IFB605CO21001151_Feb_3_25_solicitation_doc.pdf

Solicitation Number: IFB605CO21001151

Transit Vehicle Solicitation for Paratransit, Narrow, and Wide

Cutaway Buses

MoDOT Invitation to Bid (IFBR)

MoDOT - Dept of Transportation

January 26, 2021 - March 09, 2021

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General Header Information

IFB605CO21001151

No. IFB605CO21001151 Title: Transit Vehicle Solicitation for Paratransit, Narrow, and Wide Cutaway

Buses Start Date: January 26, 2021 at 8:00:00 AM CST End Date: March 09, 2021 at 2:00:00 PM CST Vendor Q&A Start Date:

Vendor Q&A End Date:

Estimated Total Value:

Who can respond to this bid? : All Vendors Description: This Invitation for Bids seeks bids from qualified organizations to provide

MoDOT with modified Paratransit, Narrow and Wide Body Buses for the State Transit Program. The contracts shall commence from the executed contract date through March 31, 2024 with the option of two (2) one-year renewals. Due to CDC recommendations on COVID-19, MoDOT will not be accepting walk-in bids at this time. We will still receive bids electronically through MissouriBUYS, by mail through USPS, UPS, or FEDEX. Contact the buyer of record via email at ryan.reed@modot.mo.gov if you intend to submit a hard copy bid.

MoDOT will not accept any email bids.

Delivery Terms: Free On Board Destination Payment Terms: Net 30 Days Contact Information: MoDOT - Dept of Transportation

Ryan Reed (MoDOT Central Office Procurement) Physical Address: 830 MoDOT DR, Jefferson City, MO 65109 Mailing Address: PO BOX 270, Jefferson City, MO 65102 Phone: 573-751-3685 Email: ryan.reed@modot.mo.gov

Contact Details: If you have any questions, please contact:

Ryan Reed (MoDOT Central Office Procurement) Physical Address: 830 MoDOT DR, Jefferson City, MO 65109 Mailing Address: PO BOX 270, Jefferson City, MO 65102 Phone: 573-751-3685 Email: ryan.reed@modot.mo.gov

Selected Categories:

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Header Custom Fields:

IFB605CO21001151

NOTICE

Vendor Responsibility

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

MODOT Section Numbering

Section Numbering All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

ADDENDUM

Addendum 1 Added attachment 'Transit Vehicle Purchase 2013-2019' for Bidders to reference historical data on the vehicles being bid. MoDOT does not guarantee any quantities to be purchased of a specific vehicle.

Addendum 2 http://www.mo.gov/privacy-policy/

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This addendum is to give clarification on solicitation language:

1, MoDOT IFB Special Terms and Conditions, section 3.1 Vehicle Delivery Requirements Vs

Questionnaire question on Cooperative Procurement delivery

Clarification: IFB Special Terms and Conditions, section 3.1 Vehicle Delivery Requirements pertain to purchase/delivery of vehicles made through MODOT for the Transit Program.

Questionnaire question on Cooperative Procurement delivery pertains to purchase/delivery of vehicles NOT made through MODOT for the Transit Program. This could be a city, county or other public entity that is not using the Transit Program but wants to purchase a transit vehicle sole with their own funds.

2. MoDOT IFB General Terms and Conditions section 2.8 Bid Opening: Bid openings are public on the end date and at the opening time specified on the IFB document. Names and prices of the respondents shall be read at the bid opening. All vendors may view the same bid response information on the MissouriBUYS Statewide eProcurement System. Purchasing will not provide prices or other bid information via the telephone.

Clarification: The Buyer will open the bids at 2 PM on the end date specified in the solicitation.

Once the process is complete in MissouriBUYS, the Buyer will email the award report/bid opening report to the participating parties. There will not be an event “Bid-Opening” due to COVID-

19 restrictions set forth by the Director of MoDOT.

Addendum 3

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This addendum is to clarify questions asked about specs 2, respond to requests for approved equals, and clarify questions regarding optional pricing.

Pg. 3, Section 1.A.3, Spec 2: Body

Bidder question: Request approved equal to utilize a Transpec Help Bumper in lieu of the Romeo

Rim. Transpec is another supplier of help bumpers in the shuttle bus industry.

MODOT Response: Yes this is an approved equal.

Pg 3. Section 1.A.5 &6 Spec 2: Body

Bidder question: Request approved equal to utilize standard steel cage construction methods that allow attached skirting and slightly different construction materials and methods. This allows for additional manufacturers to bid. All construction methods have been tested and testing reports will be provided with the bid.

MODOT Response: Yes this is an approved equal.

Pg. 4, Section 1.B.8 Spec 2: Dimensions/Weights

Bidder question: Request the wheelbase be changed to reflect a minimum of 165” to reflect floor plan RR Wheelbase be changed to reflect a minimum of 165” is acceptable.

MODOT Response: Wheelbase be changed to reflect a minimum of 165” is acceptable.

Pg. 4, Section 1.B.9. Spec 2: Dimensions/Weights

Bidder question: Request the vehicle length be changed to reflect a minimum of 24’ to reflect floor plan RR Vehicle length be changed to reflect a minimum of 24’ is acceptable.

MODOT Response: Vehicle length be changed to reflect a minimum of 24’ is acceptable.

Pg. 6, Section 1.E.6 Spec 2: Floor

Bidder question: Request approved equal to use 2.2mm Altro or Gerflor flooring in standard color.

2.7mm Crackle is not a standard shuttle bus floor. 2.2mm is used in all the other specifications.

MODOT Response: Change to 2.2mm Altro or Gerflor flooring in standard color.

Pg. 6, Section 1.G.3 Spec 2: Paint, Trim, and Signage

Bidder Request: Please provide details of the design or remove this section.

MODOT Response: Vehicles will be White. If sub recipients want a different color they can work with the vendor and pay for it themselves.

Pg. 7, Section 1.G.8 Spec 2: Paint, Trim, and Signage; Exterior signage:

Bidder Request: Please provide details of the signage or remove this section.

MODOT Response: Bidders are instructed to ignore the requirement exterior signage pricing. Remove from Spec 2 sub-recipients can decide at the time PO is issued at their cost.

Pg. 7, Section 1.h.3 Spec 2: Operator Seat

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Bidder Request: Please remove requirement for mesh style pocket holder on back of seat as this is no longer available.

MODOT Response: Bidders are instructed to ignore the requirement for mesh style pocket holder on the back of the seat. Remove from Spec

Pg. 7, Section 1. I.1 Spec 2: Passenger Seat

Bidder Request: Please clarify if retractable seat belts are required.

MODOT Response: Yes retractable seat belts are required.

Pg. 7, Section 1.I.1. Spec 2: Passenger Seat

Bidder Request: Request the Seat Covers be changed to level 3 vinyl as used on the other specifications.

MODOT Response: The bidders are instructed to provide pricing for Seat Covers that will be level

3 vinyl as used on the other specifications.

Pg. 7, Section 1.I.5. Spec 2: Spec 2: Passenger Seat

Bidder Request: Request the seating be changed to the following to reflect floor plans RR and TT.

Floor Plan RR: This floor plan will be capable of 1 wheelchair position and 13 ambulatory positions or 2 wheelchair positions and 12 ambulatory passengers.

Floor Plan TT: This floor plan will be capable of 18 ambulatory or 2 wheelchair positions and 14 ambulatory or 1 wheelchair position and 16 ambulatory passengers.

MODOT Response: MoDOT approves the above changes in Floor Plan RR and TT.

Pg. 7, Section1.I.5. Spec 2: Passenger Seat

Bidder Request: Please clarify if any ICS seats or FMVSS 225 latching positions are required.

MODOT Response: Yes we require FMVSS 225 latching positions.

Pg. 10, Section 2.H.3. Spec 2: Transmission

Bidder Request: Request the requirement for the auxiliary Transmission cooler be removed. The

Chassis OEM provides a transmission cooler.

MODOT Response: Bidders are instructed to ignore the requirement of the auxiliary Transmission cooler.

Pg. 10, Section 2.I. Spec 2: Fuel Tank

Bidder Request: Request the fuel fill be located on the street side which is the industry standard.

MODOT Response: Fill point for the tank will be location at OEM standard.

Pg. 10, Section 2.J. Spec 2: Keys

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Bidder Request: Request the all buses be keyed alike be removed and the number of keys to be provided be changed to 2. Due to the chips required in the keys this is no longer possible from the manufacturer.

MODOT Response: A minimum of two sets of keys is required.

Pg. 10, Section 3.A. Spec2: Electrical; Alternator.

Bidder Request: Request approved equal to use manufacturer’s I/O electrical system in lieu of the

Intermotive Fast Idle system. The manufacturer’s system provides the same system capability.

MODOT Response: This would be an approved equal.

Pg. 12, Section 3.I.1.1. Spec 2: Electrical; Radio Pre-wiring.

Bidder Request: Request approved equal to use a ground mess screen inside the entire front cap in lieu of a ground plane. The ground mess allows the antenna to be placed anywhere in the front cap.

MODOT Response: This is approved as an approved equal.

Pg 12, Section 3.I.1.2. Spec 2: Electrical; Radio Pre-wiring.

Bidder Request: Request approved equal to provide 6” round access door in lieu of 6” square access. Manufacturer’s standard is round.

MODOT Response: This is approved as an approved equal.

Pg. 13, Section 4.A.1. Spec 2: Air Conditioning, Heating, and Ventilation.

Bidder Request: Request approved equal to provide Pro Air RTS290 ducted roof top AC unit in lieu of specified Thermo King SLR65. Pro Air is another AC supplier in the shuttle bus industry.

Please see attached information.

MODOT Response: This is approved as an approved equal.

Pg.15, Section 4.E.3. Spec 2: Unit Construction.

Bidder Request: Request approved equal to provide single one speed condenser fan in lieu of the two speed. The Pro Air RTS290 system utilizes a one speed fan.

MODOT Response: This is approved as an approved equal.

Pg. 15, Section 4.E.4. Spec 2: Unit Construction.

Bidder Request: Requested approved equal to provide 16” cubic inch filter drier in lieu of 30” cubic inch filter drier. The Pro Air system utilizes a 16”cubic inch filter drier.

MODOT Response: This is approved as an approved equal.

Pg. 17, Section 5.C. Spec 2: Wheelshair Ramp.

Bidder Request: Request approved equal to use manufacturer’s I/O electrical system in lieu of the

Intermotive Interlock system. The manufacturer’s system provides the same system capability.

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MODOT Response: This is approved as an approved equal.

Pg. 17 Spec 2: Retractable Wheelchair Securement System:

Bidder question: Would AMF-Burns Platinum and/or Silver Securement System be approved equal?

MODOT Response: Yes, AMF-Bruns Platinum and/or Silver Wheelchair Securement Series is considered 'approved equals’.

Pg. 17, Section 6. Spec 2: Securement

Bidder Request: Request this section be changed to the same wording as the Narrow Body

Cutaway and Wide Body Section “Retractable Wheelchair Securement System” to clarify the requirements. The floor plans both have 2 Wheel Chair position in lieu of the 3 specified. Please clarify. Please clarify if “Slide & Click” or “L” track is required.

MODOT Response: We agree to change to match the Narrow Body Cutaway and Wide Body

Section “Retractable Wheelchair Securement System” to clarify the requirements. "L" track or

"Slide & Clip" is an approved equal.

Retractable Wheelchair Securement System: Each wheelchair tie down securement area shall be equipped with a minimum of four (4) wheelchair restraint securement belts designed to meet all

ADA requirements and 30- mph / 20 g-force impact.

Securement systems must have the following design loads: • For vehicle with a GVWR of 30,000 pounds or more: 2,000 pounds for each strap/clamp and 4,000 pounds per mobility aid. • For vehicles with a GVWR of less than 30,000 pounds: 2,500 pounds per clamp/strap and 5,000 pounds per mobility aid. [49 CFR Part 38.23(d)(1)]

Wheelchairs and mobility aids must be oriented as follows: • For vehicles greater than 22 feet in length, at least two securement position must be forward facing. Other securement areas can be either forward or rear facing. Note – MoDOT only specifies forward facing securement positions.

Securement area must be located as close to the accessible entrance as possible. [49 CFR Part

38.23(d)(2)]

A sign must be provided which indicates that the securement area is to be used by persons who use wheelchairs and mobility aids. Characters on these signs shall have a width to height ratio between 3:5 and 1:1 and a stroke width to height ratio between 1:5 and 1:10. Minimum character height (using a capital X) shall be 5/8 inch. Wide spacing shall be used (generally the space between letters shall be 1/16 the height of upper-case letters). Letters must contrast with the sign's background color. [49 CFR Part 38.27(b), 49 CFR Part 38.27(c)] Note – the sign may be shipped

“loose” from the factory but must be properly affixed prior to delivery to the end-user.

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A clear floor area of 30 inches wide by 48 inches long must be provided for each securement area.

This can include an area up to 6 inches under a seat as long as there is a vertical clearance of at least 9 inches. If flip-seats are utilized, they cannot obstruct the required floor area. The required floor area can overlap the access path (the path of travel from the accessible entrance to the securement area). [49 CFR Part 38.23(d)(2)]

The wheelchair securement tiedown belts shall be retractable into a protected steel housing to eliminate the need for belt cleaning and storage. The belt housing and mechanical retractor shall be designed for a minimum five (5) year life. Belts must be WC18 compliant to meet the new WC18

“Best Practices” standard for securing belts to the mobility aid. Include four (4) 16” "quick straps", or approved equal, for each securement location.

The location of the rear belts shall be positioned to allow the driver to secure the wheelchair frame between the rear wheelchair wheels.

The retractable belts shall feature positive locking mechanisms. The belts shall be equipped with a release tab to release tension on the belts when unfastening the wheelchair and to take up the excess belt when securing the wheelchair. The retractable belts shall feature positive locking mechanisms and be fully automatic. Once the front belts have been attached to the wheelchair frame and a tensioned knob attached to all belt housings shall be applied to bring the wheelchair passenger and chair into a state of securement. All belts shall be designed for a minimum life of five (5) years. All belts may also utilize a flush floor mount L-Track with flanged edges for securement to the floor. All securement hardware shall be non-corrosive and rust resistant. The spacing of these tracks shall provide a safe and efficient anchor point for the retractors. With respect to the front L-Track, it is required that the established length be 12” longer than the length needed for the securement area. Sure-Lok Titan model AL800 or Q-Straint QRT360 tie-downs or an “approved equal” and must be WC18 Compliant to meet the new WC18 “Best Practices” standard. Quality control must ensure that the Q-Straint retractor assembly is properly torqued and is not over tightened.

Q-Straint or approved equal storage pouches must be mounted as to not interfere with the wheel chair securement process and mounted in such a manner that inhibits minimum accessibility and ease of attaching rear retractor(s) to the L-Track without injury to the body including knuckles and hands and maintains sufficient space from the floor up that may be needed by any part of large wheelchairs.

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The wheelchair occupant restraints shall be FMVSS Type II (combination lap and shoulder belt) with an adjustable height shoulder belt featuring a single-point release buckle for quick release at hip point. This system will also be fully retractable. An example would the Q-8600-AT-L kit, which contains the QRT-360 belt retractors for the wheelchair and the Q8-6326-A1 retractable lap & shoulder belt combination with L-track fitting at the top of the shoulder belt (or approved equal). It will Include one 20” lap belt extension for each wheelchair position and one additional 20” lap belt extension for a total of three (3) 20” lap belt extenders and three(3) additional 16” extensions that will connect to at least two of the belt styles installed on ambulatory seating.

A seat belt and shoulder harness must be provided for each securement position. The seat belt and shoulder harness must be separate from the securement system for the mobility aid. [49 CFR Part

38.23(d)(7)] The restraint system shall be so designed, configured and installed as to accommodate the greatest possible variety of wheelchair designs and sizes. There will be wall-mounted pouches for storing all belts and securement devices.

The securement system must accommodate all common wheelchairs and mobility aids (any mobility aid not exceeding 30 inches in width and 48 inches in length and weighing no more than

600 pounds when occupied) and be operable by someone with average dexterity that is familiar with the system. [49 CFR Part 38.23(d)(3)] Securement systems must keep mobility aids from moving no more than 2 inches in any direction. [49 CFR Part 38.23(d)(5)] The securement system must be located to be readily accessed when needed but must not interfere with passenger movement or be a hazard to passengers. It should also be reasonably protected from vandalism.

[49 CFR Part 38.23(d)(6)]

Use of the restraint system under normal conditions shall not cause any damage to the mobility aid.

The two (2) after and the two (2) forward restraints shall be securely anchored to the vehicle seating components or to anchor floor points and all belts shall be retracted back into their cases for storage, organization, and cleanliness when not in use. There shall be four tracks running the entire length of the securement area. (Except Floor Plans GG rear positions, HH, and II. These plans will have tracks that run the entire width of the securement area. Full LENGTH wheelchair and shoulder harness track requirements only apply when two or more wheelchair positions are located in-line (in-front / behind each other). Full WIDTH tracks apply for single or side by side wheelchair positions. All tracks shall be secured with non-corrosive and rust resistant nuts, bolts, and washers.

Spacing of these tracks shall provide a safe and efficient anchor point for the retractors.

On Floor Plans CC and GG, the shoulder belt L-tracks will run the entire length of the securement stations with wheelchairs located in front of each other.

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All belts and belt anchor points shall be strong enough to comply with FMVSS 210 and FMVSS

222. All belts shall feature positive locking mechanisms to ensure passenger security. All wheelchair tiedown belts shall have adjustable tensioners.

Easy to secure and release torso pads which encompass both the wheelchair and occupant shall be included for each wheelchair position. All securement devices and lift area designs will meet

ADA requirement 49 CFR 38.23.

Pg. 18, Section 7. Spec 2: Manuals

Bidder Request: Request approved equal to provide manuals thru an online portal. The portal provides access at any time and printed if needed.

MODOT Response: The online portal is an approved equal.

Pg. 18, Section 8.Spec 2: Warranty

Bidder Request: For clarification, the optional accessories and/or components covered by separate manufacturer warranties and originally installed by the manufacturer including, but not limited to electronic components (alternators, batteries, TVs, radios, PA systems, destination signs, camera systems), air conditioning/heating (not related to chassis system), paint, wheelchair ramps, safety equipment, and seating equipment. Warranty terms on these items will be subject to separate manufacturer warranties and may be administrated separately by the component manufacturer.

MODOT Response: Warranty will be a minimum of 3 years/36,000 miles.

Pg. 18, Section 8 Spec 2: Warranty

Bidder Request: Request the warranty period for the Wheel Chair Lift & Ramp System be changed to 3 years/15,000 cycles in lieu of 3 years/36,000 miles. The Wheel Chair/Ramp manufacturer’s warranty is done by number of cycles and not miles.

MODOT Response: We approve the change in the Wheel Chair Lift & Ramp System be changed to 3 years/15,000 cycles instead of 3 years/36,000 miles.

Addendum 4

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This addendum is to clarify questions asked about specs 3 and 7, respond to requests for approved equals, and clarify questions regarding optional pricing.

Bidder Question:In various places in the specifications it makes reference to all fasteners to be made of noncorrosive material. We request that this be modified to read "made of non- corrosive material or be treated to resist corrosion."

MODOT Response: We are good with "or treated to resist corrosion." Bidders are instructed to use "made of non- corrosive material or be treated to resist corrosion" when creating your bid.

Group III - Wide Body Cutaway - Adult Passenger Non-School Bus Type Vehicle, [Option 4 ]

Optional Pricing for ADA Option Floor Plan CC, only: Audible and Visual System

Bidder Request: Calls for destination signs provided by Luminator Vista, Twinvision Mobilte or approved equal. We request that Hanover destination signs be accepted as approved equal.

These meet all ADA requirements as well as Buy America.

MODOT Response: The Hanover is considered an approved equal.

Group III - Wide Body Cutaway - Adult Passenger Non-School Bus Type Vehicle, section number 10 Optional Pricing for Retractable Wheelchair Securement System and

Group VII - Narrow Body Cutaway - Adult Passenger Non-School Bus Type Vehicle, section number 7 Optional Pricing for Wheelchair Securement System

Bidder questions:

1.4 Wheelchair securement (Self Tension)?

2.No Occupant is listed are you requesting a 3 Point?

3.Floor Mount (Smart fitting or L-Track)

4.No Storage bag is listed

5.No webbing loop is listed

6.Are these belts to meet the requirements as set forth in the bus specifications and be WC18 compliant or are these different types of securement that are not WC18 compliant?

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MODOT Response: We want the option for Wheelchair Securement System the same as it is listed in the spec. What is listed currently in the option does not include the Q8-6326-A1 retractable lap & shoulder belt combination with L-track fitting at the top of the shoulder belt (or approved equal). The following is what we want you to bid as an option for the Wheelchair

Securement System -- The wheelchair occupant restraints shall be FMVSS Type II (combination lap and shoulder belt) with an adjustable height shoulder belt featuring a single-point release buckle for quick release at hip point. This system will also be fully retractable. An example would the Q-8600-AT-L kit, which contains the QRT-360 belt retractors for the wheelchair and the Q8-

6326-A1 retractable lap & shoulder belt combination with L-track fitting at the top of the shoulder belt (or approved equal). It will Include one 20” lap belt extension for each wheelchair position and one additional 20” lap belt extension. Yes, they need to meet the requirements set out in the specs.

Pg. 1 Spec 3: Specs call for floor plan II may utilize 158" wheelbase chassis.

Bidder Request: Floor plan DD can also be built using a 158" wheelbase. Request amendment to state that both II and DD may utilize 158" wheelbase.

MODOT Response: We agree - Floor plan DD can also be built using a 158" wheelbase.

Pg. 1 Spec 7: States wheelbase to be 138" with exception of QQ which will require a 158" wheelbase.

Bidder Request: Floor plan for SS also requires a 158" wheelbase. We request this section be amended to read "Wheelbase minimum of 138" for floor plan MM will be accepted while floor plans

QQ and SS will require a minimum of 158" wheelbase.

MODOT Response: We are fine with changing to read "Wheelbase minimum of 138" for floor plan

MM will be accepted while floor plans QQ and SS will require a minimum of 158" wheelbase.

Pg. 3 Spec 3, Pg. 3 spec 7: Wheel Flairs.

Bidder Request: States that paint rust through shall be a minimum of three years. Request this be amended to three years or 36,000 miles whichever comes first. This is typical for this type of warranty

MODOT Response: We are good with amending to three years or 36,000 miles; whichever comes first.

Pg. 3 & 9, Spec 3, Pg. 3 & 10, Spec 7: Step well: The vehicle step well shall be constructed of corrosion resistant material. Fiberglass or Stainless Steel is acceptable.

Bidder Request: Request approval of galvanized steel, which is highly resistant to corrosion, be accepted as approved equal.

MODOT Response: Galvanized steel is an approved equal.

Pg. 4 Spec 3, Pg. 4 spec 7: Floor and Floor Covering:

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Bidder Request: I would like to ask the state to revise their Floor and Floor Covering specifications for both the Narrow & Wide body cutaway to specify that the 2.2mm floor thickness be all flooring material. Not a combination of flooring and backing.

MODOT Response: The current statement that is being referenced by the Bidder is, "The material thickness shall be a minimum of 2.2 mm and be smooth through the bus and all seams shall be heat welded to prevent moisture penetration." We feel that this description is adequate no changes will be made.

Pg. 7 & 16, Spec 3, Pg. 7 & 16, Spec 7: Seat Belts

Bidder Request: Calls for three (3) 16" (minimum) seat belt extenders. The longest seat belt extenders for passenger seats available are 12" in length. Please amend this to 12".

MODOT Response: No change necessary there are seat belt extenders for passenger seats available greater than 12 inches.

Pg. 8 & 9, Spec 7: Fold-A-Way Type Seat Requirements.

Bidder Request: On page 8 is a statement that reads “All floor plans, with the exception of Floor

Plan GG, will have at least two seating positions that meet the FMVSS 225 latch system requirement for child safety seats.” However, on the next page, under the GG floor plan description, it states “…the CRS requirement remains.” Please clarify if the FMVSS 225 / CRS child restraint latch system is required on Floor Plan GG.

MODOT Response: The CRS is only applicable to the two foldaway seats on Floor Plan GG.

Pg. 9, Spec 7: Floor Plan GG.

Bidder Request: GG floor flan specs call for two wheelchair positions at rear of bus curbside. Please note that for floor plan GG the two wheelchair positions in rear of bus will be located on curb and street side.

MODOT Response: The two wheelchair positions are in the rear of the bus not just curbside.

Pg. 9, Spec 3, Pg. 9 Spec 7: Windshield, Door Glass and Window Glass.

Bidder question: States that the rear emergency door glass and passenger entry door glass will contain OEM standard tint. Since the rear emergency door and passenger entry door are provided as part of the bus body build, and not Ford OEM, it will not be the same tint as the OEM chassis windows but will be tinted and rated as required by FMVSS. Please remove reference to OEM tint and simply state shall be tinted.

MODOT Response: The Bidder is instructed to ignore OEM for the required tint of the emergency door glass.

Pg. 10, Spec 3, Pg. 10 Spec 7: Doors

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Bidder Request: Specs call for "(If Required) rear or RH side lift door or doors (with window). Then it goes on to say "dual swing out doors". Section is contradictory as one sentence mentions door or doors then next says dual doors. Please clarify if either single or dual lift doors will be acceptable or if only dual doors will be accepted.

MODOT Response: Either will be acceptable.

Pg. 11 & 12, Spec 7: Wheelchair Lift.

Bidder Request: Page 11 indicates lift to have usable width of 33" while on page 12 it indicates platform must be at least 34". Please clarify as both are available. Recommend that the 34" be required as it is pretty much the industry standard.

MODOT Response: Minium width should be 34”.

Pg. 13, Spec 3, Pg. 13 Spec 7: Wheelchair Lift.

Bidder Request: Specifications state that the lift handrails shall fold flat against the lift platform during transport. Note the lift handrails fold against the vertical channels/towers and not the platform. Please amend

MODOT Response: We are fine with this change. The Bidder is instructed to follow that the handrails fold against the vertical channels/towers.

Pg. 15 Spec 3, Pg. 14 spec 7: Retractable Wheelchair Securement System:

Bidder Request: Would AMF-Burns Platinum and/or Silver Securement System be approved equal?

MODOT Response: Yes, AMF-Bruns Platinum and/or Silver Wheelchair Securement Series is considered 'approved equals’.

Pg. 16, Spec 3: Retractable Wheelchair Securement System

Bidder Request: Specs indicate that one 20" lap belt extension for each wheelchair position and one additional for 20" belt extension for a total of three. This will work for floor plans CC, HH and II as they have two wheelchair positions. But for floor plan GG there are five wheelchair positions.

This should be amended to require a total of six 20" extenders for floor plan GG.

MODOT Response: We are fine with this change on Floor plan GG.

Pg. 19, Spec 3, Pg. 18, Spec 7: Cooling

Bidder Request: States skirt mounted condensers will have rust proof protection mounted front and rear to prevent damage. Request approval to use rubberized mud flaps front and rear of condenser as sufficient protection.

MODOT Response: Rubberized is an approved equal.

Pg. 21, Spec 3, Pg. 19, Spec 7: Rearview Camera System.

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Bidder Request: Specs call for a dash mounted camera display that offers audible warning signal. First we request approval of a back up camera system that has a 7" display in rear view mirror that offers exceptional view for the driver. Documentation, Exhibit #2, describing this camera system is attached for your review. Second back up camera systems are not available with audible warning system. They are to view the back up area only. However, MODOT's specs do call for a back up sensor system (page 19) that does provide the audible alert system to driver when objects are detected but it is not part of the back up camera system. Request removal of "audible warning" requirement from the backup camera description/system.

MODOT Response: Our sub-recipients do not want the backup camera in the mirror. Dash mounted camera display is required. The request is approved for removing "audible warning" for the backup camera.

Pg. 21, Spec 3, Pg. 19, Spec 7: Electrical System Emergency shut down.

Bidder Request: Specs call for an emergency electrical shut down switch to immediately shut down all non-OEM electrical components. All body components are powered through the OEM ignition switch. When key is turned off, all body installed equipment is deactivated. Will this be acceptable as it meets the specs or does MoDOT require a separate body disconnect switch be installed? Ignition switch is easier and faster to use as opposed to locating any other switch installed.

MODOT Response: We want a switch to shut down all non-OEM electrical components as the spec says.

Pg. 21, Spec 3, Pg. 20 Spec 7: Radio

Bidder Request: Specifications call for OEM radio or approved equal. We are requesting approval of aftermarket AM/FM/CD radio manufactured by Jensen. See Exhibit #1 for information on this radio.

MODOT Response: The Jensen is an Approved Equal.

Pg. 22, Spec 3, Pg. 20, Spec 7: Power-Inverter.

Bidder Request: Calls for OEM standard in dash. There is no "standard" power inverter offered by Ford. There is an option for a power-inverter that provides a 110volt receptacle. While it is not a

"standard" feature from Ford, it is an option (901) which can be ordered. Please confirm that this is desired even though it is not standard.

MODOT Response: Yes, we want the 110 volt power inverter.

Pg. 22, Spec 3, Pg. 20, Spec 7: Engine.

Bidder Request: Spec call for E-Series service package. We are not aware of a package offered by Ford called an E-Series service package nor does Ford show anything on it. Could you please provide more info or remove from specifications?

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MODOT Response: Bidder is instructed to ignore the requirement "If a Ford Chassis is used, it shall include the E Series service package."

Pg. 24-25, Spec 3, Pg. 23, Spec 7: Warranty.

Bidder Request: Specifications call for a maximum of two on-site repair calls for warranty work that cannot be repaired through normal efforts by a local OEM dealership within a 50 mile radius of the vehicles assigned home or regional office. By either sending a service agent to do on site repairs or pick up vehicle and take it to an authorized repair facility to get repaired and then returned. While providing this service for any warranty repairs for body modifications and equipment added to the OEM (Ford) chassis is not an issue, this type of service cannot be performed on any OEM (Ford) chassis warranty issues. First Ford does not do any infield service. It must be performed at the dealership. Second Ford will not reimburse anyone for the cost of transporting a commercial unit to/from a Ford dealership for warranty repairs. Third these units are scattered all over the State of Missouri. Bidders have no idea of where these units are going and if there will be a dealership within 50 miles of the end user. As such it is impossible to put an anticipated cost on this to incorporate into the vehicle cost. Fourth the bidder or body builder has nothing to do with design or building of the chassis and as such should not be held responsible for any chassis warranty issues as neither one can perform warranty repairs. We request that this requirement of two on site repair calls be applicable to body modifier and aftermarket dealer installed options only and exempt OEM chassis warranty issues from this requirement.

MODOT Response: Request granted. The site repairs are for aftermarket issues. If it is a OEM issue it needs to go to a dealer for repairs.

Addendum 5

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This addendum is to adjust a prior response on addendum 4 in reference to Seat Belts.

The prior response:

Pg. 7 & 16, Spec 3, Pg. 7 & 16, Spec 7: Seat Belts

Bidder Request: Calls for three (3) 16" (minimum) seat belt extenders. The longest seat belt extenders for passenger seats available are 12" in length. Please amend this to 12".

MODOT Response: No change necessary there are seat belt extenders for passenger seats available greater than 12 inches.

MODOT amendend Response: 12" (minimum) seat belt extenders is acceptable.

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Solicitation Requirements:

IFB605CO21001151

MoDOT Instructions for Submitting a Response

Instructions for Submitting a Response

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The Missouri Department of Transportation is now posting all of its bid solicitation documents on the new

MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri’s web-based statewide eProcurement system which is powered by WebProcure, through our partner, Perfect

Commerce.

For all bid solicitations, vendors now have the option of submitting their solicitation response either as an electronic response or as a hard copy response. As a means to save vendors the expense of submitting a hard copy response and to provide vendors both the ease and the timeliness of responding from a computer, vendors are encouraged to submit an electronic response. Both methods of submission are explained briefly below and in more detail in the step-by-step instructions provided at https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Notice: The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

• ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the

“Register” button at the top of the page, and completing the Vendor Registration. Once registered the vendor should log back into MissouriBUYS and edit their profile by selecting the organizational contact(s) that should receive an automated confirmation of the vendor’s electronic bid responses successfully submitted to the state.

To respond electronically to a solicitation, the vendor must login to MissouriBUYS, locate the desired solicitation on the Bid Board, and, at a minimum, the vendor must read and accept the Original Solicitation

Documents and complete pricing and any other identified requirements. In addition, the vendor should download and save all of the Original Solicitation Documents on their computer so that they can prepare their response to these documents. Vendors should upload their completed response to these downloaded documents (including exhibits, forms, and other information concerning the solicitation) as an attachment to the electronic solicitation response. Step-by-step instructions for how a registered vendor responds to a solicitation electronically are available on the MissouriBUYS system at:

https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

Vendors are encouraged to submit their entire proposal electronically; however in lieu of attaching exhibits, forms, pricing, etc. to the electronic solicitation response, a vendor may submit the exhibits, forms, pricing, etc. through mail or courier service. However, any such submission must be received prior to the solicitation’s specified end date and time. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents submitted through mail or courier service.

In the event a registered vendor electronically submits a solicitation response and also mails hard copy documents that are not identical, the vendor should explain which response is valid for the state's consideration. In the absence of such explanation, the state reserves the right to evaluate and award the response which serves its best interest.

https://www.missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf https://missouribuys.mo.gov https://missouribuys.mo.gov/sites/missouribuys/files/How_To_Respond_To_A_Solicitation.pdf

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Addendum Document: If an addendum document is subsequently issued, please follow these steps to accept the addendum document(s).

1. If you have not accepted the original solicitation document go to the Overview page, find the section titled, Original Solicitation Documents, review the solicitation document(s) then click on the box under

Select, and then click on the Accept button.

2. To accept the addendum document, on the Overview page find the section titled Addendum Document, review the addendum document(s) then click on the box under Select, and then click on the Accept button.

Note: If you submitted an electronic response prior to the addendum date and time, you should review your solicitation response to ensure that it is still valid by taking into consideration the revisions addressed in the addendum document. If a revision is needed to your solicitation response and/or to indicate your acceptance of the addendum document, you will need to retract your response and re-submit your response by following these steps:

1. Log into MissouriBUYS.

2. Select the Solicitations tab.

3. Select View Current Solicitations.

4. Select My List.

5. Select the correct Opportunity Number (Opportunity No); the Overview page will display.

6. Click on Review Response from the navigation bar.

7. Click on Retract if your response needs to be revised.

8. A message will come up asking, “Are you sure you want to retract the Bid”. Click on Continue to confirm.

9. Click on Respond and revise as applicable.

10. Click on Review Response from the navigation bar and then click on Submit to submit your response.

• HARD COPY RESPONSES: Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any hard copy solicitation response documents.

MoDOT STANDARD SOLICITATION PROVISIONS

1.1. Standard Provisions

The solicitation for the procurement of the supplies referenced therein, to which these Standard Bid

Provisions, General Terms and Conditions and Special Terms and Conditions, is being issued under, and governed by, the provisions of Title 7 - Missouri Department of Transportation, Division 10, Missouri

Highways and Transportation Commission, Chapter 11- Procurement of Supplies, of the Code of State

Regulations. The Missouri Highways and Transportation Commission (MHTC), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Bidders attention to said 7

CSR 10-11 for all the provisions governing solicitation and receipt of bids/quotes and the award of the contract pursuant to this solicitation.

1.2 Standard Provisions

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All bids/quotes must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3 Standard Provisions

Work is to be performed under the general supervision and direction of MoDOT and, if awarded any portion of the work, the Contractor agrees to furnish at his/her own expense all labor and equipment required to complete the work, it being expressly understood that this solicitation is for completed work based upon the price(s) specified according to the requirements and specifications detailed within the solicitation documents.

MoDOT IFB GENERAL TERMS AND CONDITIONS

2.1 Definitions

Capitalized terms as well as other terms used but not defined herein shall have the meaning assigned to them in section 7 CSR 10-11.010 Definition of Terms. Whenever the following words and expressions appear in an Invitation for Bid (IFB) document or any addendum thereto, the definition or meaning described below shall apply.

2.1.1. Addendum means a written official modification to an IFB.

2.1.2. Amendment means a written official modification to a contract.

2.1.3. Attachment applies to all forms or documents which are included with an IFB to incorporate any informational data or requirements related to the performance requirements and/or specifications.

2.1.4. Bid end date and time and similar expressions mean the exact deadline required by the IFB for the receipt of bids.

2.1.5. Exhibit applies to forms which are included with an IFB for the vendor to complete and submit with the bid prior to the specified end date and time.

2.1.6. Invitation for Bid (IFB) means the solicitation document issued to potential vendors for the purchase of equipment, supplies, and/or services as described in the document. The definition includes these Terms and Conditions as well as all Pricing Pages, Exhibits, Attachments, and Addendums thereto.

2.1.7. May means a certain feature, component, or action is permissible, but not required.

2.1.8. Must means a certain feature, component, or action is a mandatory condition. Failure to provide or comply will result in a bid being considered non-responsive.

2.1.9. Pricing page(s) applies to the form(s) which the vendor must state the price(s) applicable for the equipment, supplies, and/or services required in the IFB. Pricing page(s) must be completed and submitted by the vendor with the bid response prior to the specified bid end date and time.

2.1.10. Revised Statutes of Missouri (RSMo) refers to the body of laws enacted by the Legislature which govern the operations of all agencies of the State of Missouri.

2.1.11. Shall has the same meaning as the word must.

2.1.12. Should means that a certain feature, component and/or action is desirable but not mandatory.

2.2 Nondiscrimination

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The Contractor shall comply with all state and federal statutes applicable to the Contractor relating to nondiscrimination, including, but not limited to, Chapter 213, RSMo; Title VI and Title VII of Civil

Rights Act of 1964 as amended (42 U.S.C. Sections 2000d and 2000e, et seq.); and with any provision of the Americans with Disabilities Act (42 U.S.C. Section 12101, et seq)..

2.2.1 Sanctions for Noncompliance: In the event of the Contractor's noncompliance with the nondiscrimination provisions of this contract, MHTC shall impose such contract sanctions as it or the Federal

Highway Administration may determine to be appropriate, including, but not limited to:

2.2.1.1 withholding of payments to the Contractor under the contract until the Contractor complies, and/or,

2.2.1.2 cancellation, termination or suspension of the contract, in whole or in part.

2.3 Contract/Purchase Order

By submitting a response, the Bidder agrees to furnish any and all equipment, supplies and/or services specified in the solicitation documents, at the prices quoted, pursuant to all requirements and specifications contained therein.

2.3.1. A binding contract shall consist of: (1) the solicitation documents, amendments thereto, and/or Best and Final Offer (BAFO) request(s) with any changes/additions, (2) the Contractor's bid response, and (3) the

MHTCs acceptance of the bid by post-award contract or purchase order.

2.3.2. A notice of award does not constitute an authorization for shipment of equipment or supplies or a directive to proceed with services. Before providing equipment, supplies and/or services, the Contractor must receive a properly authorized notice to proceed and/or purchase order

2.4 Applicable Laws and Regulations

The contract shall be construed according to the laws of the State of Missouri. The Contractor shall comply with all applicable local, state, and federal laws and regulations related to the performance of the contract. The exclusive venue for any legal proceeding relating to or arising, out of the contract shall be in the Circuit Court of Cole County, Missouri.

2.4.1. The Contractor must be registered and maintain good standing with the Secretary of State of the

State of Missouri, Missouri Department of Revenue, and other regulatory agencies, as may be required by law or regulations. Prior to the issuance of a purchase order and/or notice to proceed, the Contractor may be required to submit to MHTC a copy of their current Authority Certificate from the Secretary of State of the

State of Missouri and/or a copy of their Certificate of No Tax Due from the Missouri Department of Revenue.

2.4.2. Prior to the issuance of a purchase order and/or notice to proceed, all out-of-state Contractors providing services in the state of Missouri must submit to MHTC a copy of their current Transient Employer

Certificate from the Missouri Department of Revenue, and a current Certificate of Registration from the

Secretary of State of the state of Missouri.

2.5 Open Competition and IFB Document

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It shall be the vendor's responsibility to ask questions, request changes or clarification, or otherwise advise MoDOT if any language, specifications or requirements of an IFB appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or limit the requirements stated in the IFB to a single source. Any and all communication from vendors regarding specifications, requirements, competitive bid process, etc., must be directed to the IFB Contact, unless the IFB specifically refers the vendor to another contact. Such e-mail, fax, or phone communication should be received at least ten calendar days prior to the official bid end date.

2.5.1. Every attempt shall be made to ensure that the vendor receives an adequate and prompt response.

However, in order to maintain a fair and equitable bid process, all vendors will be advised, via the issuance of an addendum to the IFB, of any relevant or pertinent information related to the procurement. Therefore, vendors are advised that unless specified elsewhere in the IFB, any questions received less than ten calendar days prior to the IFB end date may not be answered.

2.5.2. Vendors are cautioned that the only official position of the MHTC is that which is issued in the IFB or an addendum thereto. No other means of communication, whether oral or written, shall be construed as a formal or official response or statement.

2.5.3. The IFB is available for viewing and downloading on the MissouriBUYS Statewide eProcurement

System. Registered vendors are electronically notified of those bid opportunities that match the commodity codes for which the vendor registered in MissouriBUYS. If a registered vendors e-mail address is incorrect, the vendor must update the e-mail address themselves on the state's MissouriBUYS Statewide eProcurement System at https://missouribuys.mo.gov/.

2.5.4. MoDOT reserves the right to officially amend or cancel an IFB after issuance. It shall be the sole responsibility of the vendor to monitor the MissouriBUYS Statewide eProcurement System to obtain a copy of the addendum(s). Registered vendors who received e-mail notification of the bid opportunity when the

IFB was established and registered vendors who have responded to the IFB on-line prior to an addendum being issued, should receive e-mail notification of the addendum(s). Registered vendors who received e-mail notification of the bid opportunity when the IFB was established and registered vendors who have responded to the bid on-line prior to a cancellation being issued, should receive e-mail notification of a cancellation issued prior to the exact end date and time specified in the IFB.

2.6 Preparation of Bids

https://missouri…