IFB - Small Procurement - BPM043431 - HemoCue HB 201+ Cuvettes.pdf

STATE OF MARYLAND

MARYLAND DEPARTMENT OF HEALTH(MDH)

INVITATION FOR BIDS (IFB)

HemoCue ® Hb 201 + Microcuvettes

SOLICITATION NUMBER:

BPM043431

ISSUE DATE: APRIL 5, 2024

NOTICE

A Prospective Bidder that has received this document from the Maryland Department of Health’s website or https://procurement.maryland.gov, or that has received this document from a source other than the Procurement Officer, and that wishes to assure receipt of any changes or additional materials related to this IFB, should immediately contact the Procurement Officer and provide the Prospective Bidder’s name and mailing address so that amendments to the IFB or other communications can be sent to the Prospective Bidder.

Minority Business Enterprises Are Encouraged to Respond to this

Solicitation https://procurement.maryland.gov/

VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please email or fax this completed form to the attention of the Procurement Officer (see Key Information Summary Sheet below for contact information).

Title: HemoCue Hb 201 + Microcuvettes Solicitation No: BPM043431

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

ϒ Other commitments preclude our participation at this time

ϒ The subject of the solicitation is not something we ordinarily provide

ϒ We are inexperienced in the work/commodities required

ϒ Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

ϒ The scope of work is beyond our present capacity

ϒ Doing business with the State is simply too complicated. (Explain in REMARKS section)

ϒ We cannot be competitive. (Explain in REMARKS section)

ϒ Time allotted for completion of the Proposal is insufficient

ϒ Start-up time is insufficient

ϒ Bonding/Insurance requirements are restrictive (Explain in REMARKS section)

ϒ Proposal requirements (other than specifications) are unreasonable or too risky (Explain in REMARKS section)

ϒ MBE or VSBE requirements (Explain in REMARKS section)

ϒ Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory.

(Explain in REMARKS section)

ϒ Payment schedule too slow

ϒ Other:

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.)

REMARKS:

Vendor Name: Date:

Contact Person: Phone ( __)

Address:

E-mail Address:

STATE OF MARYLAND

DEPARTMENT OF HEALTH (MDH)

KEY INFORMATION SUMMARY SHEET

Invitation for Bid Commodity – HemoCue Hb 201 + Microcuvettes

Solicitation Number: BPM043431

IFB Issue Date: April 5, 2024

IFB Issuing Office: Maryland Department of Health (MDH) Office of Maryland WIC Program

Procurement Officer: Danielle Fields Maryland WIC Program 201 W. Preston Street, Room 104E Baltimore, MD 21201 e-mail:

Office Phone:

MDH.WICProcurement@maryland.gov

410.767.5555 Proposals are to be sent to: Proposals will be accepted through the State’s Maryland

Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit bids electronically can be found at:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to- SolicitationsIFB.pdf

Pre-Proposal Conference: N/A

Questions Due Date and Time

No later than April 17, 2024 – 2:00 PM Local Time

Proposal Due (Closing) Date and Time:

April 22, 2024 – 2:00 PM Local Time

MBE Subcontracting Goal: 0%

VSBE Subcontracting Goal: 0%

Contract Type: Firm Fixed Price

Contract Duration: N/A

Primary Place of Performance:

N/A

SBR Designation: No

Federal Funding: Yes mailto:MDH.WICProcurement@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to-SolicitationsIFB.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to-SolicitationsIFB.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to-SolicitationsIFB.pdf

SECTION 1 - GENERAL INFORMATION

1.1.1 The Maryland Department of Health (MDH or the Department), Prevention and Health Promotion Administration, WIC Program, is issuing this Invitation for Bids (IFB) for HemoCue Hb 201+ Microcuvettes to use to collect blood samples and measure hemoglobin of WIC participants.

1.1.2 It is the State’s intention to obtain commodities, as specified in this IFB, from a Contract between the selected Bidder and the State. The anticipated delivery date is May 15, 2024.

1.1.3 The Department intends to make a single award as a result of this IFB.

1.1.4 Bidders must be able to provide all commodities and meet all the requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance.

The Contract resulting from this solicitation shall be a firm fixed price as defined in COMAR 21.06.03.02.

This solicitation shall be made in accordance with the small procurement regulations described in

COMAR 21.05.07.

The sole point of contact in the State for purposes of this solicitation prior to the award of any Contract is the Procurement Officer at the address listed below:

Danielle Fields Phone Number: 410.767.5555 Fax Number: 410.333.5243 E-mail: MDH.WICProcurement@maryland.gov

The Department may change the Procurement Officer at any time by written notice.

The Contract Monitor is:

Mary Royer

Maryland Department of Health Prevention and Health Promotion Administration 201 W. Preston Street, Room 105A Baltimore, MD 21201 Phone Number: 410.767.5238 Fax Number: 410.333.5243

The Department may change the Contract Monitor at any time by written notice.

1.1 Summary Statement

1.2 Contract Type

1.3 Procurement Method

1.4 Procurement Officer

1.5 Contract Monitor

mailto:MDH.WICProcurement@maryland.gov

Each Bidder is requested to indicate its eMaryland Marketplace Advantage (eMMA) vendor number in the Transmittal Letter (cover letter) submitted at the time of its Bid submission to this IFB.

eMMA is an electronic commerce system administered by the Maryland Department of General Services. In addition to using the MDH website and possibly other means for transmitting the IFB and associated materials, the solicitation, Bidder questions and the Procurement Officer’s responses, amendments, and other solicitation-related information will be provided via eMMA.

To receive a contract award, a vendor must be registered on eMMA. Registration is free. Go to https://procurement.maryland.gov, click on “Login and Register” to begin the process, and then follow the prompts. Reference Guides are available at https://procurement.maryland.gov/emma-qrgs/. Please call 410.767.1492 for additional assistance.

Before a business entity can do business in the State it must be registered with the State Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, 301 West Preston Street, Room 803, Baltimore, Maryland 21201. A business must verify it is in good standing and does not owe any monies to the State of Maryland. Go to https://dat.maryland.gov/Pages/default.aspx, click on “Businesses” and then “Business Entity Search” (https://egov.maryland.gov/BusinessExpress/EntitySearch) or call the Maryland Department of Assessments & Taxation at 410.767.1184 for business related questions.

It is strongly recommended that any potential Bidder complete registration prior to the due date for receipt of Bids. A Bidder’s failure to complete registration with SDAT may disqualify an otherwise successful Bidder from final consideration and recommendation for Contract award.

For more information go to https://comptroller.marylandtaxes.gov/Vendor_Services/Procurement_Information/ and stroll down to Vendor Information – Doing Business in Maryland.

Written questions from prospective Bidders will be accepted by the Procurement Officer.

Questions to the Procurement Officer shall be submitted via e-mail to the following e-mail address:

MDH.WICProcurement@maryland.gov. Please identify in the subject line the Solicitation Number and Title.

Questions are requested to be submitted at five (5) days prior to the Bid due date. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

1.6 eMaryland Marketplace Advantage / State Department of Taxation (SDAT)

1.7 Questions

https://procurement.maryland.gov/ https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/ https://dat.maryland.gov/Pages/default.aspx https://egov.maryland.gov/BusinessExpress/EntitySearch https://comptroller.marylandtaxes.gov/Vendor_Services/Procurement_Information/ mailto:MDH.WICProcurement@maryland.gov.

Bids, in the number and form set forth in Section 4.4 “Required Bid Submissions,” must be received by the Procurement Officer at the address listed on the Key Information Summary Sheet, no later than 2:00 PM Local Time on April 22, 2024 to be considered.

Requests for an extension of this time or date will not be granted.

Bids may be modified or withdrawn by written notice received by the Procurement Officer before the time and date set for the opening. Multiple and/or alternate Bids will not be accepted.

1.9.1 Receipt. Upon receipt, each Bid and any timely modification(s) to a Bid shall be stored in a secure place until the time and date set for bid opening. Before Bid opening, the State may not disclose the identity of any Bidder.

1.9.2 Opening and Recording. Technical Offers from each Bidder will not be opened publicly but will be opened in the presence of at least two (2) State employees. After review of the Technical Offers, a determination will be made as to whether each Bidder’s Technical Offer is acceptable or not acceptable. Afterwards, Bid Forms and timely modifications to Bid Forms from only those Bidders whose Technical Offers have been determined to be acceptable shall be opened publicly at the time, date, and place designated in the IFB. The name of each such Bidder, their Total Bid Price, and such other information as is deemed appropriate shall be read aloud or otherwise made available. Bid Forms from Bidders whose Technical Offers have been found unacceptable shall be returned unopened. At the time of Bid Form opening, a Register of Bids will be prepared that identifies each Bidder, including Bidders whose Technical Offers were not found to be acceptable. The Register of Bids shall be open to inspection immediately after the public Bid Opening.

The Bid Opening shall be at the date, time, and location indicated in the IFB Key Information Summary Sheet.

The Contract shall be awarded to the responsible Bidder submitting a responsive Bid with the most favorable Price Per Carton for providing the goods and services as specified in this IFB. The most favorable Total Bid Price will be the lowest price per carton total on Exhibit B - Bid Form. Tie bids will be pursuant to COMAR 21.05.02.14.

If it becomes necessary to revise this IFB before the due date for Bids, the Department shall endeavor to provide an amendment to all prospective Bidders that were sent this IFB or which are otherwise known by the Procurement Officer to have obtained this IFB. In addition, amendments to the IFB will be posted on eMMA. It remains the responsibility of all prospective Bidders to check all applicable websites for any amendments issued prior to the submission of Bids.

1.8 Bids Due (Closing) Date and Time

1.9 Receipt, Opening and Recording of Bids

1. 10 Award Basis

1.11 Revisions to the IFB

Acknowledgment of the receipt of all amendments to this IFB issued before the Bid due date shall be included in the Transmittal Letter accompanying the Bidder’s Bid. Failure to acknowledge receipt of an amendment does not relieve the Bidder from complying with the terms, additions, deletions, or corrections set forth in the amendment, and may cause the Bid to be rejected as being non-responsive to the requirements of the IFB.

The State reserves the right to cancel this IFB, accept or reject any and all Bids, in whole or in part, received in response to this IFB, to waive or permit the cure of minor irregularities, and to conduct discussions with all qualified or potentially qualified Bidders in any manner necessary to serve the best interests of the State.

1.12 Cancellations

SECTION 2 – MINIMUM QUALIFICATIONS

2.1.1 Vendor must be an Authorized Distributor.

2.1.2 Vendor must provide a current Distributor Authorization letter from manufacturer with bid submission as proof of meeting the requirement stated in 2.1.1.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

2.1 Bidder Minimum Qualifications

SECTION 3 – SCOPE OF WORK

The State is issuing this solicitation to obtain HemoCue ® Hb 201+ Microcuvettes to collect blood samples and measure hemoglobin of WIC participants.

The Contractor shall provide specification requirements according to attached document identified as Exhibit A:

Item: HemoCue ® Hb 201+ Microcuvettes (4x50) [Manufacturer Item # 111731)

Size: Carton = 4 Vials with 50 Microcuvettes per Vial (1 Carton = 200 Microcuvettes)

Quantity: Provide the maximum quantity of cartons at your proposed bid price that does not exceed $50,000

Cost: All Inclusive Total Bid Cost Not to Exceed $50,000

The unit cost should include shipping to Zip Code 21742 No sales tax / See State of Maryland Controller of the Treasury Sales and Use Tax Exemption Certificate #30002563

Expected Delivery: May 15, 2024

Advanced notice of delivery shall be made by email to Michael.Schoppert@maryland.gov. Please use “Delivery Schedule Request” in the subject line. Follow-up phone calls are encouraged at

240.469.7649 (Mobile) or 301.714.2081(Office) to Mike Schoppert.

Deliveries that are not scheduled may be rejected or returned.

Delivery information shall include:

• Delivery Date

• Number of Cartons / Pallets

• Purchase Order Number and Item Description

• Tracking Number (if applicable)

Complete orders shall be shipped to: Maryland WIC Distribution Center, 947 N. Burhans Blvd., Hagerstown, MD 21742

Failure of the vendor / shipper to comply shall result in the product being returned at the vendor’s expense.

3.1 Background and Purpose

3.2 Scope of Work - Requirements

mailto:Michael.Schoppert@maryland.gov

3.3.1 General

(a) All invoices shall be submitted by email to mdwic.billing@maryland.gov with a copy to MDH.WICProcurement@maryland.gov. All invoices for commodities shall be verified by the Contractor as delivered/received at the time of submission.

(b) An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR

21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

• Contractor name and address;

• Remittance address;

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

• Invoice period;

• Invoice date;

• Invoice number

• State assigned Contract number;

• State assigned (Blanket) Purchase Order number(s);

• Goods or services provided; and

• Amount due.

(c) The Department reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the Department with all required deliverables within the time frame specified in the Contract or in the event that the Contractor otherwise materially breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract. Payment will be rendered upon successful completion of order.

(d) The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor; however, is not exempt from such sales and use taxes and may be liable for the same.

(e) Any action on the part of the Department, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.02.

3.3.2 Invoice Submission Schedule

The Contractor shall submit invoices in accordance with the following schedule:

Invoices are due no later than 14 days from receipt of shipment.

3.3 Invoicing

mailto:mdwic.billing@maryland.gov mailto:MDH.WICProcurement@maryland.gov.

SECTION 4 – BID FORMAT

Bidders shall submit with their Bid all Minimum Qualification documentation required (see Section 2), and all Required Bid Submissions (see Section 4.4) in a single sealed package/envelope.

Each Bidder is required to label the sealed Bid. The Bid shall bear the IFB title and number, name and address of the Bidder, and closing date and time for receipt of the Bids.

The Bid shall contain all price information in the format specified on the Bid Form (Exhibit B).

Complete the Bid Form only as provided in the Bid Pricing Instructions. Do not amend, alter, or leave blank any items on the Bid Form or include additional clarifying or contingent language on or attached to the Bid Form. If option years are included, Bidders must submit Bids for each option year.

Failure to adhere to any of these instructions may result in the Bid being determined to be non-responsive and rejected by the Department.

Bidders shall include the following with their Bid:

4.4.1 Transmittal Letter:

A Transmittal Letter shall accompany the Bid. The purpose of this letter is to transmit the Bid and acknowledge the receipt of any amendment. The Transmittal Letter should be brief and signed by an individual who is authorized to commit the Bidder to the services and requirements as stated in this IFB. The Transmittal Letter should include the following:

• Name and address of the Bidder;

• Name, title, e-mail address, and telephone numbers of primary contact for the Bidder;

• Solicitation Title and Solicitation Number that the Bid is in response to;

• Signature, typed name, and title of an individual authorized to commit the Bidder to its

Bid;

• Federal Employer Identification Number (FEIN) of the Bidder, or if a single individual, that individual’s Social Security Number (SSN);

• Bidder’s eMMA number;

• Bidder’s MBE certification number;

• Bidder’s SBR number – please contact eMMA at 410-767-1492 to obtain your SBR number.

4.4.2 EXHIBIT B – Bid Form

4.1 One Part Submission

4.2 Labeling

4.3 Bid Price Form

4.4 Required Bid Submissions

Bidders must submit proposals through the State’s internet based electronic procurement system, eMMA.

Except as provided in COMAR 21.05.02.10, Bids and/or unsolicited amendments received after 2:00 PM Local Time on April 22, 2024, will not be considered. Bidders must confirm by phone or email, at least 60 minutes before the deadline, that bids were received in WIC Procurement.

4.5 Submission Instructions

IFB ATTACHMENTS

EXHIBIT A – HemoCue ® Hb 201+ Microcuvettes Specifications This is the scope of work and requirements.

EXHIBIT B – Bid Form The Bid Form must be completed and submitted with the Bid.

HemoCue ® Hb 201+ Microcuvettes

SOLICITATION NUMBER – BPM043431

The Bid shall contain all price information in the format specified on these pages. Complete the Bid Form only as provided in the Bid Form format. Do not amend, alter or leave blank any items on the Bid Form. Failure to adhere to any of these instructions may result in the bid being determined non-responsive and rejected by the Department.

QUANITY

(Cartons)

(1 Carton = 200 Microcuvettes)

PRICE SUB TOTAL

HemoCue ® Hb 201+

Microcuvettes

X

TOTAL BID COST

BIDS MUST BE ALL INCLUSIVE AND INCLUDE COST OF DELIVERY

All Inclusive Total Bid Cost must not exceed $50,000

Printed Name and Title:

Company Name:

Company Address:

Location(s) from which services will be performed (City/State):

FEIN:

eMMA #:

Telephone: ( ) -- ____________ Fax: ( ) --

E-mail:

Submitted By:

Authorized Signature: Date:

Vendor signature and date certifies that the price submissions are correct, and that the vendor agrees to perform all services stated in the Invitation for Bid Solicitation.

EXHIBIT B – BID FORM

HemoCue ® Hb 201+ Microcuvettes