IFB#1180960.pdf

MONTGOMERY COUNTY DEPARTMENT OF

TRANSPORTATION

IFB #1180960

Cooperative Purchase of Road Deicing Salt

CONTRACT PROVISIONS,

QUOTATION SHEETS

AND

TECHNICAL REQUIREMENTS

Table of Contents NOTICE TO BIDDERS ........................................................................................................................................i NOTE TO POTENTIAL BIDDERS ................................................................................................................... ii PROJECT SUMMARY ...................................................................................................................................... iii BID COVER SHEET .......................................................................................................................................... A MANDATORY SUBMISSIONS ........................................................................................................................ C REFERENCES .................................................................................................................................................... D MID-ATLANTIC PURCHASING TEAM RIDER CLAUSE ............................................................................ E SOLICITATION, BID AND AWARD SHEET .................................................................................................. F QUOTATION SHEET ..................................................................................................................................... F-1 NOTICE TO BIDDERS ON CONTRACT QUANTITIES .............................................................................. F-3 DESIRED AND REQUIRED DELIVERY SCHEDULE ................................................................................ F-4

SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES

SECTION B - GENERAL CONDITIONS OF CONTRACT BETWEEN COUNTY & CONTRACTOR

SECTION C - SPECIAL TERMS AND CONDITIONS

APPENDIX TO SECTION B

MANDATORY MINIMUM INSURANCE REQUIREMENTS

SECTION D – SPECIFICATIONS/SCOPE OF WORK

ZONE DELIVERY CONTACTS AND LOCATIONS:

ZONE 001 – SUBURBAN MARYLAND

ZONE 002 - SUBURBAN VIRGINIA

ZONE 003 - SUBURBAN WASHINGTON DC

ZONE 004 – SOUTHERN MARYLAND

WEB-LINKS FOR DOCUMENTS AND FORMS

i

NOTICE TO BIDDERS

Invitation for Bids #1180960 for Cooperative Purchase of Road Deicing Salt

This solicitation may be subject to the County’s Wage Requirements law for service contracts. If this solicitation is subject to this law, then Item #27, under Section A, “Services Contract”, on page 4, and “Wage Requirements Certification”, under “Mandatory Submissions: (a) Bid Submissions,” on page C will be marked. And, in this event, the “Requirements for Services Contract Addendum” should be attached.

If this solicitation is subject to the Wage Requirements law, then the “Wage Requirements Certification” and, if applicable, the “501(c)(3) Non-profit Organization’s Employee’s Wage and Health Insurance Form” (see forms near the end of this document), must be completed and submitted with your bid. If you fail to submit and complete the required material information on the form(s), your bid may be unacceptable under County law and may be rejected for non-responsiveness.

As noted in Attachment “C” (Section A on Page C2, Wage Requirements Compliance), a contractor required to comply with the Wage Requirements Law must submit certified payroll records for all employees and all subcontractor’s employees governed by the Wage Requirements Law, for each payroll period, to the Office of Business Relations and Compliance, Attn: Wage Program Manager. These payroll records must be submitted quarterly (January, April, July, and October for the prior quarter) and must include the following for each employee and each subcontractor’s employee: name; address;

position/title; daily straight time hours worked; daily overtime hours worked; straight time hourly pay rate; overtime hourly pay rate; any deduction for health insurance; total gross wages paid for each period; and total net wages paid after any additions and deductions for each pay period.

Please note the information pertaining to the Wage Requirements law that is contained in Attachment C. Note that for services contracts, you can find the current mandatory per-hour wage rate payable to employees under Section 11B-33A of the County Code, by going to the website (www.montgomerycountymd.gov/WRL).

http://www.montgomerycountymd.gov/WRL

IFB #1180960

ii Revised 07/2022

MONTGOMERY COUNTY, MARYLAND

INVITATION FOR BIDS

GENERAL INFORMATION

NOTE TO POTENTIAL BIDDERS:

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/montgomerycounty no later than the due date and time as indicated on Page A and Page F. Bidders must register with BidNet Direct in order to view and respond to this solicitation. Visit www.bidnetdirect.com and click on the link to register at no charge. Follow the registration path and select the "Limited Access" option which will provide you with an automatic e-mail notification at no charge. If you need help registering, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2. It is the bidder’s responsibility to follow all steps in BidNet to completion in order to ensure submission of the proposal. The County will not accept bids submitted after the due date and time as indicated on Page A and Page F.

The County will not accept bids it receives by fax, email, mail, or personal delivery. All faxed, emailed, mailed, or personally delivered bids will be returned to the bidder.

Please note:

• The Name and Signature Requirements sections located on the Solicitation, Bid, and Award Sheet.

Failure to sign your bid as required may be cause for your bid to be deemed nonresponsive.

• The Mandatory Bid Submissions on Page C. The checked items must be submitted with your bid.

Failure to submit the mandatory bid submissions may be cause for your bid to be deemed nonresponsive.

• The Method of Award stated in this solicitation on Page A and Page 1, in Section A, Item #3.

http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/ iii Revised 07/2022

PROJECT SUMMARY

This is a co-operative purchase solicitation to provide road deicing salt to Counties, Municipalities, and Agencies within the Metropolitan Washington Council of Governments Purchasing Group. This solicitation establishes a price agreement for each zone and individual contracts for supplying the listed entities with rock salt or solar salt for their respective estimated annual requirements. The co-operative is divided into four (4) zones, including Zone 001 – Suburban Maryland, Zone 002 – Suburban Virginia, Zone 003 – Washington, DC, and Zone 004 – Southern Maryland.

Montgomery County is acting as the "Soliciting Agent" for the entities identified in the bid. Montgomery County shall not be held liable for any disputes between the Contractor and any other entity. The estimated quantities on the Quotation Sheets are solely to establish a bid price. Each jurisdiction may increase, decrease or delete an item entirely from the Contract without negotiation.

Bidders may submit a bid for one, two, three, or all four zones. Bidders must provide pricing for all pay items in the Quotation Sheet for their selected zone(s) in order to be eligible for an award and are required to honor quoted pricing to ALL entities within the specific zone. The Contractor will have a separate contract with each entity within the Zone.

For each specific zone, Contracts will be awarded to the lowest and second-lowest responsive bids submitted by responsible bidders as determined by the Director, Office of Procurement. If there are any discrepancies in the calculations, the unit price will prevail, and the County reserves the right to recalculate the extended price and the total aggregate price. The lowest bids are determined by the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet. The responsible Bidder submitting the lowest responsive bid for each zone will be recommended as the Primary Contractor for that zone. The responsible Bidder submitting the second-lowest responsive bid for each zone will be recommended as the Secondary Contractor for that zone.

The Montgomery County contract will be awarded to the primary and secondary bidders for Zone 001 only.

Jurisdictions within all other zones will be responsible for awarding and executing contracts with the respective bidders selected as Primary and Secondary Contractors.

The completed bid Quotation Sheet, along with all supporting pages, must be converted to PDF format and uploaded to BidnetDirect.com with the Bid Package by the due date on the Invitation for Bids’ Cover Sheet.

This Summary Description does not in any way limit any scope of work, contractor responsibilities, or requirements as outlined in this Solicitation.

All questions and requests for clarification on the IFB must be submitted in writing by email to the technical contact and non-technical contact identified on the Bid Cover Sheet and emailed no later than ten (10) calendar days before the scheduled date of bid opening.

Revised 07/2022 A

BID COVER SHEET

MONTGOMERY COUNTY OFFICE OF PROCUREMENT

27 COURTHOUSE SQUARE, SUITE 330

ROCKVILLE, MARYLAND 20850-4166

IFB#: 1180960 OPENING DATE: 09/26/2025 * see Page F for virtual Bid Opening Link. OPENING TIME: 11:00 AM

FOR: Cooperative Purchase of Road Deicing Salt ISSUE DATE: 08/21/2025

SECTION A – INSTRUCTIONS, CONDITIONS AND

NOTICES

The following checked (X) provisions in Section A are applicable to this solicitation and any resulting contract.

1 BID GUARANTEE: A bid guarantee of N/A is required for this bid.

2 X INTENT: A. X B.

X

METHOD OF AWARD

A. B. C. D.

E. X (other)

The recommendation of the award will be made for the two (2) lowest responsible bidders submitting the lowest responsive bids per Zone as determined by the Director, Office of Procurement. The lowest bids are determined by the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet. The responsible bidder submitting the lowest responsive bid for each Zone will be recommended as the Primary Contractor for that Zone. The responsible bidder submitting the second-lowest responsive bid for each Zone will be recommended as the Secondary Contractor for that Zone. Bidders must bid on each item within a particular Zone in order to be eligible for an award for the Zone itself.

The Montgomery County contract will be awarded to the primary and secondary bidders for Zone 001 only.

Jurisdictions within all other Zones will be responsible for awarding and executing contracts with the respective bidders based on the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet for each Zone.

Bidders may submit a bid for one, two, three, or all four Zones.

4 OPTIONAL PRE-BID CONFERENCE

Date: Time:

Location:

5 OR EQUAL INTERPRETATION

X

QUESTIONS:

Technical Contact: Timothy Serrano Phone: 240-777-7602 Email:

timothy.serrano@montgomerycountymd.gov

Non-Technical Contact: Jing Chen Phone: 240-777-9916 Email: jing.chen@montgomerycountymd.gov

7 SAMPLES

27 SERVICES CONTRACT (see “NOTICE TO BIDDERS” for website of the current wage rate) 28 CONSTRUCTION CONTRACT (see Attachment

D)

X

LOCAL BUSINESS PREFERENCE (LBP)

https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html)

All provisions in the solicitation, including Section A, numbers 8 through 26 and 30, shall be applicable to any contract awarded as a result of this solicitation.

SECTION B – GENERAL CONDITIONS OF

CONTRACT BETWEEN COUNTY & CONTRACTOR

All provisions in this section shall be applicable to any contract awarded as a result of this solicitation. The correct insurance requirements for this solicitation are listed in Appendix to Section B. These requirements supersede those listed in Provision 21 of the General Conditions between County and Contractor.

SECTION C – SPECIAL TERMS AND CONDITIONS

The following checked (X) provisions shall be applicable to any contract awarded as a result of this solicitation.

1 ADD OR DELETE

2 ANNUAL PRICE ADJUSTMENT

A. Commodity/Service Group:

B. All Items

3 CATALOG DISCOUNT PRICES

4 CATALOG/PRICE LIST REQUIREMENTS

5 CERTIFICATE OF ORIGIN

6 X CLEANING OF SITE

7 X CONTRACT ADMINISTRATOR

X

CONTRACT TERM

X A.

B. Other:

https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html https://www.montgomerycountymd.gov/PRO/DBRC/local-business-preference.html

Revised 07/2022 B

9 CONTRACT VALUE

10 CONTRACTOR RESPONSE

11 X CORRECTION OF WORK AFTER FINAL

PAYMENT

12 X CORRECTION OF WORK BEFORE FINAL

PAYMENT

13 DAMAGE/SHORTAGE

14 DEALER STATUS

15 X DELAYS AND EXTENSION OF TIME

16 X DELIVERY INSTRUCTIONS

17 X DEPARTMENTS AUTHORIZED TO USE

CONTRACT(S)

18 EQUIPMENT PREPARATION

19 ESTIMATES

20 X FAILURE TO PERFORM/DELIVER

21 HEAVY DUTY

22 INVOICES

23 LABOR COSTS

24 MANUALS

25 MATERIAL AND WORKMANSHIP

26 MATERIALS

27 X METHOD OF ORDERING

28 X MULTIPLE AWARDS

29 NET PRICES

30 NEW MATERIALS

31 OPTION TO INCREASE QUANTITIES

32 ORDERING TERMS

33 PARTS/SERVICE

34 PAYMENTS

35 PERFORMANCE BOND: In the amount of ___ is required.

36 (this provision has been intentionally left blank)

37 X PROTECTION OF EXISTING FACILITIES

X

PURCHASE OF GOODS BY NON-PROFIT

ORGANIZATIONS

39 PURCHASE ORDERS/JOB RELEASES

40 X QUANTITIES

41 SAFETY STANDARDS

42 SERVICE

43 SITE INSPECTION

44 TRAVEL TIME

45 WARRANTY

46 X ADDING AND REMOVING LOCATIONS

47 X COOPERATIVE PURCHASE

48 X DELIVERED PRICES

X

ELECTRONIC INVOICES (Montgomery County only. See contact list for each agency.)

Timothy Serrano, Contract Administrator timothy.serrano@montgomerycountymd.gov Phone: 240-777-7602 Fax: 240-777-7670

All true and corrected copies of invoices and all inquiries regarding payment are required to be sent electronically to the Contract Administrator, via the email listed above, or to the email of an alternative Designee, as designated by the Contract Administrator. Failure to comply with this requirement may delay payment.

50 X MATERIAL SAFETY DATA SHEET

51 X ORDERING AND DELIVERY

52 X PRIMARY AND SECONDARY AWARDS

53 X QUALIFICATIONS AND AVAILABILITY

54 X SAMPLING AND TESTING

55 X TAX EXEMPTION (Montgomery County, MD only) 56 X TELEPHONE ORDERING (Montgomery

County, MD only)

X

PRODUCER PRICE INDEX ANNUAL

ADJUSTMENT

A. X Commodity/Service Group:

Rock Salt B.

All Items

Revised 07/2022 C

MANDATORY SUBMISSIONS:

a. BID SUBMISSIONS:

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation must be submitted with your bid reply:

XX “SOLICITATION, BID AND AWARD SHEET” (including page F and pages F-1 through F-4 Quotation Sheets)

Current Manufacturer catalog(s) Descriptive Literature Other:

Price List(s) Delivery Schedule Bid Guarantee (see pages A & 1) Wage Requirements Certification (see “NOTICE TO BIDDERS” for website providing the current wage rate) and (See

Attachment C)

Failure to submit the mandatory bid submissions may be cause for your bid to be deemed nonresponsive.

(Bidders Must Complete the NAME & SIGNATURE REQUIREMENTS in Part II on the Solicitation, Bid and Award Sheet, Page E)

b. AWARD SUBMISSIONS:

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation, must be submitted within ten (10) working days after the date of the County's written notification of Intent to Award a Contract:

XX Minority, Female, Disabled Person Subcontractor Performance Plan. (Attachment B), if requested in the Intent to Award notice.

XX Local Business Subcontract Plan (Attachment F), if requested in the Intent to Award notice.

Other: as follows: Performance Bond (See Pages B & 10)

XX

Certificate of Insurance (see page 6, paragraph #21) and Mandatory Insurance Requirements contained in Appendix to Section B. Awardee must provide the applicable insurance coverage and all costs for this coverage must be calculated into your bid price.

Wage Requirements Certification of Posting Notice

XX

A letter from Bidder’s salt source/manufacturer confirming the commitment to provide salt to your firm (the bidder) (See page 12 Section C, Provision 53)

Failure to submit information in a timely manner as indicated may be cause to consider the Bidder non responsible.

OPTIONAL SUBMISSIONS

The following checked (XX) items (each of which is described in detail in Section A, B, C, or D) and any related attachments to this solicitation are requested to be submitted with your bid reply:

XX

Minority, Female, Disabled Person Subcontractor Performance Plan (See Attachment B) (To ensure a contract can move forward as a result of this solicitation, the plan needs to be submitted with your bid.)

XX Mid-Atlantic Purchasing Team Rider Clause (See Page E)

XX References (See Below)

XX Minority Business Program & Offeror’s Representation (Attachment A)

XX Local Business Subcontract Plan (Attachment F)

Revised 07/2022 D

REFERENCES (at least three are requested to be submitted)

If references are required (see Optional Submissions section) for this solicitation, please provide them to the County with your bid.

The three references must be from individuals or firms currently being serviced or supplied under similar contracts, or for whom work of a similar scope has been performed within the last year. Names for references shall be of individuals who directly supervised or had direct knowledge of the services or goods provided.

If you do not include them with your bid submission, and you are one of the three low bidders, you may be required to submit references within ten (10) days of notice from the County. Failure to provide the County with references within that time frame may result in the Bidder being ruled non-responsible or nonresponsive by the Director, Office of Procurement, or his/her designee and the forfeiture of your bid guarantee (if applicable).

1. Name of Firm:

Address: City: ST: Zip:

Contact Person: Phone:

Email

Address:

2. Name of Firm:

3. Name of Firm:

Revised 07/2022 E

MID-ATLANTIC PURCHASING TEAM RIDER CLAUSE

USE OF CONTRACT(S) BY MEMBERS COMPRISING MID-ATLANTIC PURCHASING TEAM COMMITTEE

A. Extension to Other Jurisdictions

The [issuing jurisdiction] extends the resultant contracts(s), including pricing, terms and conditions to the members of the Mid-Atlantic Purchasing Team, as well as all other public entities under the jurisdiction of the United States and its territories.

B. Contract Agreement Any jurisdiction or entity using the resultant contract(s) may enter into its own contract with the successful Contractors(s). There shall be no obligation on the part of any participating jurisdiction to use the resultant contract(s). Contracts entered into with a participating jurisdiction may contain general terms and conditions unique to the jurisdiction including, by way of illustration and not limitation, clauses covering minority participation, non-discrimination, indemnification, naming the jurisdiction as an additional insured under any required Comprehensive General Liability policies, and venue.

C. A negative reply will not adversely affect consideration of your bid.

D. It is the awarded offeror’s responsibility to notify the members shown below of the availability of the Contract(s) E. The issuing jurisdiction shall not be held liable for any costs or damages incurred by another jurisdiction as a result of any award extended to the jurisdiction by the awardee.

F. Inclusion of Governmental and Nonprofit Participants (Optional Clause)

This shall include but not be limited to private schools, Parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government and/or state community and/or private colleges/universities that require these goods, commodities and/or services.

G. Notification and Reporting The Contractor agrees to notify if requested by the issuing jurisdiction of those entities that wish to use any contract resulting from this solicitation and will also provide usage information, which may be requested. The Contractor will provide the copy of the solicitation and resultant contract documents to any requesting jurisdiction or entity.

MID-ATLANTIC PURCHASING TEAM:

YES NO JURISDICTION YES NO JURISDICTION

Alexandria, Virginia Howard County Schools Alexandria Public Schools Herndon, Virginia Alexandria Sanitation Authority Leesburg, Virginia Annapolis City Loudoun County, Virginia Anne Arundel County Loudoun County Public Schools Anne Arundel Schools Loudoun County Water Authority Arlington County, Virginia Manassas, Virginia Arlington County Public Schools City of Manassas Public Schools Baltimore City Manassas Park, Virginia Baltimore County Schools MD-National Capital Park & Planning Comm.

Bladensburg, Maryland Metropolitan Washington Airports Authority Bowie, Maryland Metropolitan Washington Council of Governments BRCPC Montgomery College Carroll County Montgomery County Public Schools Carroll County Schools Prince George’s County, Maryland Charles County Government Prince George’s Public Schools Charles County Schools Prince William County, Virginia City of Fredericksburg Prince William County Public Schools College Park, Maryland Prince William County Service Authority District of Columbia Government Rockville, Maryland District of Columbia Schools Spotsylvania County Govt. & Schools District of Columbia Water & Sewer Auth. Stafford County, Virginia Fairfax County, Virginia Takoma Park, Maryland Fairfax County Water Authority Upper Occoquan Sewage Authority Falls Church, Virginia University of the District of Columbia Fauquier County Schools & Govt., Virginia Vienna, Virginia Frederick, Maryland Washington Metropolitan Area Transit Auth.

Gaithersburg, Maryland Washington Suburban Sanitary Commission Greenbelt, Maryland Winchester, Virginia Harford County Winchester Public Schools Harford County Schools Howard County

Vendor’s Name

Revised 07/2022 F

IFB # 1180960

COOPERATIVE PURCHASE OF ROAD DEICING SALT

SOLICITATION, BID AND AWARD SHEET

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/ montgomerycounty

PART I: SOLICITATION (Invitation for Bids (“IFB”) ELECTRONIC BIDS SUBMITTED TO FURNISH THE SUPPLIES AND/OR SERVICES DESCRIBED ON THE ATTACHED QUOTATION SHEET(S), WILL BE RECEIVED UP TO 11:00 AM LOCAL TIME ON 09/26/2025. BIDS WILL BE PUBLICLY OPENED AT THE DATE AND TIME STATED. Join the meeting now Meeting ID: 295 759 785 032 7 Passcode: VF7VY284 Dial in by phone (audio only) +1 443-692-5768, Phone conference ID: 374 941 974# BIDS RECEIVED AFTER THE DATE AND TIME SPECIFIED WILL NOT BE CONSIDERED AND WILL BE DENIED BY THE BIDNET APPLICATION. THE FOLLOWING DOCUMENTS ARE HEREBY INCORPORATED BY REFERENCE INTO AND MADE PART OF ANY CONTRACT AWARDED. In the event of any conflict among the provisions of the bid documents, or those documents comprising the resultant Contract, the conflict must be resolved by giving precedence to the below documents in the following order:

1. The “General Conditions of Contract between County and Contractor”, and the “Special Terms and Conditions” shown in Sections B and C of this document.

2. The “Instructions, Conditions and Notices” shown in Section A of this IFB.

3. The specifications/scope of work shown in Section D of this document.

4. All solicitation amendments that change Section D will supersede in the event of a conflict.

5. All representations and certifications listed in this document.

6. This “Solicitation, Bid and Award Sheet” and the attached solicitation Quotation Sheet(s).

PART II-BID

The Bidder, by signing this solicitation, agrees that the County has 120 calendar days from the bid opening date in which to make an award of this solicitation. The Bidder agrees that its prices and/or discounts for all desired goods and/or services shall remain firm for the above time period prior to contract award. Also, the Bidder agrees that all instructions, terms, conditions, specifications, and amendments of this solicitation shall remain firm for the above time period prior to contract award.

The County’s Standard Payment Terms are Net Thirty (30) Days. This does not preclude an offeror from offering a prompt payment discount for payment of proper invoices in less than (30) days. An optional prompt payment term is not required, but may be offered conditioned on the following basis: Only a prompt payment discount, conditioned on a thirty-day or greater payment basis, will be utilized to recalculate prices for purposes of the Method of Award process for price/cost only.

Prompt payment discounts may be offered on a shorter payment basis and adopted by the County at time of award, but will not be considered during the Method of Award process. Only a bid from a Certified Small Business with Health Insurance that submits a certificate issued by Montgomery County Department of Health and Human Services at the time of bid submission will receive a % price preference that will be utilized to recalculate prices for purpose of the Method of Award process in accordance with the criteria stated under Procurement Regulation 11B.77.01.06; See Procurement Regulations at: www.montgomerycountymd.gov/PRO/Laws.html NAME AND SIGNATURE REQUIREMENTS FOR BIDS AND CONTRACTS: The correct and full legal business name of the bidder must be used in bids received and on all contracts issued as a result of this solicitation. A trade name (i.e., a shortened or different name under which the firm does business) must not be used when the full legal name is different. Corporations must have names that comply with State Law, which requires a suffix indicating the corporate status of the business (e.g. Inc., Incorporated, etc.). Trade names may be indicated by individuals or corporations with the individual or corporate name followed by “t/a” (trading

as) or “d/b/a” (doing business as) respectively. The offeror’s signature on the proposal, contract, amendment(s), or related correspondence, must conform to the following:

All signatures must be made by an authorized officer, partner, manager, member, or employee. The signing of an offer or a contract is a representation by the person signing that the person signing is authorized to do so on behalf of the offeror or contractor.

BIDDER'S CORRECT AND FULL LEGAL BUSINESS NAME:

TELEPHONE NO.:

ADDRESS:

TOLL FREE NO.:

REMITTANCE ADDRESS: (If Remittance Address is Different from Above Address)

FAX NO.:

BIDDER’S E-MAIL ADDRESS:

ACKNOWLEDGEMENT OF AMENDMENTS

The bidder acknowledges receipt of amendments to the solicitation for offers and related documents numbered and dated as follows:

Amendment No./Date Amendment No./Date NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (TYPE OR PRINT):

SIGNATURE OF ABOVE PERSON: DATE:

PART III: AWARD (TO BE MADE BY THE COUNTY’S CONTRACTING OFFICER ( OFFICE USE ONLY ) YOUR BID IS ACCEPTED AS TO THE FOLLOWING AND/OR AS ATTACHED TO THIS DOCUMENT: YOUR CONTRACT NUMBER IS:

BY

PRINTED NAME OF CONTRACTING OFFICER SIGNATURE OF CONTRACTING OFFICER AWARD DATE

THIS FORM HAS BEEN APPROVED AS TO FORM AND LEGALITY BY THE OFFICE OF THE COUNTY ATTORNEY http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/maryland/montgomerycounty https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2Y5MGExOTktYzAzZS00MzAzLThkZmQtMzI3MjUyMDAzYWQ5%40thread.v2/0?context=%7b%22Tid%22%3a%226e01b1f9-b1e5-4073-ac97-778069a0ad64%22%2c%22Oid%22%3a%22dcf858d8-67f5-45c5-85f2-7d6dedbb555d%22%7d

F-1

QUOTATION SHEET

Cooperative Purchase of Road Deicing Salt

Recommendation of awards will be made by Zone. Montgomery County recommend will awards and execute contracts for Zone 001 only. Jurisdictions within all other Zones will be responsible for awarding and executing contract(s) with the respective bidders based on the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet for each Zone. Bidders are not required to bid on all Zones; however, all items in the Bidders chosen Zone(s) must be bid upon, or the bid for that Zone will be declared non-responsive. See page A, SECTION A, Provision 3 (E), Method of Award.

See contact list on pages 16-24 for each agency for invoicing and agency specific queries.

ZONE is defined as the following:

Zone 001 – Suburban Maryland, including the following jurisdictions:

*Montgomery County Govt., MD

*Montgomery College, MD Montgomery County Public Schools, MD

Prince George’s County, MD City of Bowie, MD

City of College Park, MD City of Frederick, MD

City of Gaithersburg, MD City of Greenbelt, MD City of Rockville, MD

Anne Arundel County Public Schools

Zone 002 – Suburban Virginia, including the following jurisdictions:

Arlington County, VA

Prince William County Public Schools, VA City of Falls Church, VA

Town of Herndon, VA Town of Leesburg, VA City of Manassas, VA Town of Vienna, VA

Zone 003 – Suburban Washington DC, including the following jurisdictions:

Washington Metropolitan Area Transit Authority District of Columbia Department of Public Works

Zone 004 – Southern Maryland, including the following jurisdictions:

Charles County, MD

Charles County Public Schools, MD

* The estimated road deicing salt annual quantities for Montgomery County, MD are inclusive of both Montgomery County Govt., MD and Montgomery College in Montgomery County, MD.

F-2

QUOTATION SHEET (continued)

Contract(s) will be recommended for award by ZONE to the lowest and second lowest responsive bid(s) submitted by a responsible bidder(s) as determined by the Director, Office of Procurement. If there are any discrepancies in the arithmetic calculations, the unit price will prevail and the County reserves the right to recalculate the extended price and the total aggregate price.

Zone Item Description Tons X Unit Price = Extended Price

001 A

Rock Salt – 10 Ton Min. Pick Up by Ordering Department or Agency

Pick Up Location:

10,000 X $___________/ton = $_______________

001 B Rock Salt – (FOB) Delivered to Locations as Specified on Pages 16-19 120,700 X $___________/ton = $_______________

Total Aggregate Price (Extended Price A+B) For Zone 001

002 A

Ordering Department or Agency

Pick Up Location:

1,000 X $___________/ton = $_______________

002 B Rock Salt – (FOB) Delivered to Locations as Specified on Pages 20-22 19,200 X $___________/ton = $_______________

Total Aggregate Price (Extended Price A+B) For Zone 002 $_______________

003 A

Ordering Department or Agency

Pick Up Location:

40,000 X $___________/ton = $_______________

003 B Rock Salt – (FOB) Delivered to Locations as Specified on Page 23 41,760 X $___________/ton = $_______________

Total Aggregate Price (Extended Price A+B) For Zone 003 $_______________

004 A

Ordering Department or Agency

Pick Up Location:

1,000 X $___________/ton = $_______________

004 B Rock Salt – (FOB) Delivered to Locations as Specified on Page 24 11,262 X $___________/ton = $_______________

Total Aggregate Price (Extended Price A+B) For Zone 004 $_______________

F-3

NOTICE TO BIDDERS ON CONTRACT QUANTITIES

All items and quantities in this Solicitation and specified by these Special Provisions are provided for use when and as directed by the Contract Administrator or Designee. The estimated quantities for these items are established for the sole purpose of obtaining a bid price. The "Quotation Sheet" quantities are estimated quantities for an average winter. The quantities for the items may be increased or decreased without any adjustments to the Contract Unit Price or the item(s) may be deleted entirely from the Contract by the Contract Administrator or Designee without negotiation. The Contractor will not be allowed to submit a claim against the County or any jurisdiction listed in this solicitation for any adjustment to the Contract Unit Price should the quantity for the item(s) be increased, decreased, or the item(s) be eliminated in its/their entirety. As stated, this is a "Requirements" type Contract and the issuance of task orders for the use of any amount of quantities is contingent upon the annual approval of funding.

Contact person for questions concerning your Bid:

NAME: ________________________________________ PHONE #:_________________________________

EMAIL: _________________________________________FAX #________________________ ____________

Contact person to handle any problems with delivery, etc.:

NAME: ________________________________________ PHONE #:_______________________________

EMAIL: _________________________________________FAX #________________________ ____________

If you will be using a subcontractor to perform any of the work listed herein, please list below the firm’s name and the portion of the work that will be provided by the subcontractor:

PORTION OF WORK: ___________________

NAME: ________________________________________________________________________

ADDRESS: _____________________________________________________________________

F-4

DESIRED AND REQUIRED DELIVERY SCHEDULE

The County requires delivery of the goods or services to be made according to the schedule below. A Bidder may offer a delivery schedule that falls between the “Desired” delivery schedule and the “Required” delivery schedule without prejudicing evaluation of the bid. However, bids that indicate a delivery schedule exceeding the “Required” delivery time period specified will be declared nonresponsive and rejected. The County may elect to award under the Bidder’s proposed delivery schedule if it offers delivery in less time than the desired or required delivery schedule. If the Bidder does not indicate its own delivery schedule, then the Bidder shall accept the desired delivery schedule and it will apply to the award.

DELIVERY SCHEDULE

Number of calendar days after County’s signature date of a “Notice to Proceed”, issuance of a purchase order, or an order placed via email/telephone.

ITEM NO. QTY DEL. DESIRED BY

COUNTY

DEL. REQUIRED BY

COUNTY

BIDDER’S PROPOSED

DEL.

Furnish & Load (Pick up by Jurisdiction)

Item Numbers 001A, 002A, 003A, 004A

AS REQUESTED

BY JURISDICTION

1 (one) Calendar Day

1 (one) Calendar Day

Calendar Days

ITEM NO. QTY DEL. DESIRED BY

COUNTY

DEL. REQUIRED BY

COUNTY

BIDDER’S PROPOSED

DEL.

Delivery Item Numbers 001B, 002B, 003B, 004B

AS REQUESTED

BY JURISDICTION

3 (three) Calendar Days

5 (five) Calendar Days

Calendar Days

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

OFFICE OF PROCUREMENT

SECTION A - INSTRUCTIONS, CONDITIONS AND NOTICES

(Numbers 1-7, 27, 28 and 29 are subject to selection on Bid Cover Sheet)

1. BID GUARANTEE

A Bid Guarantee (Bid Bond or Irrevocable Letter of Credit), must accompany each Bid and be duly executed by the Bidder as a principal, and made payable to Montgomery County. See the Bid Cover Sheet for the amount required for the Bid Guarantee for this particular bid. A copy of the Bid Guarantee must be submitted electronically, in PDF format, with your Bid. Prior to award, the successful Bidder(s) must present an original copy of the Bid Bond or Irrevocable Letter of Credit to the Office of Procurement, 27 Courthouse Square, Suite 330, Rockville, MD 20850. The County reserves the right of approval of any instrument offered as Bid Guarantee.

2. INTENT

A. The Intent of this Invitation for Bids is to establish a Fixed Price or

Rate of Discount Contract for the purchase of goods/services for Montgomery County, Maryland, as per the Terms, Conditions, Specifications, and/or Scope of Work, and Quotation Sheet contained herein.

B. The Intent of the Invitation for Bids is to establish a Time and

Materials Contract(s) with a responsible Contractor(s) to complement County forces at various County facilities, as may be required and as may be directed by the Director, Office of Procurement, and as called for in the SCOPE OF WORK statement(s) attached. All work shall be performed by a Specialty Contractor of established reputation who is regularly engaged in the performance of the specified work and who maintains, and makes available for this purpose, a regular force of skilled workmen.

3. METHOD OF AWARD

A. The contract will be awarded to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bidder is determined by the aggregate amount of the unit prices extended by the quantities set forth on the Quotation Sheet. Bidders must bid each item in order to be eligible for an award.

B. The contract will be awarded by group to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bid is determined by the aggregate amount of the unit prices extended by the quantities set forth in each group on the Quotation Sheet. Bidders must bid each item within a particular group in order to be eligible for an award for the group itself.

C. The contract will be awarded to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement. The lowest bidder is determined by the lowest unit price bid.

D. The contract will be awarded by line item to the responsible bidder submitting the lowest responsive bid, as determined by the Director, Office of Procurement.

E. The contract will be awarded by any other Method of Award as stated on the Bid Cover Sheet.

Regardless of which Method of Award is selected for this bid (Items A-E), THE DIRECTOR, OFFICE OF PROCUREMENT, reserves the right to award a contract by individual items, in the aggregate, or in any combination thereof, or to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the County.

Additionally, bidders are hereby notified that the Montgomery County Code, Section 11B-56 concerning the procurement of recycled materials and supplies is applicable to this solicitation. The Code requires, where practicable, procurement by the County of materials and supplies recycled from solid waste, and authorizes the use of a percentage price preference. The percentage price preference for this solicitation is stated on the Bid

Cover Sheet of this particular bid.

Recycled Material as defined by Section 11B-56 means "material recovered from or otherwise diverted from the waste stream, including recycled paper.

It includes post-consumer waste, industrial scrap material and obsolete inventories...” A percentage price preference means "the percentage by which a responsive bid from a responsible bidder whose product contains recycled materials (or a greater use of recycled materials) may exceed the lowest responsive bid submitted by a responsible bidder whose product does not contain recycled materials (or a lesser use of recycled materials)."

Bidders offering recycled products as defined by the County Code are cautioned that in order to be eligible for the price preference, the County must be aware at bid opening that the product being offered is recycled. Failure to provide specifications and/or other documentation at bid opening indicating that the product being offered is recycled may result in the bidder not receiving the price preference.

Bidders are also advised that a decision on use of a specification for a good containing recycled materials or a percentage price preference is within the sole discretion of the County and may not be appealed.

4. OPTIONAL PRE-BID CONFERENCE(S)

One or more optional Pre-Bid Conference(s) will be held. It is optional, though highly recommended that prospective bidders attend the pre-bid conference(s). For information regarding the date, time, and place of the conference(s), sees the Bid Cover Sheet.

5. OR EQUAL INTERPRETATION

Unless stated otherwise in the Scope of Services, identification of an item by manufacturer's name, trade name, catalog number, or reference is intended to be descriptive but not restrictive in that it is used for the purpose of describing the type, style, quality, performance and minimum specifications of the product desired, and shall not be interpreted to mean the only acceptable product. Bids on other makes and/or models will be considered provided the bidder clearly states in the spaces provided in the Quotation Sheet what is being proposed and forwards with the bid complete descriptive literature indicating the character of the article being offered and addressing all specifications of this solicitation.

The County reserves the right to accept or reject, in its sole discretion, items offered as an "equal".

6. QUESTIONS

All technical and non-technical questions pertaining to this Invitation for Bids should be directed to the individuals whose names are indicated on the Bid Cover Sheet.

7. SAMPLES

When samples are required it will be so indicated. Samples must be submitted so as to arrive at the designated location prior to the opening of bids and must be identified with the NAME OF BIDDER, BID NUMBER AND BID ITEM NUMBER. Failure to properly identify samples may cause bid to be considered nonresponsive. Samples shall be free of charge and delivered at the bidder's expense. The County will have the right to destroy, alter, or mutilate samples in examination for specification or performance compliance without charge from bidder. Samples may be removed within ten (10) days after award. Samples may at the County's option be retained for the life of any subsequent contract period.

8. ACCEPTANCE TIME

By submission of an offer under this solicitation, the offeror agrees that the County has 120 days after the opening date in order to issue an award. The County reserves the right to reject, as nonresponsive, any offer that specifies less than 120 days of acceptance time. Upon mutual agreement between the County and the Offeror, the acceptance time for the Offeror’s bid may be extended.

9. ALTERNATE OFFERS

Bidders must bid only one (1) product and one (1) price per bid item even though they feel they can offer more than one item that will meet the specifications. Bidders must determine for themselves which to offer. If a bidder submits more than one (1) product and/or more than one (1) price for a given bid item or items, it may be cause for the item or items bid upon to be considered non-responsive and rejected.

10. AWARD OR REJECTION OF BID

A. Failure to submit requested data, surety, or other documents in the electronic bid submission as may be required herein may be cause for rejection of the bid.

B. The County reserves the right to accept or reject any or all bids, or portion thereof, to give an offeror an opportunity to cure any deficiency resulting from a minor irregularity in a bid or to waive the deficiency, whichever is to the advantage of the County, and to award the Contract in the best interest of the County. The decision of the Director with respect to whether a defect is a minor informality is made in the sole discretion of the Director and is not subject to review and may not be challenged by a bidder.

C. Conditional or qualified bids are subject to rejection.

D. The County reserves the right to reject the bid of a bidder who has previously failed to perform properly or to complete in a timely manner, contracts of a similar nature, or if investigation shows the bidder unable to perform the requirements of the contract.

11. BID PREPARATION EXPENSES

All costs incurred in the preparation and submission of bids will be borne by the bidder and shall not be incurred in anticipation of receiving reimbursement from the County.

12. BID PROTESTS

All protests made pursuant to this solicitation must be in writing and delivered to the Director, Office of Procurement: (a) within ten (10) calendar days after the Director, Office of Procurement, publicly posts the proposed contract award, if the bidder seeks as a remedy the award of the contract or costs under Section 11B-36(h) of the Montgomery County Code, or (b) before the submission date for bids, if the bidder seeks as a remedy the cancellation or amendment of the solicitation. Each protest must contain a protest filing fee in the amount of $500 (US currency); if the fee is paid by check, then the check must be made out to “Montgomery County Government”. The Director, Office of Procurement, may return the filing fee to the protesting bidder, if the protest is sustained. The Director, Office of Procurement, must dismiss any protest not timely received.

Only an “aggrieved” bidder may file a protest. Aggrieved means that the bidder who is filing the protest may be eligible for an award of the contract if the protest is sustained (e.g., a fourth ranked bidder is not aggrieved unless the grounds for a protest, if sustained, would disqualify the top three ranked bidders or would require that the solicitation be reissued).

Each protest must contain the following: identification of the solicitation; the name, address, email address, fax and telephone numbers of the protesting offeror; a statement supporting that the bidder is aggrieved; and specification of all grounds for the protest, including submission of detailed facts and all relevant documents, citation to relevant language in the solicitation, regulations, or law relied upon; and, all other matters which the bidder contends supports the protest. The burden of production of all relevant evidence, data, and documents, and the burden of persuasion, to support the protest is on the bidder making the protest.

13. BID WITHDRAWAL/MODIFICATION

Vendor can withdraw and make edits to a bid before a solicitation’s closing date and time. To withdraw your bid, log into www.bidnetdirect.com/maryland/montgomerycounty and click “Solicitations” then “Bid Management” and follow the withdrawal process. If you need help withdrawing your bid, please call BidNet Direct’s Support Department at 800- 835- 4603, Option 2. The bidder’s withdrawal and resubmission must occur before the closing date and time.

14. BIDDER'S PAYMENT TERMS

The County will reject as nonresponsive a bid under this solicitation, which is conditioned on payment of proper invoices in less than thirty (30) days. The County’s Standard Payment Terms are Net Thirty (30) Days. This does not preclude an offeror from offering a prompt payment discount for payment of proper invoices in less than thirty (30) days. An optional prompt payment term is not required, but may be offered conditioned on the following basis:

Only a prompt payment discount conditioned on a thirty-day or greater payment basis will be utilized to recalculate prices for purposes of the Method of Award process for price only. Prompt payment discounts may be offered on a shorter payment basis and adopted by the County at time of award, but will not be considered during the Method of Award process.

15. BIDS

Bidder must electronically submit their bid through www.bidnetdirect.com/maryland/montgomerycounty no later than the due date and time as indicated on Page A and Page E. Bidders must register with BidNet Direct in order to view and respond to this solicitation. Visit www.bidnetdirect.com and click on the link to register at no charge. Follow the registration path and select the "Limited Access" option which will provide you with an automatic e-mail notification at no charge. If you need help registering, please call BidNet Direct’s Support Department at 800-835- 4603, Option 2.

Information regarding the bid results (apparent low bidder) for this bid or any bid issued by the Montgomery County Office of Procurement, will be posted on Montgomery County’s website at:

https://www.montgomerycountymd.gov/PRO/solicitations/proposed-awardees.html

16. ERRORS IN BIDS

A. Failure of the bidder to thoroughly understand all aspects of the

Invitation for Bids before submitting the bid will not act as an excuse to permit withdrawal of the bid nor secure relief on pleas of error.

B. The unit price will govern in the event of a discrepancy between the unit price bid and the extended price.

C. The sum of the extended prices will govern in the event of a discrepancy between the aggregate total bid and the extended prices.

D. The written words will govern in the event of a discrepancy between the prices written in words and the prices written in figures.

17. JOINT PROCUREMENT (Optional Use of the Contract) The following entities within Montgomery County must be able to purchase directly from contracts resulting from this solicitation:

Maryland-National Capital Park & Planning Commission (M-NCPPC) Montgomery College (MC) Montgomery County Public Schools (MCPS) Montgomery County Revenue Authority Montgomery County Housing Opportunities Commission (HOC) Washington Suburban Sanitary Commission (WSSC) Municipalities & Special Tax Districts in Montgomery County.

While this IFB is prepared on behalf of Montgomery County, it is intended to apply for the benefit of the above-named entities as though they were expressly named throughout the document. Each of these entities may purchase from the successful vendor under the same prices and goods and/or services of the contract with Montgomery County, in accordance with each entity's respective laws and regulations, or an entity may choose not to procure from the successful bidder at the entity's sole discretion. If one of the above-named entities elects to purchase under the contract, the price shall be determined by using unit costs and other pertinent costs that are provided in the bid. Montgomery County shall not be held liable for any costs, payments, invoices, or damages incurred by the above jurisdictions. Each entity above will be solely responsible for and contract directly with the bidder under the entity’s own procurement laws and regulations. ANY SPECIAL DISCOUNTS UNIQUE TO A PARTICULAR ENTITY (e.g. Montgomery County Public Schools educational discounts) SHOULD BE OFFERED TO

THAT ENTITY.

http://www.bidnetdirect.com/maryland/montgomerycounty http://www.bidnetdirect.com/ https://www.montgomerycountymd.gov/PRO/solicitations/proposed-awardees.html

18. MINORITY, FEMALE, DISABLED PERSON PROGRAM

COMPLIANCE

Under County law, this solicitation is subject to the Montgomery County Code and the Montgomery County Procurement Regulations regarding participation in the Minority, Female, Disabled Person (MFD) Procurement Program.