IFB931Y24708356_Jun_9_25_solicitation_doc.pdf
PDF 28 KB Posted
- Attached to
- Fujitsu 9600 PBX System Maintenance
- Solicitation number
- IFB931Y24708356
- Issued by
- Cape Girardeau County, Missouri
About this file
This is an Invitation for Bid (IFB) issued by the Missouri Department of Corrections for maintenance services on the Fujitsu 9600 PBX System, covering three correctional facilities: Fulton Reception and Diagnostic Center, Moberly Correctional Center, and South Central Correctional Center. The solicitation seeks comprehensive maintenance services including monthly maintenance, on-site and remote repair services during normal business hours (Monday-Friday, 8:00 AM - 5:00 PM CT), after-hours, weekend, and holiday services. The bid period runs from February 16, 2024, to March 1, 2024, with electronic bids due by 2:00 PM CST on March 1, 2024, through the MissouriBUYS system. The initial contract term is 12 months, with options for two additional one-year renewal periods, and vendors must complete and submit a Cover Page and Exhibits A through D.
The solicitation requires vendors to provide firm, fixed pricing for monthly maintenance at each facility, hourly rates for various repair scenarios, and a firm, fixed percentage discount off current list prices for parts and materials. Payment terms are set at Net 45 Days with Free On Board Destination delivery terms. The bid is open to all vendors without specific set-aside designations, and the previous solicitation (IFB931Y24708174) did not result in an award. No incumbent vendor is identified, and the total estimated contract value is not explicitly stated. The Missouri Department of Corrections will award the contract to the lowest, responsive, and responsible bidder, reserving the right to negotiate pricing during potential renewal periods. Hard copy submissions will only be accepted under prior written approval, emphasizing the electronic submission requirement through the MissouriBUYS system.
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Text version
Solicitation Number: IFB931Y24708356
Fujitsu 9600 PBX System Maintenance
Invitation for Bid (IFB)
DOC - Dept of Corrections
February 16, 2024 - March 01, 2024
Page:2
General Header Information
IFB931Y24708356
No. IFB931Y24708356 Title: Fujitsu 9600 PBX System Maintenance Start Date: February 16, 2024 at 2:00:00 PM CST End Date: March 01, 2024 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: This document constitutes a request for competitive, sealed bids for the provision of maintenance services on the Fujitsu 9600 PBX System for the Missouri Department of Corrections in accordance with the requirements and provisions as set forth herein.
*The bid document IFB931Y24708356 replaces IFB931Y24708174. No award was made for IFB931Y24708174.**
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Payment Notes: Refer to Section 2.11 of IFB Contact Information: DOC - Dept of Corrections
Danice Chaidez, Procurement Specialist 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-522-2109 Email: danice.chaidez@doc.mo.gov
Contact Details: If you have any questions, please contact:
Danice Chaidez, Procurement Specialist 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-522-2109 Email: danice.chaidez@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB931Y24708356
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors must fill out and sign the Cover Page, Exhibit A, B, C and D, and any other exhibits that apply. Vendors must attach the exhibits to their electronic bid response. Hard-copy bid responses WILL NOT be accepted for this solicitation, unless prior approval is obtained from the
Buyer of Record http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
IFB931Y24708356
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation with all required completed documents/exhibits through the MissouriBUYS system. Hard-copy bid responses are not allowed, unless prior written approval is obtained from the Buyer of Record for this solicitation.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the Missouri Department of Corrections to be able to conduct a complete evaluation of the vendor's response, the vendor is to attach and upload a completed Cover Page, Exhibit A through Exhibit D, and any other exhibits that are applicable.
Page:5
Documents:
IFB931Y24708365.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Monthly Maintenance for
Fulton Reception and
Diagnostic Center month 12.00
Item Specification for Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: Line 001 - Monthly Maintenance for Fulton Reception and Diagnostic Center
Specification Number: 1
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Monthly Maintenance for
Moberly Correctional
Center month 12.00
Item Specification for Monthly Maintenance for Moberly Correctional Center
Description: Line 002 - Monthly Maintenance for Moberly Correctional Center
Specification Number: 2
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Monthly Maintenance for
South Central Correctional
Center month 12.00
Item Specification for Monthly Maintenance for South Central Correctional Center
Description: Line 003 - Monthly Maintenance for South Central Correctional Center
Specification Number: 3
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Hourly On-Site Repair
Service for normal business hours hour 1.00
Item Specification for Hourly On-Site Repair Service for normal business hours
Description: Line 004 - Hourly On-Site Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 4
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Hourly On-Site Repair
Service for after normal business hours hour 1.00
Item Specification for Hourly On-Site Repair Service for after normal business hours
Description: Line 005 - Hourly On-Site Repair Service for after normal business hours, Monday through Friday
Specification Number: 5
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Hourly On-site Repair
Service for weekends and holidays hour 1.00
Item Specification for Hourly On-site Repair Service for weekends and holidays
Description: Line 006 - Hourly On-site Repair Service for weekends and holidays
Specification Number: 6
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
7 Remote Repair Service for normal business hours hour 1.00
Item Specification for Remote Repair Service for normal business hours
Description: Line 007 - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 7
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Remote Repair Service for after normal business hours hour 1.00
Item Specification for Remote Repair Service for after normal business hours
Description: Line 008 - Remote Repair Service for after normal business hours, Monday through Friday
Specification Number: 8
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 Remote Repair Service for weekends and holidays hour 1.00
Item Specification for Remote Repair Service for weekends and holidays
Description: Line 009 - Remote Repair Service for weekends and holidays
Specification Number: 9
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 Firm, Fixed Percentage
Discount off current list parts and materials each 1.00
Item Specification for Firm, Fixed Percentage Discount off current list parts and materials
Description: Line 010 - Firm, Fixed Percentage Discount off current list parts and materials
Specification Number: 10
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 First Renewal - Monthly
Maintenance for Fulton
Reception and Diagnostic
Center month 1.00
Item Specification for First Renewal - Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: Line 011 - First Renewal Period - Maximum Price for Monthly Maintenance for Fulton Reception and Diagnostic Center
Specification Number: 11
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
12 Second Renewal - Monthly
Maintenance for Fulton
Reception and Diagnostic
Center month 1.00
Item Specification for Second Renewal - Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: Line 012 - Second Renewal Period - Maximum Price for Monthly Maintenance for Fulton Reception and Diagnostic Center
Specification Number: 12
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
13 First Renewal Period -
Monthly Maintenance for
Moberly Correctional
Center month 1.00
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for First Renewal Period - Monthly Maintenance for Moberly Correctional Center
Description: Line 013 - First Renewal Period - Maximum Price for Monthly Maintenance for Moberly Correctional Center
Specification Number: 13
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
14 Second Renewal Period -
Monthly Maintenance for
Moberly Correctional
Center month 1.00
Item Specification for Second Renewal Period - Monthly Maintenance for Moberly Correctional Center
Description: Line 014 - Second Renewal Period - Maximum Price for Monthly Maintenance for Moberly Correctional Center
Specification Number: 14
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
15 First Renewal Period -
Monthly Maintenance for
South Central Correctional
Center month 1.00
Item Specification for First Renewal Period - Monthly Maintenance for South Central Correctional Center
Description: Line 015 - First Renewal Period - Maximum Price for Monthly Maintenance for South Central Correctional Center
Specification Number: 15
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
16 Second Renewal Period -
Monthly Maintenance for
South Central Correctional
Center month 1.00
Item Specification for Second Renewal Period - Monthly Maintenance for South Central Correctional Center
Description: Line 016 - Second Renewal Period - Maximum Price for Monthly Maintenance for South Central Correctional Center
Specification Number: 16
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
17 First Renewal -Hourly On-
Site Repair Service for normal business hours, Monday - Friday, 8:00 am -
5:00 pm, Central Time hour 1.00
Item Specification for First Renewal -Hourly On-Site Repair Service for normal business hours, Monday - Friday, 8:00 am - 5:00 pm, Central Time
Description: First Renewal - Hourly On-Site Repair Service for normal business hours, Monday through Friday, 8:00 am to 5:00 pm, Central Time
Specification Number: 17
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
18 Second Renewal -Hourly
On-Site Repair Service for normal business hours, Monday- Friday, 8:00 am -
5:00 pm, Central Time hour 1.00
Item Specification for Second Renewal -Hourly On-Site Repair Service for normal business hours, Monday- Friday, 8:00 am - 5:00 pm, Central Time
Description: Hourly On-Site Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 18
Allow Vendor to Enter Negative Value : No
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
19 First Renewal - Hourly On-
Site Repair Service for after normal business hours hour 1.00
Item Specification for First Renewal - Hourly On-Site Repair Service for after normal business hours
Description: Line 019 - First Renewal- Hourly On-Site Repair Service for after normal business hours, Monday through Friday
Specification Number: 19
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
20 Second Renewal - Hourly
On-Site Repair Service for after normal business hours hour 1.00
Item Specification for Second Renewal - Hourly On-Site Repair Service for after normal business hours
Description: Line 020 - Second Renewal - Hourly On-Site Repair Service for after normal business hours, Monday through Friday
Specification Number: 20
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
21 First Renewal - Hourly On-site Repair Service for weekends and holidays hour 1.00
Item Specification for First Renewal - Hourly On-site Repair Service for weekends and holidays
Description: Line 021 - First Renewal - Hourly On-site Repair Service for weekends and holidays
Specification Number: 21
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
22 Second Renewal - Hourly
On-site Repair Service for weekends and holidays hour 1.00
Item Specification for Second Renewal - Hourly On-site Repair Service for weekends and holidays
Description: Line 022 - Second Renewal - Hourly On-site Repair Service for weekends and holidays
Specification Number: 22
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
23 First Renewal - Remote
Repair Service for normal business hours hour 1.00
Item Specification for First Renewal - Remote Repair Service for normal business hours
Description: Line 023 - First Renewal - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 23
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
24 Second Renewal - Remote
Repair Service for normal business hours hour 1.00
Item Specification for Second Renewal - Remote Repair Service for normal business hours
Description: Line 024 - Second Renewal - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 24
Allow Vendor to Enter Negative Value : No
Page:10
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
25 First Renewal - Remote
Repair Service for after normal business hours hour 1.00
Item Specification for First Renewal - Remote Repair Service for after normal business hours
Description: Line 025 - First Renewal - Remote Repair Service for after normal business hours, Monday through Friday
Specification Number: 25
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
26 Second Renewal - Remote
Repair Service for after normal business hours hour 1.00
Item Specification for Second Renewal - Remote Repair Service for after normal business hours
Description: Line 026 - Second Renewal - Remote Repair Service for after normal business hours, Monday through Friday
Specification Number: 26
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
27 First Renewal - Remote
Repair Service for weekends and holidays hour 1.00
Item Specification for First Renewal - Remote Repair Service for weekends and holidays
Description: Line 027 - First Renewal - Remote Repair Service for weekends and holidays
Specification Number: 27
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
28 Second Renewal - Remote
Repair Service for weekends and holidays hour 1.00
Item Specification for Second Renewal - Remote Repair Service for weekends and holidays
Description: Line 028 - Second Renewal - Remote Repair Service for weekends and holidays
Specification Number: 28
Allow Vendor to Enter Negative Value : No
Page:11
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