IFB_Solicitation_Package_59A1358.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

August 04, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 59A1358

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 59A1358 entitled Plumbing Maintenance and Repair Services in Sacramento County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Angel Cervantes Jr California Department of Transportation (Caltrans) Email address: Angel.Cervantes.Jr@dot.ca.gov Phone: (916) 201-3927

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an Optional Site Inspection to be held on August 13, 2025 at the Caltrans TransLab Facility, located at 5900 Folsom Blvd. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Angel Cervantes Jr Contract Analyst

Invitation for Price Quote IFPQ Number 59A1358

A) Purpose and Description of Services

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) routine and non-routine, interior and exterior, plumbing services described herein:

Contractor shall provide all labor, tools, equipment, travel, and incidentals necessary for the maintenance, troubleshooting, and repair of plumbing, pumping, and excavating of sewer related issues at the Caltrans TransLab Facility.

2. The services shall be performed at parking lots, grounds, labs, shops, and lab testing areas at the Caltrans TransLab Facility, located at 5900 Folsom Blvd., Sacramento, CA 95819, located in Sacramento County, excluding the office buildings supported by the Division of Business Operations. The following office buildings are excluded from this Agreement:

A. Main Building - Administrative Wing

B. Quad I

C. Quad II

D. Quad Ill

3. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current C – 36 (Plumbing Contractor) license issued from the California Contractors State License Board (CSLB).

2. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. By submitting its bid, Bidder certifies, under penalty of perjury, that its CSLB license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, so it is not necessary for bidders to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time) IFPQ available to prospective bidders 08/04/2025

Optional Site Inspection 08/13/2025 7:00 a.m.

Written Question Submittal 08/13/2025 5:00 p.m.

Final Date for Quote Submission 08/21/2025 5:00 p.m

Proposed Award Date (estimate) 09/05/2025

2. Optional Site Inspection

A. An optional site inspection is scheduled at 7:00 a.m., August 13, 2025, at the Caltrans TransLab Facility, located at 5900 Folsom Blvd, Sacramento, CA 95819, for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at the Caltrans TransLab Facility, located at 5900 Folsom Blvd, Sacramento, CA 95819, at 7:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Reasonable Accommodation

For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the site inspection to arrange for a reasonable accommodation.

4. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by August 13, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 59A1358. Questions must be sent to the following email:

Email: Angel.Cervantes.Jr@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Bid Proposal

The total bid proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages

State General Prevailing Wage Rates will apply for the County of Sacramento as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

12. Contractor’s License

Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-36 (Plumbing Contractor) license issued by the CSLB, for the type of work to be performed.

Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

14. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents..

15. Bonds

Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

16. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

17. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal

A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 59A1358

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Angel.Cervantes.Jr@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Angel.Cervantes.Jr@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 59A1358 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 5/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

1 140 Per Hour Hourly labor rate for all labor, tools, equipment, travel, and incidentals necessary to provide routine plumbing repair services, per STD 213, Exhibit A, Scope of Work.

2 26 Per Hour Hourly labor rate for all labor, tools, equipment, travel, and incidentals necessary to provide non-routine plumbing repair services, per STD 213, Exhibit A, Scope of Work.

Subtotal

(Sum of Lines 1 and 2)

Maximum allowable expenditure for all materials, supplies, parts, Certificate of Approvals, fees, and permits per Exhibit A, Scope of Work. Actual costs will be reimbursed based on submitted original receipts.

*THIS AMOUNT SHALL BE 10% OF THE ACTUAL SUBTOTAL AMOUNT (0.10 x subtotal).

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total Proposal (Sum of Lines 3 & 4)

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 59A1358

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) routine and non-routine, interior and exterior, plumbing maintenance and repair services described herein:

Contractor shall provide all labor, tools, equipment, travel, materials, supplies, and any incidentals necessary for maintenance, troubleshooting, and repair of plumbing, pumping, and excavating of sewer related issues at the Caltrans TransLab Facility.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at parking lots, grounds, labs, shops, and lab testing areas at the Caltrans TransLab Facility, located at 5900 Folsom Blvd., Sacramento, CA 95819, located in Sacramento County, excluding the office buildings supported by the Division of Business Operations. The following office buildings are excluded from this Agreement:

A. Main Building - Administrative Wing

B. Quad I

C. Quad II

D. Quad Ill

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on October 1, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on September 30, 2028 (estimate).

The services shall be provided during the normal working hours of 6:00 a.m. to 5:00 p.m., Monday through Friday, except State holidays. Emergency services may be required outside of normal business hours, at dates and times specified by Caltrans Contract Manager.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit:

District 59 / Engineering Services

Project Manager:

Caltrans Contract Manager: TBD

Address 5900 Folsom Blvd Sacramento, CA 95819

Address

Phone Number: Phone Number:

Email: xxx@dot.ca.gov Email:

Exhibit A Public Works (State)

7. Assignment of Work

A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment A, Service Request.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 48 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have two (2) hours to respond to Caltrans Contract Manager.

8. Description of Work

A. Contractor shall provide all labor, tools, equipment, travel, materials, parts, supplies, and any incidentals necessary for maintenance, troubleshooting, and repair of plumbing, pumping, and excavating of sewer related issues for the following services:

1) Domestic Water Systems (Hot and Cold Water)

2) Sewer Systems

3) Sanitary Sewer Drains

4) Plumbing Fixtures and Materials

5) Flushometer Repairs

6) Water Closets and Urinals

Exhibit A Public Works (State)

7) Lavatory Faucets and Fixtures

8) Floor Drains and Trap Primers

9) Water Heater

10) Water Pumps and Circulation Pumps

11) Seismic Bracing

12) Underground Pipes

13) Sink Strainers

14) Pressure Controllers

15) Backflow devices

16) Expansion Tanks

17) Check Valves

18) Faucets

19) Gauges

20) Sump pumps

21) Circulating Pumps

B. Domestic Water Systems and Industrial Water Systems:

Contractor shall notify Caltrans Contract Manager a minimum of 24 hours in advance before performing services that require the shutdown of domestic and/or industrial water systems. Contractor shall provide Caltrans Contract Manager with as much advance notice as possible for non-routine service requests. Contractor shall adhere to the following methods when shutting off and restoring domestic or industrial water systems in Caltrans facilities:

1) Contractor shall disconnect water, compressed air, and sewer/drain from existing lab equipment and connect water, compressed air, and sewer/drain to newly installed equipment per manufactory recommendations.

2) Contractor shall properly drain down all domestic water systems to prevent cross-connection and contamination of potable water systems. Caltrans will supply and use a Certified Industrial Hygienist (CIH) to monitor and verify water sampling methods and test results as deemed beneficial at no additional cost to Contractor.

3) Contractor shall restore water to domestic and industrial water systems using approved methods and procedures as prescribed by the American Water Works Association (AWWA), Uniform Plumbing Code (UPC), and recognized industry standards to prevent contamination of potable water systems.

4) Contractor shall completely purge all air from mainline or branch line water systems after restoring water.

Exhibit A Public Works (State)

5) Contractor shall immediately flush any domestic or industrial water system(s) after repairs and or modifications as prescribed by AWWA, UPC, and recognized industry standards. Water systems shall be flushed until water is clear and has attained proper chlorine levels. Caltrans may use a CIH to monitor and verify water sampling methods and results at no additional cost to Contractor.

6) Contractor shall notify Caltrans Contract Manager when domestic water systems have been restored. Caltrans will sample and test to verify water is safe for human consumption.

7) Contractor shall be responsible for the cost of damages to facility infrastructure or contamination of potable water systems resulting from improper drainage and restoration of water services to the facility.

C. Sanitary Sewer Drains:

Contractor shall notify Caltrans Contract Manager 24 hours in advance before performing services that require the cleaning, and repair of sanitary sewer drains, and sewer delivery systems. Contractor shall adhere to the following methods when performing work on sanitary sewer drains:

1) Contractor shall always cover high voltage electrical panels, equipment, switchgear, lighting devices, floor trays, and electrical ducts with six (6) millimeter plastic when removing cleanout caps, and/or P traps or drain fittings near or above these electrical devices when performing drain repairs or installations.

2) Contractor shall establish boundaries or barriers using “caution” tape, cones, delineators, and warning signage both in English and Spanish around the work area to prevent the public and employees from coming into contact with machinery and/or biowaste and to prevent injury.

3) Contractor shall immediately clean up the surrounding floor(s), wall(s), ceiling, and impacted plumbing fixtures, removing all bio-waste and related materials and equipment after performing any sanitary sewer drain work.

4) Contractor and Caltrans Contract Manager together shall determine the need for video inspection of sanitary sewer lines, and it shall be mutually agreed upon. If needed, all video documentation must be presented by Contractor in a Digital Video Disc (DVD) format, along with color imaging with date stamp and audio. The DVD shall be delivered with-in five (5) business days to Caltrans Contract Manager at the address listed above. All costs associated with DVD(s) shall be considered included.

D. Plumbing Fixtures and Materials:

Contractor shall provide all materials, parts, supplies, equipment, tools, and incidentals necessary for the repair, and installation of the work. Contractor guarantees all material(s) and/or fixture(s) used for the service request shall be UPC-approved and made in the USA. If needed, Caltrans Contract Manager may approve an exemption based on quality or availability. Additionally, Contractor shall adhere to the following practices:

Exhibit A Public Works (State)

1) Contractor shall provide plumbing fixture specifications, cut sheet drawings of the fixture, and manufacturer product warranty information to Caltrans Contract Manager for approval before installation of the plumbing fixture or system component.

2) Contractor shall always use Type L Copper pipe unless specified otherwise by Caltrans Contract Manager.

3) Contractor shall use lead-free fittings, fixtures, and/or compounds in domestic water supply systems, under UPC and CCR Title 24 regulations.

4) Contractor shall use cast iron waste pipe, no-hub fittings/connections, and/or clay pipe where designated. Only Caltrans Contract Manager can authorize the use of Acrylonitrile Butadiene Styrene (ABS) pipe or High-Density Polyethylene (HDPE) pipe under UPC, State, and local authorities having jurisdiction.

5) Contractor shall use energy-efficient and water-saving plumbing fixtures under UPC and CCR Title 24 requirements.

E. Flushometer Repairs:

Contractor shall use authentic Sloan valve or equivalent parts when replacing, and/or repairing flushometers. When making repairs to flush valves, Contractor shall adhere to the industry-recognized standard practice, including the following as they relate to manufacturer recommendations:

1) Contractor shall shut off the water supply to an angle stop. If water does not shut off at the angle stop, Contractor shall replace the angle stop with a new angle stop.

2) Contractor shall remove the cap and existing diaphragm assembly, and replace the entire diaphragm assembly with a new diaphragm and cap.

3) Contractor shall replace the vacuum breaker assembly.

4) Contractor shall rebuild the handle assembly using a handle rebuild kit and grease accordingly.

5) Contractor shall replace the washer and friction washer at the bottom of the tailpiece and tighten the spud on the fixture.

F. Water Closets and Urinals:

Contractor shall use felt-lined wax seals at the drain connection and latex caulking on the fixture contact surfaces when repairing, and/or replacing these fixtures unless specified by Caltrans Contract Manager at which time Contractor may use other seals approved by Caltrans Contract Manager. Contractor shall ensure the fixture is compliant with the Americans with Disabilities Act (ADA) per CCR Title 24 when applicable.

G. Lavatory Faucets and Fixtures:

Contractor shall only use materials approved by Caltrans Contract Manager when repairing, and/or installing these fixtures, and shall abide by the requirements listed as follows:

1) All P traps and hot water supply lines require heat shield covers installed to prevent burns to persons in wheelchairs per ADA requirements when applicable.

Exhibit A Public Works (State)

2) All P traps shall be Sacramento Code compliant unless tubular traps exist or are in place.

3) All water supply lines shall be steel braided or solid chrome plated tubing.

4) Angle stops are to be “key” stop commercial grade to prevent tampering.

5) Lavatory faucets shall be lead-free, water-saving, and commercial grade to match existing faucets unless otherwise specified by Caltrans Contract Manager.

H. Floor Drains and Trap Primers:

Contractor shall verify the functionality of the floor drains by pouring five (5) gallons of water down each drain. Contractor shall verify the proper function of the drain grid, trap primer(s), and if applicable, replace as necessary.

I. Water Heater:

Contractor shall verify proper operation, repair, and replace facility water heaters or components as follows:

1) Contractor shall verify that all safety components are functioning properly and draining to floor drains or outside and shall replace them if necessary.

2) Contractor shall verify the proper operation of all electronic or manual heater controls, as well as water temperature settings. Contractor shall verify set points with Caltrans Contract Manager.

3) Contractor shall verify water temperature gauges are accurately working, if applicable.

4) Contractor shall verify that the heater vent piping connections are fully functional to prevent exposure to carbon monoxide.

5) Contractor shall verify that building air combustion vents are not blocked or dirty.

6) Contractor shall clean the water heater tank if the clean-out port permits access inside the tank.

7) Contractor shall verify that all inlets and outlets are not leaking and shall verify that the water tank is intact and not leaking.

8) Contractor shall verify that the burner assembly “heat exchanger” flame color is blue and not yellow.

J. Water Pumps and Circulation Pumps:

Contractor shall verify that the proper operation, repair, or replacement of water pumps is as follows:

1) Ensure proper rotation of the pump.

2) Verify coupler is intact.

3) Oil pump (if applicable).

4) Take amp reading on the motor.

5) Verify water temperature and or pressure gauges are reading (if applicable).

Exhibit A Public Works (State)

6) Verify electronic or manual controls are functioning.

7) Verify packing gland is not over-tightened (if applicable).

8) Verify all inlets and outlets are not leaking.

K. Seismic Bracing

If there is a need to remove or alter any existing seismic strapping and/or bracing in conjunction with performing repairs, or installation of plumbing components, Contractor shall re-install or replace the bracing or strapping to its original or better condition.

9. Completion of Work

A. Contractor agrees unless previously specified by Caltrans Contract Manager, that any plumbing services performed on any given service call that involves work on water valves, plumbing fixtures, and facility plumbing systems must be tested before completion of work by Contractor to prevent damage to building components and ensure proper flow and operation for the next business day.

B. Contractor shall notify Caltrans Contract Manager when work is completed to industry standards.

C. Inspections:

1) Caltrans Contract Manager may periodically review the content and quality of contractor’s work to assess the progress and quality of the work.

2) It is the responsibility of contractor to notify Caltrans Contract Manager that the work is complete and ready for final inspection. Work is subject to final inspection and approval by Caltrans Contract Manager. Caltrans Contract Manager shall have the ultimate responsibility and authority to determine whether contractor satisfied contractor’s duties and obligations under the Agreement, including specifically whether contractor delivered all work products and deliverables and whether contractor’s work products and deliverables satisfied all the applicable contract requirements (including acceptance criteria or tests). Approval of work constitutes approval for payment and not transference or termination of contractor’s responsibility to perform work under the terms of the Agreement. Any work that needs corrections shall be at contractor's sole cost and expense on time, which may be expressly agreed upon in writing by the parties. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default.

10. Materials/Supplies/Parts

Contractor will be reimbursed for the actual cost of materials/supplies/parts purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store, or deliver any purchased items.

Cost of materials/supplies/parts are to be substantiated by submitting a copy of the appropriately signed original invoice verifying the actual cost. Total expenditures for materials/supplies/parts shall not exceed the amount set forth in Price Quote Proposal, Attachment 1.

Exhibit A Public Works (State)

11. Permits, Inspections, Tests, and Fees

A. Contractor shall obtain and deliver a final Certificate of Approval and/or permit from the applicable inspection authority having jurisdiction, should approval be needed.

B. Contractor shall deliver the Certificate of Approval and/or permit to Caltrans Contract Manager upon completion of the work and before final payment.

C. Contractor shall be reimbursed for the actual cost of the Certificate of Approval and/or permit purchased to be consumed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance or mark up. The costs of the Certificate of Approval and/or permit shall be substantiated by a copy of the appropriately signed original invoice verifying the actual cost to Caltrans. Total expenditures for the Certificate of Approval and/or permit shall not exceed the amount set forth in the Price Quote Proposal, Attachment 1, Line Number 4.

D. Contractor shall inform Caltrans Contract Manager at least one (1) day prior to an inspection that an inspection is to be done, so Caltrans Contract Manager can attend.

E. Final inspections are to be set by Contractor and completed by the appropriate entity.

F. Caltrans Contract Manager may periodically…