BID_DOCUMENTS_FOR_THE_SALE_OF_MISC_SCRAP_METALS_FY19.docx

BID DOCUMENTS FOR SALE OF MISCELLANEOUS SCRAP METAL BEGINNING 1 OCTOBER 2018, ENDING 31 MARCH 2019

IFB 19-276-019

Robins AFB, GA

Sept 4, 2018

Robins Air Force Base Qualified Recycling Program (QRP) Contact: Darryl Mercer (478-327-3976)

BID DOCUMENTS FOR THE SALE OF MISCELLANEOUS SCRAP METAL

BEGINNING: 1 OCTOBER 2018

ENDING 31 MARCH 2019

IFB 19-276-019

Robins AFB, GA Sept 4, 2018 Robins Air Force Base (AFB) Qualified Recycling Program (QRP) Contact: Darryl Mercer (478-327-3976) Robins Air Force Base Invitation to Bid Sept 4, 2018 MEMORANDUM FOR: Invitation to Bid SUBJECT: Award for 6 months scrap metal recycling sales.

BID NUMBER: IFB-19-276-019

ISSUED BY: Robins Air Force Base (RAFB) Qualified Recycling Program (QRP) ATTN: Darryl Mercer, QRP Manager 78 CEG/CEIEC, Bldg 359 Robins AFB, GA 31098 Phone 478-327-3976 Fax: 478-926-5698 Open Date: 4 Sept 2018; Close Date: 25 Sept 2018; Award Date: NLT 27 September 2018 LOCATION OF RECYCLABLE MATERIAL: Behind Bldgs 1555/1556, Warner Robins Street, RAFB, Georgia 31098, and other specified locations on RAFB. RAFB is located 20 miles South of Macon, Georgia and 10 miles North of Perry, Georgia. Hours of operation: 0730-1600, loading completed prior to 1530 Monday through Friday at all locations on base.

Please examine the following specifications. The point of contact for information is Darryl Mercer (478-327-3976).

ARTICLE I: The Seller.

1. The Robins AFB QRP agrees to sell to the Purchaser, as outlined in Article I, Item 1.

Item 1: Each item listed below:

1. Metal pickup will be completed with roll-off service including roll-off containers of varying sizes from 20 yard to 40 yard containers. Roll-offs will be provided by the Purchaser and set in place as specified and determined by Robins AFB QRP. Additional Roll-offs will be stationed at the Scrap Metal Recycling Yard and emptied as needed. Each container is to be set, and swapped within 24 hours of notification.

PRICING:

Material picked up by Purchaser:

Aluminum cans _______ American Metal Market Domestic Aluminum Producers Aluminum clean scrap _______ American Metal Market mixed Copper Clips High side Aluminum breakage _______ American Metal Market mixed Copper Clips High side Radiators ____ American Metal Market Auto Radiator Atlanta area High side Aluminum core radiators _______ American Metal Market Secondary smelter aluminum scrap #1 Copper insulated wire _______ AMM #1 refiners scrap copper times recovery percentage #2 Copper insulated wire _______AMM #2 refiners scrap copper times recovery percentage #1 Copper tubing ________ American Metal Market refiners scrap copper # 1 Copper #2 Copper tubing ________ American Metal Market refiners scrap copper #2 Yellow brass ________ American Metal Market yellow brass rod ends Atlanta High side Stainless steel ________ American Metal Market new nickel clips + solids Electric Motors _________ American Metal Market #2 Heavy Melt Atlanta High side Appliances/White goods ________ American Metal Market #2 Bundles Alabama Tin Cans __________ American Metal Market #2 Bundles Alabama High side Concertina wire _________ American Metal Market #2 Bundles Alabama Scrap steel ________ American Metal Market #2 Heavy Melt Alabama Track Pads (without rubber contamination) _______ American Metal Market iron & scrap #2 Heavy Melt Alabama High side ARTICLE II: The Purchaser.

1. The Purchaser agrees to pay ROBINS AFB QRP, within 30 days of invoice (monthly invoice) for the above specified Recyclable Material according to the following schedule:

a. ALL PAYMENTS shall be Made Payable to:

AFO RAFB DSSN 3801

Acct# 57F3875.8900 503000 QRP Robins AFB

b. If hand delivered, payments shall be delivered to:

Building 359 Corner of Watson Blvd and Robins Pkwy Robins AFB

If checks are mailed, they should be mailed to:

Darryl Mercer

78 CEG/CEIEC

775 Macon Street, Bldg 1555 Robins AFB, GA 31098

c. Payments made in negotiable instruments, money orders and checks. Checks accepted with a guarantee of credit from issuing bank.

d. The following written submittals shall also accompany each payment of lot:

i. Description of each lot sold (e.g. scraps batteries, scrap metal, scrap brass, etc.). Each lot consists of Julian date removed from RAFB as a control document for payment, and/or each trip and scale ticket.

ii. Gross, tare, and net weights associated with each lot.

iii. Sale Date.

iv. Sale Price.

v. Disposition of Material (e.g., metals recovery, recycled product feed stock, etc.) – briefly describe.

vi. Destination of Material – name of company and location.

vii. Copies of signatures for deliveries and receivables.

2. Value for Material will be adjusted monthly based on the Index Price. The Index Price is the most recently published prices in the first week publication of the current month displayed in the American Metal Market; in the event more than one reported prices is listed, the highest reported price shall be used to determine the Index Price. This price will be effective for the entire month.

3. In the event that AMM ceases to publish the Index Price, RAFB QRP shall, in good faith, agree to a substitute report or index of comparable industry recognition that reasonably reflect changes in the price.

4. Transportation: The Purchaser agrees to provide transportation related to the pick-up and or shipment of the Recyclable Material at no charge to RAFB QRP. The purchaser must ensure, at a minimum, that three (3) licensed drivers obtain proper badging to access RAFB.

5. Securing the load is the sole responsibility of the Purchaser and or his agent.

6. Vehicles used for the removal of recyclable materials by the contractor or his agent shall comply with all DOT rules and regulations and must be adequate in configuration so that all property loaded thereon will be confined within the outside dimensions of the vehicle and said materials shall be stacked, tied, or otherwise secured by the Contractor to prevent any portion of said load from being dislodged in any manner while said vehicle is on Government property. The contractor agrees to furnish labels to comply with DOT shipping requirements. It is the sole responsibility of the Contractor to ensure that the vehicles are properly loaded in the aforementioned manner. The Contractor agrees to furnish necessary vehicle and other insurance as provided for in accordance with State and Robins Air Force base rules and/or policies.

7. Spills:

a. The contractor shall be responsible for any spills resulting from their work and shall immediately report any spill incident to 911. The contractor agrees to immediately cleanup any spills or leaks to the satisfaction of the Government Spill Response Program Manager or alternate and in a manner that complies with all applicable federal, state, and local laws and regulations. The cleanup shall be at no cost to the government and the contractor agrees to hold the government harmless and indemnify the government for any costs incurred as a result of, or incidental to, any handling, removal, transportation, storage, treatment, or disposal of waste performed by the contractor or its subcontractors. In the case of imminent health and safety dangers, the government reserves the right to take immediate action to contain a spill or to otherwise minimize the threat to health and safety and the contractor shall reimburse the government for the costs incurred upon submission of a bill for its total costs in taking such action. In the event of a spill, the contractor may request support from the base spill team on a cost reimbursable basis. Contact information will be provided as needed.

b. The contractor shall have on hand, and use as needed, spill prevention and spill containment/cleanup materials in areas that store and handle hazardous materials including, but not limited to, oil, fuel, and other petroleum products under the Robins Spill Prevention Control and Countermeasure (SPCC) plan. The cleanup materials shall be in sufficient supply to contain a spill from the largest container in the area per the Robins SPCC plan. Additionally, the contractor shall ensure the cleanup materials are compatible with the substances they are intended to cleanup so as not to create incompatibility and hazards during spill cleanup efforts.

ARTICLE III: General Provisions

1. Default: If the Purchaser fails to pay for and or remove Recyclable Materials within the time allowed by this agreement, RAFB QRP will send the Purchaser a default notice that must be cured within 10 days from mailing date. If Purchaser fails to cure default within the stated period, the Purchaser shall lose all rights, title and interest, which he may otherwise have acquired in and to such property as to which a default has occurred.

2. Weight Certification: The empty trailer and full trailer will be weighed at the buyer’s home station. Should any issues regarding this arise, the empty and full trailer will then be weighed on the government scales located at RAFB QRP. The loaded trailer will be weighed at same location prior to departing RAFB. Both, the Purchaser or representative and RAFB QRP representative will be present and will certify the weight of the vehicle and vehicle load. Both parties will sign the weight ticket. All weight discrepancies will be resolved prior to departing RAFB. Certified weight ticket will be provided to Purchaser attached to the shipping document.

3. Insurance: The purchase/representative shall be required to provide and maintain during the entire period of this contract, at least the motor vehicle liability and bodily injury insurance as required by State and local laws.

4. Recycle Property: The purchaser or representative shall arrange with the POC for use of the facility and any government furnished equipment available for services. Purchaser/representative shall not make changes to RAFB QRP owned facility or equipment. Should the purchaser/representative desire to make changes the purchaser shall present the proposed change to the POC in writing. The POC will respond in a timely matter.

5. Confidentiality: Any and all information made available to the purchaser/representatives as a result of this contract, shall be kept confidential. Failure to comply with this provision is a basis for termination of the contract.

6. Contract is subject to termination if RAFB QRP receives two (2) or more valid, written complaints from Commanders, professional staff, etc. about the purchaser/representatives to include but not limited to: rudeness, lack of knowledge of Recyclables, tardiness, and failure to appear on scheduled days. We reserve the right to direct removal of the purchaser under this contract for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to the interests of RAFB.

7. Transportation: The purchaser/representative must possess a valid driver’s license, insurance and registration of vehicle for access RAFB. The purchaser must ensure, at a minimum, that three (3) licensed drivers obtain proper badging to access RAFB.

8. Training: Provide 2 Hour initial education and guidance as to proper segregation of materials for maximum value. (Possibly an employee on-site 1 day a week for grading material as it comes during a learning period)

9. Indemnification: Purchaser/representative aggress to hold and save harmless at all times the United States (including RAFB, its agents, representative, and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the purchaser, its agents, representatives, and employees. The purchaser will release the U S Government and RAFB QRP from any and all liability.

Qualifications Required

1. Proven track record with Government Facilities and all associated processes for operations.

2. Five (5) years minimum, in the Recycling industry, to include experience of marketing and expertise with the handling of metals, paper and plastic during the past 5 years.

3. Strong Financial History that is Verifiable of prompt payment history over the past 5 years to suppliers of materials and other vendors.

4. Must provide current pricing based on monthly American Metal Markets publication.

5. Must operate a Recycling Facility including roll-off services and the ability to provide quickest service time.

6. Have a Proven track record in Recycling Education Programs.

7. Must operate or own a collection truck fleet which can provide service and also provide detailed, numerically tracked tickets for each trip.

8. The purchaser must ensure, at a minimum, that three (3) licensed drivers obtain proper badging to access RAFB.

Dangerous Property “Purchasers are cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The Government assumes no liability for damages to property of the Purchaser, its employees, or to any other person arising from or affiliated with the purchase, use or disposition of this material. The Purchaser shall hold the Government harmless from any and all such demands, suits, actions, or claims arising from or otherwise relating to the purchase of this material.”

Point of contact for this memorandum is Darryl Mercer, 478-327-3976, darryl.mercer@us.af.mil

SELLER: PURCHASER:

Robin Air Force Base QRP ______

BID SHEET

Date of Bid

Company Name

Address

Contact Person

Phone

Email

MARK AS APPROPRIATE AND RETURN TO QRP

Robins AFB QRP POC darryl.mercer@us.af.mil

The Buyer proposes to buy the following materials at the price listed. Bids must be received no later than TIME: 1500 hrs on DATE: 25 September 2018

Bidder’s Signature: Date:

Bidder’s Title:

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