IFB1 2016_0230 Firewood for Resale.pdf

State of Colorado Invitation for Bid

Page 1 of 9 IFB1 2016*0230

IFB1 2016*0230

BIDS DUE: February 19, 2016 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Invitation for Bid (IFB1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms for Firewood for Resale.

The State has been divided into six (6) Areas and up to six (6) awards may be made for firewood. It is the intent of Colorado Parks and Wildlife that, if necessary, multiple awards may be made to different vendors in regards to this solicitation.

The equipment proposed by bidders must meet all specifications listed.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

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SPECIFICATIONS

**Note: If a fire ban (or other weather related issue) is put into place for any of the parks listed on this solicitation, we reserve the right to reduce the minimum quantity for delivery.

Description Resale Firewood

Quantity 39,400 Bundles (see attached Excel File for breakdown for Parks that have immediate needs)

Bundles Must be no less than 16 inches long, 10 inches wide & .75 cubic feet in volume per bundle

6 - 9 pieces of wood per bundle

Wood must be dry, burnable wood (no fresh, green wood)

Wrapped in sturdy wrapping to ensure bundles do not break apart

Sturdy handle attached to the bundle that does not break

For planning purposes please provide a picture of wood bundles

Delivery Minimum quantities listed on the Excel File, including pricing for full loads and partial loads. If there is additional request for firewood bundles throughout the fiscal year, CPW is requesting an amount per bundle for an additional cost for a minimum of 240 bundles

Bundled wood delivered to specified park upon request

Delivered within 5 days of receiving the delivery order to deliver to the specified park

After an order is placed, the company is to schedule delivery directly with the park to ensure a park staff member is available to operate a forklift to avoid unloading bundles by hand – preferred to have a +/- 2 hour window from scheduled delivery time

Loads must be anywhere between 240 and 600 bundles

Loads must be delivered on pallets

All pallets that are delivered will be picked up on the next delivery

Delivery to all Parks as stated below.

Pricing List Pricing Information on attached Excel File.

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DELIVERY

The following State Parks are those that upon award will have immediate needs to order firewood:

Area 1 Address Cherry Creek State Park 4201 South Parker Road, Aurora, CO 80014 Chatfield State Park 11500 N Roxborough Park Road, Littleton, CO 80125 Golden Gate State Park 92 Crawford Gulch Road, Golden, CO 80403 St. Vrain State Park 3525 State Highway 119, Firestone, CO 80504 Boyd Lake State Park 3720 N County Road 11-C, Loveland, CO 80538-2307 ***** Jackson Lake State Park 26363 County Road 3, Orchard, CO, 80649 ***** North Sterling State Park 24005 CR 330, Sterling, CO 80751 *****

Area 2 Address John Martin State Park 30703 Co. Rd. 24, Hasty, CO 81044 Trinidad State Park 32610 Highway 12, Trinidad, CO 81082

Trinidad, CO 81082 Lathrop State Park 70 County Road 502, Walsenburg, CO, 81089 ***** Lake Pueblo State Park 640 Pueblo Reservoir Road, Pueblo, CO, 81005 ***** San Luis State Park P O Box 150, Mosca, CO, 81146 *****

Area 3 Address Eleven Mile State Park 4229 County Road 92, Lake George, CO 80827

Lake George, CO 80827

Mueller State Park 21045 Highway 67 South, Divide, CO 80814 Divide, CO 80814 Cheyenne Mountain State Park 410 JL Ranch Heights, Colorado Springs, CO 80926

Colorado Springs, CO 80926

Paonia State Park P O Box 147, Crawford, CO, 81415 *****

Area 4 Address Vega State Park 15247 North 6/10 Road Unit A, Collbran, CO 81624 Navajo State Park 1526 County Road 982, Arboles, CO 81121 Ridgway State Park 28555 Highway 550, Ridgway, CO 81432 ***** Lone Mesa State Park Approximately 25 miles north of the town of Dolores, Dolores, CO 81323 *****

Dolores, CO, 81323 Crawford State Park 40468 Hwy 92, Crawford, CO, 81415*****

Area 5 Address Fruita State Park 595 Hwy 340, Fruita, CO 81521 Highline Lake State Park 1800 11.8 Road, Loma, CO 81524

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***** These parks/office locations currently do not have an immediate need to order firewood but could be added to the list of parks that the awarded vendor would need to assist if the location chooses to use the award.

Island Acres State Park 1055 Interstate 70, Palisade, CO 81526

Area 6 Address Rifle Falls State Park 5775 Highway 325, Rifle, CO 81650 Rifle Gap State Park 5775 Highway 325, Rifle, CO 81650 Sylvan Lake State Park 10200 Brush Creek Road, Eagle, CO 81631 Yampa River State Park 6185 W. US Hwy. 40, Hayden, CO 81639 ***** State Forest State Park 56750 Highway 14, Walden, CO, 80480 ***** Steamboat Lake State Park 61105 RCR 129, Clark, CO, 80428 ***** Pearl Lake State Park 61105 RCR 129, Clark, CO, 80428 *****

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TERM

Prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional 4, 12 month periods, not to exceed a total of 5 years (60 months). If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year.

If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documentation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries for this solicitation is through delivery via USPS or other courier services, personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: IFB1 2016*0230, 1313 Sherman Street, Denver, CO 80203. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule.

QUESTIONS ABOUT THE INVITATION FOR BID

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Invitation for Bid at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted February 3, 2016

Written Inquiry Deadline February 11, 2016 at 4:00 pm (MST)

Answers to Written Solicitation Questions to be posted on VSS

February 12, 2016 no later than 5:00 pm (MST)

Bid Closes February 19, 2016 at 11:00 am (MST)

Bid Award Expected by February 26, 2016 mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

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ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Invitation for Bid, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

SERVICE DISABLED VETERAN OWNED SMALL BUSINESSES (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

RESIDENCE BIDDER PREFERENCE

When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/spo

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HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Invitation for Bid Solicitation must submit their proposal which must include the following:

1) The Specification Table (Page 8)

2) The Bid Pricing Sheet/Excel File (Page 9 (& Excel File for Pricing)) and;

3) The Vendor Information Sheet (Page 9) by one of the following methods:

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: IFB1 2016*0230, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions

Excel File for Pricing Information

W-9 Form (Required if not registered in VSS)

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SUBMITTAL

SPECIFICATIONS

Model Description

Firewood for Resale Vendor Specifications – REQUIRED!

Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Quantity 39,400 Bundles (see attached Excel File for breakdown for each Park)

Bundles Must be no less than 16 inches long, 10 inches wide & .75 cubic feet in volume per bundle

6 - 9 pieces of wood per bundle Wood must be dry, burnable wood (no fresh, green wood)

Wrapped in sturdy wrapping to ensure bundles do not break apart

Sturdy handle attached to the bundle that does not break

For planning purposes please provide a picture of wood bundles

Delivery Minimum quantities listed on the Excel File, including pricing for full loads and partial loads. If there is additional request for firewood bundles throughout the fiscal year, CPW is requesting an amount per bundle for an additional cost for a minimum of 240 bundles

Bundled wood delivered to specified park upon request

Delivered within 5 days of receiving the delivery order to deliver to the specified park

After an order is placed, the company is to schedule delivery directly with the park to ensure a park staff member is available to operate a forklift to avoid unloading bundles by hand – preferred to have a +/- 2 hour window from scheduled delivery time

Loads must be anywhere between 240 and 600 bundles

Loads must be delivered on pallets All pallets that are delivered will be picked up on the next delivery

Able to deliver to Parks (per Area) as listed above?

Pricing Pricing on Excel Spreadsheet completed?

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PRICING

Please see attached Excel File –complete the cost per bundle/per load. The Excel File must be completed and returned along with the Vendor Information Sheet to be considered responsive.

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have you included your vendor W-9? Yes No If No, Registered on VSS? Yes No

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. The State of Colorado will NOT pay for shipping and/or freight.