IFB931Y24708174_Mar_31_25_solicitation_doc.pdf
PDF 26 KB Posted
- Attached to
- Fujitsu 9600 PBX System Maintenance
- Solicitation number
- IFB931Y24708174
- Issued by
- Cass County, Missouri
About this file
This is an Invitation for Bid (IFB) issued by the Missouri Department of Corrections for Fujitsu 9600 PBX System Maintenance, solicitation number IFB931Y24708174. The procurement seeks competitive, sealed bids for maintenance services covering three correctional facilities: Fulton Reception and Diagnostic Center, Moberly Correctional Center, and South Central Correctional Center. The bid solicitation was released on January 11, 2024, with responses due by February 8, 2024, at 8:00 PM GMT. The contract scope includes monthly maintenance, hourly on-site repair services during normal business hours (Monday-Friday, 8:00 AM - 5:00 PM Central Time), after-hours, weekend, and holiday services, as well as remote repair services. The initial contract term includes potential for two one-year renewal periods, providing flexibility for long-term engagement.
The bid requires electronic submission through the MissouriBUYS system, with vendors required to complete a Cover Page and Exhibits A through D. Payment terms are set at Net 45 days with Free On Board Destination delivery terms. The solicitation is open to all vendors and does not specify set-aside designations or incumbent vendor information. Vendors must provide firm, fixed pricing for monthly maintenance fees at each facility, hourly rates for different service categories, and a percentage discount off current list prices for parts and materials. While the exact estimated total contract value is not specified, the comprehensive maintenance services across three correctional facilities suggest a potentially significant contract opportunity. Vendors are solely responsible for ensuring timely submission of their solicitation response and must carefully review all documentation before bidding.
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Text version
Solicitation Number: IFB931Y24708174
Fujitsu 9600 PBX System Maintenance
Invitation for Bid (IFB)
DOC - Dept of Corrections
Page:2
General Header Information
IFB931Y24708174
No. IFB931Y24708174 Title: Fujitsu 9600 PBX System Maintenance Start Date: January 11, 2024 at 8:00:00 PM GMT End Date: February 08, 2024 at 8:00:00 PM GMT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: This document constitutes a request for competitive, sealed bids for the provision of maintenance services on the Fujitsu 9600 PBX System for the Missouri Department of Corrections in accordance with the requirements and provisions as set forth herein.
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Payment Notes: Refer to Section 2.11 of IFB Contact Information: DOC - Dept of Corrections
Danice Chaidez, Procurement Specialist 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-522-2109 Email: danice.chaidez@doc.mo.gov
Contact Details: If you have any questions, please contact:
Danice Chaidez, Procurement Specialist 2729 Plaza Drive Jefferson City MO, 65109 United States Tel: 573-522-2109 Email: danice.chaidez@doc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
IFB931Y24708174
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors must fill out and sign the Cover Page, Exhibit A, B, C and D, and any other exhibits that apply. Vendors must attach the exhibits to their electronic bid response. Hard-copy bid responses WILL NOT be accepted for this solicitation, unless prior approval is obtained from the
Buyer of Record http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
This bid does not have any documents.
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation with all required completed documents/exhibits through the MissouriBUYS system. Hard-copy bid responses are not allowed, unless prior written approval is obtained from the Buyer of Record for this solicitation.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the Missouri Department of Corrections to be able to conduct a complete evaluation of the vendor's response, the vendor is to attach and upload a completed Cover Page, Exhibit A through Exhibit D, and any other exhibits that are applicable.
Page:5
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Monthly Maintenance for
Fulton Reception and
Diagnostic Center month 0
Item Specification for Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: Line 001 - Monthly Maintenance for Fulton Reception and Diagnostic Center
Specification Number: 001
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Monthly Maintenance for
Moberly Correctional
Center month 0
Item Specification for Monthly Maintenance for Moberly Correctional Center
Description: Line 002 - Monthly Maintenance for Moberly Correctional Center
Specification Number: 002
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
3 Monthly Maintenance for
South Central Correctional
Center month 0
Item Specification for Monthly Maintenance for South Central Correctional Center
Description: Line 003 - Monthly Maintenance for South Central Correctional Center
Specification Number: 003
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
4 Hourly On-Site Repair
Service for normal business hours hour 0
Item Specification for Hourly On-Site Repair Service for normal business hours
Description: Line 004 - Hourly On-Site Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 004
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
5 Hourly On-Site Repair
Service for after normal business hours hour 0
Item Specification for Hourly On-Site Repair Service for after normal business hours
Description: Line 005 - Hourly On-Site Repair Service for after normal business hours, Monday through Friday
Specification Number: 005
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
6 Hourly On-site Repair
Service for weekends and holidays hour 0
Item Specification for Hourly On-site Repair Service for weekends and holidays
Description: Line 006 - Hourly On-site Repair Service for weekends and holidays
Specification Number: 006
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:6
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
7 Remote Repair Service for normal business hours hour 0
Item Specification for Remote Repair Service for normal business hours
Description: Line 007 - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
Specification Number: 007
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
8 Remote Repair Service for after normal business hours hour 0
Item Specification for Remote Repair Service for after normal business hours
Description: Line 008 - Remote Repair Service for after normal business hours, Monday through Friday
Specification Number: 008
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
9 Remote Repair Service for weekends and holidays hour 0
Item Specification for Remote Repair Service for weekends and holidays
Description: Line 009 - Remote Repair Service for weekends and holidays
Specification Number: 009
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
10 Firm, Fixed Percentage
Discount off current list parts and materials each 0
Item Specification for Firm, Fixed Percentage Discount off current list parts and materials
Description: Line 010 - Firm, Fixed Percentage Discount off current list parts and materials
Specification Number: 010
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
11 First Renewal - Monthly
Maintenance for Fulton
Reception and Diagnostic
Center month 0
Item Specification for First Renewal - Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: First Renewal Period - Maximum Price for Monthly Maintenance for Fulton Reception and Diagnostic Center
Allow Vendor to Enter Negative Value : No
12 Second Renewal - Monthly
Maintenance for Fulton
Reception and Diagnostic
Center month 0
Item Specification for Second Renewal - Monthly Maintenance for Fulton Reception and Diagnostic Center
Description: Second Renewal Period - Maximum Price for Monthly Maintenance for Fulton Reception and Diagnostic Center
13 First Renewal Period -
Monthly Maintenance for
Moberly Correctional
Center month 0
Page:7
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for First Renewal Period - Monthly Maintenance for Moberly Correctional Center
Description: First Renewal Period - Maximum Price for Monthly Maintenance for Moberly Correctional Center
14 Second Renewal Period -
Monthly Maintenance for
Moberly Correctional
Center month 0
Item Specification for Second Renewal Period - Monthly Maintenance for Moberly Correctional Center
Description: Second Renewal Period - Maximum Price for Monthly Maintenance for Moberly Correctional Center
15 First Renewal Period -
Monthly Maintenance for
South Central Correctional
Center month 0
Item Specification for First Renewal Period - Monthly Maintenance for South Central Correctional Center
Description: First Renewal Period - Maximum Price for Monthly Maintenance for South Central Correctional Center
16 Second Renewal Period -
Monthly Maintenance for
South Central Correctional
Center month 0
Item Specification for Second Renewal Period - Monthly Maintenance for South Central Correctional Center
Description: Second Renewal Period - Maximum Price for Monthly Maintenance for South Central Correctional Center
17 First Renewal - Hourly On-
Site Repair Service for after normal business hours hour 0
Item Specification for First Renewal - Hourly On-Site Repair Service for after normal business hours
Description: First Renewal- Hourly On-Site Repair Service for after normal business hours, Monday through Friday
18 Second Renewal - Hourly
On-Site Repair Service for after normal business hours hour 0
Item Specification for Second Renewal - Hourly On-Site Repair Service for after normal business hours
Description: Second Renewal - Hourly On-Site Repair Service for after normal business hours, Monday through Friday
19 First Renewal - Hourly On-site Repair Service for weekends and holidays hour 0
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for First Renewal - Hourly On-site Repair Service for weekends and holidays
Description: First Renewal - Hourly On-site Repair Service for weekends and holidays
20 Second Renewal - Hourly
On-site Repair Service for weekends and holidays hour 0
Item Specification for Second Renewal - Hourly On-site Repair Service for weekends and holidays
Description: Second Renewal - Hourly On-site Repair Service for weekends and holidays
21 First Renewal - Remote
Repair Service for normal business hours hour 0
Item Specification for First Renewal - Remote Repair Service for normal business hours
Description: First Renewal - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
22 Second Renewal - Remote
Repair Service for normal business hours hour 0
Item Specification for Second Renewal - Remote Repair Service for normal business hours
Description: Second Renewal - Remote Repair Service for normal business hours, Monday through Friday, 8:00 am through 5:00 pm, Central Time
23 First Renewal - Remote
Repair Service for after normal business hours hour 0
Item Specification for First Renewal - Remote Repair Service for after normal business hours
Description: First Renewal - Remote Repair Service for after normal business hours, Monday through Friday
24 Second Renewal - Remote
Repair Service for after normal business hours hour 0
Item Specification for Second Renewal - Remote Repair Service for after normal business hours
Description: Second Renewal - Remote Repair Service for after normal business hours, Monday through Friday
25 First Renewal - Remote
Repair Service for weekends and holidays hour 0
Item Specification for First Renewal - Remote Repair Service for weekends and holidays
Description: First Renewal - Remote Repair Service for weekends and holidays
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
26 Second Renewal - Remote
Repair Service for weekends and holidays hour 0
Item Specification for Second Renewal - Remote Repair Service for weekends and holidays
Description: Second Renewal - Remote Repair Service for weekends and holidays
Page:10
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