IFB_SD26-00013.pdf

INVITATION FOR BID

Notice to Prospective Bidders

IFB #SD26-00013

October 12, 2026

The California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) is soliciting for service under the authority of California Public Contract Code Section 10340, subdivisions (a) and (b). You are invited to review and respond to this Invitation for Bid (IFB), entitled IFB #SD26-00013 – Radiation Dosimetry Services-Dental.

Please note that mandatory DVBE requirements are part of this IFB. Bidders must meet the required 3% DVBE participation in order for their bid to be considered responsive. Please refer to the DVBE program requirements within this document for additional information.

Note that all Contracts entered into with the CDCR/CCHCS will include by reference General Terms and Conditions (GTC 02/2025) and the Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language

If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of CDCR/CCHCS, this IFB is complete and without need of explanation. However, if you have questions, or should you need any clarifying information, the contact person for this IFB is:

Kristen McIlrath CDCR – California Correctional Health Care Services

916-691-0309 Kristen.mcilrath@cdcr.ca.gov

Please note that no verbal information given will be binding upon the CDCR/CCHCS unless such information is issued in writing as an official addendum.

Kristen McIlrath

Kristen McIlrath Contract Analyst https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

California Department of Corrections and Rehabilitation California Correctional Health Care Services IFB #SD26-00013 Radiation Dosimetry Services

Table of Contents Section Page

A) Purpose and Description of Services

B) Bidder Minimum Qualifications

C) Bid Requirements and Information

1) Key Action Dates

2) Submission of Bid

3) Evaluation and Selection

4) Award and Protest

5) Disposition of Bids

6) Contract Execution and Performance

7) Executive Order N-6-22 – Russia Sanctions

D) Disabled Veteran Business Enterprise (DVBE) Participation Program

E) Preference Programs

1) Small Business Preference

2) Non-Small Business Preference

3) Disabled Veteran Business Enterprise (DVBE) Incentive Requirements

4) Commercially Useful Function

5) Target Area Contract Preference Act (TACPA)**

F) Required Attachments

1) Attachment 1 – Required Attachments Checklist

2) Attachment 2 – Rate Sheet

3) Attachment 3 – Bid/Bidder Certification Sheet

4) Attachment 4 – Bidder References**

5) Attachment 5 – Bidder Declaration (Subcontractor List)

6) Attachment 6 - DVBE Declaration (STD 843)

7) Attachment 7 – Minimum Qualifications Statement

8) Attachment 8 – Payee Data Record (STD 204)

9) Attachment 9 – Darfur Contracting Act Certification

10) Attachment 10 – Iran Contracting Act Certification**

11) Attachment 11 – California Civil Rights Laws Certification**

12) Attachment 12 – GenAI Reporting and Factsheet (AMS 708)

13) Attachment 13 – Contractor Certification Clauses

14) Attachment 14 – Non Disclosure Agreement) ……………………………………

Sample Contract (Includes the following): Separate

Standard Agreement (STD 213) Exhibit A – Scope of Work Exhibit A-1 – Detailed Scope of Work Exhibit A-2 – List of Participating Institutions Exhibit B – Budget Detail and Payment Provisions Exhibit B-1 – Rate Sheet Exhibit C – General Terms and Conditions* Exhibit D – CCHCS Special Provisions Exhibit E – Insurance Requirements

*Included by reference https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std843.pdf

A. PURPOSE AND DESCRIPTION OF SERVICES:

The California Department of Corrections and Rehabilitation (CDCR)/California Correctional Health Care Services (CCHCS) requires Radiation Dosimetry Services as defined in the Sample Contract. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, transportation, equipment, and every other item of expense necessary to provide Radiation Dosimetry Services for CDCR/CCHCS Dental Services.

CDCR/CCHCS requires whole-body dosimeters (radiation detection badges) which include radiation detection film or optically stimulated luminescent (OSL) technology, proper encasement, attachment clips, and return envelopes as described in the Sample Contract.

The term of the Contract, resulting from this IFB, shall be January 1, 2027, through December 31, 2029. The Contractor is not authorized to commence work, as described in the Sample Contract, until the ensuing Contract has been fully executed.

CDCR/CCHCS shall have the option to extend this Contract for one (1) additional one (1) year term, at the rates listed in Exhibit B-1, Rate Sheet.

B. BIDDER MINIMUM QUALIFICATIONS:

Bidders not meeting the following minimum qualifications will be disqualified:

1. Three (3) years’ experience performing radiation dosimetry services.

2. National Voluntary Laboratory Accreditation Program Certification. Copy of certification must be provided.

3. International Organization of Standardization (ISO) 17025 Certification. Copy of certification must be provided.

4. The Contractor (if Corporation, LLC or Partnership) must be active and in good standing with the California Secretary of State’s Office. Certification must be provided. The Contractor (if Sole Proprietor) must have a valid business license. Copy of business license must be provided.

5. Three (3) positive references for services performed within the last five (5) years, which are similar to the scope of work to be performed in the ensuing contract, must be provided on Attachment 4 - Bidder References. All references must be for services provided for a minimum period of twelve (12) consecutive months. Bidders are responsible for ensuring that the references provided are available and respond during the time period specified in the Key Action Dates. The inability to confirm references, or if any reference provides an unsatisfactory review, may cause the bid to be rejected and deemed nonresponsive.

C. BID REQUIREMENTS AND INFORMATION:

1. Key Action Dates:

Listed below are the important dates and times by which action must be taken or completed. If CDCR/CCHCS finds it necessary to alter any of these dates, it will be accomplished by issuance of an addendum to the IFB. All dates after the deadline for Final Date for Bid Submission are approximate and may be adjusted without an addendum to this IFB.

Event Date and Time

1. IFB Available to Prospective

Bidders Monday, October 12, 2026

2. Final Date for Bidder Questions* Monday, October 19, 2026

3. CDCR/CCHCS Response to Questions** Wednesday, October 21, 2026

4. Final Date for Bid Submission Wednesday, October 28, 2026, by 3:00 PM

5. Public Bid Opening*** Thursday, October 29, 2026 @ 10:00 AM

6. References Contacted**** Thursday, October 29, 2026

7. Due Date For Responses From References**** Wednesday, November 4, 2026

8. Notice of Intent to Award Thursday, November 5, 2026

9. Proposed Award Date Monday, November 16, 2026

* Submit all questions via email to the contact person indicated on the cover page of this IFB no later than the date and time specified in the Key Action Dates.

** Written responses to IFB questions will be released by the date and time specified and will be viewable online at https://caleprocure.ca.gov/pages/index.aspx under this IFB posting.

*** If interested in attending, please dial (916)701-9994 and enter Phone Conference ID 685348635# on the date and time listed in the chart above.

**** Bidders are responsible for ensuring that the References are available to respond within the time period specified.

2. Submission of Bid:

a) All bids must be submitted and received by CCHCS by the dates and times shown in the Key Action Dates.

b) IFB documents MUST be submitted to CDCR/CCHCS electronically (by email) to the contact analyst listed below:

Kristen McIlrath Kristen.mcilrath@cdcr.ca.gov

Subject Line: IFB SD25-00013 Radiation Dosimetry Services

c) All attachments MUST be submitted in ONE email.

https://caleprocure.ca.gov/pages/index.aspx

d) All attachments must be combined into one PDF document and labeled “IFB” with the exception of Attachment 2, Rate Sheet, which must be submitted as a separate attachment.

e) Attachment 2, Rate Sheet, must be submitted as a separate attachment and labeled “Attachment 2, Rate Sheet”.

f) All bids shall include the documents identified in Attachment 1 – Required Attachments Checklist. Bids that do not include the required documents and/or attachments shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

g) All documents requiring a signature must bear a certified scanned signature of a person authorized to bind the Bidder’s firm.

Note to Bidders: It is the sole responsibility of the Bidder to contact the Contract Analyst listed for this IFB to verify receipt of the submitted IFB documents.

h) Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

i) A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may reject any or all bids and may waive an immaterial deviation in a bid. The State's waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Contract.

j) Costs incurred for developing bids and in anticipation of award of the Contract are entirely the responsibility of the bidder and shall not be charged to the State of California.

k) An individual who is authorized to bind the bidder contractually shall sign the Bid/Bidder Certification Sheet, (Attachment 3). The signature should indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

l) A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

m) A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

n) The awarding agency may modify the IFB prior to the date fixed for submission of bids by the issuance of an addendum which will be posted within this IFB’s posting at:

https://caleprocure.ca.gov/pages/index.aspx.

o) The awarding agency reserves the right to reject all bids. The agency is not required to award a Contract.

https://caleprocure.ca.gov/pages/index.aspx

p) Before submitting a response to this solicitation, bidders should review, correct all errors and confirm compliance with the IFB requirements.

q) Where applicable, bidder should carefully examine work sites and specifications.

Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Contract amount will be made due to a lack of careful examination of work sites and specifications.

r) The State does not accept alternate contract language from a prospective Bidder. A bid with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC) are not negotiable.

s) No oral understanding or agreement shall be binding on either party.

3. Evaluation and Selection:

a) At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

b) The State will evaluate each bid to determine its responsiveness to the published requirements. This may include, but is not limited to:

• Minimum Qualifications verified.

• Commercially Useful Function verified (if applicable).

• Verification of References.

• Rate Sheet Calculations.

• Application of Preferences, if applicable.

• DVBE Incentives, if applicable.

• Required certifications/licenses have been received/verified.

• Secretary of State certification/Business License verified.

• Largest Tax Delinquency List verified. Pursuant to PCC Section 10295.4, persons identified as the largest tax delinquents by the FTB or BOE are ineligible to enter into any contract with the State.

c) Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

d) Award if made, will be to the lowest responsive, responsible bidder.

e) In the event of a tie between two responsive, responsible bidders, a coin toss will be conducted and observed by witnesses.

f) In the event of a precise tie between the low responsible bid of a certified small business and the low responsible bid of a certified disabled veteran owned business that is also a small business, the contract must be awarded to the disabled veteran owned small business. (GC § 14838 (f); 2 CCR 1896.8(f)).

4. Award and Protest:

a) Whenever a Contract is awarded under a procedure which provides for competitive bidding, but the Contract is not being awarded to the lowest bidder, the low bidder must be notified of that fact five (5) working days prior to contract award.

b) Upon written request by any Bidder, notice of the proposed award shall be posted to Cal eProcure (www.caleprocure.ca.gov) by the awarding agency at least five (5) business days prior to awarding the Contract.

c) If any bidder, prior to the award of Contract, files a written protest with the Department of General Services, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7- 330, West Sacramento, CA 95605 (Email: OLSProtests@dgs.ca.gov) and the CDCR/CCHCS on the grounds that the (protesting) bidder is the lowest responsive responsible bidder, the Contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

d) Within five (5) days after filing the initial protest, the protesting bidder shall file with the Department of General Services, and the awarding agency, a detailed written statement specifying the grounds for the protest, the IFB number, the name of the agency involved and the agency contract person. The detailed written statement should be submitted to both the CDCR/CCHCS Contract Analyst listed on page 1 of this IFB and:

Department of General Services Office of Legal Services Attention: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

Protests may be sent by email, regular mail, courier or personal delivery. Protestants should include their email address if they have one and advise the DGS Bid Protest Coordinator if they will accept service of documents pertaining to the protest via email.

e) Upon resolution of the protest and award of the Contract, the Contractor must complete and submit to the awarding agency the Payee Data Record (STD 204), to determine if the Contractor is subject to state income tax withholding pursuant to California Revenue and Taxation Code Sections 18662 and 26131. This form can be found on the Internet at http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf. No payment shall be made unless a completed STD 204 has been returned to the awarding agency.

f) Upon resolution of the protest and award of the Contract, the Contractor must sign and submit to the awarding agency, page one (1) of the Contractor Certification Clauses (CCC), which can be found on the Internet at:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language This document is only required if the Bidder has not submitted this form to the awarding agency within the last three (3) years.

http://www.caleprocure.ca.gov/ mailto:OLSProtests@dgs.ca.gov mailto:OLSProtests@dgs.ca.gov http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

5. Disposition of Bids:

a) Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 7920.000 et seq.) and subject to review by the public.

b) Bid packages may be returned only at the bidder's expense, unless such expense is waived by the awarding agency.

6. Contract Execution and Performance:

a) Should the Contractor fail to commence work at the agreed upon time, the awarding agency, upon five (5) days written notice to the Contractor, reserves the right to terminate the Contract. In addition, the Contractor shall be liable to the State for the difference between the Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

b) All performance under the Contract shall be completed on or before the termination date of the Contract.

7. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

D. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM REQUIREMENTS:

DVBE Program Requirements, as well as resources and information to locate DVBE suppliers, are available here:

https://www.dgs.ca.gov/- /media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash

=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C

Bidders need to begin the required DVBE participation process as soon as possible to allow adequate response time for DVBE participants. Additional helpful resources pertaining to the DVBE Program are available here:

https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List- Folder/Commercially-Useful-Function-for-Certified-Firms

DVBE participation of no less than 3 percent is mandatory for this IFB. These requirements apply whether conducting business as a for-profit or nonprofit individual, partnership or corporation. In order to be deemed responsive and eligible for award of the Contract, the https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/-/media/Divisions/PD/OSDS/Certification/DVBE/DVBEProgramRequirements.pdf?la=en&hash=FBCA257A3ED083F3DBB85ECEEB37013CBCF0545C https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/Commercially-Useful-Function-for-Certified-Firms

Bidder must attain the 3% participation.

Bidders must complete and return the Bidder Declaration (GSPD-05-105) and the DVBE Declaration form (STD 843) referenced in this IFB. Failure to complete and submit all required forms with the bid, that fully document and show that the DVBE requirements have been met, will cause the bid to be rejected.

The DVBE participation goals must be based on the total dollar amount of the bid.

Proof of Department of General Services (DGS) DVBE certification for your firm and/or subcontractors must be submitted with your bid.

E. PREFERENCE PROGRAMS:

The preferences programs are as follows:

1. Small Business Preference:

Certified small businesses or microbusinesses can claim the five percent (5%) preference when submitting a bid on a state contract. A non-small business may receive a preference of five percent if the business commits to subcontract at least twenty-five percent of its net bid price with one or more small businesses or microbusinesses. The five percent preference is used only for computation purposes, to determine the winning bidder and does not alter the amounts of the resulting contract. The value of the preference is limited to $50,000 when a contract award is based upon (5%) award to the lowest compliant bid.

A contract awarded on the basis of the five percent (5%) preference is awarded to the small business, microbusiness or non-small business for the actual amount of its bid.

To apply or re-apply for certification as a small business, follow the instructions at the following location:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

2. Non-Small Business Preference:

The preference to a non-small business bidder that commits to small business or microbusiness subcontractor participation of twenty-five percent (25%) of its net bid price shall be five percent (5%) of the lowest, responsive, responsible bidder’s price. A non-small business, which qualifies for this preference, may not take an award away from a certified small business.

To locate potential small business sub-contractors, visit https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true.

Ensure “Micro Business (MB)” and “Small Business (SB)” are selected. Search by “Keywords” or “United Nations Standard Products and Services Codes (UNSPSC)” that apply to the elements of work you desire to subcontract to a small business.

Prime contractors wishing to subcontract to a small business may also check for subcontractor advertisements in the California State Contracts Register (CSCR) for this solicitation prior to the bid due date. The CSCR can be accessed here:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx

3. Disabled Veteran Business Enterprise (DVBE) Incentive Requirement:

This solicitation requires a minimum DVBE participation goal of 3%. In accordance with Section 999.5(a) of the Military and Veterans Code, an incentive will be given to Bidders who provide DVBE participation in excess of the 3% goal. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 and confirmed by the State.

The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive 5% Inclusive 3% 4% to 4.99% Inclusive 2% 3.1% to 3.99% Inclusive 1%

The incentive is applied by reducing the bid price by the amount of incentive as computed from the lowest responsive bid price submitted by a responsible bidder.

This incentive is for evaluation purposes only.

Application of the incentive shall not displace an award to a small business with a non-small business.

4. Commercially Useful Function

“Commercially useful function” is defined as a person or entity doing all of the following: 1) Is responsible for the execution of a distinct element of the work of the contract (including the supplying of services and goods); 2) Carries out its obligation by actually performing, managing or supervising the work involved; 3) Performs work that is normal for its business services and functions; 4) Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment; and 5) Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices. (Tit. 2 CCR § 1896.71(b).)

It is not a “commercially useful function” if the DVBEs role is limited to that of an extra participant in a transaction, contract or project through which funds are passed in order to obtain the appearance of DVBE participation. (Mil. & Vet. Code § 999(b)(5)(B); Tit. 2 CCR § 1896.71(c).)

5. Target Area Contract Preference Act (TACPA):

This solicitation provides for the optional TACPA preference. Bidders are not required to apply for this preference. Denial of the TACPA preference request is not a basis for rejection of the bid/offer.

The TACPA workplace and workforce preferences will be evaluated for this solicitation.

California-based companies seeking TACPA preferences will need to complete and submit preference request forms with the bid/offer. The following webpage contains required preference request forms and an interactive map to determine if a business is located within a TACPA qualified zone: Request-a Target-Area-Contract-Preference https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-Target-Area-Contract-Preference?search=TACPA

By submitting TACPA forms, a bidder given a TACPA preference agrees to the TACPA contract provisions required by Government Code section 4535 and provided in section 1896.40 of Title 2 of the California Code of Regulations (CCR) in addition to requirements specified on the TACPA form STD 830.

F. REQUIRED ATTACHMENTS:

Refer to Attachment 1 for the Required Attachments that are a part of this IFB.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=4535.&lawCode=GOV https://govt.westlaw.com/calregs/Document/IB6959FB0FA6A11DE8C6E96BC63A3F6F5?viewType=FullText&listSource=Search&originationContext=Search+Result&transitionType=SearchItem&contextData=(sc.Search)&navigationPath=Search%2fv1%2fresults%2fnavigation%2fi0ad720f200000180dc9fa61d346ef6d5%3fppcid%3dda49fab88d1d4a6d9177c26f3ebfaf26%26Nav%3dREGULATION_PUBLICVIEW%26fragmentIdentifier%3dIB6959FB0FA6A11DE8C6E96BC63A3F6F5%26startIndex%3d1%26transitionType%3dSearchItem%26contextData%3d%2528sc.Default%2529%26originationContext%3dSearch%2520Result&list=REGULATION_PUBLICVIEW&rank=1&t_T2=1896.40&t_S1=CA+ADC+s https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf

California Department of Corrections and Rehabilitation IFB #SD26-00013 California Correctional Health Care Services

ATTACHMENT 1

REQUIRED ATTACHMENTS CHECKLIST

A complete bid or bid package must consist of the items identified below.

Complete this checklist to confirm the items in your bid. Place a check mark or “X” in each box next to the item that you are submitting to the State. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package also.

One (1) scanned copy of the complete IFB response (except for Attachment 2 – Rate Sheet) in one attachment entitled “IFB #SD25-00013”

Attachment 1 - Required Attachments Checklist Attachment 2 - Rate Sheet submitted as a separate attachment entitled

“Attachment 2 – Rate Sheet” Attachment 3 - Bid/Bidder Certification Sheet Attachment 4 - Bidder References** Attachment 5 - Bidder Declaration (GSPD 05-105) Attachment 6 - DVBE Declaration (STD 843) Attachment 7 - Minimum Qualifications Statement Attachment 8 - Payee Data Record (STD 204) and Payee Data Record

Supplement (STD 205) if applicable Attachment 9 - Darfur Contracting Act Certification Attachment 10 - Iran Contracting Act Certification**.

Attachment 11 - California Civil Rights Laws Certification**.

Attachment 12 - GenAI Reporting and Factsheet** (AMS 708) California Secretary of State Business Entity Filing Certification http://www.sos.ca.gov/business-programs/business-entities/statements

(if business entity is a Corporation, LLC or Partnership)

OR

Copy of Business License (if sole proprietorship) Copy of National Voluntary Laboratory Accreditation Program Certification Copy of International Organization of Standardization (ISO) 17025

Certification Small Business/DVBE Certification (if applicable) STD 830 & GSPD 526 Forms - TACPA (if applicable) http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

The following documents are required upon Contract award:

• Insurance Certifications (with endorsements) for Automobile, General Liability and Workers Compensation (See Exhibit E of the Sample Contract)**

• Attachment 13 - Contractor Certification Clauses (CCC-04/2017)

• Attachment 14 - Non Disclosure Agreement (This form must be signed by all parties involved in the Contract)

The following attachment is included in the IFB as reference only and should not be included in the bid submission:

• Sample Contract http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf http://www.sos.ca.gov/business-programs/business-entities/statements http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 2

RATE SHEET – Radiation Dosimetry Services - Dental

The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, transportation, equipment, and every other item of expense necessary to provide Radiation Dosimetry Services for CDCR/CCHCS Dental Services.

INITIAL TERM: 1/1/2027 THROUGH 12/31/2029

Dosimeters Replaced Monthly

Fiscal Year Cost Per Dosimeter Replaced Monthly

Estimated Number* of Dosimeters within Time

Period Estimated Cost

FY 26/27

1/1/2027 – 6/30/2027

X

(1) $______________

FY 27/28

7/1/2027 – 6/30/2028

(2)$______________

FY 28/29

7/1/2028 – 6/30/2029

(3)$______________

FY 29/30

7/1/2029-12/31/2029 $___________________

(4)$______________

Late/Lost/Damaged Dosimeter Replacement Late/Lost/Damaged Replacement

Charge Per Dosimeter

Estimated Number* of

Lost/Damaged Dosimeters Estimated Cost

(5) $___________________

Standard Shipping

Standard Shipping Charge Per Shipment

Estimated Number* of Standard Shipments Estimated Cost

(6) $___________________

TOTAL BID AMOUNT FOR INITIAL TERM

(1/1/2027 – 12/31/2029)

$___________________________ (A)

(1) + (2) + (3) + (4) + (5) + (6)

California Department of Corrections and Rehabilitation IFB #SD26-00013

OPTIONAL YEAR: 1/1/2030 THROUGH 12/31/2030

CCHCS shall reserve the right to extend the Contract for one additional one (1) year term at the rates listed below.

Dosimeters Replaced Monthly

Fiscal Year Cost Per Dosimeter Replaced Monthly

Estimated Number* of Dosimeters within Time

Period Estimated Cost

FY 29/30

1/1/2030 –6/30/2030 $___________________ X 27 = (7) $______________

FY 30/31

7/1/2030 –12/31/2030 $___________________ X 27 = (8) $______________

Late/Lost/Damaged Dosimeter Replacement Late/Lost/Damaged Replacement

Charge Per Dosimeter

Estimated Number* of

Lost/Damaged Dosimeters Estimated Cost

(9) $___________________

Standard Shipping

Standard Shipping Charge Per Shipment

Estimated Number* of Standard Shipments Estimated Cost

(10) $___________________

TOTAL BID AMOUNT FOR OPTION YEARS

(1/1/2030 – 12/31/2030)

$___________________________ (B)

(7) + (8) + (9) + (10)

TOTAL BID AMOUNT FOR ALL YEARS (A + B)

*Quantities indicated above will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not binding on the contracting agency. However, the actual costs quoted above by the bidder shall be binding for the term of the Agreement.

Note:

• All services performed are paid in arrears.

• The above costs include all labor, including travel and per diem, materials, tools, non-consumable supplies, transportation, equipment and supervision, taxes, insurance, bonds, permits, certifications, licenses, shipping costs and other miscellaneous costs incidental to perform services in accordance with this contract.

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned with all other required documents as an entire package in one attachment. The bid must be transmitted via email in accordance with IFB instructions.

A. Our all-inclusive bid is submitted as detailed in Exhibit B-1, Rate Sheet.

B. All required documents are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An unsigned Bid/Bidder Certification Sheet May Be Cause for Rejection

1. Company Name 2a. Telephone Number 2b. Fax Number

3. E-mail Address

4. Address

Indicate your organization type:

5. Sole Proprietorship 6. Partnership 7. Corporation Indicate the applicable employee and/or corporation number:

8. Federal Employee ID No. (FEIN) 9. California Corporation #:

10. Indicate applicable license and/or certification information:

11. Bidder’s Name (Print) 12. Title

13. Signature 14. Date

15. Are you certified with the Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business

Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items are checked “Yes”.

Date application was submitted to OSBCR, if an application is pending:

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 3 (CONTINUED)

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Certification Sheet by following the instructions below:

Item Numbers

Instructions

1, 2a, 2b, 3, 4 Must be completed. These items are self-explanatory.

5 Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

6 Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

7 Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

8 Enter your federal employee tax identification number.

9 Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

11, 12, 13, 14 Must be completed. These items are self-explanatory.

If certified as a California Small Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veterans Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

If your certification is pending, enter the date your application was submitted to

OSBCR.

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 4

BIDDER REFERENCES

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid will cause your bid to be rejected and deemed non-responsive. Only one (1) CDCR/CCHCS reference will be accepted to meet this requirement. Letters of recommendation and/or letters of references are not acceptable.

List below three (3) positive references for services performed within the last five (5) years, which are similar to the scope of work to be performed in the ensuing contract. All references must be for services provided for a minimum period of twelve (12) consecutive months. Bidders are responsible for ensuring that the references provided are available and respond during the time period specified in the Key Action Dates. The inability to confirm references, or if any reference provides an unsatisfactory review, may cause the bid to be rejected and deemed nonresponsive.

Please Print or Type

REFERENCE 1

Name of Firm:

Street Address: City: State: Zip Code:

Contact Person: Telephone Number:

E-mail Address: Fax Number:

Dates of Service: Value or Cost of Service: $

Brief Description of Service Provided:

REFERENCE 2

Name of Firm:

Street Address: City: State: Zip Code:

Contact Person: Telephone Number:

E-mail Address: Fax Number:

REFERENCE 3

Name of Firm:

Street Address: City: State: Zip Code:

Contact Person: Telephone Number:

E-mail Address: Fax Number:

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 5

BIDDER DECLARATION

The GSPD-05-105 can be found at: http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

Bidders must complete the Bidder Declaration and include it with their response. When completing the declaration, bidders must identify all sub-contractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the sub-contractors indicated in the Bidder Declaration for requested services unless CDCR/CCHCS agrees to a substitution via amendment to the Contract.

http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 6

DVBE DECLARATION (STD 843)

The STD 843 can be found at: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf.

Bidders must complete the DVBE Declaration when a DVBE Contractor or Subcontractor will provide materials, supplies, services or equipment (Military and Veterans Code Section 999.2). Violations are misdemeanors and punishable by imprisonment or fine and violators are liable for civil penalties. All signatures are made under penalty of perjury.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 7

MINIMUM QUALIFICATIONS STATEMENT

The Bidder shall provide a statement that clearly demonstrates that each of the minimum qualifications for this IFB have been met. Each minimum qualification must be identified and responded to individually. The minimum qualifications can be found on Page 3.

1. Three (3) years’ experience performing radiation dosimetry services.

2. National Voluntary Laboratory Accreditation Program Certification. Copy of certification must be provided.

3. International Organization of Standardization (ISO) 17025 Certification. Copy of certification must be provided.

4. Contractor (if Corporation, LLC or Partnership) must be active and in good standing with the

California Secretary of State’s Office. Certification must be provided. Contractor (if Sole Proprietor) must have a valid business license. Copy of business license must be provided.

5. Three (3) positive references for services performed within the last five (5) years, which are similar to the scope of work to be performed in the ensuing contract, must be provided on Attachment 4 - Bidder References. All references must be for services provided for a minimum period of twelve (12) consecutive months. Bidders are responsible for ensuring that the references provided are available and respond during the time period specified in the Key Action Dates. The inability to confirm references, or if any reference provides an unsatisfactory review, may cause the bid to be rejected and deemed nonresponsive.

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 8

PAYEE DATA RECORD

The Bidder must complete and sign the Payee Data Record (STD. 204) and include it with the Bid Submittal. The STD 204 can be found at: http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf.

Please note: If remittance address will be different than the mailing address on the STD 204, a STD 205 Payee Data Record Supplement must be completed and submitted with the STD 204. The STD 205 can be found at: http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf.

http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 9

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a bid for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a bid.

If information in Option #1 or Option #2 does not apply, check box below:

Options below do not apply.

Company/Bidder Name (printed) Authorized Signature Date If your company, within the previous three years, has had any business activities or other operations outside of the United States, you must complete Option #1 or Option #2 below.

OPTION #1 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code Section 10476;

and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Bidder Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #2 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code Section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a bid for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code Section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code Section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Bidder Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 10

IRAN CONTRACTING ACT

Prior to bidding on, submitting a bid or executing a contract or renewal for a State of California contract for goods or services of $1,000,000 or more, a vendor must either: a) certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section 2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or b) demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please insert your vendor or financial institution name and Federal ID Number (if available) and complete one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of $250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I, the official named below, certify I am duly authorized to execute this certification on behalf of the vendor/financial institution identified below, and the vendor/financial institution identified below is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

Vendor Name/Financial Institution (Printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a bid for, or enters into or renews, a contract for goods and services.

If you have obtained an exemption from the certification requirement under the Iran Contracting Act, please fill out the information below, and attach documentation demonstrating the exemption approval.

Vendor Name/Financial Institution (Printed) Federal ID Number (or n/a)

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 11

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (AMS 701)

Pursuant to Public Contract Code Section 2010, if a bidder or proposer executes or renews a contract over $100,000 on or after January 1, 2017, the bidder or proposer hereby certifies compliance with the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts over $100,000 executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code);

and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts over $100,000 executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Proposer/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Date Executed Executed in the County and State of

California Department of Corrections and Rehabilitation IFB #SD26-00013

ATTACHMENT 12

GenAI Reporting and Factsheet (AMS 708)

Bidders must complete and return the enclosed AMS 708 – GenAI Reporting and Factsheet.

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure…