • Painted or Chrome Frame • No Arms • Non-Ganging • Steel Glides • With Foam • No Fabric
(upholsterable) • Seat Height: 17-1/2” • Seat Width: 17-1/2” • Seat Depth: 17-1/2” • Overall Height: 31” • Overall Width: 19-3/8” • Overall Depth: 20-3/4” Model: OEI ALT1NAL/S/XX/PXX/F or equivalent
State Brand/Model: ________________________
3 Transport Dolly - Fixed
Seat and Back Chairs each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Transport Dolly - Fixed Seat and Back Chairs
Description: C/S Code: 56112107 Seating Parts or Accessories Transport Dolly – Fixed Seat and Back Chairs (for line items 1 and 2) Model: OEI MVP.BL or equivalent State Brand/Model:
4 Poly Fixed Seat and Back
Stacking Armless Chair -
Upholsterable each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Poly Fixed Seat and Back Stacking Armless Chair - Upholsterable
Description: C/S Code: 56101504 Chairs Poly Fixed Seat and Back Stacking Armless Chair – Upholsterable • Painted or Chrome Frame • Fixed Seat and Back • Poly • No Arms • With Foam • No
Fabric (upholsterable) • Rubber/PVC Glides Model: OEI CI-MXFSB1NS/XX/PXX or equivalent State Brand/Model: ________________________
5 Poly Stacking Armless
Chair each 1,100.00
Additional Item Fields
1. Brand/Model(required):
Page:7
Group 1 - Chair Components
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Poly Stacking Armless Chair
Description: C/S Code: 56101504 Chairs Poly Stacking Armless Chair • Painted or Chrome Frame • Poly • Rubber/PVC Glides Model: OEI CI-MX1NS/XX/PXX or equivalent State Brand/Model:
6 Transport Dolly - Poly
Chairs each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Transport Dolly - Poly Chairs
Description: C/S Code: 56112107 Seating Parts or Accessories Transport Dolly – Poly Chairs (for line items 4 and 5) Model: OEI MXD.BL or equivalent State Brand/Model:
7 Sled-Base Upholsterable
Armchair each 70.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Sled-Base Upholsterable Armchair
Description: C/S Code: 56101522 Arm Chair Sled-Base Upholsterable Armchair • Non-stacking • Painted or Chrome Frame • Round Back • Non-Ganging • No Glides • With Foam • No Fabric
(upholsterable) • Seat Height: 17-1/2” • Seat Width: 17-1/2” • Seat Depth: 17-1/2” • Overall Height: 31” • Overall Width: 22-3/4” • Overall Depth: 20-3/4” • Arms to Floor: 25-3/4” Model: OEI
ALT1WAS/XX/PXX/F or equivalent State Brand/Model: ________________________
8 Sled-Base Upholsterable
Armless Chair each 50.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Sled-Base Upholsterable Armless Chair
Description: C/S Code: 56101504 Chairs Sled-Base Upholsterable Armless Chair • Non-stacking • Painted or Chrome Frame • Non-Ganging • No Glides • With Foam • No Fabric (upholsterable) •
Seat Height: 17-1/2” • Seat Width: 17-1/2” • Seat Depth: 17-1/2” • Overall Height: 31” • Overall Width: 19-3/8” • Overall Depth: 20-3/4” Model: OEI ALT1NAS/XX/PXX/F or equivalent State
Brand/Model: ________________________
9 Miscellaneous Chair
Components percent 1.00
Item Specification for Miscellaneous Chair Components
Description: C/S Code: 56112107 Seating Parts or Accessories Miscellaneous Chair Components • FOB Shipping Point
10 Color Sales Brochures -
Chair Components each 1,000.00
Additional Item Fields
1. Brand/Model:
Item Specification for Color Sales Brochures - Chair Components
Description: C/S Code: 55101500 Printed Publications Color Sales Brochures – Chair Components • Line items 1 – 9 • MVE guarantees a minimum of 1,000 per order (if available) State
Brand/Model: ________________________
Page:8
Group 2 - Table Components
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
11 Folding Table Legs - 18" each 30.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Folding Table Legs - 18"
Description: C/S Code: 56101904 Furniture Bases or Legs or Leg Extensions Folding Table Legs • 18” wide • Rectangular • Wishbone • For use with 72” or 96” table length (length to be specified with order) Model: OEI 87-0222-A or equivalent State Brand/Model: _________________________
12 Folding Table Legs - 24" each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Folding Table Legs - 24"
Description: C/S Code: 56101904 Furniture Bases or Legs or Leg Extensions Folding Table Legs • 24” wide • Rectangular • For use with 72” or 96” table length (length to be specified with order)
Model: OEI 87-0126-A or equivalent State Brand/Model: _________________________
13 Folding Table Legs - 30" each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Folding Table Legs - 30"
Description: C/S Code: 56101904 Furniture Bases or Legs or Leg Extensions Folding Table Legs • 30” wide • Rectangular • For use with 72” or 96” table length (length to be specified with order)
Model: OEI 87-0111-A or equivalent State Brand/Model: _________________________
14 Folding Table Legs - 36" each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Folding Table Legs - 36"
Description: C/S Code: 56101904 Furniture Bases or Legs or Leg Extensions Folding Table Legs • 36” wide • Rectangular • For use with 72” or 96” table length (length to be specified with order)
Model: OEI 87-0111-A or equivalent State Brand/Model: _________________________
15 Folding Table Aprons each 30.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Folding Table Aprons
Description: C/S Code: 56101900 General Furniture Parts or Accessories Folding Table Aprons • Size to be specified with order • To include, but not limited to, the following: 18” x 60” rectangular wishbone folding (OEI 87.1073.XX.P or equivalent) 18” x 72” rectangular wishbone folding (OEI 87.1065.XX.P or equivalent) 18” x 96” rectangular wishbone folding (OEI 87.1025.XX.P or equivalent)
24” x 60” rectangular folding (OEI 87.1102.XX.P or equivalent) 24” x 72” rectangular folding (OEI 87.1060.XX.P or equivalent) 24” x 96” rectangular folding (OEI 87.1020.XX.P or equivalent) 30” x
60” rectangular folding (OEI 87.1080.XX.P or equivalent) 30” x 72” rectangular folding (OEI 87.1055.XX.P or equivalent) 30” x 96” rectangular folding (OEI 87.1015.XX.P or equivalent) 36” x 72” rectangular folding (OEI 87.1055.XX.P or equivalent) 36” x 96” rectangular folding (OEI 87.1015.XX.P or equivalent) 30” x 60” rectangular adjustable folding (OEI 87.1080.XX.P or equivalent) 30” x
72” rectangular adjustable folding (OEI 87.1055.XX.P or equivalent) 30” x 96” rectangular adjustable folding (OEI 87.1015.XX.P or equivalent) 36” x 72” rectangular adjustable folding (OEI
87.1055.XX.P or equivalent) 36” x 96” rectangular adjustable folding (OEI 87.1015.XX.P or equivalent) 24” x 36” rectangular knifelock folding (OEI 87.1100.XX.P or equivalent) 30” x 48” rectangular knifelock folding (OEI 87.1090.XX.P or equivalent) 36” x 36” rectangular knifelock folding (OEI 87.1095.XX.P or equivalent) 48” & 60” round wishbone folding (OEI 87.1095.XX.P or equivalent) 72” round wishbone folding (OEI 87.0046.XX.P or equivalent) 60” round inverted T fixed folding (OEI 87.1092.XX.P or equivalent) 60” round inverted T adjustable folding (OEI 87.1092.XX.P or equivalent)
16 32" Table Base - Fixed each 40.00
Page:9
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand/Model(required):
Item Specification for 32" Table Base - Fixed
Description: C/S Code: 56101704 Table Base 32” Table Base – Fixed • Fixed X-Base (Cross Pedestal Base) with Powder Coating • 1-3/4” diameter cross legs • 1-3/4” diameter column • For use with
30” or 35” round or square top tables, 29” H Model: OEI EX32B Barron Base or equivalent State Brand/Model: ________________________
17 32" Table Base - Fixed - 3"
Diameter Column each 30.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 32" Table Base - Fixed - 3" Diameter Column
Description: C/S Code: 56101704 Table Base 32” Table Base – Fixed – 3” Diameter Column • Fixed LX-Base (Cross Pedestal Base) with Powder Coating • 1-3/4” diameter cross legs • 3” diameter column • For use with 30” or 35” round or square top tables, 29” H Model: OEI EX332B Barron Base or equivalent State Brand/Model: ________________________
18 22" Table Base - Fixed each 50.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 22" Table Base - Fixed
Description: C/S Code: 56101704 Table Base 22” Table Base – Fixed • Fixed T-Base with Powder Coating • 1-3/4” diameter legs • Single column • For use with tables under 42” D, 29” H Model: OEI
EB22B or equivalent State Brand/Model: ________________________
19 16" Table Base - Fixed each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 16" Table Base - Fixed
Description: C/S Code: 56101704 Table Base 16” Table Base – Fixed • Fixed T-Base with Powder Coating • 1-3/4” diameter legs • Single column • For use with tables under 96” L, 28” H, 18”W
Model: OEI EB16B or equivalent State Brand/Model: ________________________
20 22" Table Base - Folding each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 22" Table Base - Folding
Description: C/S Code: 56101704 Table Base 22” Table Base – Folding • Folding T-Base with Powder Coating • 1-3/4” diameter legs • Single column • For use with tables under 42” D, 29” H, folding Model: OEI EB22F or equivalent State Brand/Model: ________________________
21 16" Table Base - Folding each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 16" Table Base - Folding
Description: C/S Code: 56101704 Table Base 16” Table Base – Folding • Folding T-Base with Powder Coating • 1-3/4” diameter legs • 28” H for tables 18” x 60” to 18” x 96” • Base spread: 16” x 51”
Model: OEI EB16F or equivalent State Brand/Model: ________________________
22 38" Table Base - Folding each 10.00
Page:10
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand/Model(required):
Item Specification for 38" Table Base - Folding
Description: C/S Code: 56101704 Table Base 38” Table Base – Folding • Folding TT-Base with Powder Coating • 1-3/4” diameter legs • Double columns • For use with tops 42” W and deeper, 29” H, folding Model: OEI EB38F or equivalent State Brand/Model: ________________________
23 32" Table Base - Fixed each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 32" Table Base - Fixed
Description: C/S Code: 56101704 Table Base 32” Table Base – Fixed • Fixed TT-Base with Powder Coating • 1-3/4” diameter legs • Double columns • For use with tables under 96” L, 28” H, 42” W
Model: OEI ED32B or equivalent State Brand/Model: ________________________
24 32" Table Base - Folding each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 32" Table Base - Folding
Description: C/S Code: 56101704 Table Base 32” Table Base – Folding • Folding TT-Base with Powder Coating • 1-3/4” diameter legs • 28” High • For tables 42” x 72” to 42” x 96” • Base Spread:
32” x 51” Model: OEI EB32F or equivalent State Brand/Model: ________________________
25 22" x 42" Short Table Base
- Folding each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for 22" x 42" Short Table Base - Folding
Description: C/S Code: 56101704 Table Base 22” x 42” Short Table Base – Folding • 22” x 42” Short Folding T Base with Powder Coating • 1-3/4” diameter legs • Double columns • For use with tops 48” and deeper, 29” H Model: OEI E4222F or equivalent State Brand/Model: ________________________
26 Leg Glides each 100.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Leg Glides
Description: C/S Code: 56101903 Furniture Glides or Cups or Pads Leg Glides • With Powder Coating Model: OEI 10-0131 or equivalent State Brand/Model: ________________________
27 Ganging Fixture each 10.00
Additional Item Fields
1. Brand/Model(required):
Item Specification for Ganging Fixture
Description: C/S Code: 56101900 General Furniture Parts or Accessories Ganging Fixture • Without Powder Coating Model: OEI 53-2663 or equivalent State Brand/Model:
28 Oxford Activity Table Legs, Adjustable Height carton 100.00
Page:11
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand/Model(required):
Item Specification for Oxford Activity Table Legs, Adjustable Height
Description: C/S Code: 56101904 Furniture Bases or Legs or Leg Extensions Oxford Activity Table Legs, Adjustable Height • Chrome Finish • 29” Width Top • Oxford Activity • 1-1/4” tubular steel with telescoping lower leg section • Height adjustment shall be 21” through 29” with 1” increments (to include allowances for 1-1/2” top) • Self-leveling glides • Packed one (1) set (4 legs) per carton Model: OEI FATL-0.CH or equivalent State Brand/Model: ________________________
29 Miscellaneous Table
Components percent 1.00
Item Specification for Miscellaneous Table Components
Description: C/S Code: 56101900 General Furniture Parts or Accessories Miscellaneous Table Components • FOB Shipping Point
30 Color Sales Brochures -
Table Components each 1,000.00
Additional Item Fields
1. Brand/Model:
Item Specification for Color Sales Brochures - Table Components
Description: C/S Code: 55101500 Printed Publications Color Sales Brochures – Table Components • Line items 11 – 29 • MVE guarantees a minimum of 1,000 per order (if available) State
Brand/Model: __________________________
Page:12
Group 3 - Miscellaneous Chair/Table Kits
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
31 Miscellaneous Chair and/or
Table Kits percent 1.00
Additional Item Fields
1. Name/Date of Catalog/Price List(required):
2. Frequency of Changes/Updates(required):
Item Specification for Miscellaneous Chair and/or Table Kits
Description: The vendor shall also state a firm, fixed percentage discount for miscellaneous chair and/or table kits (line item 31) which shall be applied to current catalog or manufacturer’s price list for miscellaneous chair and/or table kits not specifically stated in the IFB. If the discount being offered is 0% (meaning the prices indicated in the catalog/price list are as listed and no further discount is offered), the vendor must indicate 0%. Under the percentage discount (line item 31), the State of Missouri shall pay add-on charges for freight or shipping as specifically stated and allowed by line item 32 on the Pricing Page. C/S Code: 56000000 Furniture and Furnishings Miscellaneous Chair and/or Table Kits Firm, fixed percentage discount to be applied to all other available chair and/or table kits in the manufacturer’s line and within the intent of this contract, but not specifically identified herein. State one (1) firm, fixed percentage discount to be applied to current catalog or manufacturer’s price list. If the discount being offered is 0%, meaning the prices indicated in the catalog/price list are as listed and no further discount is offered, then indicate
0%. Identify the catalog or price list that discount pricing shall be applied to (give name and date of publication). _______________________________________ Indicate the frequency of changes/updates to the pricing/price list (i.e. quarterly, semi-annually, annually): _______________________________________
Page:13
Group 4 - Shipping Charges
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
32 Shipping Charges -
Miscellaneous
Components and Kits each 1.00
Item Specification for Shipping Charges - Miscellaneous Components and Kits
Description: C/S Code: 78121603 Freight Fee Shipping Charges – Miscellaneous Components and Kits • For miscellaneous chair and table components ordered in line items 9 and 29 • For miscellaneous chair and/or table kits ordered in line item 31 • Shipping charges shall only apply to the miscellaneous line items indicated above (9, 29 and 31)
Page:14
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