IFB_RW2401009_LOW_HEAT_NON_FAT_DAIRY_MILK_POWDER.pdf

State of California Department of Corrections and Rehabilitation

August 13, 2024

INVITATION FOR BID (IFB)

IFB # RW2401009

Notice to Prospective Contractors

The California Prison Industry Authority (CALPIA) invites you to review and respond to this Invitation for Bid (IFB), entitled RW2401009 for LOW HEAT NONFAT DAIRY MILK (NFDM) POWDER. In submitting your bid, you must comply with the instructions found herein. CALPIA does not accept alternate contract language from a prospective vendor. A bid with such language will be considered a counter proposal and will be rejected. CALPIA’s General Provisions (GP’s) are not negotiable.

Mail or deliver your bid package for the IFB to the address below. Faxed or electronically forwarded bids will not be accepted. Bids not submitted under sealed cover will be rejected. The sealed cover must be plainly marked with the IFB number and title, must show your firm name and address, and must be marked with “DO NOT OPEN”, as shown in the following example:

IFB Number: RW2401009 IFB Name: LOW HEAT NONFAT DAIRY MILK (NFDM) POWDER Attention: ANN HARBAUGH Bid Submittal: Do Not Open

In the opinion of CALPIA, this IFB is complete and without need of explanation. However, should you have questions, or need clarifying information, please contact the Contract Analyst indicated below.

Due Date/Time: August 27, 2024 by 3:00 p.m.

CALPIA Contact Return Sealed Bid To:

Ann Harbaugh, Contract Analyst Mobile: (916) 292-0409

Email: Ann.Harbaugh@calpia.ca.gov

California Prison Industry Authority Attention: Ann Harbaugh 560 East Natoma Street

Folsom, CA 95630

This IFB covers the estimated annual requirement of LOW HEAT NONFAT DAIRY MILK POWDER for the California Prison Industry Authority (CALPIA) DAIRY ENTERPRISE at California State Prison-Corcoran in Corcoran, California.

Term: Any contract resulting from this solicitation will be for two (2) years regardless of the amount purchased, unless extended or terminated. The contract resulting from this solicitation may be extended for one (1) year by mutual agreement of CALPIA and the contractor.

mailto:Ann.Harbaugh@calpia.ca.gov

IFB #RW2401009 Page 2 of 6 Low Heat Nonfat Dairy Milk Powder

Method of Award:

This bid shall be awarded on an “All or None” basis to the bidder deemed by CALPIA, at its sole discretion, to offer the best value. BEST VALUE is determined by CALPIA alone, under statutory authority, considering the following criteria and depending on the specific needs of

CALPIA.

1. Cost: Fair, reasonable, and competitive price, expressed warranties, life cycle of product, and customer service commitments for goods and or services.

2. Performance: Past performance, including but not limited to the quality and/or reliability of the product or service as well as efficient billing practices; certification by the International Organization for Standardization (ISO).

3. Experience: Length of time and/or number of instances the bidder has offered or produced the requested type of product and/or service.

CALPIA may consider other factors deemed necessary to ensure that best value is achieved.

In the interest of achieving best value, CALPIA does not grant Small Business, Disabled Veteran Business Enterprise (DVBE), Target Area Contract Preference Act (TACPA), Local Agency Military Base Recovery Act (LAMBRA), or Enterprise Zone Act (EZA) preferences in evaluating bids. Employment of ex-offenders by the bidder is encouraged by CALPIA as part of our ongoing mission to change lives through opportunities.

Please note that no verbal information given will be binding upon the CALPIA unless such information is issued in writing as an official addendum to this IFB.

IFB #RW2401009 Page 3 of 6

Specifications:

All NFDM powder must meet California Department of Food and Agriculture (CDFA) guidelines for milk. All product sold to CALPIA under the ensuing agreement must be Grade A and rBST free.

Contract Dollar Value:

Any contract resulting from this bid will expire two years from its effective date unless extended.

However, in the event the ordering agency’s requirements are curtailed because of reducing requirements, cancellation of State programs, lack of fiscal appropriations, etc., the State shall be excused from purchasing any outstanding balances.

Quantity shown on the Contract Price Sheet (Exhibit 1) is estimated and is the anticipated contract purchase requirement. The State will not be obligated to purchase the contractor’s excess inventory if actual purchases vary from the anticipated purchase pattern.

Please Note:

Only bids quoted on the State’s own Contract Price Sheet will be considered. Bids submitted referencing supplier attachments that include legal terms and conditions conflicting with the State’s general bid provisions shall be considered non-responsive. Such bids shall be rejected.

Cost to Cover:

Any failure to perform its obligations under the contract by the contractor shall, in addition to any other remedies available to CALPIA, entitle CALPIA to recover from the contractor the difference between the contractor’s price and an alternate supplier’s higher price in the event that CALPIA chooses to pay an alternate supplier a higher price for goods or services that the contractor fails to provide in a timely fashion.

Emergency Extension Option:

In the event of an emergency, CALPIA, upon mutual agreement with the contractor, may extend the contract in various increments until the establishment of a new contract. The total term of the emergency extension shall not exceed one (1) additional year. The Emergency Extension Option may be exercised in the event that a replacement contract cannot be established due to the protest of Intent to Award, loss of key CALPIA procurement staff, or other circumstance that would otherwise cause an unanticipated disruption to production processes at the CALPIA Bakery Enterprise.

Minimum Order:

Minimum delivery or pickup of product on this contract will be one truckload with approximately 42,000 pounds of NFDM powder (approximately 765 bags-55# each) unless otherwise agreed upon.

Ordering Procedure:

CALPIA will issue a purchase order for NFDM powder on a quarterly basis with monthly drop shipments or pickups scheduled.

Prices and Invoice Procedure:

The Base Price will fluctuate as determined by the United States Department of Agriculture (USDA) California Marketing Area Federal Milk Order 51 Monthly Product Price Average for

IFB #RW2401009 Page 4 of 6

Nonfat Dry Milk. The Base Price shall be clearly identified on the supplier’s invoice and shall be taken from the USDA price in effect for the date on which the delivery is to occur. See Attachment A for an example of USDA Federal Milk Order No. 51.

The fixed Service Charge amount quoted on the Contract Price Sheet (Exhibit 1) will be the fixed amount needed to cover any overhead, freight, or other costs incurred by the contractor in conjunction with supplying product to CALPIA. Note that only the fixed Service Charge rate will be shown on the Contract Price Sheet.

The Service Charge stated on any contract resulting from this IFB shall be firm for the first year of the contract unless otherwise approved by CALPIA. After that, the Service Charge may be adjusted upon mutual agreement of CALPIA and the contractor. Any adjustment for increase or decrease shall be based on documented changes to the contractor’s costs. The contractor may request a new Service Charge by submitting the proposed contract changes prior to the month that the change would become effective.

Invoicing Requirements:

The contractor is to render invoices as instructed on individual orders. Invoices shall include the purchase order number, the contract number, the item number, the unit price, and the extension price. With each invoice, the contractor shall submit a copy of the applicable portion of the most recent USDA California Marketing Area Federal Milk Order pricing to substantiate the invoiced base prices. Invoices submitted without the attached report will be delayed until such documentation is provided.

Freight on Board (F.O.B.) Point:

For the purpose of this bid, only bids quoting F.O.B. Destination will be accepted. Bids quoting other than F.O.B. Destination will be rejected. The Service Charge must include the cost of shipping; additional charges for shipping will not be paid.

Packaging:

Product shall be packaged in 55 pound (25 kilogram) bags, although 50 pound bags will also be acceptable. The bags shall be poly lined multiwall kraft paper bags to prevent odor contamination. Product will be palleted and shrink wrapped with 45 bags per pallet. All packaging shall contain sufficient details to provide full product traceability. All packaging shall conform to the applicable freight classifications, I.C.C. and/or postal regulations, and is to be of a quality to assure final delivery without damage to the contents.

Delivery:

Product delivery will be one truckload delivered approximately once a month, with the option to buy more if needed. CALPIA may also schedule one of its own trucks to pick up the product from the contractor’s site if feasible. Any single failure to deliver or provide in a timely manner will be a material breach of this contract by the contractor.

A packing slip must be included with each shipment showing the contract number and an accurate description of the item, weight, quantities, etc.

IFB #RW2401009 Page 5 of 6

It shall be the contractor’s responsibility to obtain proper clearance for delivery drivers prior to any and all deliveries. Contact the institution listed for the driver clearance procedure.

Delivery Location:

California State Prison-Corcoran CALPIA Dairy 4001 King Avenue Corcoran, CA 93212 Attn: Johnny Lopes, Superintendent II (559) 992-8800 x5823

Payment:

Payment terms for this contract are net 45 days. Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 etc. seq.

Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (a) the date of acceptance of goods or performance of services or (b) receipt of an undisputed invoice, whichever is later. Under no circumstances will CALPIA be subject to late payment fees or interest charges.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering into any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement.

The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

IFB #RW2401009 Page 6 of 6

Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies. Bidder / Offeror / Contractor must notify the State in writing if their solution or service includes, or makes available, any GenAI technology, including GenAI from third parties or subcontractors.

The State has developed a GenAI Disclosure & Factsheet (STD 1000) to be completed by the Bidder / Offeror / Contractor. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder / Offeror / Contractor.

Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon receipt of a Bidder / Offeror / Contractor GenAI Reporting and Factsheet (STD 1000), the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

CLASS I PRICE (LOS ANGELES COUNTY, CA)

Class I Price at 3.5% Butterfat (per cwt.)2/ $23.42 Processor Assessment3/ 0.20 Total (per cwt.) $23.62

Class I Skim Price (per cwt.)4/ 5/ $11.18 Class I Butterfat Price (per lb.)6/ $3.6082

CLASS II

Class II Skim Price (per cwt.)7/ $9.90 Class II Nonfat Solids Price (per lb.) $1.1000

Advanced Class III Skim Milk Pricing Factor (per cwt.) $7.48 Advanced Class IV Skim Milk Pricing Factor (per cwt.) $9.20 Advanced Butterfat Pricing Factor (per lb.) $3.5872

Butter (per lb.) $3.1337 Cheese (per lb.) $1.9738 Dry Whey (per lb.) $0.4416 Nonfat Dry Milk (per lb.) $1.2007

1/

2/

3/

4/

5/

6/

7/

Peter Fredericks Released: Market Administrator

See Price Formulas at https://www.ams.usda.gov/resources/price-formulas.

The 20-cent per hundredweight processor assessment is an obligation under the Fluid Milk Promotion Order (7CFR§1160.101 et seq.)

imposed on any person who processes and markets commercially more than 3 million pounds of packaged fluid milk products on a monthly basis. Deliveries to consumer residences are excluded. Effective February 29, 2016, processors of certified "organic" and "100 percent organic" fluid milk products may apply for an organic assessment exemption for those products.

The Class I Price announced for the California Marketing Area is per hundredweight at 3.5% butterfat at the Los Angeles County, CA location differential of $2.10.

ANNOUNCEMENT OF CLASS I PRICE AND ADVANCED PRICING FACTORS1/

The Class I skim price does not account for the fortification cost associated with the California Minimum Solids Standards.

The Class I skim price for the California Marketing Area is the average of the advanced Class III and IV skim milk pricing factors plus $0.74 and the base zone differential of $2.10, subject to any adjustment for location.

The Class I butterfat price for the California Marketing Area is the advanced butterfat pricing factor plus $0.0210 ($2.10 divided by 100), subject to any adjustment for location.

The Class II skim price is the advanced Class IV skim milk pricing factor plus $0.70.

(Class I prices by location on next page.)

July 17, 2024

ADVANCED PRICING FACTORS

TWO-WEEK PRODUCT PRICE AVERAGES

email: market.admin@cafmmo.com website: www.cafmmo.com

August 2024

CALIFORNIA MARKETING AREA

FEDERAL MILK ORDER NO. 51

Tel.: (916) 702-6455 — Fax: (833) 673-3751 Mailing Address:

181 Blue Ravine Rd Suite 120 Folsom, CA 95630

United States Department of Agriculture Agricultural Marketing Service Dairy Program https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas https://www.ams.usda.gov/resources/price-formulas

Skim Milk Butterfat Class l1/

(per cwt.) (per cwt.) (per lb.) (per cwt.)

As Announced: $2.10 $11.18 $3.6082 $23.42

Other Zones: $2.00 $11.08 $3.6072 $23.32 $1.80 $10.88 $3.6052 $23.12 $1.70 $10.78 $3.6042 $23.02 $1.60 $10.68 $3.6032 $22.92

Class I Differential Zones for the California Marketing Area

August 2024 Class I Price Information for the California Marketing Area

1/ Price at 3.5% butterfat. Does not include the 20 cent per hundredweight processor assessment, an obligation under the Fluid Milk Promotion Order (7CFR§1160.101 et seq.).

Class I PricesClass I Differential

Rate

1.801.801.801.801.801.801.801.801.80

1.701.701.701.701.701.701.701.701.70

1.601.601.601.601.601.601.601.601.60

1.801.801.801.801.801.801.801.801.80

2.102.102.102.102.102.102.102.102.10 2.002.002.002.002.002.002.002.002.00

SantaSantaSantaSantaSantaSantaSantaSantaSanta CruzCruzCruzCruzCruzCruzCruzCruzCruz

San San San San San San San San San MateoMateoMateoMateoMateoMateoMateoMateoMateo SantaSantaSantaSantaSantaSantaSantaSantaSanta

ClaraClaraClaraClaraClaraClaraClaraClaraClara

AlamedaAlamedaAlamedaAlamedaAlamedaAlamedaAlamedaAlamedaAlameda San San San San San San San San San

FranciscoFranciscoFranciscoFranciscoFranciscoFranciscoFranciscoFranciscoFrancisco

MonoMonoMonoMonoMonoMonoMonoMonoMono

SacramentoSacramentoSacramentoSacramentoSacramentoSacramentoSacramentoSacramentoSacramento

San San San San San San San San San JoaquinJoaquinJoaquinJoaquinJoaquinJoaquinJoaquinJoaquinJoaquin

YoloYoloYoloYoloYoloYoloYoloYoloYolo

LakeLakeLakeLakeLakeLakeLakeLakeLake

LassenLassenLassenLassenLassenLassenLassenLassenLassen

YubaYubaYubaYubaYubaYubaYubaYubaYuba NevadaNevadaNevadaNevadaNevadaNevadaNevadaNevadaNevada PlacerPlacerPlacerPlacerPlacerPlacerPlacerPlacerPlacer

SierraSierraSierraSierraSierraSierraSierraSierraSierra

StanislausStanislausStanislausStanislausStanislausStanislausStanislausStanislausStanislaus

MontereyMontereyMontereyMontereyMontereyMontereyMontereyMontereyMonterey

AlpineAlpineAlpineAlpineAlpineAlpineAlpineAlpineAlpine AmadorAmadorAmadorAmadorAmadorAmadorAmadorAmadorAmador

ButteButteButteButteButteButteButteButteButte

CalaverasCalaverasCalaverasCalaverasCalaverasCalaverasCalaverasCalaverasCalaveras

ColusaColusaColusaColusaColusaColusaColusaColusaColusa

Contra CostaContra CostaContra CostaContra CostaContra CostaContra CostaContra CostaContra CostaContra Costa

Del NorteDel NorteDel NorteDel NorteDel NorteDel NorteDel NorteDel NorteDel Norte

El DoradoEl DoradoEl DoradoEl DoradoEl DoradoEl DoradoEl DoradoEl DoradoEl Dorado

FresnoFresnoFresnoFresnoFresnoFresnoFresnoFresnoFresno

GlennGlennGlennGlennGlennGlennGlennGlennGlenn

HumboldtHumboldtHumboldtHumboldtHumboldtHumboldtHumboldtHumboldtHumboldt

ImperialImperialImperialImperialImperialImperialImperialImperialImperial

InyoInyoInyoInyoInyoInyoInyoInyoInyo

KernKernKernKernKernKernKernKernKern

KingsKingsKingsKingsKingsKingsKingsKingsKings

Los AngelesLos AngelesLos AngelesLos AngelesLos AngelesLos AngelesLos AngelesLos AngelesLos Angeles

MaderaMaderaMaderaMaderaMaderaMaderaMaderaMaderaMadera

MarinMarinMarinMarinMarinMarinMarinMarinMarin

MariposaMariposaMariposaMariposaMariposaMariposaMariposaMariposaMariposa

MendocinoMendocinoMendocinoMendocinoMendocinoMendocinoMendocinoMendocinoMendocino

MercedMercedMercedMercedMercedMercedMercedMercedMerced

ModocModocModocModocModocModocModocModocModoc

NapaNapaNapaNapaNapaNapaNapaNapaNapa

OrangeOrangeOrangeOrangeOrangeOrangeOrangeOrangeOrange

PlumasPlumasPlumasPlumasPlumasPlumasPlumasPlumasPlumas

RiversideRiversideRiversideRiversideRiversideRiversideRiversideRiversideRiverside

San BenitoSan BenitoSan BenitoSan BenitoSan BenitoSan BenitoSan BenitoSan BenitoSan Benito

San BernardinoSan BernardinoSan BernardinoSan BernardinoSan BernardinoSan BernardinoSan BernardinoSan BernardinoSan Bernardino

San DiegoSan DiegoSan DiegoSan DiegoSan DiegoSan DiegoSan DiegoSan DiegoSan Diego

San Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis ObispoSan Luis Obispo

Santa BarbaraSanta BarbaraSanta BarbaraSanta BarbaraSanta BarbaraSanta BarbaraSanta BarbaraSanta BarbaraSanta Barbara

ShastaShastaShastaShastaShastaShastaShastaShastaShasta

SiskiyouSiskiyouSiskiyouSiskiyouSiskiyouSiskiyouSiskiyouSiskiyouSiskiyou

SolanoSolanoSolanoSolanoSolanoSolanoSolanoSolanoSolano SonomaSonomaSonomaSonomaSonomaSonomaSonomaSonomaSonoma

SutterSutterSutterSutterSutterSutterSutterSutterSutter

TehamaTehamaTehamaTehamaTehamaTehamaTehamaTehamaTehama

TrinityTrinityTrinityTrinityTrinityTrinityTrinityTrinityTrinity

TulareTulareTulareTulareTulareTulareTulareTulareTulare

TuolumneTuolumneTuolumneTuolumneTuolumneTuolumneTuolumneTuolumneTuolumne

VenturaVenturaVenturaVenturaVenturaVenturaVenturaVenturaVentura

IFB #RW2401009 Page 7 of 6

CALIFORNIA PRISON INDUSTRY AUTHORITY

Invitation for Bid RW2401009

LOW HEAT NONFAT DAIRY MILK (NFDM) POWDER

REQUIRED ATTACHMENT CHECK LIST

A complete bid or bid package will consist of the items identified below.

Complete this checklist to confirm that the items listed below have been included with your bid.

Place a check mark or “X” next to each item that you are submitting. For your bid to be responsive, all required attachments must be returned. This checklist should also be returned with your bid package.

BIDDER’S COMPANY NAME:

Attachments Attachment Name/Description

_____ Exhibit 1 Contract Price Sheet

_____ Exhibit 2 Bidder/Supplier Responsibility Information

_____ Exhibit 3 Bid/Bidder Certification Sheet

_____ Exhibit 4 Darfur Certificate

_____ Exhibit 5 Economic Sanctions Certification

_____ STD 204 Payee Data Record

_____ STD 205 Payee Data Record Supplement NOTE: For use only if additional remittance addresses or additional authorized representatives need to be identified

_____ STD 1000 GenAI Reporting & Factsheet Form

IFB #RW2401009 Exhibit 1 Low Heat Nonfat Dairy Milk Powder Page 1 of 1

CONTRACT PRICE SHEET

The estimated annual quantity indicated below is not binding upon the contracting agency. The Service Charge quoted by the bidder shall be binding for the term of the Agreement unless otherwise agreed upon by both parties.

Note: The fluctuating base price per pound for bulk NFDM powder will be taken from USDA California Marketing Area Federal Milk Order 51 Monthly Product Price Average for Nonfat Dry Milk as announced for the month that the delivery occurs. The fixed Service Charge covers any overhead, freight, or other costs outside of the base price for the NFDM powder. Additional charges for shipping will not be paid.

The Monthly Product Price Average combined with the Service Charge amount quoted below will be used to determine the invoice unit price for NFDM powder on each invoice. See Attachment A for an example of USDA Federal Milk Order No. 51.

It is unlawful for any person engaged in business within this state to sell or use any article or product as a

“loss leader” as defined in Section 17030 of the Business and Professions Code.

ITEM

NO.

ESTIMATED

ANNUAL

QUANTITY

UNIT

DESCRIPTION

SERVICE

CHARGE

1 1,008,000 LB

NONFAT DAIRY MILK (NFDM) POWDER

PIA #0004.116

per pound

Bidder to complete: Contact Name and Address to which orders are to be sent:

Company Name:

Street Address:

City/State/Zip:

Phone: Fax:

Email Address:

Supplier Contact:

Contractor shall have, preferably in California, a contact person available during the hours of 8:00 A.M. to 5:00 P.M. on weekdays to answer questions regarding product, orders, or other areas in relation to the contract and the State’s needs.

All questions shall be answered within twenty-four (24) hours (except on weekends or holidays).

Contact person:

Phone Number: Fax number:

Email Address:

Exhibit 2

Bidder/Supplier – Materials, Responsibility Information

The intent of these questions is to establish that the bidder has secured the necessary production, distribution, and financial resources to perform the contract being proposed.

Except in cases when CALPIA concludes that a specified brand name is the only one that will meet the needs of CALPIA, all commodities shall be entered into with the best value bidder meeting all specifications. Responsibility in this context relates to the bidder’s qualifications and capability to successfully fulfill the requirements of the Invitation for Bid (IFB). A bidder is deemed not responsible when they have demonstrated a lack of reliability in complying with and completing previously awarded State/Private contracts. Prior to awarding the contract related to this IFB, CALPIA’s Authorized Representative will determine whether the proposed awardee is responsible. In order to obtain information necessary to establish a bidder’s responsibility, each bidder shall complete the information requested below.

Failure to complete these questions may cause your offer to be rejected as non-responsive. Incomplete, vague, or misleading responses could cause your offer to be rejected as non-responsible. Use additional sheets as necessary to provide all the requested information.

Bidders who are manufacturers should be able to directly respond to the questions. Non-manufacturers may need to consult with their supply chain to properly complete each question. The burden of proof lies with the bidder to prove, to CALPIA’s satisfaction, that the bidder has adequate knowledge and control of the supply chain being utilized.

1. (A) If you are not the manufacturer, please list your role in the supply chain and list all points of business interaction(s) between the manufacturer and your firm. (Manufacturer/Producer, wholesaler/broker, warehousing/distribution)

Please be prepared to provide a written agreement between your firm and your supplier upon request. If your supplier is not the manufacturer, please also be prepared to provide a written agreement between the manufacturer and your supplier. If there is no written agreement between these two parties, to provide upon request supporting documents showing that they have worked together in the past.

1. (B) Name and address of the manufacturer and any other key parties utilized:

Exhibit 2

2.) How long has your firm been part of this supply chain? If less than 2 years, then please provide names of all the suppliers relative to this solicitation with whom you have worked in the past 2 years:

3.) How much business have you successfully completed as part of the supply chain described above? (Total dollar values, length of contract, product types, and geographic areas supplied.

4.) Names(s) of packaging and shipping firms(s) to be utilized for this contract.

5.) Have you ever had a contract terminated prior to its designated end date/term? If yes, please explain circumstances for each such contract termination.

6.) Using the format below, list contracts that you were awarded within the last five years with a value of at least 50% of the value of the contract to be awarded herein, which demonstrate your ability to meet the requirements of the proposed contract.

Contract Number: ____________________________________________________________________________________________ Description of product/services: _________________________________________________________________________________ Contract Value ($):____________________________________________________________________________________________ Contract Award Date: _________________________________________________________________________________________ Required Delivery or Completion Date: ___________________________________________________________________________ Actual Delivery or Completion Date: _____________________________________________________________________________ Customer Contact Information (Name, phone number and email): ______________________________________________________

Business Services Section will review your past performance. A history of late or non-compliant deliveries on past or present contracts may cause your bid to be rejected.

Exhibit 3

BID/BIDDER CERTIFICATION SHEET

This Bid/Bidder Certification Sheet must be signed and returned along with other bid/quote documents as an entire package with original signatures

A. _____% Cash discount for payment within __________ days of receipt. (See Bidders Instructions Item 26 for complete instructions on offering Cash Discounts.)

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated is authorized to bind the bidding firm contractually and certifies compliance with all the requirements of this bid document. The signature below authorizes the verification of this certification.

An Unsigned Bid/Bidder Certification Sheet May Be Cause For Rejection

1. Company Name 2.a Telephone Number 2.b. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN/SSN)

8. California Corporation No.

9. Indicate applicable license and/or certification information:

Contractor’s State Licensing Board Number:

10. PUC License Number CAL- T:

11. Other Licenses:

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. For accounting reporting purposes, please provide the following information: Are you certified with the California Department of General Services, Office of Small Business Certification and Resources (OSBCR) as:

a. California Small Business Micro Business

Yes No Yes No If yes, enter certification number below: Expiration Date:

b. Disabled Veteran Business Enterprise Yes No

If yes, enter your service code below:

Qualifying Experience:

Exhibit 3

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the

Bid/Bidder Certification Sheet by following the instructions below

Item Numbers

Instructions

1, 2a, 2b, 3

Must be completed. 1. Enter your name if sole proprietor or independent contractor. All other items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

Enter your federal employee tax identification number.

If you are a corporation: Enter your corporation number assigned by the California Secretary of State’s Office. This information is used for checking if a corporation is in good standing and qualified to conduct business in California.

Complete if your firm holds a California contractor’s license. This information will used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

12, 13, 14, 15 Must be completed. These items are self-explanatory.

This information is requested by CALPIA Accounting. If certified as a Small Business Enterprise/Micro Business, place a check in the "Yes" box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the "Yes" box and enter your service code on the line. If you are not certified to one or both, place a check in the "No" box.

11/16, Rev. E BSS-F017 Page 1 of 1

DARFUR CONTRACTING ACT CERTIFICATION

Public Contract Code Sections 10475 - 10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; or b) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

OPTION #1 – DOMESTIC ONLY

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, initial here and submit with your bid package. (Initial ______)

OPTION #2 - CERTIFICATION

If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

OPTION #3 – WRITTEN PERMISSION FROM DGS

Pursuant to Public Contract Code section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to

Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed) Federal ID Number

Initials of Submitter

Printed Name and Title of Person Initialing

EXHIBIT 4

5/5/2022, Rev. B BSS-F069 Page 1 of 1

ECONOMIC SANCTIONS CERTIFICATION

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions against Russia and Russian entities and individuals. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.

As a potential vendor, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury websites (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions and https://home.treasury.gov/news/press-releases/jy0608). Failure to comply may result in the termination of purchase orders, contracts, or grants, as applicable.

In order to be eligible to submit a bid, proposal, or conduct business with CALPIA, please complete the following certification and return with your bid documents or as otherwise requested.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that the prospective proposer/bidder named below is in compliance with the economic sanctions imposed by the U.S.

government in response to Russia’s actions in Ukraine, as well as sanctions imposed under state law, if any, and I am duly authorized to legally bind the prospective proposer/bidder named below.

This certification is made under the laws of the State of California.

Company/Vendor Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County and State of

EXHIBIT 5

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/news/press-releases/jy0608