IFB158730 Bid Tab & NOA

DEPARTMENT OF TRANSPORTATION

Stephen C. Brich, P.E. 1401 East Broad Street (804) 786-2701 Commissioner Richmond, Virginia 23219 Fax: (804) 786-2940

VirginiaDOT.org

WE KEEP VIRGINIA MOVING

NOTICE OF

AWARD

Contract No. : 51710

Date : March 25, 2024

Contractor Name : Z-Pipe & Supply LLC

Address :

P.O. Box 584, ST. Clairsville, OH 43950

Your Bid :

3/7/2024

In Response To :

IFB158730

To Furnish :

Aluminized Corrugated Metal Pipe and Bands

During the Period :

3/25/24-3/24/25

The above hereby is accepted at prices and terms stated, subject to all conditions and requirements of the solicitation, purchase specifications, warranties, performance bond, and other stipulations, if any. The solicitation, your bid or offer, and this notice of acceptance constitute the contract.

Contract Officer:

This is the contract for Aluminized Corrugated Pipe and Bands for the Appomattox Residency issued against IFB158730.

All specifications & terms & conditions of the IFB apply to the contract. The period of performance is 3/25/24 - 3/24/35 with 4 one-year optional renewals.

Contract Lines:

Line # Item ID / Category Item Desc UOM

Minimum Order Maximum / Open Qty Amt Qty Amt

1 2102959050 PIPE, CORRUGATED METAL,

ALUMINUM COATED 12 IN.

ALUMINUM COATED CM PIPE

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 13.68400 MAINLF

2 2102727040 BANDS, CONNECTING, CORRUGATED

METAL 12 IN.

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 20.67400 MAINEA

3 2102912150 PIPE, CORRUGATED METAL,

ALUMINIZED 15 IN., TYPE II

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 16.42000 MAINLF

4 2102727062 BANDS, CONNECTING, CORRUGATED

METAL 15 IN., ALUMINUM COATED

CM BANDS

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 22.55000 MAINEA

CONTRACT

Dispatch via Print Contract ID 0000000000000000000051710

Version

Page

Contract Dates 03/25/2024 to 03/24/2025

Currency

USD

Rate Type

CRRNT

Rate Date PO Date

Description:

IFB 158730 - Aluminized Pipe a

Contract Maximum 0.00

Contract Officer Name

DOWDLE JR,ROBERT W

Phone 434/856-8320

VA Dept of Transportation VDOT Central Office 1201 E Broad St Richmond VA 23219

USA

Supplier 0002073165 Z-Pipe & Supply LLC Teresa Zitterich PO Box 584

VA10087987

EVAAD1510552

St Clairsville OH 43950

USA

13004 - CA Tommy Tapscott

Authorized SignatureFinal = The price is final after adjustments Hard = Apply adjustments regardless of other adjustments Skip = Skip adjustments if any other adjustments have been applied

5 2102912180 PIPE, CORRUGATED METAL,

ALUMINIZED 18 IN., TYPE II

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 20.53000 MAINLF

6 2102727082 BANDS, CONNECTING, CORRUGATED

METAL 18 IN., ALUMINUM COATED

CM BANDS

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 25.85000 MAINEA

7 2102912240 PIPE, CORRUGATED METAL,

ALUMINIZED 24 IN., TYPE II

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 26.00000 MAINLF

8 2102727122 BANDS, CONNECTING, CORRUGATED

METAL 24 IN., ALUMINUM COATED

CM BANDS

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 31.96000 MAINEA

9 2102959250 PIPE, CORRUGATED METAL,

ALUMINUM COATED 36 IN.,

ALUMINUM COATED CM PIPE

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 39.69000 MAINLF

CONTRACT

Dispatch via Print Contract ID 0000000000000000000051710

Version

Page

Contract Dates 03/25/2024 to 03/24/2025

Currency

USD

Rate Type

CRRNT

Rate Date PO Date

Description:

IFB 158730 - Aluminized Pipe a

Contract Maximum 0.00

Contract Officer Name

DOWDLE JR,ROBERT W

Phone 434/856-8320

VA Dept of Transportation VDOT Central Office 1201 E Broad St Richmond VA 23219

USA

Supplier 0002073165 Z-Pipe & Supply LLC Teresa Zitterich PO Box 584

VA10087987

EVAAD1510552

St Clairsville OH 43950

USA

13004 - CA Tommy Tapscott

Authorized SignatureFinal = The price is final after adjustments

Contract Lines:

Line # Item ID / Category Item Desc UOM

Minimum Order Maximum / Open Qty Amt Qty Amt

10 2102727212 BANDS, CONNECTING, CORRUGATED

METAL 36 IN., ALUMINUM COATED

CM BANDS

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 46.55000 MAINEA

11 2102960253 PIPE,CORRUGATED METAL ,

ALUMINUM COATED 42 IN.

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 46.55000 MAINLF

12 2102727250 BANDS, CONNECTING, CORRUGATED

METAL 42 IN.

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 58.27000 MAINEA

13 2102959350 PIPE, CORRUGATED METAL,

ALUMINUM COATED 48 IN.,

ALUMINUM COATED CM PIPE

LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 52.00000 MAINLF

CONTRACT

Dispatch via Print Contract ID 0000000000000000000051710

Version

Page

Contract Dates 03/25/2024 to 03/24/2025

Currency

USD

Rate Type

CRRNT

Rate Date PO Date

Description:

IFB 158730 - Aluminized Pipe a

Contract Maximum 0.00

Contract Officer Name

DOWDLE JR,ROBERT W

Phone 434/856-8320

VA Dept of Transportation VDOT Central Office 1201 E Broad St Richmond VA 23219

USA

Supplier 0002073165 Z-Pipe & Supply LLC Teresa Zitterich PO Box 584

VA10087987

EVAAD1510552

St Clairsville OH 43950

USA

13004 - CA Tommy Tapscott

Authorized SignatureFinal = The price is final after adjustments

14 2102727299 BANDS, CONNECTING, CORRUGATED

METAL 48 IN., ALUMINUM COATED

CM BANDS

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 66.75000 MAINEA

15 2102960367 CORRUGATED METAL PIPE 60 IN. LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 91.75000 MAINLF

16 2102727410 BANDS, CONNECTING, CORRUGATED

METAL 60 IN.

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 160.28000 MAINEA

17 2102960439 CORRUGATED METAL PIPE 72 IN. LF 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 110.15000 MAINLF

18 2102727510 BANDS, CONNECTING, CORRUGATED

METAL 72 IN.

EA 1.00 0.00 0.00 0.00

Pricing Agreement: Pricing Date: PO Date Pricing Quantity: PO Date Quantity Type: Quantity To Date

Contract Base Pricing 217.00000 MAINEA

CONTRACT

Dispatch via Print Contract ID 0000000000000000000051710

Version

Page

Contract Dates 03/25/2024 to 03/24/2025

Currency

USD

Rate Type

CRRNT

Rate Date PO Date

Description:

IFB 158730 - Aluminized Pipe a

Contract Maximum 0.00

Contract Officer Name

DOWDLE JR,ROBERT W

Phone 434/856-8320

VA Dept of Transportation VDOT Central Office 1201 E Broad St Richmond VA 23219

USA

Supplier 0002073165 Z-Pipe & Supply LLC Teresa Zitterich PO Box 584

VA10087987

EVAAD1510552

St Clairsville OH 43950

USA

13004 - CA Tommy Tapscott

Authorized SignatureFinal = The price is final after adjustments

Proposal Info

Proposal Informa�on

Label

Proposal # 1

Responses Received

12:00:00 AM

Status

Submi�ed

Replaced proposal

Descrip�on Melissa, This is from the Sales Engineer:

Li�ing hooks are not used for corrugated metal pipe. We do not supply them nor are they needed.

We have li�ing lugs that we can weld to the pipe but we do not have li�ing hooks.

Hope this helps.

Chris

Supplier Documents

Z PIPE SUPPLY_20240307_163447.pdf

Screenshot (192).png

Answer type

Alternate proposal

Tracking

Created by ZITTERICH Teresa on 3/4/2024 3:17:25 PM Modified by ZITTERICH Teresa on 3/7/2024 3:29:42 PM

Item

Export / Import

Download in Excel 2007-2010 format (xlsx) Download in Excel 97-2003 format (xls)

Currency

USD

Total

Total per currency

USD 59,186.64400

Keywords

Show unanswered items only

Not Provided by ERP

Selected0

Code

Order

Type

Label

Detailed Descrip�on

Qty

Unit

Deliv. Date

Unit Price

Amount

Deliv. Date

Decline l1_1 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINUM

COATED 12 IN.

ALUMINUM

COATED CM PIPE

PIPE, CORRUGATED

METAL, ALUMINUM

COATED 12 IN.

ALUMINUM COATED

CM PIPE

120.00000 linear foot 13.68400 1,642.08 4/5/2024 No l1_2 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 12 IN.

BANDS, CONNECTING,

CORRUGATED METAL

12 IN.

6.00000 Ea. 20.67400 124.04 4/5/2024 No

l1_3 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINIZED 15

IN., TYPE II

PIPE, CORRUGATED

METAL, ALUMINIZED

15 IN., TYPE II

400.00000 linear foot 16.42000 6,568.00 4/5/2024 No l1_4 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 15 IN.,

ALUMINUM

COATED CM

BANDS

BANDS, CONNECTING,

CORRUGATED METAL

15 IN., ALUMINUM

COATED CM BANDS

10.00000 Ea. 22.55000 225.50 4/5/2024 No

l1_5 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINIZED 18

IN., TYPE II

PIPE, CORRUGATED

METAL, ALUMINIZED

18 IN., TYPE II

350.00000 linear foot 20.53000 7,185.50 4/5/2024 No l1_6 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 18 IN.,

ALUMINUM

COATED CM

BANDS

BANDS, CONNECTING,

CORRUGATED METAL

18 IN., ALUMINUM

COATED CM BANDS

10.00000 Ea. 25.85000 258.50 4/5/2024 No

l1_7 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINIZED 24

IN., TYPE II

PIPE, CORRUGATED

METAL, ALUMINIZED

24 IN., TYPE II

260.00000 linear foot 26.00000 6,760.00 4/5/2024 No l1_8 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 24 IN.,

ALUMINUM

COATED CM

BANDS

BANDS, CONNECTING,

CORRUGATED METAL

24 IN., ALUMINUM

COATED CM BANDS

8.00000 Ea. 31.96000 255.68 4/5/2024 No

l1_9 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINUM

COATED 36 IN.,

PIPE, CORRUGATED

METAL, ALUMINUM

COATED 36 IN.,

ALUMINUM COATED

CM PIPE

120.00000 linear foot

39.69000 4,762.80 4/5/2024 No

1 2 18 Result(s)

ALUMINUM

COATED CM PIPE

l1_10 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 36 IN.,

ALUMINUM

COATED CM

BANDS

BANDS, CONNECTING,

CORRUGATED METAL

36 IN., ALUMINUM

COATED CM BANDS

5.00000 Ea. 46.55000 232.75 4/5/2024 No

l1_11 Required Item

PIPE,CORRUGATED

METAL ,

ALUMINUM

COATED 42 IN.

PIPE,CORRUGATED

METAL , ALUMINUM

COATED 42 IN.

100.00000 linear foot 46.55000 4,655.00 4/5/2024 No l1_12 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 42 IN.

BANDS, CONNECTING,

CORRUGATED METAL

42 IN.

7.00000 Ea. 58.27000 407.89 4/5/2024 No

l1_13 Required Item

PIPE,

CORRUGATED

METAL,

ALUMINUM

COATED 48 IN.,

ALUMINUM

COATED CM PIPE

PIPE, CORRUGATED

METAL, ALUMINUM

COATED 48 IN.,

ALUMINUM COATED

CM PIPE

100.00000 linear foot 52.00000 5,200.00 4/5/2024 No l1_14 Required Item

BANDS,

CONNECTING,

CORRUGATED

METAL 48 IN.,

ALUMINUM

COATED CM

BANDS

BANDS, CONNECTING,

CORRUGATED METAL

48 IN., ALUMINUM

COATED CM BANDS

10.00000 Ea. 66.75000 667.50 4/5/2024 No

l1_15 Required Item

CORRUGATED

METAL PIPE 60 IN.

CORRUGATED METAL

PIPE 60 IN. 80.00000 linear foot 91.75000 7,340.00 4/5/2024 No

Ques�onnaire

Overview

Overview

Supplier Z-Pipe & Supply LLC

Organiza�on

Virginia Department of Transporta�on

Answered by Mullins Sandra

Commodity

21029 - Culverts, Corrugated Metal (Incl. Well Casing Pipe)

Answer Ques�onnaire

Access Ques�onnaire OR Download in Excel 2007-2010 format (xlsx) Download in Excel 97-2003 format (xls)

Administrative Services/Procurement Lynchburg District Aluminized Corrugated Metal Pipe and Bands

IFB #158730

Issue Date: February 29, 2024 INVITATION FOR BIDS IFB# 158730

Title: Aluminized Corrugated Metal Pipe and Bands Commodity Code(s): 21029, 21027 Location Where Work Will Be Performed: Various locations in the Appomattox Residency

Issuing Agency: Commonwealth of Virginia Virginia Department of Transportation (VDOT) Contract Officer: Sandra Mullins Email: Sandra.Mullins@vdot.virginia.gov Phone: (434) 856-8221

NOTE TO BIDDERS

Prebid Conference: No Pre-Bid Conference will be held for this solicitation.

Solicitation Closing Date and Time: 9:00 AM EST on March 13, 2024. Refer to Solicitation Section VIII.1 for Instructions to Bidders.

Virtual Public Bid Opening Date and Time: 10:00 AM EST on March 13, 2024. Refer to Solicitation Section VIII.2 for instructions on how to participate.

REMINDERS

1. Be sure to read and follow all instructions in the solicitation. Make certain bid pricing is not unbalanced.

2. Ensure all bid documents are completed and fillable attachments are uploaded with the bid submission. Bid documents and fillable attachments include, but may not be limited to:

3. VA STATE CORPORATION COMMISSION FORM

4. NORMAL AND EMERGENCY CONTACTS

5. NAME OF MANUFACTURER AND SHIPING POINT

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid.

mailto:Sandra.Mullins@vdot.virginia.gov

IFB #158730

Administrative Services Division

Invitation for Bids IFB # 158730

TABLE OF CONTENTS

PAGE #

I. Purpose 3

II. Questions Regarding This Invitation For Bid 3

III. General Definitions 3

IV. Specifications/Contract Requirements 3

V. Pre-Bid Teleconference 4

VI. Method for Payment 4

VII. Invoicing 4

VIII. Bidders Instructions and Public Bid Opening 4

IX. General Terms and Conditions 5

X. Special Terms and Conditions 11

ATTACHMENTS

A. VA State Corporation Commission – Fillable Form

B. Normal and Emergency Contacts – Fillable Form

C. Delivery Locations

D. Name of Manufacturer and Shipping Point– Fillable Form

E. VDOT Approved Materials Listing

RESOURCES BY REFERENCE

1. General Term and Condition C.1.(d): Anti-Discrimination Link to Referenced Training

2. General Term and Condition CC: Civility in State Workplaces Link to Referenced Training https://www.dhrm.virginia.gov/public-interest/contractor-sexual-harassment-training https://www.virginiadot.org/business/virtualcampus.asp

Aluminized Corrugated Metal Pipe and Bands

IFB #158730

I. PURPOSE:

The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms to provide various sizes of Aluminized Corrugated Metal Pipe and Bands on an ‘as needed’ basis to the Appomattox Residency in accordance with the specifications contained herein.

PERIOD OF CONTRACT: From date of award through one year (renewable)

II. QUESTIONS REGARDING THIS INVITATION FOR BID:

Any questions regarding this invitation for bid shall be addressed to Sandra Mullins at Sandra.Mullins@vdot.virginia.gov The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised. Provide questions no later than 5:00 PM EST on March 11, 2024.

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm submitting a Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract Administrator who will be administering the contract. This Invitation for Bids states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor.

IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:

A. The Contractor shall furnish and deliver Corrugated Metal, Type II, Aluminized Pipe and Bands complete with necessary hardware in accordance with the specifications, terms and conditions contained in this solicitation.

B. All pipe will be inspected by VDOT and shall conform to section 232 of VDOTs Road and Bridge Specifications latest edition. A copy of the publication can be obtained by contacting the office of the Contract Engineer at 1401 East Broad Street, Richmond VA 23219. The pipe shall also conform to sections 107.08, 107.21 and 107.22 of the VDOT Road and Bridge Standards, Volume 1 latest edition.

C. In order to be considered responsive to this bid, the producer named shall be a participant in the VDOT Quality Assurance/Quality Control Program (QA/QC). If you feel that your product will meet the requirements of the program, contact Don French at 434-856-8104 in the Materials Division for application procedures. If added to the QA/QC program, you will be considered for future bidding opportunities.

Bidder shall submit the name of the producer/manufacturer and plant location in Attachment D.

See Attachment E for current VDOT QA/QC Approved producers.

D. All necessary hardware shall be included with each delivery. All orders for bands shall include connecting bolts and nuts for assembly. All bolts that accompany the band shall be 6” in length. The pipe shall be furnished in 10, 12 and/or 20 foot sections. The length of the pipe will be stated specifically on the purchase order as will the delivery date and delivery location. VDOT may mix sizes of pipe or combine delivery locations to minimize delivery costs. MINIMUM ORDERS

WILL BE $1,500 FOR F.O.B. DELIVERY.

E. The Contract Administrator or his/her representative will place orders as needed. The length of pipe will be specified at the time of order. Contractor must be capable of providing goods within ten (10) days of issuance of purchase order. The Contractor shall carry an adequate stock to ensure availability.

F. Vendor shall furnish lifting hooks for the pipe that is 36” or above.

G. Bid price shall include all delivery charges.

mailto:Sandra.Mullins@vdot.virginia.gov

H. Contractor will be permitted to add additional delivery charges on emergency orders with approval from the Contract Administrator. An emergency event is described as an order required with a 24-hour delivery. VDOT reserves the right to assess the validity and reasonableness of each freight charge prior to acceptance.

I. Contractor shall deliver to the requesting Area Headquarters within ten (10) days after notification, unless mutually agreed upon.

J. All deliveries under this contract shall be made Monday – Friday, between the hours of 7:00 AM – 3:30 PM. Notification shall be made 24 hours in advance to delivery location as listed on Attachment C. Deliveries will not be accepted on any State or Federal holiday.

V. PRE-BID CONFERENCE: A pre-bid conference will not be held for this solicitation; however, potential bidders are encouraged to present questions and obtain clarification relative to any facet of this solicitation. Reference section II

QUESTIONS REGARDING THIS INVITATION FOR BID.

VI. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work. Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made via check, ACH, or EDI. Payment may also be made via P-Card for invoices within the P-Card limit if the Contractor accepts the State’s Small Purchase Charge Card. For questions about eVA please contact eVA Customer Care center at eVACustomerCare@DGS.Virginia.gov. For questions about electronic payments please contact DOA at (804) 692- 0473 or via email at: edi@doa.virginia.gov

VII. INVOICING:

Invoices shall be submitted within 30 days of delivery and acceptance by VDOT to the address as listed below. Invoices shall include the contract number, purchase order number, itemized quantities, unit price, and extended costs based on the contract pricing schedule. No payment will be made for work in progress on the prescribed payment dates. Work completed will be verified in writing by a VDOT Representative and Contractor Foreman on an agreeable format.

Virginia Department of Transportation Appomattox Residency Office

Attn: Business Office 331 Ferguson Street

Appomattox, Va. 24522

In lieu of mailing, invoices may be submitted as an attachment via email to Thomas.Tapscott@vdot.virginia.gov and carbon copy (CC) LynchAppomattoxinvoices@VDOT.Virginia.gov .

VIII. BIDDER’S INSTRUCTIONS and PUBLIC BID OPENING

1. BID SUBMISSION – INSTRUCTIONS:

All bids must be submitted electronically online via eVA using the Bidder’s established eVA Supplier Account. The entire bid response including any / all attachments and any / all addenda must be submitted electronically in eVA no later than the closing date and time stated on the electronic solicitation posting. Faxed, emailed, mailed or hand-delivered bids will not be accepted.

To learn how to submit an online bid in eVA please refer to the online supplier training page at:

https://eva.virginia.gov/supplier-training-materials.html

The link to the video “Viewing and Responding to Solicitations” can be found on the Supplier Training Materials page at:

mailto:edi@doa.virginia.gov mailto:Thomas.Tapscott@vdot.virginia.gov mailto:LynchAppomattoxinvoices@VDOT.Virginia.gov https://eva.virginia.gov/index.html https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0

It is the responsibility of the Bidder to ensure the bid and all required attachments are properly completed, readable and uploaded to eVA by the date and time deadline stated on the electronic solicitation posting. Bidders should allow sufficient time to account for any technical difficulties they may encounter during online submission or uploading of documents.

In the event of technical difficulties, suppliers should contact eVA Customer Care at 1-866-289-7367 or via email at eVACustomerCare@DGS.Virginia.gov.

2. PUBLIC BID OPENING:

Bids will be opened at the time stated on the electronic posting and the reminders page of this solicitation, and their contents per the Virginia Public Procurement Act and Commonwealth of Virginia Vendors Manual, will be made public for the information of bidders and others interested.

A virtual public bid opening will be hosted by a VDOT representative at 10:00 AM EST on March 13, 2024.

Join the Microsoft Teams virtual meeting on your computer, mobile app or room device.

Click here to join the meeting Enter Meeting ID: 294 703 405 482 Enter Passcode: Bjcjeo Download Teams | Join on the web

Or call in (audio only) +1 434-230-0065 Enter Phone Conference ID: 235 068 960#

The bid opening will begin promptly at the time indicated. At the start of the conference the VDOT Representative will conduct a roll call to identify the individuals participating on the call. Participants will be requested to provide their individual name, company name and contact information during the roll call.

If you are unable to access the teleconference at the scheduled time please contact the Contract Officer via email and a bid reading will be provided.

The provisions of § 2.2-4342 of the Code of Virginia, as amended, shall be applicable to the inspection of bids received.

IX. GENERAL TERMS AND CONDITIONS:

A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The process for filing a complaint about this solicitation is in section 7.13 of the Vendors Manual. (Note section 7.13 does not apply to protests of awards or formal contractual claims.) The procedure for filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review at the purchasing office and is accessible on the Internet at www.eva.virginia.gov under “I Sell To Virginia”.

B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be brought in the circuit courts of the Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

C. ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate https://www.youtube.com/watch?v=KSxcAkOekW0 mailto:eVACustomerCare@DGS.Virginia.gov https://teams.microsoft.com/l/meetup-join/19%3a14536aecfecc4604a5c07524d7988606%40thread.skype/1677507001469?context=%7b%22Tid%22%3a%22620ae5a9-4ec1-4fa0-8641-5d9f386c7309%22%2c%22Oid%22%3a%2242b54c18-b639-4404-b2f8-a14136a75fce%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+14342300065,,354377122 http://www.eva.virginia.gov/

Aluminized Corrugated Metal Pipe and Bands

IFB #158730

against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E).

In every contract over $10,000 the provisions in 1. and 2. below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. If the contractor employs more than five employees, the contractor shall (i) provide annual training on the contractor's sexual harassment policy to all supervisors and employees providing services in the Commonwealth, except such supervisors or employees that are required to complete sexual harassment training provided by the Department of Human Resource Management, and (ii) post the contractor's sexual harassment policy in (a) a conspicuous public place in each building located in the Commonwealth that the contractor owns or leases for business purposes and (b) the contractor's employee handbook.

e. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of these provisions, the Commonwealth may terminate the affected part of this contract for breach, or at its option, the whole contract. Violation of one of these provisions may also result in debarment from State contracting regardless of whether the specific contract is terminated.

f. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby incorporated in this contract.

2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

D. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, bidders certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000:

By entering into a written contract with the Commonwealth of Virginia, the Contractor certifies that the Contractor does not, and shall not during the performance of the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by the Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia.

If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor will be debarred for the same time period as the debarred vendor.

G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the Commonwealth of Virginia all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Commonwealth of Virginia under said contract.

H. MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS FOR IFBs: Failure to submit a bid on the official state form provided for that purpose shall be a cause for rejection of the bid. Modification of or additions to any portion of the Invitation for Bids may be cause for rejection of the bid; however, the Commonwealth reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a bid as nonresponsive. As a precondition to its acceptance, the Commonwealth may, in its sole discretion, request that the bidder withdraw or modify nonresponsive portions of a bid which do not affect quality, quantity, price, or delivery. No modification of or addition to the provisions of the contract shall be effective unless reduced to writing and signed by the parties.

I. CLARIFICATION OF TERMS: If any prospective(bidder has questions about the specifications or other solicitation documents, the prospective bidder should contact the buyer whose name appears on the face of the solicitation no later than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the buyer.

J. PAYMENT:

1. To Prime Contractor:

a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment address shown on the purchase order/contract. All invoices shall show the state contract number and/or purchase order number;

social security number (for individual contractors) or the federal employer identification number (for proprietorships, partnerships, and corporations).

b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.

c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be billed by the contractor at the contract price, regardless of which public agency is being billed.

d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by mail, or when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act.

e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.

Charges which appear to be unreasonable will be resolved in accordance with Code of Virginia, § 2.2-4363 and -4364.

Upon determining that invoiced charges are not reasonable, the Commonwealth shall notify the contractor of defects or improprieties in invoices within fifteen (15) days as required in Code of Virginia, § 2.2-4351.,. The provisions of this section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in dispute (Code of Virginia, § 2.2-4363).

2. To Subcontractors:

a. Within seven (7) days of the contractor’s receipt of payment from the Commonwealth, a contractor awarded a contract under this solicitation is hereby obligated:

(1) To pay the subcontractor(s) for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or

(2) To notify the agency and the subcontractor(s), in writing, of the contractor’s intention to withhold payment and the reason.

b. The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days following receipt of payment from the Commonwealth, except for amounts withheld as stated in (2) above. The date of mailing of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the primary contract. A contractor’s obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the Commonwealth.

3. Each prime contractor who wins an award in which provision of a SWaM procurement plan is a condition to the award, shall deliver to the contracting agency or institution, on or before request for final payment, evidence and certification of compliance (subject only to insubstantial shortfalls and to shortfalls arising from subcontractor default) with the SWaM procurement plan. Final payment under the contract in question may be withheld until such certification is delivered and, if necessary, confirmed by the agency or institution, or other appropriate penalties may be assessed in lieu of withholding such payment.

4. The Commonwealth of Virginia encourages contractors and subcontractors to accept electronic and credit card payments.

K. PRECEDENCE OF TERMS: The following General Terms and Conditions VENDORS MANUAL, APPLICABLE LAWS AND

COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS, CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

L. QUALIFICATIONS OF BIDDERS: The Commonwealth may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder to perform the services/furnish the goods and the bidder shall furnish to the Commonwealth all such information and data for this purpose as may be requested. The Commonwealth reserves the right to inspect bidder’s physical facilities prior to award to satisfy questions regarding the bidder’s capabilities. The Commonwealth further reserves the right to reject any bid if the evidence submitted by, or investigations of, such bidder fails to satisfy the Commonwealth that such bidder is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.

M. TESTING AND INSPECTION: The Commonwealth reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

N. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written consent of the Commonwealth.

O. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:

1. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or service categories as were included in the contract award. Any increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

2. The Purchasing Agency may order changes within the general scope of the contract at any time by written notice to the contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed, the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact that would be caused by complying with such notice, in which case the contractor shall, in writing, promptly notify the Purchasing Agency of the adjustment to be sought, and before proceeding to comply with the notice, shall await the Purchasing Agency's written decision affirming, modifying, or revoking the prior written notice. If the Purchasing Agency decides to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for any additional costs incurred as the result of such order and shall give the Purchasing Agency a credit for any savings. Said compensation shall be determined by one of the following methods:

a. By mutual agreement between the parties in writing; or

b. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can be expressed in units, and the contractor accounts for the number of units of work performed, subject to the Purchasing Agency’s right to audit the contractor’s records and/or to determine the correct number of units independently; or

c. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed if provided by the contract. The same markup shall be used for determining a decrease in price as the result of savings realized. The contractor shall present the Purchasing Agency with all vouchers and records of expenses incurred and savings realized. The Purchasing Agency shall have the right to audit the records of the contractor as it deems necessary to determine costs or savings. Any claim for an adjustment in price under this provision must be asserted by written notice to the Purchasing Agency within thirty (30) days from the date of receipt of the written order from the Purchasing Agency. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease in the contract price or time for performance shall be resolved in accordance with the procedures for resolving disputes provided by the Disputes Clause of this contract or, if there is none, in accordance with the disputes provisions of the Commonwealth of Virginia Vendors Manual. Neither the existence of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse the contractor from promptly complying with the changes ordered by the Purchasing Agency or with the performance of the contract generally.

P. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the

Commonwealth, after due oral or written notice, may terminate this contract and procure all goods and/or services contracted for, from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the Commonwealth may have.

Q. TAXES: Sales to the Commonwealth of Virginia are normally exempt from State sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation taxes. The Commonwealth’s excise tax exemption registration number is 54-73-0076K.

If sales or deliveries against the contract are not exempt, the contractor shall be responsible for the payment of such taxes unless the tax law specifically imposes the tax upon the buying entity and prohibits the contractor from offering a tax-included price.

R. USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article which the public body, in its sole discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted.

The(bidder is responsible to clearly and specifically identify the product being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable the Commonwealth to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified. Normally in competitive sealed bidding only the information furnished with the bid will be considered in the evaluation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid nonresponsive. Unless the bidder clearly indicates in its bid that the product offered is an equivalent product, such bid will be considered to offer the brand name product referenced in the solicitation.

Aluminized Corrugated Metal Pipe and Bands

IFB #158730

S. TRANSPORTATION AND PACKAGING: By submitting their bids, all bidders certify and warrant that the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order number, commodity description, and quantity.

T. OMITTED

U. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the purchasing agency will publicly post such notice in eVA (www.eva.virginia.gov) for a minimum of 10 days.

V. DRUG-FREE WORKPLACE: Applicable for all contracts over $10,000:

During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees;

(ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

W. NONDISCRIMINATION OF CONTRACTORS: A bidder or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the bidder employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.

X. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION, CONTRACTS, AND ORDERS:

The eVA Internet electronic procurement solution, web site portal www.eVA.virginia.gov, streamlines and automate government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All bidders must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid being rejected.

Vendor transaction fees are determined by the date the original purchase order is issued and the current fees are as follows:

a. For orders issued July 1, 2014, and after, the Vendor Transaction Fee is:

i. DSBSD-certified Small Businesses: 1%, capped at $500 per order.

ii. Businesses that are not DSBSD-certified Small Businesses: 1%, capped at $1,500 per order.

b. Refer to Special Term and Condition “eVA Orders and Contracts” to identify the number of purchase orders that will be issued as a result of this solicitation/contract with the eVA transaction fee specified above assessed for each order.

For orders issued prior to July 1, 2014, the vendor transaction fees can be found at www.eVA.virginia.gov.

The specified vendor transaction fee will be invoiced, by the Commonwealth of Virginia Department of General Services, typically within 60 days of the order issue date. Any adjustments (increases/decreases) will be handled through purchase order changes.

http://www.eva.state.va.us/ http://www.eva.virginia.gov/

Aluminized Corrugated Metal Pipe and Bands

IFB #158730

Y. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder only to the extent that the legislature has appropriated funds that are legally available or may hereafter become legally available for the purpose of this agreement.

Z. SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

AA. BID PRICE CURRENCY: Unless stated otherwise in the solicitation, bidders shall state bid prices in US dollars.

BB. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as…