IFB Stone for Town of Ashland 2026.pdf

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TOWN OF ASHLAND

Invitation to Bid eVA – BMP090359

IFB2026-0611

Stone

Issue Date: June 11, 2026 Title: Stone Commodity Code: 75035- Crushed Stone (Includes Riprap) Issuing Department: Town of Ashland, Virginia

Purchasing 121 Thompson Street

PO Box 1600 Ashland, VA 23005

Location: 100 W. Vaughan Road Ashland, VA 23005

Period of Contract: One year from the date of the contract

Sealed bids, subject to the specifications and conditions contained hereto, will be received at the above office until, but not later than 1:00 p.m., local time prevailing, Wednesday, July 8, 2026, and then publicly opened and read for furnishing the Town with stone consisting of No. 21-A, No. 57, No. 3, No. 8, and Rip-Rap.

Electronic and paper bids accepted. Bids are to be submitted electronically (in Adobe PDF format) to eVA (Virginia’s eProcurement Marketplace). For assistance, contact eVA Customer Care at 1-866-289-7367. Paper bids are to be submitted to Purchasing Town of Ashland 121 Thompson Street, PO BOX 1600, Ashland, VA 23005

Name and Address of Firm

________________________________ Date: ________________________________

________________________________ By: __________________________________ Signature in Ink

________________________________ Name: _______________________________ Print

________________________________ Title: ________________________________ eVA Vendor ID ____________________ Phone: ______________________________

Email: __________________________________________________________________________

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Your quotation, to be considered, must be submitted on a copy of this Invitation to Bid in the places provided. Bidders shall sign this form without detaching from the rest of the bid and must return the bid in its entirety. Failure to comply with these requirements will be cause for rejection of the bid.

Any bid received after the announced time and date of opening will not be considered and will be disposed of.

REJECTION AND AWARD OF BIDS

The Town of Ashland reserves the right to accept or reject any or all bids or parts of bids, to waive informalities, and to request rebids.

OPTION TO RENEW

The parties hereto may extend this contract for four (1) year terms by mutual consent in writing, prior to the expiration of the current contract.

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BID PRICE SHEET

The Request for Bid is based on approximate quantities required by the Town of Ashland through June 30, 2027.

Pricing shall include all delivery charges. Stone is to be delivered to the Yard of the Ashland Maintenance shop or site as requested.

Stone will be ordered via a Purchase Order on an as-needed basis.

The Town reserves the right to purchase items in any quantity based on the unit price quoted.

Please note that quantities requested are approximate.

All questions regarding this bid must be submitted no later than 9:00 am, July 1, 2026. Submit questions via email to Bernadette Cornelius at purchasing@ashlandva.gov, or reach Ms. Cornelius by telephone at 804-798-1073.

APPROXIMATE PRICE PER TON

ITEM QUANTITY DELIVERED TOTAL

No. 21-A 4000 tons $__________ $__________

No. 57 2000 tons $__________ $__________

Class 1 Rip Rap 150 tons $__________ $__________

No. 3 500 tons $__________ $__________

No. 8 100 tons $__________ $__________

TOTAL PRICE $________________________

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Please return bids to the Town of Ashland, Purchasing Department, 121 Thompson Street, Ashland, Virginia 23005, or by mail to Town of Ashland, P.O. Box 1600, Ashland, VA 23005.

Mark outside of envelope with "Subject: eVA - BPM090359 IFB2026-0611

________________________________ Date: ________________________________

NAME OF BIDDER

________________________________ By: __________________________________ address Signature in Ink

________________________________ Name: _______________________________ Print

________________________________ Title: ________________________________ eVA Vendor ID ____________________ Phone: ______________________________

Email: __________________________________________________________________________

In compliance with the Invitation for Bid BPM090359 IFB2026-0611 and subject to all conditions thereof and attached thereto, the Bidder offers and agrees, if this bid be accepted within thirty

(30) calendar days from the date of opening to furnish any and all of the items upon which the prices are quoted, at the price set opposite each item, delivered at the points as specified and as scheduled.

The bidder will comply with all provisions of the Virginia Public Procurement Act and with the laws and regulations of the Town of Ashland.

During the performance of this contract, the contractor (bidder) agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The Company will not knowingly employ an illegal alien, as stated and amended by the Immigration Reform and Control Act of 1986. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause.

2. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

3. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulations shall be deemed sufficient for the purpose of meeting the requirements of this section.

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4. The contractor will include the provisions of the foregoing paragraphs 1, 2, and 3 in every sub-contract or purchase order of over $10,000, so that the provisions will be binding upon each sub-contractor or vendor.

The Bidder certifies that he has not combined, conspired, or agreed to intentionally rig, alter, or otherwise manipulate this bid for the purpose of allocating purchases or sales to or among persons, raising or otherwise fixing the prices of the goods or services, or excluding other persons from dealing with the Town of Ashland.

SIGNATURE OF BIDDER