IFB1 20260000062 AVCF Wastewater Equip. Repl 100725.pdf

OSA-AFB-1 pg. 1

REV 7/2025

ADVERTISEMENT FOR BIDS

Design / Bid / Build State of Colorado

Department of Corrections

Notice Number: IFB2026000062 Project Number: EMP26-005 Project Title: AVCF Wastewater Pretreatment Plant Equipment Replacement Estimated Project Cost: $185,000.00

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this AFB, including but not limited to, the following:

a. All submittals shall become the property of the State of Colorado and will not be returned.

b. Late submittals shall not be evaluated.

c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.

4. The respondent has reviewed Appendix F and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and General Terms and Conditions of the Contractor’s Design/Bid/Build Agreement (SC- 6.23) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.

5. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

OSA-AFB-1 pg. 2

6. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

PROJECT OVERVIEW

Introduction

The Colorado Department of Correction at the Arkansas Valley Correctional Facility in Ordway, Colorado is seeking proposals from qualified contractors for the turnkey replacement of key equipment at our wastewater pretreatment facility. The objective of this project is to replace two specific pieces of equipment with new, identical models to ensure continued operational reliability and compliance.

This project requires the procurement and installation of the specified equipment, including all necessary labor, materials, and associated electrical work.

Scope of Services

The scope of this project includes the complete replacement of the following two pieces of equipment.

Equipment to be Replaced:

1. Grinder: Taskmaster Model TM1620 as follows: - Heavy Carbon Steel and D.I.

Construction - Cutting Chamber: Nom. 14.5" x 20" - 1/2" 11T Cam Cutters and Spacers:

Hardened & Ground 4140 Steel - Counter - rotating 2 - 3/4" Hexagon Shafting:

Hardened 4140 - Heavy - Duty Ball Bearings - Mech. Seal Cartridge to contain flow and protect bearings - Painted 2 Coats Heavy Epoxy Coating - Osha Blue.

2. Conveyor: SPIRALIFT® Model SC1600 Screenings Conditioner including the following: - Infeed Hopper, 304 Stainless Steel with Spray Wash manifold for receiving screenings - SPIRALIFT® Wash Press including: 304 Stainless Steel tank housing - Heavy - Duty Auger - Heavy Duty Carbon Steel, - 1/4" perforated screen, compaction zone, 4" NPT liquid discharges - Shaft Mounted Heavy - Duty Helical Bevel Gear Reducer - Piped Manifold Including Solenoid Valves, Piping, fitting with 1" NPT spray wash connections - Elephant Trunk - Tapered Pipe Discharge, 304 Stainless Steel With 65" (1651mm) Discharge Height – 3 HP TEFC 230/460/3ph/60hz Motor.

In order to complete this project, the equipment must be compatible to the current listed equipment.

MINIMUM REQUIREMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

OSA-AFB-1 pg. 3

2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $175,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and

4. Demonstrated bonding capability up to $175,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.

5. Attended and signed in at the Mandatory Pre-Bid Conference

MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at:

Address: Arkansas Valley Correctional Facility

12750 CO-96 #13

Ordway, CO 81063

Date/Time: October 21, 2025 @ 1000 (MDT/MST) - Meet at the main entry of Arkansas Valley Correctional Facility

Comments: Attendees shall complete, sign and submit a Consent to Search Authorization and Registration to Bryce McCracken no later than 1400 on October 16, 2025.

NOTE: YOU MUST ATTEND THE MANDATORY PRE-BID WALK IN ORDER

TO BID ON THIS PROJECT

SCHEDULE

The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.

Advertisement for Bids Issued October 7, 2025 Mandatory Pre-Bid Conference and Site Tour October 21, 2025 @ 1000 Request for Clarifications Due October 28, 2025 by 1700 Final Addendum Issued (anticipated) October 30, 2025 by 1700 Bid Submittals Due (date and Time) November 6, 2025 by 1000 Public Bid Opening November 6, 2025 by 1030 Award Intent Notification (anticipated) November 12, 2025 Contracting November 13, 2025 Contract Approval (anticipated) November 14, 2025 by 1000 Anticipated Construction Start TBD

OSA-AFB-1 pg. 4

Anticipated Construction Finish TBD

The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS website and BidNet Direct.

Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this AFB will be issued under numerically sequenced addenda.

Owner initiated changes to this AFB will be posted in the form of addenda on Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

All inquiries, questions, comments, or concerns should be submitted to robyn.ventura@state.co.us and bryce.mccracken@state.co.us.

NOTE: We do not accept questions via VSS or BidNet, only emailed questions will be answered.

Communication regarding the project during the procurement, outside of the submission process or scheduled procurement milestones is not permitted.

POINT OF CONTACT/CLARIFICATION

Name: Bryce McCracken Agency: Colorado Department of Corrections / Facility Management Services Phone: 719-839-5076 Address: 1250 Academy Park Loop, Colorado Springs, CO 80910 Email: bryce.mccracken@state.co.us

BIDDING

One electronic copy of the sealed bid is due November 6, 2025 and shall be received no later than 1000. For this Advertisement for Bid, bids will be accepted using BidNet Direct.

Bids may only be submitted electronically via www.bidnetdirect.com//cdoc-fms

No other electronic submission methods or hard copy submittals will be accepted.

mailto:robyn.ventura@state.co.us mailto:bryce.mccracken@state.co.us https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$

OSA-AFB-1 pg. 5

To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management

Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)

This solicitation is being published using the Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.

Offerors are not required to be registered on Colorado VSS in order to download solicitation documents and information. Colorado VSS information can be found through the Colorado State Purchasing & Contracts Office link at www.colorado.gov/vss. The VSS Help Desk can be reached at 303-866-6464 for further assistance.

In the event that it becomes necessary to revise any part of this AFB, a modification will be published on Colorado VSS at www.colorado.gov/vss and BidNet Direct at www.bidnetdirect.com//cdoc-fms. It is incumbent upon Offerors to carefully and regularly monitor Colorado VSS and www.bidnetdirect.com//cdoc-fms.

The Solicitation submission application is only for Bid submission. All inquiries, questions, comments, or concerns should be submitted via email to robyn.ventura@state.co.us and/or bryce.mccracken@state.co.us.

Bids shall be submitted on the required bid form as indicated on the Information For Bidders document (SBP-6.12) in Appendix B1.

Bid Forms and Appendices to be included with bid submittal:

Bid Form (SBP-6.13) Bid Bond (SBP-6.14)

Late sealed bids will be rejected without consideration. The Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

BID OPENING

Public Bid Opening will be held virtually – please use the following information to join via Google Meets, or by calling in on November 6, 2025 at 1030 (MDT/MST).

Meeting ID meet.google.com/jxk-ezhm-zgi

Phone Numbers http://www.colorado.gov/vss http://www.colorado.gov/vss http://www.bidnetdirect.com/cdoc-fms https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ mailto:robyn.ventura@state.co.us mailto:bryce.mccracken@state.co.us

OSA-AFB-1 pg. 6

(US) +1 413-402-0285

PIN: 213 450 669#

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12) Appendix B: Bid Form (SBP-6.13) Appendix B1: Bid Bond (SBP-6.14) Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18) Appendix D: Sample: SC6.21 and SC6.23 Design/Bid/Build Contractor’s

Agreement and General Conditions of the Contract