IFB85918 Staunton River Battlefield Clover Hill Visitor Question & Answers Document.docx

IFB85918 Staunton River Battlefield Clover Hill Visitor’s Center Siding Replacement/Repair – Question and Answer Document Addendum Supplement:

Vendor 1 Questions and Answers:

1. Question: SOW of Work Lot 1 – Would you want us to include new vapor barrier should the existing vapor barrier (if present) would be destroyed during the removal of the existing siding?

Answer: Yes, if not present or damaged at the time of removal replacement or installation of new vapor barrier is required with a Commercial Rated Vapor Barrier.

2. Question: SOW has a Lot 1 & Lot 2 – In reference to Lot 2 replacement vendor recommends installing a chair rail feature at 4’ AFF and replace the worst of the existing siding from the chair rail down then caulk & paint. Would only cover warranty of the areas painted and caulked and cannot warranty existing finishes. Is this an issue with a detailed scope of what is being done and warrantied?

Answer:

3. Question: In reference to SOW#2 specifies Stainless Steel Nails or Hot Dipped but vendor recommends screws to help eliminate future cupping. Please specify the product to include.

Answer: Coated exterior grade screw is acceptable but has to meet Hardie Product Specifications for installation

4. Question: In reference to SOW#4, do you want fascia wrapped with aluminum?

Answer: No

5. Question: Will a site portable toilet need to be provided by the vendor of award, or will the building facilities be available for use by the vendor?

Answer: Preference is for Contractor to bring in portable toilet or use the existing portable toilet at the fort trail head.

6. Question: Where would we be allowed to place a dumpster and storage container or trailer?

Answer: Would be placed in the area of the handicap parking pad between the VC and the picnic shelter, not to obstruct the parking area.

7. Question: What kind of replacement trim would need to be provided? PVC, Hardie Trim or wood?

Answer: Hardie Trim

8. Question: Gutter and Downspouts that are in need of removal to replace the fascia are in poor repair. If needed to be replaced would the awarded vendor be afforded a change order to cover the cost?

Answer: The vendor is responsible for replacement of damaged fixtures and care be taken when removing gutters etc, all damages have to be reported to park manager immediately and no additional moneys will be awarded without park manager's approval. Only unforeseen damages can be included in a change order and ONLY up to 25% value of the original bid.

9. Question: Solicitation Item E referring to Immigration Reform see below; some subcontractors are not US Citizens but do have tax id’s. Do we need to make sure those subs are US Citizens? If so, what kind of documentation would you need in reference to our subs?

IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000: By entering into a written contract with the Commonwealth of Virginia, the Contractor certifies that the Contractor does not and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

Answer: No subcontractors and or employees do not have to be US Citizens however must be legal to work in the United States. If you are employing a subcontractor their name must be provided to my office, and they must carry the same required licensure and insurances as your company as the Prime Contractor must carry and copies of the insurance and licensure will be requested at the time of reporting the subcontractor to my office for the Procurement File.

10. Question: Park Rangers are removing an existing wall HVAC Unit and complete interior repairs. Is Contractor to patch exterior hole and paint to match?

Answer: Yes

11. Question: In reference to two antennas not in use, once they are removed will they need to be disposed of?

Answer: Yes

12. Question: In reference to an old broken condensate line under electrical panels that was rerun in a different location, will this be deleted when hole patching occurs?

Answer:

13. Question: Do the panels have to be removed to install siding or can we just loosen them and install behind?

Answer: Yes

14. Question: If lot 1 is chosen “new install” all, will counter flashing around panels prior to siding install be required as recommended?

Answer: No

15. Question: Is it a problem if Lot 1 is chosen then it will no longer match the picnic area building?

Answer: No this is not an issue, and the picnic area is not included in this project.

Park Provided Questions and Answers:

1. Question: Is there a preference between Lot 1 and Lot 2?

Answer: Yes, Lot 1 is preferred.

2. Question: How long to complete the work?

Answer: In reference to the bid documents section II, Letter F – Contractor has 45 days from award or May 30, 2025, with rescheduling allowances made due to unforeseen weather and coordination with the park.

3. Question: How old in the building?

Answer: Age of building not known at this time, but park opened in 1999.

4. Question: When were repairs last made to the exterior of the building?

Answer: Park is unsure, however no outside repairs have been made in the last 3 years.

5. Question: Is the contractor responsible for damage to gutters and downspouts if they are damaged when removing them?

Answer: yes, the vendor is responsible for replacement of damaged fixtures within reason, all damages have to be reported to park manager immediately and no additional moneys will be awarded without park manager's approval.

Question: When is the busy season?

Answer: Park is busier in the spring and fall and slower during the hotter months.

6. Where can dumpsters, shipping containers etc. be placed?

Answer: Park is flexible as long as it does not impede with park operations, guest experience or become and eyesore. Location identified in an area close to the power transformer as possible location.

7. Question: Is the exterior door on side of building to be removed and replaced?

Answer: Yes, however the existing door can be reinstalled, but the surrounding rotted wood is to be replaced.

8. Question: Is the contractor responsible for repairs to the fence surrounding the HVAC units and power meters?

Answer: No

9. Question: Can screws be used rather than nails?

Answer: Yes, can be an option and follow manufacturing installation instructions on type of screws.

10. Question: If Lot 2 is chosen should a chair rail be installed 4 feet from bottom of the building to present a more uniform look?

Answer: Yes, this is the preferred method of this replacement installation if bid. All painting specifications must carry the minimum workmanship requirements for painting new and old siding.