IFB-S000000112 Glock Pistols.pdf

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number:

S000000112 Solicitation Issued:

March 31, 2022

Description: Glock Model 45 9mm Pistols and Magazines

Department: Arkansas Division of Community Correction

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: April 7, 2022 Bid Opening Time: 10:00 AM CST

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Brandi Schroeder Buyer’s Direct Phone Number: 501-682-4169

Email Address: brandi.schroeder@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/

SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas Division of Community Correction (“Division”) to obtain pricing and a contract for Glock Model 45 9mm pistols and ammunition magazines. Direct all questions, comments, or concerns you may have regarding this Solicitation to the TSS Office of State Procurement, not the Division.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link: https://arkansas-gov.zoom.us/j/85725704949?pwd=c0FoVUNhQ1lqZEgxYWwxRE95NXpIZz09 Meeting ID: 857 2570 4949 Meeting Password: 467420 Dial-In Information: 877 853 5257 US Toll-free

888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

B. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

C. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

C. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this Solicitation.

D. “Responsive Bid” means a bid submitted in response to this Solicitation that conforms in all material respects to this IFB.

E. “Shall” and “Must” mean the imperative and are used to identify requirements.

F. “Requirement” means something required.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department/Division using such a contract.

https://arkansas-gov.zoom.us/j/85725704949?pwd=c0FoVUNhQ1lqZEgxYWwxRE95NXpIZz09 https://arkansas-gov.zoom.us/j/85725704949?pwd=c0FoVUNhQ1lqZEgxYWwxRE95NXpIZz09

1.5 SCOPE

The Arkansas Division of Community Correction solicits pricing for the purchase of Glock brand pistols and ammunition magazines.

During the initial term of the contract, the Division anticipates purchasing six hundred and twenty (620) Glock Model 45 9mm pistols with night sights (basic) and trading approximately 627 Glock Model .40 caliber pistols (Generation 3-5). These quantities are estimates only and are not guaranteed.

1.6 SPECIFICATIONS

Glock Model 45 9mm pistols and ammunition magazines. Estimated quantity: 620

A. The Contractor shall provide the exact brand and model number referenced in this IFB for all items and shall not substitute any items specified in this IFB during the contract.

B. Each Glock Model 45 9mm pistol must include Glock night sights and three (3) ammunition magazines.

C. The Contractor shall provide Glock Model 45 9mm pistols that are assembled, adjusted, and ready for operation at the time of delivery.

D. Dealer or Distributor logo(s), trademarks, or other identification marks, other than the standard manufacture name badges and/or specifications plates, must not be located, stamped, engraved, etc. on any of the Glock Model 45 9mm pistols.

1.7 TRADE-INS

A. The Contractor shall provide trade-in value for the following firearms:

1. The following quantity of Glock Model 23 .40 caliber Pistols

Generation Quantity Condition

3 400 Good Working Condition

4 210 Good Working Condition

5 12 Good Working Condition

3 4 Not in Good Working Condition

4 1 Not in Good Working Condition

2. Three (3) magazines for 622 Glock Model 23s

3. One (1) Glock Model 27 (3) magazines

B. Quantities are based on the reported inventory of the Division’s weapons.

C. Four (4) generation 3 Glock Model 23s are not in working order.

D. One (1) generation 4 Glock Model 23 has damaged sights.

E. The Contractor shall accept the firearms for trade-ins as requested by the Division and shall provide the Division with a monetary value for the trade-in to be used against the purchase price of the firearms to be purchased under this contract.

F. The Contractor shall provide the Division with one hundred (100) Model 45 Glock 9mm pistols thirty

(30) days prior to the trade-in so that officers may be qualified to carry the new weapon upon receipt of the Glock Model 45 9mm pistols.

G. The Contractor shall provide the Division with the additional five hundred and twenty (520) Model 45 Glock 9mm pistols fourteen (14) day prior to the trade-in so that officers are provided a Model 45 Glock 9mm pistol when their Glock Model 23 .40 caliber weapon is collected.

H. Division may offer other weapons not included above for trade-in.

I. For items 2-4 on Table 1 of the Official Bid Price Sheet, Prospective Contractors shall enter the total trade-in value for each firearm specified.

1.8 BUY-BACK OPTION

A. The Contractor shall allow ACC law enforcement officers to buy-back their Glock Model 23 .40 caliber weapons for $20 to $30 plus tax above trade-in cost from the Contractor.

B. On Table 2 of the Official Bid Price Sheet, Prospective Contractors shall enter the total buy-back cost (not including tax) for each Glock Model 23 .40 caliber weapon.

1.9 WARRANTY

A. Contractor shall provide an industry standard manufacturer warranty for each weapon purchased.

B. Contractor shall make and resolve all warranty claims.

1.10 DELIVERY: FOB DESTINATION

A. The Division prefers to pick-up one hundred (100) weapons purchased initially.

1. If pick up within the State of Arkansas is available, the Division request fourteen (14) calendar days’ notice of scheduled pick-up availability.

2. The Contractor shall give the Division immediate notice of any anticipated delays or plant shutdowns that will affect the pick-up date.

B. The Division requests delivery within thirty (30) calendar days after ordering and no less than thirty

(30) calendar days before the trade in date.

1. If this delivery date cannot be met, the Prospective Contractor shall state the alternate number of days required to deliver the commodity in the Division's designated location on Table 2 of the Official Bid Price Sheet.

2. Failure to state the alternate delivery time obligates the Contractor to complete delivery by the Division's requested date. Extended delivery dates may be considered when in the best interest of the State.

C. All deliveries must be made during normal State work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Division.

1. The Contractor shall give the Division immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

D. Loss or damage that occurs during shipping, prior to the order being received by the Division, is the Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

E. The State assumes no liability for commodities produced, processed, or shipped in excess of the amount specified on the Division's purchase order.

1.11 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is April 15, 2022, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

C. The initial term of a resulting contract will be for one (1) year. Upon mutual agreement by the

Contractor and Division, the contract may be renewed by TSS OSP for up to six (6) additional one-year terms or portions thereof, not to exceed a total aggregate contract term of seven (7) consecutive years.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor based on the grand total of the Official Bid Price Sheet.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response. Official Bid Price Sheet attached to solicitation posting.

Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Division.

e. Exceptions Form.

f. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Voluntary Product Accessibility Template (VPAT), if applicable.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

https://arbuy.arkansas.gov/

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB by listing them on the Exceptions Form (see Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract (found here) by listing them on the Exceptions Form (see Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

https://www.transform.ar.gov/wp-content/uploads/2021/12/MASTER-Solicitation-Terms-and-Conditions-11-29-21.pdf https://www.transform.ar.gov/wp-content/uploads/2020/06/Standard-Commodities-Contract-Template-6.18.20.docx