IFB-S000000022--v3--2021-06-22-123351--jl.docx

STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system. It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

SECTION 1 – REQUIREMENTS

· Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) for the Arkansas Department of Public Safety - Arkansas State Police (ASP) to obtain pricing and a contract for one (1) 2022 model M2 106 Conventional Chassis wrecker/ tow truck. Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ASP.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/88384051005?pwd=WG9pbDR6c25LNFZrZW9TczNWRHhDUT09

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by midnight, Central Time on or before June 28, 2021.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on June 29, 2021. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

C. The terms “Invitation For Bid”, “IFB” and “Solicitation” are used synonymously in this document.

D. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

E. “Shall” and “Must” mean the imperative and are used to identify requirements.

F. “Requirement” means something required.

G. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

H. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

1.5 PROSPECTIVE CONTRACTOR QUALIFICATIONS

A. Prospective Contractor shall be licensed by the Arkansas Motor Vehicle Commission as allowed by Arkansas Code §23-112-301 and §23-112-312.

B. Prospective Contractor should have on file with the Office of State Procurement a current copy of their Arkansas Dealers License issued by the Arkansas Motor Vehicle Commission. Prospective Contractor should submit a copy of their Arkansas Dealers License with their Bid Response Packet but must submit a current copy of their Arkansas Dealers License issued by the Arkansas Motor Vehicle Commission prior to Anticipation to Award or within three (3) business days when requested by OSP and/or ASP or within a timeframe determined by OSP and/or ASP.

C. At the time of bid submission, the Prospective Contractor shall have in place all facilities, staff, and other operations necessary for providing the wrecker/tow truck listed in this IFB to ASP as required by this IFB.

1.6 PROSPECTIVE CONTRACTOR REQUIREMENTS

A. Prospective Contractor’s offering(s) shall conform to the State of Arkansas specifications as specified within this IFB.

B. The specifications listed for the wrecker/tow truck in this IFB are a minimum.

1.7 SPECIFICATIONS

A. The wrecker/tow truck must be new, and the latest model of proven performance, and in standard production by the manufacturer at the time of delivery.

B. Optional equipment must be in addition to Federal and State specifications for the wrecker/tow truck.

C. The wrecker/tow truck must contain all standard items, normally included by the manufacturer, of the year, make, and model at no extra cost.

D. Features that come standard from the factory must not be deleted or charged as additional options.

E. Pertaining to any specifications within this IFB which present approximate number values, it is preferred that the Prospective Contractor exactly meets the number value(s) specified. However, if the Prospective Contractor does not meet the exact number value(s) specified, the Office of State Procurement will have the final determination whether or not the bid will be acceptable.

F. At a minimum, the 2022 Model M2 106 Conventional Chassis Wrecker/Tow Truck must include all the following components or component equivalents approved by the OSP and/or ASP and all items must be in stock.

1. WRECKER/TOW TRUCK CONFIGURATION

a. 2022 Model year

b. M2 106 conventional chassis

c. Set back Axle

d. Straight truck provision

e. LH Primary Steering location

f. Domiciled, USA 50 states (including California and carb opt-in states)

g. Terrain/duty: 100% (all) of the time, in transit, is spent on paved roads

h. Maximum 8% expected grade

i. Expected front axle(s) load: 8000.0 lbs.

j. Expected rear drive axle(s) load: 18000.0 lbs.

k. Expected gross vehicle weight capacity: 26000.0 lbs.

3. ENGINE

a. CUM B6.7 260 HP @ 2400 RPM, 2600 GOV, 660 LB/FT @ 1600 RPM

4. ELECTRONIC PARAMETERS

a. 85 mph road speed limit

b. Cruise control speed limit same as road speed limit

c. PTO mode engine RPM limit - 1100 RPM

d. PTO RPM with cruise set switch - 700 RPM

e. PTO RPM with cruise resume switch - 800 RPM

f. PTO mode cancel vehicle speed - 5 MPH

g. PTO governor ramp rate - 250 RPM per second

h. PTO minimum RPM – 700 RPM

i. Regen inhibit speed threshold - 5 MPH

5. ENGINE EQUIPMENT

a. 2016 onboard diagnostics/2010 EPA/carb/final GHG17 configuration

b. 2008 carb emission certification - clean idle (includes 6x4 inch label on lower forward corner of driver door)

c. Standard oil pan

d. Engine mounted oil check and fill

e. One-piece valve cover

f. DR 12v 160 amp 28-si QuadraMount pad alternator with remote battery volt sense

g. Two (2) DTNA genuine, flooded starting, min 1900cca, 350rc, threaded stud batteries

h. Battery box frame mounted

i. Standard battery jumpers

j. Single battery box frame mounted LH side under cab

k. Wire ground return for battery cables with additional frame ground return

l. Non-polished battery box cover

m. Cummins turbocharged 18.7 cfm air compressor with internal safety valve

n. Standard mechanical air compressor governor

o. Air compressor discharge line

p. Electronic engine integral shutdown protection system

q. Cummins exhaust brake integral with variable geometry turbo with on/off dash switch

r. RH inboard frame mounted horizontal aftertreatment system assembly with horizontal tailpipe

s. Engine aftertreatment device, automatic over the road regeneration and dash mounted regeneration request switch

t. Standard exhaust system length

u. RH standard horizontal tailpipe

v. 6-gallon diesel exhaust fluid tank

w. Air powered on/off engine fan clutch

x. Automatic fan control without dash switch, non-engine mounted

y. Cummins spin on fuel filter

z. Full flow oil filter

aa. 700 square inch aluminum radiator

ab. Antifreeze to -34°F, oat (nitrite and silicate free) extended life coolant

ac. Gates blue stripe coolant hoses or equivalent

ad. Constant tension hose clamps for coolant hoses

ae. Radiator drain valve

af. Lower radiator guard

ag. Phillips-Temro 750 watt/115-volt block heater

ah. Chrome engine heater receptacle mounted under LH door

ai. Aluminum flywheel housing

aj. Electric grid air intake warmer

ak. Delco 12v 29mt starter with integrated magnetic switch

6. TRANSMISSION

a. Allison 2100 RDS automatic transmission with PTO provision

7. TRANSMISSION EQUIPMENT

a. ALLISON vocational package

b. Primary mode gears, six (6) forward gears with manual selection for 3, 2 and 1

c. Primary shift schedule recommended by DTNA and ALLISON, this defined by engine and vocational usage

d. Secondary shift schedule recommended by DTNA and ALLISON, this defined by engine and vocational usage

e. Primary shift speed recommended by DTNA and ALLISON, this defined by engine and vocational usage

f. Secondary shift speed recommended by DTNA and ALLISON, this defined by engine and vocational usage

g. Load based shift schedule and vehicle acceleration control recommended by DTNA and ALLISON, this defined by vocational usage

h. Customer installed MUNCIE CS6 series PTO with electric/hydraulic controls

i. PTO mounting, LH side of main transmission

j. Magnetic plugs, engine drain, transmission drain, axle(s) fill and drain

k. Dash mounted t-handle cable shift control with park brake position

l. Water to oil transmission cooler, in radiator end tank

m. Transmission oil check and fill

n. Synthetic transmission fluid (TES-295 compliant)

8. FRONT AXLE AND EQUIPMENT

a. Detroit da-f-10.0-3 10,000# ff1 71.5 KPI/3.74 drop single front axle

b. Meritor 15x4 q+ cam front brakes

c. Non-asbestos front brake lining

d. Conmet cast iron front brake drums

e. Front oil seals

f. Vented front hub caps with window, center and side plugs – oil

g. Standard spindle nuts for all axles

h. Meritor automatic front slack adjusters

i. TRW THP-60 power steering

j. Power steering pump

k. 2 quart see through power steering reservoir

l. Synthetic 75w-90 front axle lube

9. FRONT SUSPENSION

a. 10,000# Taperleaf front suspension

b. Maintenance free rubber bushings - front suspension

c. Front shock absorbers

10. REAR AXLE AND EQUIPMENT

a. Ms-19-14x 19,000# r-series single rear axle

b. 4.88 rear axle ratio

c. Iron rear axle carrier with standard axle housing

d. SPL100 Dana Spicer main driveline with half round yokes

e. Meritor 16.5x7 q+ cast spider cam rear brakes, double anchor, fabricated shoes

f. Non-asbestos rear brake lining

g. Brake cams and chambers on forward side of drive axle(s) with auxiliary support brackets

h. Conmet cast iron rear brake drums

i. Rear oil seals

j. Haldex Gold Seal Long Stroke 1-drive axle spring parking chambers

k. Meritor automatic rear slack adjusters

l. Synthetic 75w-90 rear axle lube

11. REAR SUSPENSION

a. Airliner 18,000# rear suspension

b. Airliner high position ride height

c. Standard axle seats in axle clamp group

d. Manual dump valve for air suspension without gauge

e. Indicator light and buzzer for each rear suspension control switch

f. Single air rear suspension leveling valve

g. Transverse control rods

h. Rear shock absorbers - one axle (air ride suspension)

12. BRAKE SYSTEM

a. Air brake package

b. WABCO 4s/4m abs without traction control

c. Reinforced nylon, fabric braid and wire braid chassis air lines

d. Fiber braid parking brake hose

e. Standard brake system valves

f. Standard air system pressure protection system

g. Std U.S. front brake valve

h. Relay valve with 5-8 psi crack pressure, no rear proportioning valve

i. WABCO SS-1200 plus air dryer with integral air governor and heater

j. Pull cables on all air reservoir(s)

13. TRAILER CONNECTIONS

a. Upgraded chassis multiplexing unit

b. Upgraded bulkhead multiplexing unit

14. WHEELBASE AND FRAME

a. 5950mm (234 inch) wheelbase

b. 9/32x3-7/16x10-1/16-inch steel frame (7.14mmx255.6mm/0.281x10.06 inch) 120ksi

c. Calc'd back of cab to rear susp c/l (ca): 142.86 in

d. Front closing crossmember

e. Standard weight engine crossmember

f. Standard midship #1 crossmember(s)

g. Standard rearmost crossmember

h. Standard suspension crossmember

15. CHASSIS EQUIPMENT

a. Three-piece 14-inch chromed steel bumper with collapsible ends

b. Bumper mounting for single license plate

c. Fender and front of hood mounted front mudflaps

d. Grade 8 threaded hex headed frame fasteners

16. FUEL TANKS

a. 50 gallon/189 liter rectangular aluminum fuel tank – RH

b. 50 gallon/189 liter short rectangular aluminum fuel tank - LH

c. Rectangular fuel tank(s)

d. Polishing of fuel/hydraulic tank(s) with painted bands

e. Fuel tank(s) forward

f. Polished stainless-steel step finish

g. Fuel tank cap(s)

h. Detroit fuel/water separator with water in fuel sensor and hand primer

i. Equiflo inboard fuel system

j. High temperature reinforced nylon fuel line

17. TIRES

a. Michelin XZE 255/70r22.5 16 ply radial front tires

b. Michelin X multi D 255/70r22.5 16 ply radial rear tires

18. HUBS

a. Conmet preset plus iron front hubs

b. Conmet preset plus iron rear hubs

19. WHEELS

a. Alcoa LVL one 88367x 22.5x8.25 10-hub pilot 5.79 inset aluminum disc front wheels

b. Alcoa LVL one 88367x aluminum outside, steel inside; 22.5x8.25 10-hp disc rear wheels

c. Polished front wheels; outside only

d. Polished rear wheels; outside of outer wheels only

20. CAB EXTERIOR

a. 132-inch BBC high-roof extended aluminum conventional cab

b. Air cab mounts

c. Nonremovable bug screen mounted behind grille

d. LH and RH grab handles

e. Hood mounted chromed plastic grille

f. Chrome hood mounted air intake grille

g. Fiberglass hood

h. Tunnel/firewall liner

i. Dual 26-inch rectangular polished aluminum air horns roof mounted

j. Single electric horn

k. Dual horn shields

l. Door locks and ignition switch keyed the same

m. Rear license plate mount end of frame

n. Integral headlight/marker assembly with chrome bezel

o. LED aerodynamic marker lights

p. Daytime running lights

q. Integral stop/tail/backup lights

r. Standard front turn signal lamps

s. Dual west coast bright finish heated mirrors with LH and RH remote

t. Door mounted mirrors

u. 102-inch equipment width

v. LH and RH 8-inch bright finish convex mirrors mounted under primary mirrors

w. Standard side/rear reflectors

x. Composite exterior sun visor

y. 63x14 inch tinted rear window

z. Tinted door glass LH and RH with tinted operating wing windows

aa. RH and LH electric powered windows, passenger switches on door(s)

ab. 20x23 inch LH and RH tinted side windows

ac. Tinted windshield

ad. 2-gallon windshield washer reservoir with fluid level indicator, frame mounted

21. CAB INTERIOR

a. Opal gray vinyl interior

b. Molded door panel with upper vinyl inserts

c. Black mats with single insulation

d. Forward roof mounted console with upper storage compartments and additional center compartment without netting

e. In dash storage bin

f. Plastic manifest box - LH door

g. (2) cup holder’s LH and RH dash

h. Gray/charcoal flat dash

i. 2-1/2 lb. Fire extinguisher

j. Heater, defroster and air conditioner

k. Standard HVAC ducting

l. Main HVAC controls with recirculation switch

m. Standard heater plumbing

n. Denso heavy duty air conditioner compressor

o. Binary control, r-134a

p. Premium insulation

q. Solid-state circuit protection and fuses

r. 12v negative ground electrical system

s. Door activated dome/red map lights, forward LH and RH and rear center

t. LH and RH electric door locks

u. One (1) 12v power supply and one (1) dual 2.1-amp USB charger in dash

v. Premium high back air suspension driver seat with 3 chamber air lumbar, integrated cushion extension, forward and rear cushion tilt, adjustable shock absorber

w. High back non-suspension passenger seat

x. Full width rear bench seat

y. Dual driver seat armrests, no passenger seat armrests

z. LH and RH integral door panel armrests

aa. Vinyl with vinyl insert driver seat

ab. Vinyl with vinyl insert passenger seat

ac. Vinyl with vinyl insert rear passenger seat

ad. Black seat belts

ae. Adjustable tilt and telescoping steering column

af. 4-spoke 18-inch (450mm) steering wheel

ag. Driver and passenger interior sun visors

22. INSTRUMENTS AND CONTROLS

a. Woodgrain driver instrument panel

b. Black gauge bezels

c. Low air pressure indicator light and audible alarm

d. 2-inch primary and secondary air pressure gauges

e. Intake mounted air restriction indicator without graduations

f. Electronic cruise control with switches in LH switch panel

g. Key operated ignition switch and integral start position; 4 position off/run/start/accessory

h. Icu3s, 132x48 display with diagnostics, 28 led warning lamps and data linked

i. Heavy duty onboard diagnostics interface connector located below LH dash

j. 2-inch electric fuel gauge

k. Engine remote interface

l. Engine remote interface connector at end of frame

m. Electrical engine coolant temperature gauge

n. 2-inch transmission oil temperature gauge

o. Engine and trip hour meters integral within driver display

p. (1) dash mounted PTO switch with indicator lamp

q. Electric engine oil pressure gauge

r. AM/FM/WB world tuner radio with Bluetooth and USB and auxiliary inputs, j1939

s. Dash mounted radio

t. (2) radio speakers in cab

u. AM/FM antenna mounted on forward LH roof

v. Electronic mph speedometer with secondary kph scale, without odometer

w. Standard vehicle speed sensor

x. Electronic 3000 rpm tachometer

y. Ignition switch-controlled engine stop

z. (6) IGN controlled extra switches with IND lights wired to power distribution box with relays providing 20 amps per circuit to junction block and 1 circuit at 30 amps

aa. Digital voltage display integral with driver display

ab. Single electric windshield wiper motor with delay

ac. Marker light switch integral with headlight switch

ad. One valve parking brake system with shifter-controlled auto park and warning indicator

ae. Self-canceling turn signal switch with dimmer, washer/wiper and hazard in handle

af. Integral electronic turn signal flasher with hazard lamps overriding stop lamps

23. DESIGN

a. Paint: one solid color

24. COLOR

a. Cab color a: blue

b. Black, high solids polyurethane chassis paint

c. Sun visor painted same as cab color a

d. Standard e coat/undercoating

25. CERTIFICATION/COMPLIANCE

a. U.S. FMVSS certification

26. SECONDARY FACTORY OPTIONS

a. Corporate PDI center in-service only

27. EXTENDED WARRANTY

a. CUM 2017 B6.7: HD1 MD DTY 5 Years / 300,000 Miles / 483,000 km EXTENDED WARRANTY. FEX APPLIES

b. CUM 2017 B6.7: AT3 MD DTY 5 Years / 300,000 Miles / 483,000 km AFTERTREATMENT. FEX APPLIES

c. TOWING: 1 YEAR/UNLIMITED MILES/KM EXTENDED TOWING COVERAGE $550 CAP FEX APPLIES

28. BED

a. Vulcan 21’6” 12-series LCG Aluminum Bed

b. LED Lightbar

c. Hot Shift PTO

d. Bed Mount Cab Protector

e. 12k Planetary Winch

f. LED Work lights

g. 60” Toolboxes

h. Removable Tube Rails

i. Chain Package

j. Towmate Wireless Tow light

k. Snatch Block

l. Skates

m. Lock Out Kit

1.7 NEGOTIATIONS

A. If the State so chooses, negotiations may be conducted with the lowest-bidding Prospective Contractor. Negotiations are conducted at the sole discretion of the State.

B. If negotiations fail to result in a contract, the State may begin the negotiation process with the next lowest-bidding Prospective Contractor. The negotiation process may be repeated until the anticipated successful Contractor has been determined, or until such time the State decides not to move forward with an award.

1.8 DELIVERY: FOB DESTINATION

BID PRICE MUST INCLUDE ALL SHIPPING AND HANDLING COSTS.

Deliver to:

As specified on purchase order.

A. The Prospective Contractor shall state the number of days required to begin the service and/or place the commodity in the ordering Department’s designated location. (See Bid Response Packet) Extended delivery dates may be considered when in the best interest of the State.

B. All deliveries must be made during normal State work hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Department. The Contractor shall give the Department immediate notice of any anticipated delays or plant shutdowns that will affect the delivery requirement.

C. Loss or damage that occurs during shipping, prior to the order being received by the Department, is the Contractor’s responsibility. All orders should be properly packaged to prevent damage during shipping.

D. The State assumes no liability for commodities produced, processed or shipped in excess of the amount specified on the Department’s purchase order.

1.9 ACCEPTANCE STANDARDS

A. Inspection and acceptance/rejection of product(s) will be made within thirty (30) days of receipt.

B. The State has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Bid must include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

1.10 BID PRICING SUBMISSION REQUIREMENTS

Contractor shall abide by all bid pricing requirements as stated within this IFB and the Bid Response Packet.

1.11 WARRANTY

A. From date of delivery, the wrecker/tow truck must be accompanied with a factory, comprehensive warranty for a minimum of thirty-six (36) months or fifty-four thousand (54,000) miles, whichever comes first, or as determined by the Contractor and ASP. The warranty must certify that the wrecker/tow truck is of good material and workmanship and that the replacement of any part or parts that fail under normal use within the designated period, free of negligence or accident, will be promptly repaired or replaced at NO cost to the Department, institution, or other public entity that purchased the wrecker/tow truck.

B. If such failure renders the wrecker/tow truck incapable of being driven, the Contractor shall be responsible for having the wrecker/tow truck transported to their place of business. If such failure takes place outside the Contractor’s service area, the Contractor shall be responsible for reimbursing the nearest authorized dealer for services rendered under this warranty. Tires are exempt from this warranty but must be covered by the tire manufacturer's standard warranty and services provided by the local authorized dealer of the tire manufacturer.

1.12 ACKNOWLEDGEMENTS AND PAYMENTS

A. Awarded Contractor shall send, to the ordering entity, an order acknowledgement within ten (10) days after receipt of order.

B. Upon delivery of the wrecker/tow truck, the Contractor shall provide, to the ordering entity, the original invoice, odometer statement, certificate of origin, and any other documentation required to license and pay sales tax on the wrecker/tow truck.

C. To ensure prompt payment, Contractor shall provide, to the ordering entity, a copy of the invoice and the signature of the Department representative on a copy of the purchase order or any other receiving document and date received to the “bill to address”.

1.13 INSPECTION AND TEST PROCEDURES

A. The awarded Contractor shall be responsible for performing all inspections required herein.

B. The Office of State Procurement reserves the right to make any inspections on the wrecker/tow truck as deemed necessary, for evaluation purposes, to ensure compliance with this specification.

1.14 PRE-DELIVERY REQUIREMENTS

A. The wrecker/tow truck furnished to the State of Arkansas must be new and delivered as specified by this IFB.

B. The wrecker/tow truck must be furnished with all interior, exterior trim and appointments listed by the manufacturer in printed specifications and literature as standard equipment.

C. The wrecker/tow truck must also be equipped with any-and-all safety equipment required by the State of Arkansas and/or applicable Federal Regulations.

D. Any upgrades and/or additional equipment necessitated by selection of any listed option by the ordering entity must be included in the prices bid, and no additional charge shall be made by the Contractor.

E. The wrecker/tow truck must be completely serviced, cleaned, and thoroughly inspected by the awarded Contractor prior to delivery to the purchasing entity.

F. No dealer advertisement shall be on the wrecker/tow truck purchased by the State of Arkansas. The following shall be accomplished by the Contractor prior to delivery:

1. Complete lubrication.

2. Fill crankcase with oil.

3. Adjustment of engine to proper operating conditions.

4. Inflate tires to proper pressure.

5. Careful check to assure perfect operation of all mechanical features.

6. Front end alignment and wheels balanced.

7. Cleaning of wrecker/tow truck, if necessary, and removal of all unnecessary tags, stickers, papers, etc.

8. Window price sticker must not be removed.

9. No dealer's insignia shall be affixed to the wrecker/tow truck.

10. A minimum five gallons of fuel in the wrecker/tow truck.

11. Delivery shall be during normal working hours, 8 A.M. to 3 P.M., Monday through Friday CT.

12. License plate holders installed, front and rear.

1.15 REGISTRATION FEES

In accordance with Act 484 of 2009 and Act 351 of 2011, all Arkansas motor vehicle dealers are required to print and place Temporary Buyer’s Tags on all unregistered vehicles at the time of sale. Temporary Tag Fees will be ascertained and added to the Vehicle Registration Certificate Form. Contractors may not charge fees higher than the established amounts. Fees may be increased only as rate changes are imposed by the Arkansas Legislature.

SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

· Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract is upon award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor on an ALL OR NONE, basis.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response. ARBuy line item pricing response on the solicitation page. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Exceptions Form.

2. The following items, which must be submitted prior to a contract award to the Prospective Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. Copy of Prospective Contractor’s Equal Opportunity Policy.

c. Voluntary Product Accessibility Template (VPAT), if applicable.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation shall override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Standard Commodities Contract Fillable Form by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and shall adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Standard Commodities Contract can be viewed on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates): https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

image1.jpeg