IFB_SP08752401_Inspection___Testing_Services.pdf

State of California Department of Corrections and Rehabilitation

May 8, 2024

INVITATION FOR BID (IFB)

IFB No. SP08752401

STATEWIDE CONSTRUCTION FIELD AND LABORATORY TESTING / INSPECTION SERVICES

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled Statewide Construction and Laboratory Testing / Inspection Services, IFB NO. SP08752401. In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-524 located on the CALPIA website (www.calpia.ca.gov, select About tab and then Doing Business with CALPIA).

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: June 4, 2024 by 3:00 PM CALPIA Contact SUBMIT BID TO:

Lisa Horrell, Contract Analyst Phone: (916) 358-2685

Email: Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority Attention: Lisa Horrell, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Term: The CALPIA anticipates that the proposed contract term will be for a period of three (3) years beginning July 1, 2024 with the option to extend it for an additional one (1) year.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to, quality and/or reliability for the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

http://www.calpia.ca.gov/ mailto:Lisa.Horrell@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB No. SP08752401 Statewide Construction Field & Laboratory Testing/Inspection Services

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

California Prison Industry Authority (CALPIA) IFB No. SP08752401

TABLE OF CONTENTS

SECTION

PAGE

A. Purpose and Description of Service 4 B. Bid Information 4 C. Bidder’s Submittal Requirements 5 D. Letters of Inquiry 6 E. Bid Evaluation 6 F. Licenses and Permits 6 G. Standard Language 6 H. Bid Attachments 6

Attachment 1: Bid Document Submittal Check List 7 Attachment 2: Sample Standard Agreement (STD 213), Statement of

Work and Payment Provisions 8

Exhibit 1: Inspection/Testing Request Form 23 Exhibit 2: Map of California Counties 25 Attachment 3: Rate Sheet 26 Attachment 4A: Payee Data Record (STD 204) 36 Attachment 4B: Payee Data Record Supplement (STD 205) 38 Attachment 5: Darfur Certification 40 Attachment 6: Appropriate Attire Policy 41 Attachment 7: Service Technician Reference Form 43 Attachment 8: Contractor Certification Clauses (CCC’s) 44 Attachment 9: PREA Volunteer/Contractor Information Sheet 48 Attachment 10: Economic Sanctions Certification 51 Attachment 11: GenAI Disclosure & Factsheet Form (STD 1000) 52 Attachment 12: California Civil Rights Laws Certification 56

Bid Submittal Documents:

Attachment 1: Bid Document Submittal Check List 1 page Attachment 3: Rate Sheet 10 pages Attachment 4A: Payee Data Record (STD 204) 1 page Attachment 4B: Payee Data Record Supplement (STD 205) 1 page Attachment 5: Darfur Certification 1 page Attachment 7: Service Technician Reference Form(s) 1+ page Attachment 8: Contractor Certification Clauses (CCC’s) 4 pages Attachment 9: PREA Volunteer/Contractor Information Sheet 3 pages Attachment 10: Economic Sanctions Certification 1 page Attachment 11: GenAI Disclosure & Factsheet Form (STD 1000) 3 pages Attachment 12: California Civil Rights Laws Certification 1 page

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-524* 10 pages General Provisions REV-524* 21 pages Security Provisions REV-224* 5 pages Travel Provisions REV-0324* 2 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov select About tab, then select Doing Business with CALPIA.

California Prison Industry Authority (CALPIA) IFB No. SP08752401

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) requires statewide construction field and laboratory testing and inspection services for its Construction Services Enterprise. These services will be compensated in accordance with the local prevailing rates where the services are performed.

Refer to the Sample STD 213, Statement of Work and Payment Provisions, attached to this IFB as Attachment 2.

CALPIA reserves the right, before the conclusion of the contract term, to extend the contract for an additional one-year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

*estimated timeframes

2. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered; no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) original copy of the bid to the address and Contract Analyst on page 1 of this document.

The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

EVENT DATE

TIME

Pacific Standard Time (PST) /Pacific Daylight Time (PDT)

IFB available to prospective bidders May 8, 2024 Final Date for Letters of Inquiry May 24, 2024 5:00 PM Final Date for Bid Submission/Bid Opening June 4, 2024 3:00 PM Successful Bidder Letter and Posting of Intent to Award* June 7, 2024 5:00 PM Last Day to Appeal Intent to Award* June 14, 2024 5:00 PM Proposed Start Date of Agreement* July 1, 2024

Company Name Company Address

IFB Number: SP08752401 IFB Name: Statewide Construction Field & Lab Testing/Inspection Services Attention: Lisa Horrell

BID SUBMITTAL – DO NOT OPEN

California Prison Industry Authority (CALPIA) IFB No. SP08752401

C. Bidder’s Submittal Requirements

Experience: Contractor shall be an experienced firm having provided construction field testing and laboratory testing services on a full-time commercial basis as its principal business for the past five (5) years, with receivables for work similar to the work under this Agreement of not less than $1 million per year over the past five (5) years. Experience will be determined by documentation submitted by the Contractor and further information provided by the references submitted under the Past Performance requirement below. Experience is defined as the kind and amount of work the Contractor has done relevant to the work contemplated by this procurement.

Past Performance: Contractor will be evaluated on prior performance through Contractor’s references (Attachment 7), on three (3) projects similar in nature within the last five (5) years.

Past performance is defined as the Contractor’s record of conforming to standards of good workmanship; Contractor’s record of forecasting and controlling costs; Contractor’s adherence to contract schedules, including the administrative aspects of performance; Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the Contractor’s business-like concern for the interest of the customer.

Licenses/Permits: The Contractor shall provide copies of all required license(s) and permit(s) as required by the city, county, or both as determined by bidder’s place of business.

Executive Order N-6-22 – Russia Sanctions: CALPIA requires Bidders to include a completed Economic Sanctions Certification form (BSS-F069) as required by Executive Order N-6-22 in order to be eligible to conduct business with the State of California.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI): The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure & Factsheet (STD 1000) (Attachment 11) to be completed by the Bidder/Offeror. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.”

Prevailing Wages: All bids must meet or exceed prevailing wage requirements as governed and defined by the Department of Industrial Relations (DIR) and accessible via the following website: https://dir.ca.gov/OPRL/DPreWageDetermination.htm.

https://dir.ca.gov/OPRL/DPreWageDetermination.htm

California Prison Industry Authority (CALPIA) IFB No. SP08752401

Registration with Department of Industrial Relations (DIR): CALPIA requires any contractor or subcontractor responding to a bid with prevailing wage requirements to be registered with the DIR. Bidders shall submit proof of registration with DIR to CALPIA with the bid response. The Bidder shall be responsible for ensuring all subcontractors are registered with DIR as well.

D. Letters of Inquiry

The purpose of these inquiry letters is to provide bidders with the opportunity to ask questions on the specifics of this IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be emailed to the Contract Analyst listed on Page 1 of this IFB document no later than the time/date provided on the Time Schedule in Section B.1. Any inquiries received after this date will only be addressed at CALPIA’s discretion.

E. Bid Evaluation

Award of a contract resulting from this IFB will be based on the contractor providing the best value. The Contractor must meet or exceed the minimum requirements of the following criteria:

Category – Description Cost Past Performance Experience

E. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State. If, after bid submission, the Contractor replaces or renews a required license or permit or obtains a newly applicable license or permit, the Contractor shall provide the State with a copy of the renewed, replaced, or newly obtained license or permit within 20 days following the Contractor's receipt of same.

F. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

G. Bid Attachments

Refer to the following pages for additional required attachments that are a part of this IFB.

Statewide Construction and Laboratory Testing / Inspection Services

ATTACHMENT 1

BID DOCUMENT SUBMITTAL CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned.

This checklist should be included with your bid submittal package.

COMPANY NAME:

Attachment Name/Description

_____ Attachment 3: Rate Sheet _____ Attachment 4A: Payee Data Record (STD 204) NOTE: If company is incorporated, Payee’s

Legal business name on the STD 204 must match the name registered with the Secretary of State of California.

_____ Attachment 4B: Payee Data Record Supplement (STD 205) NOTE: For use if additional remittance addresses are needed or if additional authorized representatives need to be identified.

_____ Attachment 5: Darfur Certification _____ Attachment 7: Service Technician Reference Form for each service technician anticipated to perform services under this agreement OR a minimum of three (3) Letters of Reference per Technician

_____ Attachment 8: Contractor’s Certification Clauses _____ Attachment 9: PREA Volunteer/Contractor Information Sheet _____ Attachment 10: Economic Sanctions Certification _____ Attachment 11: GenAI Disclosure & Factsheet Form (STD 1000) _____ Attachment 12: California Civil Rights Laws Certification

Additional Items/Description (If Applicable)

_____ Contractor’s Published Price List

_____ Acceptable proof that the contractor has been in business for the past 5 years with receivables not less than $1 million per year for similar work

_____ Acceptable proof that the Contractor is a recognized company meeting the requirements of the American Society Testing Materials (ASTM) Standards, Sections E 329. “Engaged in the Testing and/or Inspection of Materials Used in Construction”

_____ Copy of applicable CSLB license(s)

_____ Copy of valid California Business License(s) and/or permit(s) as required by the state, city, and/or county

_____ Proof of Department of Industrial Relations (DIR) registration

STATE OF CALIFORNIA

STANDARD AGREEMENT ATTACHMENT 2

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

IFB #SP08752401

REGISTRATION NUMBER

Statewide Construction and Laboratory Testing / Inspection Services

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CALIFORNIA PRISON INDUSTRY AUTHORITY

CONTRACTOR'S NAME

TBD

2. The term of this

XXXX XX, 2024 or upon approval, whichever is the later, through XXXX XX, 2027

Agreement is:

3. The maximum amount $ of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

Attachment 2 - Scope of Work and Payment Provisions 15 pages Attachment 3 - Rate Sheet X pages Special Provisions X pages General Provisions REV-0124* 21 pages Security Provisions REV-224* 5 pages Travel Provisions REV-0324* 2 pages NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached

These documents can be viewed at http://www.calpia.ca.gov, (select About tab, then select Doing Business with CALPIA).

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

560 East Natoma Street, Folsom, California 95630

Statewide Construction and Laboratory Testing / Inspection Services Attachment 2

SCOPE OF WORK AND PAYMENT PROVISIONS

Contractor Initial _______

I. SCOPE OF WORK

1. Contractor agrees to provide the California Prison Industry Authority (CALPIA) with construction field and laboratory testing and inspection services throughout the state of California. The Contractor will be compensated for the services in accordance with the local prevailing rates performed at the various California Department of Correction and Rehabilitation (CDCR) institutions statewide, and any other California state facilities and municipalities as required.

A. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, parking fees and bridge tolls, insurance, transportation, equipment and every other item of expense necessary to perform services.

2. The services shall be provided during regular business hours, Monday through Friday, except

State holidays, or as directed by the CALPIA Project Representative, or designee.

3. Service shall be available not later than the express date set by CALPIA and the Contractor, after all approvals have been obtained, the agreement is fully executed, and an ERPLX Tracking Number is issued. Should the Contractor fail to commence work at the agreed upon time, the CALPIA, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement effective immediately. In addition, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

4. The Project Representatives during the term of this agreement will be:

State Agency: Contractor:

Section/Unit: Section/Unit:

Attention: Attention:

Address: Address:

Phone: Phone:

Email: Email:

Note: No formal amendment of this agreement is needed to change the contact information. Changes will be made by written or electronic notification.

5. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State and will provide the State with a written 10-day notice for Contractor’s non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

C. The State will not be responsible for any premiums or assessment on the policy.

6. The work being performed under this agreement is subject to prevailing wage rates as governed and defined by the Department of Industrial Relations (DIR) at the following website: https://dir.ca.gov/OPRL/DPreWageDetermination.htm.

A. Contractor agrees to comply with all applicable provisions of the Labor Code including those provisions requiring the payment of not less than the general prevailing rate of wages.

B. Contractor must be registered with the DIR and maintain current registration for the duration of this agreement. Contractor shall be responsible for ensuring all subcontractors are registered with the DIR and that their registration is current.

C. Contractor shall maintain records of proof that prevailing wage is paid to workers in accordance with DIR reporting requirements.

D. Projects of $30,000.00 or more must meet DIR’s apprenticeship requirements.

E. Contactor further agrees to penalties and forfeitures provided in the Labor Code in the event a violation of any of the provisions occur in the execution of this agreement.

7. Contractor shall provide the following:

A. Onsite and offsite sampling and laboratory testing of soils and construction materials using personnel properly trained and certified to provide such services.

B. Testing/Inspection of materials and equipment at onsite, offsite, and out-of-state fabrication sites, including welding inspections and tests.

C. Maintenance of a chain of custody log for samples retrieved for testing, and the retention of records of such samples for future reference as necessary and as directed by the CM.

Records shall accurately document conditions observed and deficiencies noted.

D. Issuance of all necessary reports.

E. Provide supervision and oversight to staff personnel providing requested services.

F. Coordination, scheduling, and management of the technicians and staff performing the testing or inspection services.

G. Inspection services by qualified individuals as requested, including the role of Inspector of Record (IOR), Mechanical Inspector, Electrical Inspector, Plumbing Inspector and/or Special Inspector for project specific requirements.

H. Assign a Project Manager to provide technical oversight to CALPIA, IOR’s, and Inspectors as needed.

8. Project Information

The CM, or authorized representative, will direct the Contractor on the time, type, and quantity of testing or inspection services to be performed, as well as the location where the Contractor’s services will be performed.

https://dir.ca.gov/OPRL/DPreWageDetermination.htm

The Inspection/Testing Request Form (Exhibit 1), is for requesting both testing and inspections and provides detailed information of the requested services(s) for a particular location, date(s), and time(s), etc.

The Contractor shall perform services at multiple locations and may include offsite locations.

These offsite locations will typically be in California but could potentially be out-of-state fabrication facilities. To perform out-of-state services, the Contractor may subcontract with a local testing and/or inspection agency that is preapproved by the RM.

9. Testing and Inspection Services

The Contractor shall perform testing and inspection services. Additional testing services, field services, labor, materials and/or equipment rates not included in the Rate Sheet (Attachment 3), will be reimbursed at the rates published in the Contractor’s Published Price List. The Published Price List shall be incorporated and made part of this Agreement by reference only. All prices shall be firm for the entire Agreement period. In the case of conflict between the Rate Sheet (Attachment 3) and the rates of the Contractor’s Published Price List, the Rate Sheet (Attachment 3), shall prevail.

9.1 Testing Services

The Contractor shall obtain samples and perform laboratory tests authorized by the CM or authorized representative for the items outlined below. Laboratory tests for all of the items listed below may not be required, while laboratory tests for other items, not listed, may be required.

A. Soil B. Concrete C. Masonry D. Grout E. Metal Reinforcing Tensile and Bend Test F. Structural Steel G. Fireproofing

9.2 Field Testing Services

Contractor shall provide qualified technicians with a minimum of three (3) years’ experience in performing both on-site and offsite tests and inspections. Work may include testing on the construction site, offsite tests in the general vicinity of the construction site and testing and/or inspections at either in-state or out-of-state fabrication facilities. The technicians will provide all the necessary tools, equipment and transportation to perform the test(s). The Contractor shall immediately notify the CM if there is any change in the qualifications of a technician or any charge made against a technician relating to the quality of the technician’s work.

9.3 Inspection Services

Upon request by the CM or authorized representative, the Contractor shall provide qualified Inspector(s) for the specific project needs, including general commercial building Inspectors, electrical Inspectors, plumbing Inspectors, mechanical Inspectors, as well as special Inspector categories. Additionally, upon request, the Contractor shall provide an IOR. All provided Inspectors shall represent the interests of CALPIA.

Qualified Inspectors shall meet the Minimum Qualifications for Inspectors of CALPIA Projects as outlined in Section 14 of the SOW. Prior to providing the services of individual Inspectors, the Contractor shall provide documentation substantiating the qualifications of each Inspector for review/approval by CALPIA Construction Services Facilities Management (CSFM) Chief.

9.4 General Charges

General Charges include minimum hours for partial work days: minimum hours for less than two (2) hours, minimum hours for less than four (4) hours, and minimum hours/rate for more than four (4) hours, but less than a full day. Minimum hours will be at the local prevailing rate. Contractor will not be reimbursed for travel time to and from the work location.

10. Notification & Requirements for Services

The CM or designated representative will notify the Contractor of specific services required.

CALPIA will submit the request to the Contractor at least two (2) business days prior to required services. Occasionally, the Contractor may be requested to respond to service requests with as little as half day notice. Every effort shall be made to meet those occasional requests.

Normal working hours for the Contractor’s personnel at CALPIA project sites shall be consistent with the construction contractor’s work schedule. This may vary from site to site and/or project to project but will be determined prior to the start of the project and if modified, notification of the change in working hours will be provided at least one week in advance.

Services provided by the Contractor on any given day in excess of eight (8) hours, or in excess of the established work week, shall be billed at one and one-half times the standard hourly rate. Such services shall only be provided with prior written approval from the CM.

Other overtime hours, such as working on official State holidays and/or weekends, shall be compensated only upon prior written approval from the CM. Any overtime not approved in advance shall be compensated at the standard hourly rate indicated on the Rate Sheet (Attachment 3), or in accordance with the Published Price List.

11. Laboratory Duties

Laboratory duties are as outlined below:

A. Perform specified sampling and testing of materials.

B. Comply with specified standards as noted in Section 14.

C. Ascertain compliance of materials with requirements of the construction documents.

D. Promptly notify the CM of observed irregularities and deficiencies in the work and in products to be used in the work.

E. Provide retesting where necessary due to nonconformance to specified requirements.

F. Within 24 hours of the completed test(s), submit a detailed report of each test as noted in Section 12.

12. Reporting Requirements

The Contractor’s employees shall provide daily reports detailing onsite activities. Reports shall be transmitted via email to the CM and any additional personnel identified by the CM.

12.1 Test Failures:

The Contractor shall notify the CM or authorized representative immediately by telephone if any field test(s) or laboratory test(s) fails. Within 24 hours, a follow-up email with attached laboratory test results shall be sent to the CM or designated representative and any additional personnel identified by the CM.

12.2 Daily Field Test Reports:

Each technician providing field services shall produce a daily report. The daily report shall be submitted to the CM’s designated representative within two (2) workdays of the site visit. The daily report shall be transmitted by email to the CM and to any additional personnel identified by the CM. The daily field test report shall include the following items:

A. Date/Time in/Time out

B. Project Title and Number

C. Name of testing firm

D. Name of technician and telephone number

E. Samples, tests and observations and/or inspections performed

F. Location of samples, tests and observations and/or inspections performed

G. Field test results for each test performed

H. Comments

12.3 Summary Lab Report:

The Contractor shall provide a summary lab report within 24 hours of the completed lab test(s). The report shall be transmitted to the CM and any additional personnel identified by the CM. The CM shall be notified of failed tests immediately as detailed above. The summary lab report shall include:

A. Date report issued

B. Project Title and Number

C. Testing Laboratory name, address and telephone number

D. Name and signature of laboratory technician

E. Each test performed

F. Date and time of each test

G. Date and location sample taken

H. Test results

I. Narrative interpretation of test as required

13. Qualifications/Licensing Requirements

The Contractor, at their own expense, shall possess and maintain throughout the term of this Agreement any and all necessary equipment, qualified personnel, licenses, permits, certificates and capabilities required by law for providing services under this Agreement.

The Contractor shall be an experienced firm having provided construction field testing and laboratory testing services on a full-time commercial basis as its principal business for the past five (5) years, with receivables for work similar to the work under this Agreement of not less than $1 million per year over the past five (5) years. The Contractor shall maintain copies of certificates qualifying the company to perform the tests identified herein.

A written letter signed by the Contractor is acceptable proof that the company has been in business for the past five (5) years with receivables as indicated above.

The Contractor shall be a recognized company meeting the requirements of the American Society Testing Materials Standards, Sections E 329. “Engaged in the Testing and/or Inspection of Materials Used in Construction.” Contractor’s personnel providing services shall be fully qualified and certified to perform the specified services. The Contractor and all personnel shall maintain the requirements throughout the duration of this Agreement and shall provide proof upon request.

The Contractor shall provide qualified service technicians with a minimum of three (3) years’ experience in performing both on-site and offsite tests and inspections. Work may include testing on the construction site, offsite tests in the general vicinity of the construction site and testing and/or inspections at either in-state or out-of-state fabrication facilities.

Acceptable proof of experience is a minimum of three (3) letters of references per service technician OR completion of three references via Attachment 7, Service Technician Reference Form, that specifically identifies the following:

• Technician’s name

• Type of testing or inspection services performed

• Dates that services were provided

• Verification that the service was satisfactory

• Current telephone number and address of reference

The references shall be for services performed no more than five (5) years prior to the commencement date of the Agreement. The Contractor shall provide a copy of a valid California city or county business license (if applicable) or, if a corporation is located within the State of California, incorporation documents or a letter from the Secretary of State or, if not a California business, an affidavit that the business is in good standing with the state, province, or country in which the business is headquartered.

14. Minimum Requirements for Inspectors of CALPIA Projects

14.1 CALPIA General Inspector Qualification Standards

Minimum qualifications for a General Building Inspector or Inspector of Record (IOR) for CALPIA construction projects requires a current International Code Council (ICC) Commercial Building Inspector B-2 certification and/or:

A. Experience as an engineer or architect

And:

B. Education: Graduation from college with major work in engineering, architecture, or construction management.

(Additional qualifying experience may be substituted for the required education on the basis of two years of qualifying experience equaling one academic year of education.)

14.2 CALPIA Mechanical Inspector Qualification Standards

Minimum qualifications for a Mechanical Inspector for CALPIA construction projects require a current International Code Council (ICC) Commercial Mechanical Inspector M- 2 certification and:

Four years' experience either as:

A. A representative of an architect, engineer, owner, or construction manager in technical inspection, supervision, performance of increasingly complex duties and including two years in responsible charge on major building construction such as schools, hospitals, prisons, institutions, high-and mid-rise office buildings, or other comparable institutional or commercial buildings.

Or:

B. A construction superintendent on major buildings such as schools, hospitals, prisons, institutions, high-and mid-rise office buildings, or other comparable institutional or commercial buildings.

(Additional qualifying experience may be substituted for the required education on the basis of two years of qualifying experience equaling one academic year of education.)

14.3 CALPIA Plumbing Inspector Qualification Standards

Minimum qualifications for a Plumbing Inspector for CALPIA construction projects require a current International Code Council (ICC) Commercial Plumbing Inspector P- 2 certification and:

Four years' experience either as:

A. A representative of an architect, engineer, owner, or construction manager in technical inspection, supervision, performance of increasingly complex duties and including two years in responsible charge on major building construction such as schools, hospitals, prisons, institutions, high-and mid-rise office buildings, or other comparable institutional or commercial buildings.

Or:

B. As a construction superintendent on major buildings such as schools, hospitals, prisons, institutions, high-and mid-rise office buildings, or other comparable institutional or commercial buildings.

(Additional qualifying experience may be substituted for the required education on the basis of two years of qualifying experience equaling one academic year of education.)

14.4 OSHPD Inspector Qualification Standards

Minimum qualifications for CALPIA construction projects require a valid and current Class A, B, or C OSHPD Hospital Inspector Certification (class as requested).

14.5 California Access Specialist (CASp) Inspector Qualification Standards

The minimum qualification is current CASp certification from the State of California Division of the State Architect (DSA).

14.6 CALPIA Special Inspector Qualification Standards

The minimum qualifications listed below are from the IAS Document AC291 - Accreditation Criteria for IBC® Special Inspection Agencies.

A. Experience

i. In order for experience to count toward qualifications, it must be based on verifiable work directly related to the category or type of inspection involved.

ii. An engineering degree (BS) plus appropriate in-house training may be substituted for not more than one year of experience. An engineering technology degree (AA) plus appropriate in-house training may be substituted for not more than six months of experience. (Degree experience may not be substituted for more than half of the experience requirements in any category.)

iii. Five or more years’ experience as a qualified special inspector in one or more categories of work may fulfill up to half of the experience requirements in any category, at the discretion of CALPIA’s Chief, Construction Services Facilities Management Section.

B. Certification

Certification, when specified, is intended to mean successful completion of an ICC examination appropriate to the category of work involved.

i. Prestressed Concrete Construction

a. Current certification in Prestressed Concrete Inspection by ICC

ii. Reinforced Concrete Construction

a. Current certification in Reinforced Concrete Special Inspection by ICC (see note below) and one year of experience; OR

b. P.E. and a minimum of one year of direct experience in reinforced concrete construction. Applicant must be qualified under Section 6.2 within 12 months of accreditation; OR

c. Bachelor’s degree in Civil or Structural Engineering from an accredited institution and a minimum of two years of experience. Applicant must be qualified under Section 6.2 within 12 months of accreditation; OR

d. ACI Concrete Construction Inspector and a minimum of one year of experience.

NOTE: Passing the ICC exam on reinforced concrete special inspection or having the reinforced concrete associate certification will not be considered without meeting the education/work experience requirements by ACI and

ICC.

iii. Nondestructive Testing (NDT)

a. Current American Society for Nondestructive Testing (ASNT) Level II as determined by level III Examiner and a minimum one year of direct testing experience; OR

b. Personnel qualified in accordance with nationally recognized NDT personnel qualifications practice or standard, such as ANSI/ASNT-CP-189 or SNT-TC-1A.

iv. Pier and Pile Foundations

a. Current ICC certification in Reinforced Concrete Special Inspections; OR

b. P.E. and a minimum one year of experience; OR

c. NICET III or IV (geotechnical/construction or construction material testing/ soils) and a minimum five years of experience; OR

d. NICET CT Certified Engineering Technologist and a minimum of five years of experience.

v. Post-installed Structural Anchors in Concrete

a. Current ICC certification as a Residential or Commercial Building Inspector, as applicable, and a minimum two years of experience in the activity being inspected; OR

b. P.E. and a minimum of one year of experience in the activity being inspected; OR

c. Bachelor’s degree in Civil or Structural Engineering from an accredited institution and a minimum of two years of experience in the activity being inspected.

vi. Soils

a. NICET II, III, IV or CT (geotechnical/construction or construction material testing/soils) and a minimum two years of experience; OR

b. Technician with a minimum three years of documented experience directly related to soils testing and inspection under a licensed P.E.; OR

c. Bachelor’s degree in Civil or Structural Engineering/Geologist from an accredited institution and a minimum of two years of experience in geotechnical engineering or equivalent P.E.

vii. Sprayed Fire-Resistant Materials

a. Current ICC certification as a Spray-applied Fireproofing Special Inspector;

OR

b. P.E. and a minimum one year of experience in fireproofing applications; OR

c. Bachelor’s degree in Civil or Structural Engineering from an accredited institution and a minimum of two years of experience in fireproofing applications.

viii. Steel (Bolting and Welding)

a. Bolting: Current ICC certification in structural steel and bolting and a minimum of one year of experience.

b. Welding: AWS Certified Welding Inspector (CWI).

ix. Structural Masonry Construction

a. Current ICC certification in masonry and a minimum one year of experience;

OR

b. P.E. and a minimum one year of relevant experience; OR

c. Bachelor’s degree in Civil or Structural Engineering from an accredited institution and a minimum of two years of experience.

x. Structural Wood Construction

a. Current ICC certification as a commercial or residential building inspector, as applicable, AND one of the following:

b. A minimum two years of direct experience in engineered wood products;

OR

c. A minimum of five years of direct experience as a journeyman carpenter.

xi. Special Cases

a. Current ICC certification as a Special Inspector and a minimum two years of experience in the activity being inspected; OR

b. P.E. and a minimum of one year of experience in the activity being inspected. Exception: Individuals, who have proven expertise in a specialty field, either through education or field experiences of not less than five years, may be considered as meeting criteria to conduct one or more classes of specialty inspections; OR

c. Bachelor’s degree in Civil or Structural Engineering from an accredited institution and a minimum of two years of experience in the activity being inspected.

xii. Reference Abbreviations and Recognized Certifying Agencies

a. AA Associate of Arts

b. ACI American Concrete Institute

c. ACIA American Construction Inspectors Association

d. ASTM American Society for Testing and Materials

e. ASNT American Society for Nondestructive Testing

f. AWS/ACWI American Welding Society/Associate Certified Welding Inspector

g. AWS/CWI American Welding Society/Certified Welding Inspector

h. BS Bachelor of Science

i. ICC International Code Council

j. IBC International Building Code

k. NICET National Institute for Certification of Engineering Technologists

l. NRCA National Roofing Contractors Association

m. IAS International Accreditation Service

n. PDS Professional Development Services (Division of ICC)

o. SWPPP Storm Water Pollution Prevention Plan

15. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

16. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD 213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Term extension up to one (1) year.

B. Decreasing the amount of the contract’s original value.

C. Increasing the contract amount by up to 30% of the original value.

II. PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Rate Sheet, Attachment 3, which is attached hereto and made part of this agreement.

B. Travel shall be invoiced separately in accordance with the CALPIA approved Travel Provisions REV – 0324 which are incorporated by reference.

i. All travel for or on behalf of CALPIA shall require written approval by the CALPIA

Project Representative or designee in advance.

ii. Mileage reimbursement will not exceed the rate established by California Department of Human Resources (CalHR) at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx.

C. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the six-digit Purchase Order (ERPlx) Number and the Agreement Number referenced in the executed contract cover letter. Invoices shall be submitted not more frequently than once every 30 days in arrears to:

CALPIA – Construction Services

Attention: Brian Meek Address: 560 E. Natoma Street

Folsom, California 95630

D. All invoice packages must contain original documents and be legible. Failure to provide original, legible documents will delay payment at Contractor’s expense.

E. Accurate/correct invoice packages must be submitted for review and payment in a timely manner subject to the following:

i. All invoices, including revised/amended/corrected invoices, must be received by

CALPIA within 60 days from the date services were rendered.

ii. Invoices received by CALPIA more than 60 days after the date services were rendered will be denied, deemed a forfeiture of payment by Contractor, and no payment will be issued.

a. It is Contractor’s responsibility to ensure invoices are received by CALPIA by the deadline. No exceptions will be allowed for invoice packages lost in transit unless supported by documentation that it should have arrived on time (i.e., proof of overnight delivery).

http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx

b. If a revision/amendment/correction of a timely submitted invoice is requested by CALPIA, payment will not be forfeited if the requested invoice is received more than 60 days after the date services were rendered.

iii. All invoices received shall be deemed accurate/correct unless Contractor provides

CALPIA with written notice of any error(s) within 60 days from the date services were rendered. Written notice must include a written explanation of the change, a revised/amended/corrected invoice, and supporting documentation.

iv. Invoices received by CALPIA on the 60th day from the date services were rendered cannot be revised/amended/corrected by Contractor except at the request of CALPIA.

F. Contractors unable to provide accurate/correct invoice packages in a timely manner may receive a vendor performance report for failure to meet contract needs. Patterns related to failed vendor performance may result in termination of contract at any time.

G. Contractor is to provide a monthly report showing billed, paid, and outstanding invoices.

2. Availability of Funds

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are, or become contingent, on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

4. Cash Discounts

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

Initial Inspection/Testing Re-Inspection/Testing

Type of Inspection/Testing Requested

Other:

Requestor's Name/Title /

Inspector/Testing Comments: (attach additional sheets as necessary)

Cancelled (re-Schedule)

Items to Complete/Correct (ITC): (Use back of sheet if necessary)

1.

2.

3.

4.

5.

*Note: A new Inspection Request to be submitted to clear ITC(s)

IOR's Name/Signature: / Date:

DSFM Field Acknowledgement: (DSFM shall be emailed copy of this report when signed)

Fail

DSFM Comments:

DSFM Name/Signature: / Date:

Pass Partial Pass Report Required

Accessibility (CASp)

Alarm Systems

Mechanical

Pass ITC's

Electrical

Description of Location and Inspection/Testing Requested:

Struct. Steel

Welding

Masonry

Note: Submission of inspection request acknowledges that the work requiring the inspection and/or testing has been installed per the Approved Construction

Documents, RFI's, Change Orders, Submittals, etc. and has been pre-inspected to insure it is ready for inspection and/or testing.

Time:

Project Name:

Fireproofing:Soils Compaction Framing

Requested Insp/Testing Date: Project No:

Inspection and Testing Request Form

Underground Utilities

Reinforcement Steel

Concrete Placement

Specification Section:

Contract Agreement #:

Bolting

Plumbing

Request No:

To:

From:

Plan Sheet(s)/Detail(s):

Sub Project:

Applicable RFI/C's:

Insp No. (if a re-inspection)

Date:

EXHIBIT 1

gsmith Cross-Out

Picture 1 Description:

Picture 2 Description:

Picture 3 Description:

Picture 4 Description:

Inspection and Testing

Request Form

Important: Inspection and/or testing requests must be submitted to the IOR a minimum of 48 hours (2 business days) prior to the requested inspection date and time.

More time is required for special inspectors or technicians if a gate clearance have not previously been obtained.

Pre‐inspect all work prior to requesting inspections and/or testing.

EXHIBIT 1

Siskiyou Modoc

Shasta Lassen

Inyo

Kem

San Bernardino

..,:!a O 't:>? -

Riverside

San Diego Imperial

NorCal

SoCal

EXHIBIT 2

San Diego lhorrell Line lhorrell Pencil lhorrell Pencil lhorrell Pencil lhorrell Pencil lhorrell Pencil lhorrell Pencil lhorrell Pencil lhorrell Pencil

Statewide Construction Field Laboratory Testing/Inspection Services

IFB #SP08752401

ATTACHMENT 3

Cost Per Test or Service (Bid as Unit Price) x

Estimated No.

Of Tests = Total

SOILS

ASTM D1557

Max Density Optimum Moisture

ASTM D698

Max Density STD Effort

ASTM D2216

Soil Moisture Content by Mass

ASTM D4318

Plasticity Index of Soils

ASTM D4829

Expansion Index of Soils

ASTM D422

Hydrometer Analysis

CT 202

Sieve Analysis…