IFB__RW2521003_Stacking,_Nesting_and_Side_Chair_Kits.pdf

State of California Department of Corrections and Rehabilitation

July 31, 2025

INVITATION FOR BID (IFB)

IFB # RW2521003

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW2521003 for STACKING, NESTING, AND SIDE CHAIR KITS. In submitting your bid, you must comply with the instructions found herein. CALPIA does not accept alternate contract language from a prospective vendor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2521003 IFB Name: Stacking, Nesting, and Side Chair Kits Attention: Sadaqatullah Sahak Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time August 14, 2025 by 3:00 pm (PST) CALPIA Contact: Return Sealed Bid To:

Sadaqatullah Sahak Phone: (916) 358-1504

Email: Sadaqatullah.Sahak@calpia.ca.gov

California Prison Industry Authority Attention: Sadaqatullah Sahak

560 East Natoma Street Folsom, CA 95630

This IFB covers the estimated annual requirement of STACKING, NESTING, AND SIDE CHAIR KITS for the California Prison Industry Authority (CALPIA) FURNITURE ENTERPRISE located at Avenal State Prison (ASP) in Avenal, California and Correctional Training Facility (CTF) in Soledad, California.

mailto:Sadaqatullah.Sahak@calpia.ca.gov

California Prison Industry Authority (CALPIA) IFB RW2521003 Stacking, Nesting, and Side Chair Kits

Term: Any contract resulting from this solicitation will expire after three (3) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended by mutual agreement of CALPIA and the Contractor.

Method of Award: CALPIA may award multiple contracts from this Invitation for Bid. Bidders are not required to bid on all line items to be deemed responsive. Award will be determined on the basis of best fit for CALPIA markets and manufacturing settings, which can include the life cycle cost of a product, expressed warranties, and customer service commitments.

The contract award will be made on the basis of BEST VALUE as determined by CALPIA alone, under statutory authority considering the following criteria:

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to the quality and/or reliability of the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that the best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

CALPIA does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General provisions (GPs) are not negotiable.

Stacking, Nesting, and Side Chair Kit

Minimum Bidder Qualifications:

CALPIA will only contract with manufactures or representatives of the manufacturer who agree to work in the unique Correctional Industries setting. Only products offered by the manufacturer will be eligible. If the manufacturer declines to participate, the representatives will not be eligible to offer their product for sale to CALPIA. Bidders who are representatives of a manufacturer will provide a signed letter of agreement from the manufacturer with their bid package, stating that the manufacturer agrees to work with Correctional Industries and will provide CALPIA with any needed technical support.

The successful bidder shall have a minimum of five (5) years of experience in manufacturing Nesting/Stacking/Side chairs or as a representative of said manufacturer. Due to the significant challenges of working inside a correctional facility compared to a normal retail setting, the successful bidder shall also document that they have a minimum of three (3) years of experience working in a correctional industry setting as a manufacturer or representative of said manufacturer.

Bidders shall provide a company profile, including number of years in business and verifiable company references within the last five years (minimum two, maximum five references). Bidders who are representatives of a manufacturer shall provide a company profile for both the manufacturer as well as their own company. Bidders shall provide documented quality control procedures that include receiving inspection standards.

Product Profile:

The objective of the Stacking/Nesting/Side chair series is to offer a versatile, durable, and contemporary seating line. The seating should be well-designed, functional, and comfortable with a focus on quality materials, intensive usage, and cohesive design. The intended applications for this chair series include the following: office, guest, training room, muti-purpose/collaborative areas, and conference room. Key customers are the California Department of Corrections and Rehabilitation (CDCR) and other state agencies. The chair series must meet the required specifications listed below for each style of chair. Bidders can view CALPIA’s current seating line by going to its website at www.calpia.ca.gov to visit the CALPIA store.

Kits will be ordered unassembled (as sub-assembled kits) to be assembled by CALPIA’s ordering factory. There may be occasions when CALPIA will need to order completely assembled chairs. On those occasions, the chairs will be made to CALPIA specifications using upholstery supplied by CALPIA. Bidders are asked to quote both unassembled and assembled chairs on Exhibit 1, Cost Sheet. Bidders are not required to bid on every line item listed on the Cost Sheet to be considered responsive.

Specifications and Other Requirements:

The specifications listed below in Item A are required of any product offered by bidders.

Construction details and options are listed below under Item B. The reference moder for the current product line can be found on CALPIA’s website at the CALPIA Store.

A. Mandatory Specifications and Requirements http://www.calpia.ca.gov/

1. Flammability: Certification must be from recognized third party testing organization

a. Certificate of Compliance for TB 117-2013 (California Technical Bulletin) smolder resistance test

b. Letter of Compliance on company letterhead certifying that no flame retardant chemicals have been added to the products offered.

2. Environmental Certification: Third-Party Certification requirements: Greenguard Gold or

SCS Indoor Advantage™ Gold

3. BIFMA level® 2 or 3, 2019 standard, (must provide BIFMA Scorecard showing Credit 7.6.1, 7.6.2, 7.6.3)

4. BIFMA X5.1, X5.11 or X5.4 depending on your test methodology. Must provide test certification

Product Line Item Descriptions

Lines 1 and 2: Armless High-Density Stacking Chair with Sled Base (Reference model: CALPIA Strata #726200)

Construction Details and Optional Features

• Armless High-Density Stacking Chair with Sled Base

• Injection molded Polypropylene seat and back

• Multiple polypropylene color options

• Welded steel bent wire frame

• Integrated handle on the back of the chair

• Nonmarring nonslip glides

• Optional seat and back foam pads, upholstery provided by CALPIA

• Optional frame colors

• Optional floor glides

• 400-pound minimum weight capacity

Note: Please list all of your other non-required options in the Cost Sheet, for example, optional foam seat cushion.

Line 3: Nesting Chair with Black 4-Leg Frame and Casters (Reference models: CALPIA Pacifica Chairs #720000, # 720100, #720200, #720300)

• Light weight, flexible, black polypropylene back with molded handle

• Flip-up black polypropylene seat

• Seat and back with upholstery capability

• Non-locking casters

• Arms and armless option required

• 300 minimum weight capacity

Line 4: Multipurpose Side Chair With 4-Leg Frame (Reference models: CALPIA Delta Chairs #728601, #728701 #728605, #728705)

• Power coated frame finish

• Black and silver frame option required

• Arms and armless option required

• Seat size: minimum 19” wide x 19” deep

• Upholstered seat and back capability

• Polypropylene seat and back in black and color options if available

• Caser and glide option required

• 400-pound minimum weight capacity for models with glides

• 350-pound minimum weight capacity for models with casters

• Café height Stool option required

Note: Please list all other non-required options in the Cost Sheet for example, sled base.

Product Information:

The following list of product information is required for chair kit offered in the bid (All literature must be in English):

• Product Brochures/Profiles/Literature

• Detailed photographs of finished product with close ups

• Technical specifications (dimensions, ranges, mounting hardware and bolt grade)

• Engineered assembly drawings and instructions for each kit

• List or engineered drawings of any special tool/jigs/fixtures required for each kit

• Product testing Certificate of Compliance (ANSI/BIFMA Standards, TB 117-2013, and all others listed under Section A)

• BIFMAL Level certification

• BIFMA X5.1, X5.11 or X5.4 test certification

• Warranty information of product and parts

• Applicable Safety Data Sheets (SDS)

The information provided is for the sole purpose of evaluation by CALPIA and will remain confidential. If deemed necessary by CALPIA, information may be shared with an outside testing laboratory for evaluation only.

Cost to Cover:

Any failure to perform its obligations under the contract by the Contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the Contractor the difference between the Contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the Contractor fails to provide in a timely fashion.

Contract Dollar Value:

Any contract resulting from this bid will expire three years from its effective date unless extended. However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances.

Quantities shown for each line item are estimated and are the anticipated contract purchase pattern. The State will not be obligated to purchase the contractor’s excess inventory of any line item if actual purchases vary from the anticipated purchase pattern. The State reserves the right to order more or less of any line item.

Please Note:

Only bids quoted on the State’s own Cost Sheet will be considered. Bids submitted referencing supplier attachments, which include legal terms and conditions that conflict with the State’s general bid provisions shall be considered non-responsive and such bids shall be rejected. On the Cost Sheet if there is a discrepancy between the unit price and the extension price, the unit price shall prevail.

Emergency Extension Option:

In the event of an emergency, upon mutual agreement with the contractor(s), CALPIA may extend the contract for up to one (1) additional year beyond the stated term and any noted extensions. Extensions during this period may occur in various increments until the establishment of a new contract. The total of the Emergency Extension Option terms shall not exceed one (1) additional year. All original Terms and Conditions shall remain the same during the extensions. Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstances that would otherwise cause an unanticipated disruption to CALPIA’s enterprises.

Emergency Purchase:

In the event of an emergency as defined by the Public Contract Code (PCC) Section 1102 and as determined by CALPIA’s Procurement Officer, at CALPIA’s sole discretion, CALPIA may purchase any required line item from other than the Contractor.

Quality Assurance:

CALPIA would prefer that bidders are ISO certified. If not ISO certified, the bidder shall demonstrate that the manufacturer has a quality assurance program established that assures product continuity and consistency.

Quality Control (QC) Procedures:

Upon award of the contract, CALPIA shall be provided with Contractor’s QC procedures including process information, receiving inspection standards, schematic drawings and component part drawings, and the process for corrective action addressing quality issues with any associated revision dates. All documentation supplied will reference both Contractor and CALPIA numbering. All component part drawings are to have completed dimensions, including

“point to point” dimensions that allows CALPIA to inspect component parts upon delivery for compliance. All non-compliant products will be returned to Contractor at Contractor’s expense and shall be replaced within 10 working days of notification to the Contractor by CALPIA.

Engineering Change Notifications (ECNs):

Contractor will notify CALPIA in writing or via e-mail of any planned or intended ECNs for any component or material prior to shipments of any effected parts and at least 30 business days prior to proposed change. ECN must include reason for change, drawings, assembly instructions/specifications or requirements with associated revision dates, any additional equipment requirements and ANSI-BIFMA test results if applicable

CALPIA must be notified of any ECN defective parts recall, or ECN affecting any current product in inventory or previously provided from contract implementation, which may be deemed a safety issue (i.e., product safety recall). If ECN affects current inventory (i.e.; creates obsolete parts), vendor will pick-up and credit CALPIA for any obsolete inventory and will provide time and labor to change out affected parts.

CALPIA has the right to reject ECNs and retains the right to terminate use of product affected in contract.

Certified Test Reports (CTR):

Delivered products may be subject to additional testing to determine if delivered product meets specifications. If the delivered product doesn’t meet the specifications, CALPIA may terminate for default in accordance with General Provisions, Clause 72.

Corrective Action Plan:

Should there be any issue with quality and/or damage to the final product, CALPIA can request a written Corrective Action Plan (CAP). A CAP will be provided to CALPIA from the Contractor no later than three (3) business days from time that the incident is reported to the Contractor contact. The CAP will contain the nature of the reported issue, what immediate actions are taking place to correct the problem, and how the problem is going to be prevented from occurring again. The CAP can also contain any other relevant information that the Contractor feels is necessary to explain the situation. CALPIA may issue a vendor performance report based on the circumstances.

Returns Policy:

All chair components shall be guaranteed to be free of manufacturer defects in quality and workmanship. Contractor shall accept all returns resulting from manufacturing defect or Contractor data entry/picking error. Data entry and picking errors shall be returned with a copy of the packing slip or invoice within 30 days. Contractor will also pay ground freight costs for returned defective product or vendor error return. CALPIA shall notify the Contractor prior to making this type of return.

Substitutions:

Any substitution in material shall exceed the quality standard in this scope and all substitution differences must be submitted in writing. Substitution may be considered, based on CALPIA’s need and requirements.

Warranty Parts Replacement Timeline/Procedures:

The CALPIA warrants that products under this contract are free from defects in materials and workmanship found through normal usage for the specified warranty period of five (5) years.

The CALPIA shall be provided warranty replacement parts for the duration of the contract, including the vendors warranty period after the expiration of the contract with CALPIA.

The vendor shall provide CALPIA replacement warranty parts 10 working days from point of factory contact to delivery of replacement parts. Vendor shall notify CALPIA of warranty part status return within three (3) working days from point of the factory contact. Vendor shall assume freight charges for warranty parts.

On-Site Training:

The CALPIA shall be provided on-site training for the duration of the contract including a minimum of two (2) days start-up training at each factory location and one (1) day annual training per site if requested. One (1) day of Sales and Customer Service training may also be required. Vendor shall supply instruction manuals and two control samples of finished products per location.

Bidder shall supply suggested training plan including manuals, instructions, etc. prior to the outset of the training.

Recycled Content:

State agencies require that all suppliers certify the recycled content of all products offered or sold to the State. Copies of the recycled content certification form(s) (CIWMB 74) and/or other certification documentation must be obtained and kept on file. The supplier must certify the minimum percentage of post-consumer material and secondary material in the product. Note:

Products that are refurbished, remanufactured, or reused are always considered recycled products, regardless of whether they meet the minimum content requirements.

Provide CALPIA with recycled content information in accordance with California State Agency Buy Recycled Campaign (SABRC) per Integrated Waste Management Board website found at www.ciwmb.ca.gov/BuyRecycled/StateAgency/Certify.htm also included with this bid package for all products within contract. The vendor must include recycled content for any of the eleven reportable product categories listed. Any changes during the term of the contract must be in writing with content provided.

http://www.ciwmb.ca.gov/BuyRecycled/StateAgency/Manual/default.htm#CIWMB74 http://www.ciwmb.ca.gov/BuyRecycled/StateAgency/Certify.htm

Packaging:

All packaging materials used in shipment must be recyclable material. Exterior packaging is to show the contents and the purchase order number. All packaging shall conform to the applicable freight classifications, International Chamber of Commerce (ICC) and/or postal regulations and is to be of a quality to ensure final delivery without damage to the contents.

A packing slip shall accompany each shipment and show the contract number, contents, quantity shipped and should utilize CALPIA’s numbers (PO #’s, stocking #’s, etc.) for ease of identification. Contractor is required to submit a Certificate of Compliance (COC) for TB117-2013 with each shipment.

Minimum Order:

The minimum order is 10 units of any combination from one contract vendor.

Orders for less than this quantity shall be considered non-contract and may be purchased from other sources.

CALPIA, at its own discretion, should be able to purchase individual component parts per parts breakdown sheets furnished by Contractor upon award of contract.

Freight on Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination (freight prepaid by the vendor to the ordering facility’s receiving point) will be accepted. Bids quoting other than F.O.B.

Destination will be rejected.

Delivery:

The items are to be delivered when and as requested within 30 calendar days after notification by the ordering agency, Monday through Friday, 8:00 a.m. to 2:30 p.m. Weekend or holiday deliveries cannot be accepted without prior approval in writing by the ordering agency. Any single failure to deliver in a timely manner will be a material breach of this contract by the contractor.

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Locations: Delivery sites may be added as deemed necessary by CALPIA.

Avenal State Prison 1 Kings Way Avenal, CA 93204 Attn: CALPIA Furniture Superintendent

(559) 386-6057

Correctional Training Facility Highway 101N Soledad, CA 93960 Attn: CALPIA Furniture Superintendent

(831) 672-7221

Samples: DO NOT SEND SAMPLES UNTIL REQUESTED

Samples will be required prior to final award of bid. CALPIA will send a request to qualified bidders for one (1) completely assembled chair upholstered in the bidder’s choice of fabric;

however, upon award, any assembled chairs ordered from the resulting contract will be covered by the vendor with fabric provided by CALPIA.

If the samples do not meet specifications, the bid will be rejected. The bidder will not be allowed to re-submit corrected samples. Disqualified samples will be returned at vendors’ expense.

Return authorization packing slip(s) will be required along with prepaid will call or return merchandise authorization packing slip(s).

Payment:

Payment terms for this contract are Net forty-five (45) days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than forty-five (45) days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor with advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

CALIFORNIA PRISON INDUSTRY AUTHORITY

INVITATION FOR BID RW2521003

STACKING, NESTING, AND SIDE CHAIR KITS

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

BIDDER’S COMPANY NAME:

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet _____ Exhibit 2 Bidder/Supplier Responsibility

Information _____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 CALPIA Supplier Code of Conduct

_____ Exhibit 6 Economic Sanctions Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

______ CIWMB 74 Post-Consumer Content Certification

Additional Documentation Required

____Company Profile/Background Information ____ Letter of Agreement from Manufacturer (only if this applies) ____ BIFMA Product Testing Certifications from recognized testing organization ____ISO Certifications or other Quality Assurance documentation

____Product Brochures/Profiles/Literature ____Detailed Photographs of finished products ____Technical specifications (dimensions, ranges, weights, mounting hardware) ____Engineered assembly drawings and instructions for each kit ____List or engineered drawings of any special tool/jigs/fixtures required for each kit ____GREENGUARD or SCS Indoor Air Quality Certification ____Warranty information of product and parts

____Certificate of Compliance (ANSI/BIFMA Standards, TB 117-2013)

____BIFMA Level certification

Exhibit 1

CONTRACT PRICE SHEET

The estimated quantities indicated below will be used solely for computing the cost as a fair and equitable formula to determine the best value bidder. These quantities are not binding upon the contracting agency. However, the actual costs quoted by the bidder shall be binding for the term of the Agreement.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

NOTE: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in

Section 17030 of the Business and Professions Code.

UNASSEMBLED

ITEM

NO. QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION ASSEMBLED

CHAIR PRICE

2,000

EA

CHAIR, UNASSEMBLED, armless, frame chrome, seat/back: Black polypropylene

BRAND:_________________________

MODEL:_________________________

$___________/EA

2,000

CHAIR, UNASSEMBLED, armless, frame chrome, seat/back: color neutral ‘beige’, light tone (please submit color chip samples)

BRAND:_________________________

MODEL:_________________________

$___________/EA

UNIT

DESCRIPTION

UNIT PRICE

EXTENSION

ASSEMBLED

Options: Glides, list all options and price per set

$_____________EA

Options: Seat and back foam pad

Options: Frame colors, per for frame

ITEM

NO.

ESTIMATED

QUANTITY

(unassembled)

PRICE

20,000

Nesting Chair With Black 4-Leg Frame and Casters Flexible Black Polypropylene Back With Molded Handle Flip-Up Black Polypropylene Seat with upholstery capability (CALPIA will do the upholstery)

BIDDER MODEL: ________________________________

Armless Polypropylene Back Nesting Chair Armed Polypropylene Back Nesting Chair

Armless Upholstered Back Nesting Chair Armed Upholstered Back Nesting Chair

OPTIONS:___________________________________________

ESTIMATED

(Unassembled)

10,000

Multipurpose Side Chair With Black Frame 4-Leg Black Frame With Casters Black Polypropylene Seat And Back

BIDDER MODEL: ________________________________

Armless Black Poly Seat/Back Multipurpose Chair (Black Frame) $________

With Arms Black Poly Seat/Back Multipurpose Chair (Black Frame) $________

Armless Black Poly Seat/Back Multipurpose Chair (Silver Frame) $________

With Arms Black Poly Seat/Back Multipurpose Chair (Silver Frame) $________

Armless Upholstered Seat and Back Multipurpose Chair (Black Frame) $________

With Arns Upholstered Seat and Back Multipurpose Chair (Black Frame) $_______

Armless Upholstered Seat and Back Multipurpose Chair (Silver Frame) $________

With Arns Upholstered Seat and Back Multipurpose Chair (Silver Frame) $_______

Armless Upholstered Seat/Back Stool (Black Frame) $_________

With Arm Upholstered Seat/Back Stool (Black Frame) $________

Armless Upholstered Seat/Back Stool (Silver Frame) $_________

With Arm Upholstered Seat/Back Stool (Siver Frame) $________

Options:

Casters

Others, Please List

Bidder to complete: Name and Address to which orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

ESTIMATED

(Unassembled)

PRICE

3,000

Armless High-Density Stacking Chair with Sled Base Black Polypropylene Seat And Back, Chrome Frame

BIDDER MODEL:______________________________________

Armless Stacking Sled Base Chair with Mesh Back Option

Optional Tablet Arm

NA

6,000

Armless Stacking Chair with 4-Leg Interlocking Frame Black Polypropylene Shell With Chrome Legs

BIDDER MODEL: _________________________________

Optional Ganging Bracket

Total Bid Price (Sum of Extended Prices for Lines 1 through 2): $__________________

Bidder to complete: Name and Address to which orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Exhibit 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution and financial resources to fulfil the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide the names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain the circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($): ____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

The Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN) 8. California

Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below

Item Numbers

Instructions

1, 2a, 2b, 3

Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used to check if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

04/10/2025, Rev. F BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package.

(Initial ____)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and

b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Exhibit 4

IFB #RW2521003 - Exhibit 5

CALPIA Supplier Code of Conduct Approved 9/16/16

Supplier Code of Conduct

The California Prison Industry Authority (CALPIA) is committed to working in partnership with our suppliers to follow a code of conduct in the areas of employee labor conditions, health & safety, environmental management, business ethics, and corporate social responsibility. We have updated our policies to simplify communications about CALPIA’s values and how they extend to our supply chain partners.

Our supplier code of conduct explicitly communicates our corporate social responsibility expectations to our suppliers and their chain of suppliers. While the vast majority of our suppliers are already working to these or similar standards, and may well have supplier standards that reach back into their own supply chains, we continue to work closely with our suppliers to ensure they fully comply with our Code of Conduct provided on the following page. Integrating the supplier code of conduct into all new contracts is one way we assure compliance. We also require that our distributors reach out to those suppliers who manufacture the products we purchase through them, and return their signed copies back to CALPIA. The supplier code of conduct must be signed by the organization’s Chief Executive Officer (CEO) or Chief Financial Officer (CFO) or his or her designee.

Many of the areas covered in the code are easily understood and simple to follow, but some may require more clarification or additional discussion to gain a common understanding. If you have any further queries about this process, please contact the Contract Analyst designated in the Invitation for Bid.

This section intentionally left blank.

IFB #RW2521003 - Exhibit 5

CALPIA Supplier Code of Conduct Approved 9/16/16

Supplier Code of Conduct Purpose and Scope

This supplier code of conduct sets forth the business conduct standards to which California Prison Industry Authority (CALPIA) expects its suppliers to adhere. This Code covers suppliers, vendors, contractors, consultants, agents and other providers of goods and services who do, or seek to do, business with CALPIA worldwide.

Please read each description and acknowledge that you agree to comply with the following required principles by signing and returning a copy of this code to CALPIA or will provide CALPIA with a similar written commitment:

CALPIA expects its suppliers to conduct business responsibly, with integrity, honesty, and transparency and adhere to the following standards:

◆ Comply with all applicable laws and regulations of the countries of operation ◆ Provide safe and humane working conditions for all employees ◆ Respect human rights and prohibit all forms of forced or compulsory labor

◆ Treat employees fairly and honestly, including with respect to wages, working hours, and benefits ◆ Encourage a diverse workforce and provide a workplace free from discrimination, harassment, or any other form of abuse

◆ Respect employees’ right to freedom of association and collective bargaining, consistent with local laws

◆ Ensure that child labor is not used in any operations ◆ Compete fairly for our business and without corruption which includes paying bribes, kickbacks or giving anything of value to secure an improper advantage

◆ Observe CALPIA’s policies regarding gifts and entertainment and conflicts of interest when dealing with CALPIA employees

◆ Carry out operations with care for the environment and comply with all applicable environmental laws and regulations

Acknowledgment of Terms

Accepted and agreed to on behalf of , a supplier to CALPIA.

I acknowledge that I am the Chief Executive Officer (CEO) , Chief Financial Officer (CFO), or his/her designee and am authorized to bind my company to the terms herein.

Dated: , 20 (Signature)

(Type or Print Name) (Title)

5/5/2022, Rev. B BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid, proposal, or conduct business with CALPIA, please complete the following certification and return with your bid documents or as otherwise requested.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is in compliance with the economic sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any, and I am duly authorized to legally bind the prospective proposer/bidder named below.

This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

Exhibit 6 https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/news/press-releases/jy0608

STATE OF CALIFORNIA – STATE CONTROLLERS OFFICE

PAYEE DATA RECORD SUPPLEMENT

(This form is optional. Form is used to provide remittance address information if different than the mailing address on the STD 204 – Payee Data Record.

Use this form to provide additional remittance addresses and additional Authorized Representatives of the Payee not identified on the STD 204.)

Payee Information (must match the STD 204) NAME (Required. Do not leave blank.)

BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above)

TAX ID NUMBER (Required)

SSN, ITIN, or FEIN that matches Tax ID number provided on STD 204

Additional Remittance Address Information Use the fields below to provide remittance addresses for payee if different from the mailing address on the STD 204.

The addresses provided below are for remittance purposes only. 1099 information returns will be sent to the mailing address specified on the STD 204.

REMITTANCE ADDRESS (number, street, apt or suite no.)

CITY STATE ZIP CODE

REMITTANCE ADDRESS

CITY STATE ZIP CODE

REMITTANCE ADDRESS

CITY STATE ZIP CODE

REMITTANCE ADDRESS

CITY STATE ZIP CODE

REMITTANCE ADDRESS

CITY STATE ZIP CODE

Additional Contact Information Use the fields below to provide additional Authorized Representatives for the Payee if applicable.

CONTACT NAME

TELEPHONE (Include area code) EMAIL

CONTACT NAME

TELEPHONE EMAIL

CONTACT NAME

TELEPHONE EMAIL

Certification I hereby certify under penalty of perjury that the information provided on…