CALIFORNIA STATE TRANSPORTATION AGENCYGAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

December 8, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 04A7365

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7365 entitled Roof Replacement Services in Sonoma County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Kae Saechin California Department of Transportation (Caltrans) Email address: kae.saechin@dot.ca.gov Phone: (916) 662-9665

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details. ALL

REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT LINK

IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Kae Saechin Contract Analyst

Invitation for Price Quote IFPQ Number 04A7365

A) Purpose and Description of Services

1. Contractor shall furnish all labor, materials, parts, supplies, fees, equipment, tools, permits, travel, and incidentals necessary to remove and legally dispose of existing roofing material and install a fully adhered 80 mil white Thermoplastic Polyolefin (TPO) roofing system consisting of thermoplastic polyolefin roofing membrane, cover board, insulation, flashing, bonding adhesive, fasteners, roof drains, and all other accessories and components which are required for a complete, securely fastened and weather tight installation to Caltrans. Additionally, contractor shall properly remove and reinstall existing solar panels.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

2. Bidder shall possess at the time of quote submittal, continuously thereafter and for the duration of the Agreement, a valid and current Class B, General Building Contractor license issued by the California Contractors State Licensing Board (CSLB).

3. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time) IFPQ available to prospective bidders 12/08/2025

Written Question Submittal 12/15/2025

Final Date for Quote Submission 12/22/2025 2:00 p.m.

Proposed Award Date (estimate) 12/29/2025

2. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by December 15, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7365. Questions must be sent to the following email:

Email: kae.saechin@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website https://caleprocure.com/pages/index,aspx. It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal

The total price quote proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages

State General Prevailing Wage Rates will apply for the County of Sonoma as described in the Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and

34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License

Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current Class B, General Building Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

12. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents..

13. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

14. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

15. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

16. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

17. Price Quote Submittal

A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7365

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: kae.saechin@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at kae.saechin@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

18. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

19. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

20. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

21. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Agreement Number 04A7365 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 1

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1 Lump Sum

All labor, tools, equipment, materials, parts, supplies, fees, travel, and incidentals necessary to remove and legally dispose of roofing system per STD 213, Exhibit A, Scope of Work.

2 1 Lump Sum All labor, tools, equipment, materials, parts, supplies, fees, travel, and incidentals necessary to replace roofing system per STD 213, Exhibit A, Scope of Work.

3 1 Lump Sum

All labor, tools, equipment, materials, parts, supplies, fees, travel, permits, disposal fees, and incidentals necessary to remove and reinstall the existing photovoltaic (PV) solar panels and all associated components and accessories per STD 213, Exhibit A, Scope of Work.

4 100 Hour All labor, including tools, vehicles, permits, equipment, and incidentals necessary to perform unforeseen labor per STD 213, Exhibit A, Scope of Work.

Subtotal: $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 8. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 5)

Attachment 2 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

Attachment 1 – Price Quote Proposal (ADM-1412)

Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

Non-Collusion Declaration Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

Payment BondPayment Bond

Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

Payee Data Record (STD 204) Payee Data Record

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

Contractor’s Name TBD Agreement Number 04A7365

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Roof Replacement Services as described herein:

Contractor shall provide all labor, materials, parts, supplies, fees, equipment, tools, permits, travel, and incidentals necessary to remove and legally dispose of existing roofing material, furnish and install a fully adhered 80 Mil white Thermoplastic Polyolefin (TPO) roofing system consisting of thermoplastic polyolefin roofing membrane, cover board, insulation, flashing, bonding adhesive, fasteners, roof drains, and all other accessories and components which are required for a complete, securely fastened and weather tight installation. Contractor shall properly remove and reinstall existing solar panels.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at District 4, North Bay Region Maintenance Station, located at 611 Payran Street, Petaluma, California 94952 in Sonoma County.

4. Any reference to Caltrans Contract Manager shall also include designee.

5. This Agreement will commence on January 5, 2026 (estimate) or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on July 10, 2026 (estimate). The services shall be provided during working hours, 7:00 a.m. and 4:00 p.m., Monday through Friday, except State holidays. The parties may amend this Agreement as permitted by law. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans) Contractor Name TBD

District 04/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Detailed Description of Work

A. Contractor shall perform a complete roof tear off to the deck and legally dispose of all existing built-up roofing material necessary to install new Single Ply 80 Mil TPO roof system according to the specifications outlined in this Exhibit A, Scope of Work.

Exhibit A Public Works (State)

B. The total area of the two roofs are approximately 10,400 square feet; this is an estimate and shall be field verified by Contractor before the start of work.

1) Region Office – 2,700 square feet

a) Contractor shall replace 75 feet of gutter. Gutter to match in kind.

b) Contractor shall install 100 feet of walkway pad (directed by field maintenance) to be spaced per manufacturer’s recommendation.

2) Equipment Bay, Shop, Offices – 7,700 square feet

a) Contractor shall replace five (5) existing sky lights (approximately four by four (4x4) feet). Contractor shall field verify measurements.

b) Contractor shall remove and reinstall 2,000 square feet of solar panels.

c) Contractor shall install 300 feet of walkway path to be spaced per, manufacturer’s recommendation.

C. Contractor shall carefully remove and legally dispose of all existing roofing materials to the roof decking, including flashings, metal edgings, drain leads, pipe boots, and pitch pockets and clean substrate surfaces of all asphalt and adhesive contaminants

D. Damages caused by Contractor during the roof removal shall be replaced with materials of equal or better quality at Contractor's expense, which shall include the same section depth, lip width, and gauge thickness of current products.

E. Contractor shall confirm quality and condition of existing deck and secure all loose decking.

Contractor shall remove and replace all deteriorated decking in kind. Contractor shall replace any damaged sheeting or decking, up to 500 square feet, prior to new roof installation.

Contingency fund will be utilized for any work exceeding 500 square feet.

F. Contractor shall prepare substrate surface to industry standards.

G. New roof layers shall include the following:

1) TPO Membrane

2) Bonding Adhesive

3) Cover board

4) Insulation – minimum four by four (4x4) feet

5) Vapor Retarder

6) 5/8” underlayment

7) Roof deck

H. Contractor shall install new roofing system according to roofing system manufacturer’s written instructions.

I. Contractor shall install rubber blocks to support all conduits, including a block every eight feet (8’) and additional blocks at changes in direction and where needed for proper support.

Contractor shall add risers where needed to accommodate heights greater than five inches (5”). Contractor shall use redwood blocks for conduit that is lower than five inches (5”) off the roof surface.

Exhibit A Public Works (State)

J. Contractor shall install new crossovers at all existing locations with walkway pad sections under feet and re-install conduit protection with walkway pad section under the entire run.

K. Caltrans Contract Manager has sole authority and must approve all components before installation begins.

L. Contractor shall deliver roofing materials to site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components.

M. Work shall not commence until the roofing manufacturer’s warranty certificate is received.

Failure to provide documents as required may be grounds for termination of this Agreement in accordance with Exhibit D, Termination.

N. Solar Panels:

1) Contractor shall remove and reinstall photovoltaic (PV) solar panels and all associated components and accessories. Solar panels shall be stored at adjacent Caltrans facility during the course of work.

2) Contractor shall decommission the existing 3-Phase Inverter, and the main electrical service panel shall be restored to its original state. This shall occur with minimal disruption to regular work activities at the maintenance station.

3) All solar system electrical connections leading into the main service panel will be removed and any conduit entry points will be sealed to eliminate potential fire hazards and adhere to electrical safety standards.

4) Contractor shall remove existing conduits running from the inverter to the solar array on the roof. Following the removal of these conduits, contractor will seal all roof penetrations where conduits pass through the roofing system to maintain the integrity of the new roof and prevent future leaks.

5) Contractor shall dispose of applicable electrical components at designated recycling and disposal facilities that are properly licensed to handle such equipment where materials should not be discarded at local waste facilities.

6) Contractor shall replace new racking for the solar panels as necessary.

7. Material Specifications

A. The (TPO) roofing system shall consist of smooth reinforced thermoplastic polyolefin membrane, insulation decking, flashing to be same type and thickness as membrane, preformed flashing accessories to be of same type as roofing membrane, concealed fasteners, adhesives and sealants, roofing drain system and other accessories and all necessary components which are required for a complete, securely fastened and weather tight installation. System shall have a minimum ¼” per 12” slope to drain in order to provide positive drainage and accommodate deck irregularities.

B. Source Limitations:

Obtain components including rigid roof insulation, tapered rigid roof insulation, fasteners, vapor retarder, and cover board for roofing system from same manufacturer as membrane roofing or manufacturer approved by membrane roofing manufacturer.

Exhibit A Public Works (State)

C. TPO Membrane:

GAF EverGuard TPO or equivalent.

D. Adhesives, sealants, and Primers:

Adhesives, sealants, and primers must be those recommended by manufacturer for intended use. Must comply with LEED VOC limitations.

E. Cover boards:

Glass-mat, water-resistant gypsum substrate, ASTM C1177, ½” minimum thick, factory primed, with low permeance coatings, as recommended by manufacturer for intended application

F. Rigid Roof Insulation and Tapered Rigid Roof Insulation:

General: Preformed rigid roof insulation boards manufactured or approved by TPO roofing manufacturer, selected from manufacturer’s standard sizes suitable for application, of thicknesses indicated.

G. Insulation accessories:

1) Manufacturer recommendation. Loosely lay polyethylene-film vapor retarder in a single layer over deck/substrate. Side and end lapping each sheet a minimum of two (2) inches and six (6) inches, respectively. Continuously seal side and end laps with tape.

2) Fasteners: Factory-coated steel fasteners and metal or plastic plates complying with corrosion-resistance provisions in Factory Mutual (FM) Global 4470, designed for fastening roof insulation and cover boards to substrate, and acceptable to roofing system manufacturer.

H. Vapor retarder:

1) Manufacturer recommendation. Loosely lay polyethylene-film vapor retarder in a single layer over deck/substrate. Side and end lapping each sheet a minimum of two (2) inches and six (6) inches, respectively. Continuously seal side and end laps with tape.

2) Completely seal vapor retarder at terminations, obstructions, and penetrations to prevent air movement into roofing system.

I. Underlayment:

Manufacturers recommended for intended application.

J. Wood Nailers:

Wood Nailers must be Douglas fir, hem-fir, or equivalent western softwood pressure treated after fabrication. Wood preservatives must be waterborne type.

K. Flexible Walkways:

Factory-formed, nonporous, heavy-duty, slip-resisting, surface-textured walkway pads or rolls, approximately 3/16 inch thick and acceptable to roofing system manufacturer.

Exhibit A Public Works (State)

8. Submittals

Product Data:

Contractor shall submit the manufacturer's technical product data, installation instructions, and recommendations for each type of roofing material to the Contract Manager for approval within 30 days of notice to proceed. Product data shall include the manufacturer's name and a complete material description of all components of the roofing system.

9. Parts/Materials/Supplies/Fees/Permits

A. Contractor shall notify Caltrans Contract Manager in writing of any parts/materials/ supplies/fees/permits not specifically identified in Price Quote Proposal, Attachment 1 that are necessary to complete the work. Written approval from the Caltrans Contract Manager must be obtained prior to the purchase or installation of such items for the costs to be eligible for reimbursement.

B. Contractor will be reimbursed for the actual cost of pre-approved parts/materials/supplies/ fees/permits purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost of acquiring, store, delivering, or use/installing any purchased items. Cost of parts/materials/supplies/fees/permits are to be verified and substantiated by submitting a copy of appropriately signed receipts. Total expenditures for parts/materials/supplies/fees/permits shall not exceed the amount set forth in Price Quote Proposal, Attachment 1.

C. Contractor shall not be reimbursed for any parts/materials/supplies/fees/permits that were not pre-approved in writing by Caltrans Contract Manager.

10. Unforeseen Labor

A. Contractor must notify Caltrans Contract Manager in writing of any labor not reasonably anticipated in Exhibit A, Scope of Work but necessary for completion of the work. Contractor must receive written approval from Caltrans Contract Manager prior to performing unforeseen labor.

B. The cost of unforeseen labor shall be in accordance with bid rate in Price Quote Proposal, Attachment 1.

C. Contractor shall not be reimbursed for any unforeseen labor that was not pre-approved in writing by Caltrans Contract Manager.

11. Discovery of Asbestos, Lead-Based Paint, or Other Hazardous Substances/Material

A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours. Contractor is not responsible for any work related to cleaning up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to do so in writing by Caltrans Contract Manager.

Exhibit A Public Works (State)

C. Should it become necessary to terminate a service request, Contractor shall be compensated only for work completed to Caltrans Contract Manager’s satisfaction. No payment shall be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint or other hazardous substances/materials may result in immediate termination of the Agreement for default. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

E. No hazardous materials or waste shall be handled by Contractor.

12. General Contractor Responsibilities

A. Contractor shall be approved, authorized, or licensed by roofing manufacturer to install manufacturer’s product and eligible to receive manufacturer's special warranty.

B. Contractor shall provide manufacturer's technical product data submitted for approval.

C. Product data shall include the manufacturer's name and a complete material description of all components of the thermoplastic polyolefin roofing system.

D. Contractor shall provide full-time supervision at the jobsite when roofing work is in progress.

The job site supervisor shall be certified by the roofing system manufacturer and shall possess the manufacturer’s written certificate to install the approved roofing system.

E. Contractor shall proceed with the roofing work only when existing and forecasted weather conditions will permit work to be performed in accordance with the manufacturer’s recommendations and guarantee/warranty requirements.

F. Contractor shall be a certified installer authorized by the manufacturer of the roofing system.

This will be verified by Caltrans Contract Manager before the start of work.

G. During business workdays, Contractor shall ensure entrance is accessible to Caltrans employees and guests at all times.

H. Caltrans property shall be secured at all times.

I. No area is available within the work site limits for the exclusive use of Contractor. Contractor shall arrange with Caltrans Contract Manager for areas to store equipment and materials within the work area.

J. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed to the highest industry standards.

K. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s) and/or to the general public and shall avoid causing any unreasonable inconvenience to any person doing business on Caltrans property.

L. Contractor shall be responsible for any and all liability imposed by law or Agreement for any damage to any person resulting from any causes whatsoever during the performance of these services.

M. Contractor shall conduct its operations in such a manner that existing facilities, surfacing, installations, and utilities shall remain in place and will not be damaged.

N. All access areas shall be protected by Contractor from Contractor's materials and equipment.

Exhibit A Public Works (State)

O. Contractor shall obtain and pay for all permits and licenses, regulations and certifications required by local ordinances.

P. Contractor shall plan its work to minimize interference with Caltrans staff, other contractors working at the facility, and the public.

13. Contractor Project Manager Responsibilities

A. Contractor Project Manager shall coordinate work-related matters and Contractor’s operations under this Agreement.

B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor’s personnel including, but not limited to, the following:

1) Ensure deliverables meet the criteria established by the Agreement.

2) Supervise, review, monitor, train, and direct Contractor’s personnel.

3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work.

4) Assign qualified personnel to complete the required service work, as specified.

5) Administer personnel actions for Contractor personnel.

6) Implement and maintain quality control procedures to ensure product and service accuracy.

7) Ensure all applicable safety measures are in place.

8) Provide invoices in a timely manner.

9) Review invoices for accuracy and completion before billing Caltrans.

10) Ensure the schedules, deliverables and the deliverables’ requirements set forth in the Agreement are satisfied.

11) Ensure compliance with the provisions in this Agreement and all specific requirements.

14. Damages to Caltrans Property

A. Contractor shall conduct its operation to avoid damage to the property of Caltrans or to adjacent property. In the event that any Caltrans property is damaged as a result of the actions of Contractor, or its employees, Contractor shall repair and restore, at its sole expense, the damage which has occurred as a direct result of Contractor, or its employees, to the satisfaction of Caltrans.

B. Repair efforts shall be performed in a manner in which ensures all warranties are maintained for any…