State of California Department of Corrections and Rehabilitation

October 23, 2025

INVITATION FOR BID (IFB)

IFB No. S19612537

BACKUP LAUNDRY TRANSPORTATION SERVICES

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled BACKUP LAUNDRY TRANSPORTATION SERVICES, IFB NO. S19612537. In submitting your bid, you must comply with the instructions found herein and the Bidders Instructions REV-524 located on the CALPIA website (www.calpia.ca.gov), select About tab and then Doing Business with CALPIA).

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: November 10, 2025 by 3:00 PM CALPIA Contact SUBMIT BID TO:

Ashley LuMaye, Contract Analyst Phone: (916) 358-1110

Email: ashley.lumaye@calpia.ca.gov

California Prison Industry Authority Attention: Ashley LuMaye, Contract Analyst

560 East Natoma Street Folsom, CA 95630

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

Term: The CALPIA anticipates that the proposed contract term will be for a period of two (2) years with the option to extend for an additional one (1) year.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority (Penal Code 2808) considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to, quality and/or reliability for the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

http://www.calpia.ca.gov/ mailto:ashley.lumaye@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB No. S19612537 Backup Laundry Transportation Services

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids.

Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Any agreement resulting from this solicitation shall be of no force or effect until it is signed by both parties and approved by CALPIA. The Contractor is not to begin work until a contract has been made, all approvals have been obtained, and the contract has been fully executed. Should work begin before all approvals are obtained, services shall be considered voluntary.

TABLE OF CONTENTS

SECTION PAGE

A. Purpose and Description of Service 4

B. Bid Information 4

C. Background Information Requirements 5

D. Bidder’s Minimum Qualifications 6

E. Bid Evaluation 8

F. Licenses and Permits 8

G. Standard Language 8

H. Bid Attachments 8 Attachment 1: Bid Document Submittal Check List 9 Attachment 2: Sample Standard Agreement (STD 213), Statement of

Work and Payment Provisions

Attachment 3: Cost Sheet 19 Exhibit A: Route Schedule 32 Attachment 4A: Payee Data Record (STD 204) 106 Attachment 4B: Payee Data Record Supplement (STD 205) 108 Attachment 5: Darfur Certification 110 Attachment 6: Appropriate Attire Policy 111 Attachment 7: Experience/Past Performance (References) 113 Attachment 8: Contractor Certification Clauses (CCC’s) 114 Attachment 9: PREA Volunteer/Contractor Information Sheet 118 Attachment 10: Economic Sanctions Certification 121 Attachment 11: California Civil Rights Laws Certification 122

Bid Submittal Documents:

Attachment 1: Bid Document Submittal Check List 1 page Attachment 3: Cost Sheet 1 page Attachment 4A: Payee Data Record (STD 204) 2 pages Attachment 4B: Payee Data Record Supplement (STD 205) 2 pages Attachment 5: Darfur Certification 1 page Attachment 7: Experience/Past Performance (References) 1 page Attachment 8: Contractor Certification Clauses (CCC’s) 4 pages Attachment 9: PREA Volunteer/Contractor Information Sheet 3 pages Attachment 10: Economic Sanctions Certification 1 page

Attachment 11: California Civil Rights Laws Certification 1 page

Bidder Instructions and Contract Provisions:

Bidders Instructions REV-524* 10 pages General Provisions REV-0524* 21 pages Security Provisions REV-0325* 5 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and are located on our website at the following link http://www.calpia.ca.gov select About tab, then select Doing Business with CALPIA.

A. Purpose and Description of Service

The California Prison Industry Authority (CALPIA) requires backup laundry transportation services to and from various state, county, and government agencies throughout California.

Laundry transportation will consist of soiled and clean laundry in CALPIA-provided laundry carts. Soiled laundry may never be transported in the same trailer as clean laundry. The loading and unloading of laundry carts will be expected of drivers when other labor is not available.

Contractor(s) is expected to pick up and deliver laundry based on CALPIA operational needs. Bidders should note that requests could be made less than 24 hours before the commencement of the route(s).

Bidders are not required to bid on every route listed on the Cost Sheet; however, every run in a route must be quoted in order to be considered responsive. Each run must be quoted with a flat per-day rate in order to be awarded (See Laundry Route Schedules, Attachment 3, for run details). Backup service may only be needed for part of the week, so a flat day rate is requested regardless of how many days the run is scheduled. Bidders should pay attention to the points of origin when bidding, as requests for service could be as short as 24 hours.

Contractor shall furnish all labor, including but not limited to loading and unloading trailers, travel and per diem, parking fees, bridge tolls, materials, non-consumable supplies, transportation, equipment, insurance, and every other item of expense necessary to perform laundry transportation services. Note: No subcontracting will be permitted.

Contractors unable to perform an agreed upon route three (3) times in a rolling 90-day period may receive a vendor performance report for failure to meet contract needs.

Patterns related to failed vendor performance may result in termination of contract.

Contractor must be available to provide services 24 hour per day and 365 days per year basis, including State holidays. CALPIA will not pay an increased labor rate for work performed on State holidays. Delivery hours shall be determined by individual CALPIA warehouses located at CDCR institutions and customer requirements.

Refer to the Sample STD 213, Statement of Work and Payment Provisions, attached to this IFB as Attachment 2.

CALPIA reserves the right before the conclusion of the contract term to extend the contract for an additional one-year period. A written and approved amendment will be required to extend the contract prior to contract expiration.

B. Bid Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. All times are Pacific Standard Time (PST)/Pacific Daylight Time (PDT).

*estimated timeframes

2. Bid Submittal

Bids must be received via U.S. Mail, common carrier, or hand delivered; no other method of response will be accepted. Bids not submitted under sealed cover may be rejected. Submit one (1) copy of the bid to the address and Contract Analyst on page 1 of this document. The interior sealed envelope must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

C. Background Information Requirements

Bidder is required to provide specific background information before the CALPIA will consider the contractor’s bid. To comply with this section, each contractor must provide a brief history and background, including:

1. Date business was established

2. Date business first engaged in transportation and delivery services

3. Location and size of headquarters and warehouse

4. Major services and activities offered.

5. Current number of employees and organizational structure.

EVENT DATE

TIME

(Pacific STD /Daylight Time)

IFB available to prospective bidders October 23, 2025 Final Date for Bid Submission/Bid Opening November 10, 2025 By 3:00 PM Successful Bidder Letter and Posting of Intent to Award* November 12, 2025 5:00 PM Last Day to Appeal Intent to Award* November 19, 2025 5:00 PM Proposed Start Date of Agreement* December 3, 2025

Company Name Company Address

IFB Number: S19612537 IFB Name: Backup Laundry Transportation Services Attention: Ashley LuMaye

BID SUBMITTAL – DO NOT OPEN

6. Years of experience providing services similar in nature to services identified in attached Statement of Work. Experience will be determined by documentation submitted by the Contractor and further information provided by the references submitted under the Past Performance requirement below. Experience is defined as the kind and amount of work a Contractor has done relevant to the work contemplated by this procurement.

7. Prior performance through Contractor’s references (Attachment 7), on three (3) projects similar in nature within the last three (3) years. Past performance is defined as the Contractor’s record of conforming to standards of good workmanship; Contractor’s record of forecasting and controlling costs; Contractor’s adherence to contract schedules, including the administrative aspects of performance; Contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; and the Contractor’s business-like concern for the interest of the customer.

8. Your company’s damage claim process.

Licenses/Permits: The Contractor shall provide copies of all required license(s) and permit(s) as required by the city, county, or both as determined by bidder’s place of business.

D. Bidder’s Minimum Qualifications

At the time of bid submittal, Bidder must meet the following requirements:

1. Bidder must have a minimum of three (3) years of experience providing transportation services comparable to those described in this IFB.

2. Bidder must have the ability to provide the equipment and staff necessary to perform services as specified in the IFB. That ability is determined by CALPIA as its sole discretion.

3. Bidder must have at least two (2) drivers and two (2) tractor/trucks. Bidder must also have one (1) back-up driver and one (1) back-up tractor/truck to ensure proper coverage in the event of an absence, vacation, and/or breakdown.

a. Drivers, including back-up driver, must have a valid California Commercial Driver’s License.

4. Bidder must document that they own, rent, or are leasing a minimum of three (3) tractor/trucks for the contract term.

a. Bidder must provide a comprehensive equipment list at the time of bid submittal that shall include the following: make, model and year for each piece of equipment available for use on this contract.

b. If the equipment is owned, proof of ownership must be submitted with the bid. If the Bidder does not own the equipment, a copy of the signed rental and/or lease agreement(s) must be submitted with the bid.

5. Awarded Bidder(s) must be able to promptly provide the necessary documentation required for institutional security clearances for each driver who could potentially perform services under this agreement.

a. All documentation for security clearance(s) must be submitted to the CALPIA Project Representative in accordance with the terms and conditions referenced in the Standard Agreement (STD 213).

b. Ex-offenders are prohibited from entering any correctional institution in any employment capacity.

c. Bidder must have adequate internet capabilities to transmit and receive project specifications, meeting and delivery schedules, and product lists.

Executive Order N-6-22 – Russia Sanctions:

CALPIA requires Bidders to include a completed Economic Sanctions Certification form (BSS- F069) as required by Executive Order N-6-22 in order to be eligible to conduct business with the State of California.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI):

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) §

4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

E. Bid Evaluation

Award of a contract resulting from this IFB will be based on the contractor providing the best value. The Contractor must meet or exceed the minimum requirements of the following criteria:

Category – Description Cost Past Performance Experience

F. Licenses and Permits

During the term of the contract, the Contractor must maintain all required licenses and/or permits in full force and effect. If and when the State learns that the Contractor has failed to do so, the State may, in addition to any other remedy it may have, immediately terminate this contract without any cost or liability to the State. If, after bid submission, the Contractor replaces or renews a required license or permit or obtains a newly applicable license or permit, the Contractor shall provide the State with a copy of the renewed or replaced or newly-obtained license or permit within 20 days following the Contractor's receipt of same.

G. Standard Language

CALPIA does not accept alternate contract language from a prospective contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

H. Bid Attachments

Refer to the following pages for additional required attachments that are a part of this IFB.

ATTACHMENT 1

BID DOCUMENT SUBMITTAL CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm the items listed below have been included in your bid. Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should be returned with your bid package

NAME OF BIDDER:

COMPANY NAME:

Attachment Name/Description

_____ Attachment 1: Bid Document Submittal Check List _____ Attachment 3: Cost Sheet _____ Attachment 4A: Payee Data Record (STD 204) NOTE: If company is incorporated, Payee’s Legal business name on the STD 204 must match the name registered with the Secretary of State of California.

_____ Attachment 4B: Payee Data Record Supplement (STD 205) NOTE: For use if additional remittance addresses are needed or if additional authorized representatives need to be identified.

_____ Attachment 5: Darfur Certification _____ Attachment 7: Experience/Past Performance (References) _____ Attachment 8: Contractor’s Certification Clauses _____ Attachment 9: PREA Volunteer/Contractor Information Sheet _____ Attachment 10: Economic Sanctions Certification _____ Attachment 11: California Civil Rights Laws Certification

Other Required Documentation

_____ Background Information (Section C Items 1-8) _____ Comprehensive equipment list (Outlined in Section D, Item 4, Part a)

_____ Proof of tractor/truck ownership or copies of rental/lease agreements (Outlined in Section D, Item 4, Part b)

_____ Copy of Business License/Permits(s) as required by the city, county, or both _____ Copy of Motor Carrier Permit

STATE OF CALIFORNIA

STANDARD AGREEMENT

STD 213 (Rev 6/21/06) AGREEMENT NUMBER

IFB No. S19612537

REGISTRATION NUMBER

BACKUP LAUNDRY TRANSPORTATION SERVICES

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CALIFORNIA PRISON INDUSTRY AUTHORITY

CONTRACTOR'S NAME

TBD

2. The term of this

Month Day, 2025 or upon approval, whichever is the later, through Month Day, 2027 Agreement is:

3. The maximum amount $ of this Agreement is: Dollars and No Cents

4. The parties agree to comply with the terms and conditions of the following exhibits that by this reference made a part of the Agreement.

8 pages

6 pages

Attachment 2 - Statement of Work and Payment Provisions

Attachment 3 - Cost Sheet

Exhibit A – Laundry Route Schedules

General Provisions REV-0524* 21 pages

Security Provisions REV-0325* 5 pages

NOTE: Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached These documents can be viewed at http://www.calpia.ca.gov, (select About tab, then select Doing Business with CALPIA).

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

California Prison Industry Authority BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

560 East Natoma Street Folsom, CA 95630

21 pages

ATTACHMENT 2

SAMPLE

http://www.calpia.ca.gov/

ATTACHMENT 2

STATEMENT OF WORK AND PAYMENT PROVISIONS

I. STATEMENT OF WORK

The purpose of this contract is to establish backup laundry transportation for those occasions when California Prison Industry Authority (CALPIA) heavy truck drivers are not available to perform such services.

1. Contractor agrees to provide CALPIA with backup laundry transportation services (clean and soiled) on predetermined routes within California as listed on the Laundry Route Schedules.

In addition, Contractor agrees to provide contingency route transportation services when a CALPIA laundry facility is closed, and the laundry needs to be redirected to an alternate facility. These contingency routes are also listed on the Laundry Route Schedules.

A. The Contractor shall furnish all labor, including travel and per diem, materials, non-consumable supplies, parking fees and bridge tolls, insurance, transportation, equipment and every other item of expense necessary to perform services.

i. Contractor and staff utilized by Contractor to complete these services shall conduct business in a professional and respectful manner, including contacting CALPIA’s designee to assist in resolving customer concerns. All agree to abide by the Appropriate Attire Policy (Attachment 6).

ii.No subcontracting will be permitted.

iii. No monetary compensation will be made for standby, spotting, or staging time unless authorized by CALPIA On Time Delivery (OTD) Administrator or designee, in advance. Contractor is expected to report any delays to the CALPIA OTD Administrator or designee for resolution.

iv. State-owned or contractor-provided trailers may be either singles, doubles, or any combination thereof as determined by CALPIA. If needed, Contractor shall provide tractor/trucks and trailers in good working order as required for each delivery route.

v. Contractor shall be responsible for any damage to State-owned equipment and customer products during shipment, in-transit storage, and delivery. Contractor shall be responsible for any damage to customer buildings, which includes walls, floors, and elevators incurred when performing contracted services.

2. Service days will be Sunday through Saturday, including State holidays.

A. Specific hours and availability will be determined by each individual California Department of Corrections and Rehabilitation (CDCR) laundry facility, CALPIA warehouse locations, and customer requirements.

B. CALPIA will endeavor to provide Contractor with the earliest possible notice of a request for service.

i. Any requests for transport services may come with less than 24-hour notice.

ii. CALPIA will not pay an increased labor rate for work performed on holidays.

3. Service shall be available not later than the express date set by CALPIA and the Contractor, after all approvals have been obtained, the agreement is fully executed, and a Sage X3 Tracking Number is issued. Should the Contractor fail to commence work at the agreed upon time, the CALPIA, upon five (5) days’ written notice to the Contractor, reserves the right to terminate the agreement effective immediately. In addition, the Contractor shall be liable to the CALPIA for the difference between Contractor's bid price and the actual cost of performing work by another best value contractor.

4. The Project Representatives during the term of this agreement will be:

State Agency: CALPIA Contractor: TBD Section/Unit: OTD Section/Unit:

Attention: Attention:

Address: Address:

Phone: Phone:

Email: Email:

Note: No formal amendment of this agreement is needed to change the contact information. Changes will be made by written or electronic notification.

5. Contractor shall furnish to the CALPIA a certificate of insurance, stating that there is Commercial General Liability, Worker’s Compensation, and Automotive Liability. The certificate of insurance shall include the following three (3) provisions in their entirety:

A. The insurer will not cancel the insured’s coverage without 30 days prior written notice to the State and will provide the State with a written 10-day notice for Contractor’s non-payment of premiums.

B. Under Contractor’s General Liability and Automobile Liability insurance CALPIA and the State of California, its officers, agents, employees, and servants are included as additional insured, but only insofar as the operations under this contract are concerned.

C. The State will not be responsible for any premiums or assessment of the policy.

6. Contractor shall provide the following:

Contractor will provide backup transport services as needed based on route information detailed on the Laundry Route Schedule (Exhibit A).

A. Established Routes: Predetermined CALPIA routes for existing laundry customer transport and delivery needs.

i. Routes, schedules, and customer locations are subject to change due to customer needs and CALPIA staffing levels throughout the contract period.

ii. CALPIA may not always need services for every laundry stop listed on the Laundry

Route Schedule.

iii. Eliminating one or more stops from an Established Route does not qualify as an

Unidentified Laundry Route, and the Established Route rate will apply.

B. Contingency Routes: Due to time constraints, facility lockdowns, or other inherent delivery issues that may arise, services may be required outside of the Established Routes.

i. Contractor must be available to provide services in cases where deliveries are delayed or rescheduled 24 hours per day and 365-days per year basis.

C. Unidentified Laundry Routes: Contractor may be requested to transport yet-to-be identified laundry routes. These services shall not exceed 5% of the contract award and will be upon mutual agreement between Contractor and the OTD Administrator and/or designee.

i. Unidentified laundry route deliveries shall be invoiced at the rate per mile listed on the

Cost Sheet (Attachment 3).

D. All deliveries will be made in the order listed on the Laundry Route Schedules (Exhibit

A). In the event of a currently unidentified route, CALPIA’s OTD Warehouse Manager I or II or designee shall instruct Contractor as to the sequence of deliveries.

E. Contractors unable to perform an agreed upon route three (3) times in a rolling 90-day period will receive a vendor performance report for failure to meet contract needs.

Patterns related to failed vendor performance may result in termination of contract.

7. The following services shall be performed throughout California according to the service needs listed on the Laundry Route Schedules.

A. Soiled laundry will be picked up at various state, county, and government entities and institutions and delivered to specific CALPIA laundry facilities located at various CDCR institutions or private sector laundry facilities if needed.

i. Transportation of soiled laundry may never be transported in the same trailer at the same time as clean laundry.

ii. It will be Contractor’s responsibility to maintain cleanliness of the trailers in use.

B. Clean laundry will be picked up at specific CDCR laundry facilities or private sector laundry facilities and delivered back to the various state, county, and government entities and institutions.

C. At the conclusion of each route, state-owned trailers are to be returned to their origin for loading of next day shipments, unless otherwise authorized by the CALPIA Project Representative or designee.

8. Contractor must provide necessary documentation for gate clearances for all drivers and backup drivers performing services under this agreement.

A. All documentation for security and gate clearance(s) must be submitted to the CALPIA

Project Representative or designee within one week of award notification.

B. Ex-offenders are prohibited from entering any correctional institution in any employment capacity.

9. Contractor must have adequate internet capabilities to transmit and receive delivery notifications.

10. Contractor must be able to communicate with CALPIA via dispatch or cell phone 24-hours per day/7-days a week.

A. Contractor shall provide a list of cell phone numbers for at least two (2) key personnel, including a general dispatch phone number that can be reached 24 hours a day.

B. CALPIA will endeavor to provide Contractor with the earliest possible notice of a request for services. If no response is received, CALPIA reserves the right to contact next ranked vendor for the service needed.

C. Contractor shall telephone customer using contact information contained on the Bill of Lading (BOL) to arrange delivery and/or pickup when instructed by the CALPIA Project Representative and/or designee.

D. Contractor must have a means of communication with CALPIA and Contractor dispatch in the event of emergency. CALPIA must be notified immediately of any emergencies.

E. Any delay of more than one (1) hour past the scheduled delivery time must be reported to CALPIA Project Representative or designee and CALPIA customer immediately using the contact numbers printed on the BOL. No monetary compensation will be provided for stand-by time unless authorized by CALPIA OTD Administrator or designee. CALPIA reserves the right to re-route transportation due to such delays.

11. Responsibility of Contractor’s Driver(s):

A. Driver(s) must have a valid Class A license and a valid photo ID in their possession at all times.

B. Driver(s) shall abide by the terms listed in CALPIA’s Appropriate Attire Policy

(Attachment 6).

C. Driver(s) must have a cell phone available for means of communication with CALPIA and Contractor dispatch during emergency events.

i. Cell phones are not permitted inside an institution. Drivers transporting onto institutional grounds will be required to leave their cell phone at the sally port prior to entering institutional grounds. Cell phones will be available for pick-up after completion of services.

D. Driver(s) must follow the delivery instructions provided on the CALPIA Bill of Lading

(BOL).

E. Driver(s) will sanitize all door handles inside and outside the tractor/trailer, as well as any commonly touched areas of the tractor and trailer, using their own sanitizing product.

F. CALPIA will deliver and receive the laundry carts at the mouth of the trailer/truck, but driver must maneuver laundry carts within the trailer/truck upon receipt and at delivery.

G. Driver(s) will be expected to load and unload laundry carts when other labor is not available.

H. Driver(s) will be responsible for securing loads by arranging and tying down all laundry carts inside the trailer.

I. Driver(s) must perform completed pre-trip inspection on all equipment. Driver will report to CALPIA any deficiency of equipment immediately. Failure to report damage may result in the Contractor being liable for necessary repairs.

J. Driver(s) must ensure compliance with state and federal transportation rules and regulations.

K. Driver(s) will sign/date the BOL (see Section 13. Bill of Lading for details).

L. Driver(s) required to submit the completed BOL and freight bills daily at the end of each run to the CALPIA Superintendent II or designee.

12. Bill of Lading (BOL):

A. A BOL with CALPIA logo on the front will be provided with each load indicating the amount to be delivered to each Customer.

B. Upon receipt, the driver shall sign, date, and print his/her name on the BOL. The driver will count and record on the BOL the number of containers received.

C. The BOL must have legible signatures on all copies and include the delivery count and the soiled laundry container delivery count. These must be turned in daily at the end of each run to the OTD Warehouse Manager I/II or designee.

13. Maintenance and Repair:

In the case of mechanical breakdown, Contractor is responsible for providing all labor and equipment necessary to ensure timeliness of deliveries. Backup tractor/truck must be available within 24 hours of any equipment breakdown.

A. Contractor shall keep a maintenance record on all truck/trailers/tractors, and these records shall be made available to CALPIA within 24 hours of request.

B. Contractor shall be responsible for any and all traffic infractions, maintenance/repair of equipment, and any damages to person or property associated with Contractor-owned equipment.

C. CALPIA will reimburse Contractor for costs associated with the repairs and/or equipment infractions for State-owned equipment up to $250.00. Repairs exceeding $250.00 require the approval of CALPIA Operations Branch Manager, OTD Administrator or designee prior to initiating any repairs.

D. In the event of an accident while performing services for CALPIA, regardless of equipment used, the Contractor will notify CALPIA immediately. Contractor will complete the State of California Vehicle Accident Report (STD 270) within 24 hours and submit to CALPIA contact person.

14. Fuel Surcharge:

A. A fuel surcharge may be applied to the total of each invoice submitted based on the applicable California fuel cost per the Department of Energy, US Energy Information Administration.

B. Contractor is to use the weekly fuel costs when applying the surcharge to their weekly invoice total. If submitting invoices on a monthly basis, the monthly fuel cost shall be used.

C. The surcharge is calculated at the corresponding percentage of the prices listed below:

When the fuel cost is: The fuel surcharge is: When the fuel cost is: The fuel surcharge is:

At Least But

≤Than Percentage is: At Least But ≤Than Percentage is:

$6.51 $6.60 0.75 $7.81 $7.90 10.50 $6.61 $6.70 1.50 $7.91 $8.00 11.25 $6.71 $6.80 2.25 $8.01 $8.10 12.00 $6.81 $6.90 3.00 $8.11 $8.20 12.75 $6.91 $7.00 3.75 $8.21 $8.30 13.50 $7.01 $7.10 4.50 $8.31 $8.40 14.25 $7.11 $7.20 5.25 $8.41 $8.50 15.00 $7.21 $7.30 6.00 $8.51 $8.60 15.75 $7.31 $7.40 6.75 $8.61 $8.70 16.50 $7.41 $7.50 7.50 $8.71 $8.80 17.25 $7.51 $7.60 8.25 $8.81 $8.90 18.00 $7.61 $7.70 9.00 $8.91 $9.00 18.75 $7.71 $7.80 9.75 $9.01 $9.10 19.50

D. Fuel pricing may be obtained from the Department of Energy, US Energy Information Administration website, Weekly Retail Gasoline and Diesel Prices for California at:

http://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_nus_w.htm.

15. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

16. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

GenAI Technology Use & Reporting

During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. At the direction of the State, Contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the State.

http://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_nus_w.htm

The State reserves the right to amend the contract, without additional cost, to incorporate GenAI Special Provisions into the contract at its sole discretion and/or terminate any contract that presents an unacceptable level of risk to the State.

17. CALPIA reserves the right to amend the agreement, prior to expiration, in writing on the STD 213A. CALPIA may adjust the terms of the agreement including but not limited to the following:

A. Term extension up to one (1) year.

B. Decreasing the amount of the contract’s original value.

C. Increasing the contract amount by up to 30% of the original value.

II. PAYMENT PROVISIONS

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the CALPIA agrees to compensate the Contractor in accordance with the amount specified in the Cost Sheet , Attachment 3, which is attached hereto and made part of this agreement.

B. Invoices shall be itemized and include the time period covered by the invoice, work completed for the period (detailed statement of services) and number of hours worked (if applicable). Invoices shall include the six-digit Purchase Order (Sage X3) Number and the Agreement Number referenced in the executed contract cover letter.

C. Contractor shall include a signed and dated CALPIA BOL with each invoice and submit it to the CALPIA designee listed below. Invoices will not be approved for payment without the signed and dated BOL’s associated with the invoices attached.

D. Invoices shall be submitted not more than once a week and not less than once a month to the OTD analyst:

CALPIA – Central Office Attention: OTD Analyst

Address: 560 East Natoma St.

Folsom, CA 95630

E. All invoice packages must contain original documents and be legible. Failure to provide original, legible documents will delay payment at Contractor’s expense.

F. Accurate/correct invoice packages must be submitted for review and payment in a timely manner subject to the following:

i. All invoices, including revised/amended/corrected invoices, must be received by CALPIA within 60 days from the date services were rendered.

ii. Invoices received by CALPIA more than 60 days after the date services were rendered will be denied, deemed a forfeiture of payment by Contractor, and no payment will be issued.

a. It is Contractor’s responsibility to ensure invoices are received by CALPIA by the deadline. No exceptions will be allowed for invoice packages lost in transit unless supported by documentation that they should have arrived on time (i.e., proof of overnight delivery).

b. If a revision/amendment/correction of a timely submitted invoice is requested by CALPIA, payment will not be forfeited if the requested invoice is received more than 60 days after the date services were rendered.

iii. All invoices received shall be deemed accurate/correct unless Contractor provides CALPIA with written notice of any error(s) within 60 days from the date services were rendered. Written notice must include a written explanation of the change, a revised/amended/corrected invoice, and supporting documentation.

iv. Invoices received by CALPIA on the 60th day from the date services were rendered cannot be revised/amended/corrected by Contractor except at the request of CALPIA.

G. Contractors unable to provide accurate/correct invoice packages in a timely manner may receive a vendor performance report for failure to meet contract needs. Patterns related to failed vendor performance may result in termination of contract at any time.

H. Contractor is to provide a monthly report showing billed, paid, and outstanding invoices.

2. Availability of Funds

All financial obligations of CALPIA for the fiscal year(s) encompassed by the term of this agreement are subject to the availability and approval of funding by the Prison Industry Board and/or the presence of sufficient funds to cover those obligations in the fund from which those obligations are to be paid. If such obligations are, or become contingent, on funding by and/or through the CALPIA budget or on the availability of federal funds or on the action of any Legislative body, said obligations are contingent on the appropriation and availability of funds for the purpose of meeting those obligations. If insufficient funds are approved or appropriated or otherwise available in order to meet CALPIA’s obligations under this agreement, CALPIA may immediately terminate this agreement.

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later.

4. Cash Discounts

CALPIA has a history of taking cash discounts and intends to take advantage of cash discounts offered when they are in the best interest of the CALPIA.

ATTACHMENT 3

COST SHEET

Bidders are not required to bid on every route in a region to be considered responsive. However, Bidders are required to bid on every run in a route to be considered for award for that route. Established Routes are predetermined routes with existing customer transport needs. Contingency routes are current routes handled by CALPIA that may require outside support due to unforeseen circumstances.

The costs quoted by Bidder shall be binding for the term of the Agreement; however, CALPIA is not obligated to purchase any quantity of services from Bidder. Under no circumstances will Bidder be allowed to use a subcontractor.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code.

NOTE: Flat Rate is a per-day rate for the total cost of the run as outlined in Exhibit A.

NORTHERN CALIFORNIA REGION (Routes 1-19)

LINE

# ROUTE RUN # PER DAY FLAT

RATE

1 Route 1: Established Route California State Prison, Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

2 Route 2: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

3 Route 3: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

4 Route 4: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________

(Day Rate)

Run #5 $________

RATE

Route 5: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

6 Route 6: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

7 Route 7: Contingency Route for CSP-Solano (SOL)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

8 Route 8: Established Route for Mule Creek State Prison (MCSP) Run #1 $________

(Day Rate)

9 Route 9: Contingency Route for Mule Creek State Prison (MCSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

10 Route 10: Contingency Route for Mule Creek State Prison (MCSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

11 Route 11: Contingency Route for Mule Creek State Prison (MCSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

12 Route 12: Contingency Route for Mule Creek State Prison (MCSP)

Run #1 $________ (Day Rate)

Run #2 $________

RATE

13 Route 13: Contingency Route for Mule Creek State Prison (MCSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

14 Route 14: California State Prison, Sacramento (SAC) Run #1 $________ (Day Rate)

15 Route 15: Contingency Route for California State Prison, Sacramento (SAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

16 Route 16: Contingency Route for California State Prison, Sacramento (SAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

17 Route 17: Contingency Route for California State Prison, Sacramento (SAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

18 Route 18: Contingency Route for California State Prison, Sacramento (SAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

19 Route 19: Contingency Route for California State Prison, Sacramento (SAC)

Run #1 $________ (Day Rate)

CENTRAL CALIFORNIA REGION (Routes 20-40)

RATE

20 Route 20: Established Route for Avenal State Prison

(ASP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

21 Route 21: Contingency Route for Avenal State Prison

(ASP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

22 Route 22: Contingency Route for Avenal State Prison

(ASP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________

CENTRAL CALIFORNIA REGION (Continued)

RATE

23 Route 23: Contingency Route for Avenal State Prison

(ASP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

24 Route 24: Contingency Route for Avenal State Prison

(ASP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________

CENTRAL CALIFORNIA REGION (Continued)

LINE

# ROUTE RUN # PER DAY FLAT

RATE

25 Route 25: Established Route for Wasco State Prison

(WSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

26 Route 26: Contingency Route for Wasco State Prison

(WSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

27 Route 27: Contingency Route for Wasco State Prison

(WSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________

CENTRAL CALIFORNIA REGION (Continued)

LINE

# ROUTE RUN # PER DAY FLAT

RATE

28 Route 28: Contingency Route for Wasco State Prison

(WSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

29 Route 29: Contingency Route for Wasco State Prison

(WSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Run #7 $________ (Day Rate)

30 Route 30: Established Route for California State Prison- Corcoran (COR)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

31 Route 31: Contingency Route for California State Prison- Corcoran (COR)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________

CENTRAL CALIFORNIA REGION (continued)

LINE

ROUTE RUN #

PER DAY FLAT

RATE

Route 32: Contingency Route for California State

Prison-Corcoran (COR)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Route 33: Contingency Route for California State

Prison-Corcoran (COR)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Route 34: Contingency Route for California State

Prison-Corcoran (COR)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

Route 35: Established Route for Valley State Prison

(VSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Route 36: Contingency Route for Valley State Prison

(VSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Route 37: Contingency Route for Valley State Prison

(VSP)

Run #1 $________

(Day Rate)

(Day Rate)

Run #3 $________ (Day Rate)

Route 38: Contingency Route for Valley State Prison

(VSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Route 39: Contingency Route for Valley State Prison

(VSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Route 40: Contingency Route for Valley State Prison

(VSP)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________

SOUTHERN CALIFORNIA REGION (Routes 41-52)

RATE

41 Route 41: Established Route for California Institution for Men (CIM)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

42 Route 42: Contingency Route for California Institution for Men (CIM)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

43 Route 43: Contingency Route for California Institution for Men (CIM)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________

RATE

44 Route 44: Contingency Route for California Institution for Men (CIM)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

Run #6 $________ (Day Rate)

45 Run #1 $________

Route 45: Established Route for Richard J. Donovan Correctional Facility (RJD)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

RATE

46 Route 46: Contingency Route for Richard J. Donovan Correctional Facility (RJD)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

47 Route 47: Contingency Route for Richard J. Donovan Correctional Facility (RJD)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

48 Route 48: Contingency Route for Richard J. Donovan Correctional Facility (RJD)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

49 Route 49: Established Route for California State Prison, Los Angeles County (LAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

SOUTHERN CALIFORNIA REGION (Continued)

RATE

50 Route 50: Contingency Route for California State Prison, Los Angeles County (LAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3 $________ (Day Rate)

Run #4 $________ (Day Rate)

Run #5 $________ (Day Rate)

51 Route 51: Contingency Route for California State Prison, Los Angeles County (LAC)

Run #1 $________ (Day Rate)

Run #2 $________ (Day Rate)

Run #3…