INVITATION FOR BIDS: (M.G.L. Ch. 30B) Clearing, Plowing and Salting of Municipal Staircases and Footpaths in the City of Boston - ReBid Areas A&D

PWD | HIGHWAY DIVISION

Superintendent - Daniel Nee

EV00017815

This Invitation for Bids is a rebid specifically for Area A and Area D. Contracts for Areas B, C, and E have already been awarded under previous solicitations. The City of Boston Public Works Department seeks to ensure safe pedestrian access to municipal staircases and footpaths during winter weather events. This Invitation for Bids (IFB), issued in accordance with Massachusetts General Law Chapter 30B, solicits contractors to provide snow and ice removal services for municipal staircases, footpaths, and adjacent sidewalks across designated areas (A&D) throughout Boston's neighborhoods. Selected contractors must respond within 30 minutes of notification to clear snow and apply salt/ice treatment, serving thousands of residents who rely on these routes for daily transportation and emergency access during winter months. The contract term will be from November 1, 2026 to April 30, 2027, with two 12-month option years to renew at the City's sole discretion.

PROJECT SUMMARY:

IFB SCHEDULE:

EVENT DATE

IFB Issue Date Monday, August 17, 2026

Pre-Bid Q&A Conference Call Location | Zoom/Teams link

Monday, August 24, 2026 11:15AM meet.google.com/bdj-vxfu-maz

Bid Due Date Thursday September 10, 2026 11:00AM

*See the full IFB schedule in Section 1.3.

CONTACT INFORMATION:

Dean Thomas | streetscontracts@boston.gov All questions should be emailed with the IFB number (BAIS Event #EV0017815) in the subject line.

You can access this IFB and related documents on the City of Boston Supplier Portal, via boston.gov/procurement.

TABLE OF CONTENTS:

I. INTRODUCTION AND SCOPE OF SERVICES 2

1.1 BACKGROUND 2

1.2 SCOPE OF SERVICES 4

1.3 BID TIMELINE 10

1.4 WHAT TO DO IF YOU HAVE QUESTIONS 10

1.5 CONTRACT TERM AND OTHER INFORMATION 11

II. HOW WE CHOOSE: RULE FOR AWARD AND CONTRACT 12

2.1 MINIMUM OR “QUALITY” EVALUATION CRITERIA 12

2.2 CONTRACT 14

III. YOUR BID 16

3.1 COVER PAGE 17

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS 18

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY) 22

3.4 REFERENCES 23

3.5 INSURANCE DOCUMENTATION 25

3.6 YOUR PRICING 26

IV. SUBMISSION INSTRUCTIONS 47

4.1 CHECKLIST FOR SUBMITTING BID 52

4.2 SUBMITTING BIDS VIA BOSTON’S SUPPLIER PORTAL 52

V. APPENDICES 55

APPENDIX 1: IFB TERMS AND CONDITIONS 55

APPENDIX 2: CONTRACT TERMS AND CONDITIONS 57

APPENDIX 3: INSURANCE REQUIREMENTS 58

https://www.boston.gov/departments/procurement

I. INTRODUCTION AND SCOPE OF SERVICES

Read sections I and II

IMPORTANT INFORMATION:

● By submitting a bid, each proposer accepts the IFB specifications, Boston’s IFB terms, and Boston’s standard contract terms and conditions ( found in the Appendix below).

● Once awarded, the contract will be governed by the terms and conditions listed in forms CM-10 and CM-11, which shall be incorporated by reference into this IFB. Please see Appendix 2 for a full list of the forms that the selected vendor will be required to sign and submit during the contracting process if awarded this contract. Please review these before submitting your bid. Failure to agree to the City of Boston’s standard contract terms and conditions will result in your bid being deemed non-responsive to the solicitation and therefore rejected.

1.1 BACKGROUND

The City of Boston experiences diverse and often severe winter weather conditions that significantly impact urban mobility and public safety. The Public Works Department (PWD) Highway Division is committed to maintaining resilient municipal infrastructure that ensures safe, reliable, and continuous pedestrian access across all neighborhoods. While major roadways are cleared through large-scale municipal plowing operations, the City's specialized pedestrian infrastructure requires targeted snow and ice removal services with rapid response capabilities.

Boston's distinctive terrain features significant hills and elevation changes throughout the city. To maintain pedestrian connectivity across this varied topography, the City maintains a network of municipal staircases, footpaths, pedestrian bridges, and tunnels that provide essential links between residential neighborhoods and major streets. These pedestrian assets offer direct routes that would otherwise require residents to navigate considerably longer distances, making them critical components of Boston's walkable infrastructure and essential for daily commuting, access to public transit, and emergency service pathways.

https://drive.google.com/file/d/1KPoQBuzMCIBqO6gKOOEdXzQq62zbTDox/view?usp=drive_link

The City has municipal staircases, footpaths, and footways located in designated Areas A and D. These facilities are located throughout Boston in Charlestown, Back Bay, South Boston, East Boston, Jamaica Plain, and Roxbury. Due to their unique characteristics—including steep grades, narrow widths, structural considerations, and limited access for standard equipment—these locations require specialized snow and ice removal approaches distinct from conventional street clearing operations.

Through this Invitation for Bids (IFB), the Public Works Department seeks qualified contractors to provide snow and ice removal services for these specialized pedestrian facilities across the two geographic areas. Safe and timely winter maintenance of these facilities is essential to public safety and ensuring continued mobility for residents in densely populated areas who depend on these connections for daily travel.

Selected contractors must demonstrate the capacity to respond within thirty (30) minutes of notification, possess appropriate specialized equipment (including snow blowers, specialty plowing vehicles, and salt spreaders suitable for stairs and narrow pathways), and maintain 24/7 availability throughout the contract period from November 1, 2026 through April 30, 2027.

Through this procurement, the City intends to establish clear performance standards for winter maintenance of pedestrian infrastructure. By securing dedicated contractors for each geographic area, the Public Works Department aims to minimize pedestrian slip-and-fall hazards, protect public property from winter damage, and ensure that Boston's pedestrian network remains open and safe throughout the winter season.

Following prior procurement evaluations, the City of Boston has awarded contracts for Areas B, C, and E. This rebid solicitation is issued exclusively to secure qualified contractors for the remaining service locations in Area A and Area D

We look forward to receiving your bid.1

1 This IFB is open to any vendor who would like to respond, and the City encourages participation from small, local, minority-owned, women-owned, and veteran-owned businesses. To support equality of opportunity for these businesses, we also encourage respondents to solicit for the

1.2 SCOPE OF SERVICES

This section is very important. It outlines what we are asking for and gives an in-depth look at what we are expecting. In Massachusetts Procurement Law, this is part of the “Purchase Description.”

A. Detailed Specifications / Scope of Services

The Contractor shall provide all the labor, tools, equipment, apparatus and supplies necessary to clear the snow and ice from staircases, footpaths, and/or abutting sidewalks in the designated area, as directed by the Commissioner or their representative (Official).

The entire staircase and/or footpath is to be cleaned of snow and salted. All immediately abutting sidewalks and/or designated areas as assigned are to be cleaned in like manner.

For each area in Section 3.6 for which a bid is submitted the Contractor shall list the name, address and telephone number of Contractor’s employee who is to be notified when crews and equipment are ordered out. Orders to report for clearing and/or salting work shall be by telephone by the Official to the Contractor or their authorized agent who in turn will immediately notify the helpers. The Contractor and helpers shall report to the designated location with the equipment property equipped and ready to commence work within one-half (1/2) hour after being notified. It is expressly understood that failure to meet this time frame shall be sufficient cause for the cancellation of the contract.

A listing of each footpath, staircase and adjacent area is set forth in this Section and a full description of each is available from the Official.

B. General Conditions subcontracting of goods and services from certified businesses. The City’s directory of certified businesses is available at This Link https://app.powerbigov.us/view?r=eyJrIjoiY2UwZDliYjUtZWJkNi00MzFmLWJlMTQtMDM2ZjFmYjgwMDY1IiwidCI6Ijg1NTI4ODdjLWNiYzMtNGVlNS05ZmQzLWVhMjE3ZTMwMjZmYyJ9

Prior to submitting a bid the Contractor shall be solely responsible for reviewing the full description of each staircase, footpath, and adjacent area that is available from the official and for examining the conditions of each staircase, footpath, and adjacent area for which it will submit a bid.

Upon request by the Official the Contractor shall provide the City with evidence satisfactory to the Official to show that the Contractor has the capacity, the ability, experience, labor force and equipment to perform the services required under this Contract in a timely manner and in accordance with the specifications. Mandatory site visits and equipment inspections will be conducted by the Public Works Department post-bid/pre-award for the apparent lowest responsive and responsible bidder(s).

Contractors shall only use equipment to perform work hereunder which is operated by fully qualified and licensed operators of such equipment.

Contractor is solely responsible for repairing and paying for any injury or damage to persons or property located in or on the staircase, footpath, and adjacent area as well as on the immediately surrounding property, where such damage is caused by an act or omission of Contractor, their agents or employees.

Contractor shall notify the Official or their designee upon completion of the work at each location. Contractor must provide photographs showing before and after conditions of the staircases, footpaths, and/or adjacent areas to the Official in the manner and timeline as directed. All work performed hereunder shall be to the satisfaction of the Official.

C. Equipment Standards and Inspection

All equipment used under this contract must be well-maintained, in good working condition, and meet current industry standards for snow removal operations.

Contractors shall not use old, outdated, or poorly maintained equipment that may compromise performance, safety, or timely completion of work.

C.2 - Equipment Registration and Compliance

All equipment used under this contract must be:

● Properly registered with the appropriate state and/or federal agencies as required by law

● Currently insured in accordance with the insurance requirements of this contract

● In active use and operational status (not stored, retired, or out-of-service equipment)

● Equipped with all manufacturer-required safety features and guards

● Compliant with all applicable federal, state, and local regulations

The Contractor shall maintain current registration documentation for all equipment and provide copies to the Official upon request.

D. Pre-Season Equipment Inspection (Required)

Within thirty (30) days of contract award and no later than November 30, 2026, the awarded contractor must present all equipment designated for use under this contract for inspection by the Department Official. The inspection will verify:

● Equipment is in good working condition

● All safety equipment is properly installed and functional

● Equipment meets the minimum requirements specified in this contract

● Equipment is appropriate for the scope of work

● All required registrations are current and valid

● Equipment complies with the City's Diesel Emissions Reduction Ordinance (if applicable)

The contractor must successfully pass this pre-season inspection before being authorized to perform work under this contract. Equipment that fails inspection must be repaired or replaced and re-inspected before approval.

E. Ongoing Inspection Authority

The awarded contractor's equipment is subject to inspection at any given time, announced or unannounced, by the Department Official throughout the contract term. The Department Official reserves the right to:

● Inspect equipment at work sites during operations

● Inspect equipment at the contractor's facility or storage location

● Request documentation of equipment maintenance records

● Verify current registration and insurance status

● Remove from service any equipment deemed unsafe, inadequate, or not in compliance with contract requirements

● Require immediate replacement of non-compliant equipment

Failure to maintain equipment in acceptable condition, use of unregistered or non-compliant equipment, or refusal to allow inspection may result in contract suspension or termination.

F. Equipment Substitution

If the Contractor needs to substitute equipment after the pre-season inspection has been completed, the Contractor must:

● Notify the Official in writing at least 48 hours in advance (except in emergency situations)

● Provide documentation that the substitute equipment meets all contract requirements

● Make the substitute equipment available for inspection before use

● Receive written approval from the Official before deploying the substitute equipment

Emergency equipment substitutions due to breakdown may be made with immediate notification to the Official, but such equipment remains subject to inspection and must meet all contract requirements.

G. Quality Standards and Performance Requirements

G. 2 Work Quality Standards

All snow and ice removal work performed under this contract must meet the following quality standards:

Complete Clearance: Snow and ice must be completely removed from all designated surfaces including:

● The full width and length of all staircases

● The entire surface of all footpaths

● All immediately abutting sidewalks

● All designated adjacent areas

Thoroughness: Work must include:

● Removal of snow down to the pavement surface

● Breaking up and removal of ice accumulation

● Clearing of snow from handrails, railings, and safety features

● Removal of snow berms or piles that obstruct access or create hazards

● Proper application of de-icing materials to all cleared surfaces

Safety: All cleared areas must be:

● Free of ice patches or slippery conditions

● Clear of trip hazards created by uneven snow removal

● Accessible and safe for pedestrian use immediately upon completion

● Maintained in safe condition throughout the storm event

H. Performance Monitoring

The Official will monitor the quality of all work performed under this contract.

Performance will be evaluated based on:

● Timeliness of response to call-outs

● Completeness of snow and ice removal

● Proper application of de-icing materials

● Condition of cleared areas upon completion

● Photographic documentation provided

● Absence of complaints or safety incidents

● Condition and performance of equipment used

I. Deficient Work

If the Official determines that work does not meet the quality standards specified in this contract, the Contractor shall:

● Immediately return to the site upon notification

● Correct all deficiencies at no additional cost to the City

● Complete corrective work within the timeframe specified by the Official

● Document completion of corrective work with photographs

Repeated instances of deficient work may result in:

● Withholding of payment for unsatisfactory work

● Requirement for additional inspections

● Reduction in assigned work areas

● Contract suspension or termination

J. Documentation Requirements

To ensure quality and accountability, the Contractor must:

● Maintain detailed records of all call-outs, response times, and work performed

● Provide before and after photographs as directed by the Official

● Document any obstacles, hazards, or unusual conditions encountered

● Report equipment failures or performance issues immediately

● Maintain logs of materials used (salt, sand, de-icer) by location

All documentation must be provided to the Official in the format and timeline specified, and must be available for inspection upon request.

H. Demonstrated Operational Capacity for Multiple Area Awards

To ensure public safety and continuous performance during major winter weather events, any contractor holding an active contract with the City for snow and ice removal in another designated area (Areas B, C, or E), or bidding on multiple areas under this solicitation, must possess and demonstrate independent operational capacity for each awarded area.

1. Dedicated Labor & Fleet: The contractor must deploy completely separate dedicated equipment, specialty vehicles, and crew members for each awarded area. Equipment and personnel assigned to one area cannot be shared, relied upon, or double-counted to fulfill response obligations in another area.

2. Independent Salt & Supply Sources: Contractors holding multiple area awards (or dual agency contracts with the Public Works Department) must furnish proof of dedicated salt supplies and independent storage/sourcing for each contract area.

3. Simultaneous Operational Response: The contractor must demonstrate the capability to dispatch and mobilize dedicated crews to all awarded areas simultaneously within thirty (30) minutes of notification.

4. Capacity Verification: Prior to award, the Official reserves the right to audit equipment titles, lease agreements, staffing plans, and salt storage documentation to verify that taking on an additional area will not compromise response times or service quality.

IFB PROCESS

1.3 BID TIMELINE

The table below shows the preliminary IFB schedule. Dates are subject to change. For the most updated information, please visit the Supplier Portal via boston.gov/procurement.

EVENT DATE*

IFB Released Monday, August 17, 2026

Pre-Bid Q&A Monday, August 24, 2026 11:15AM meet.google.com/bdj-vxfu-maz

Questions Due to the City Via email to streetscontracts@boston.gov Tuesday, September 1, 2026 12:00pm

Deadline for Bids See Submission Instructions for details Thursday September 10, 2026 11:00AM

Planholders List

The current planholders list is available for viewing at any time prior to the bid deadline via the link provided here:

Planholders List - Plow Salt Muni Stairs Areas … *All times are in Eastern Time*

1.4 WHAT TO DO IF YOU HAVE QUESTIONS

Vendors can ask questions live during the Pre-Bid Q&A Conference Call (information in the table above).

Outside of the Q&A Conference Call and before the deadline for bids, all communications must be emailed to streetscontracts@boston.govwith the IFB number (BAIS Event #EV0017815) in the subject line.2

1.5 CONTRACT TERM AND OTHER INFORMATION

CONTRACT TERM*

2 No other City employee, consultant, or contractor is empowered to speak for the City with respect to this IFB. Any oral communication is considered unofficial and non-binding to the City.

https://docs.google.com/spreadsheets/d/1Or9L7ZK7ONgiDohLHEK6GOXckgxT3SKc/edit?gid=1058134802#gid=1058134802

Contract Dates November 1, 2026 to April 30, 2027

Renewal Options

Two 12-month option years to renew at the City’s sole discretion, Payment Type Per Service

*Not to exceed 3 years except as articulated in 30B s. 12(b) †Quotes received must not exceed maximum budget. Contract will be awarded to the lowest quote deemed responsible and responsive

Additional Details

● Payment will be made upon satisfactory completion and acceptance of each service as outlined in Section 1.2 Scope of Services.

● All invoices must clearly reference the services provided and be submitted via email to the city official.

II. HOW WE CHOOSE: RULE FOR AWARD AND CONTRACT

This section explains how we will award the contract. It provides clear descriptions for what we consider a responsive and responsible bidder.

We will evaluate your bids to determine the responsive and responsible bidder offering the lowest price for the services specified in this IFB.

Responsive bids are those that offer the supplies/services requested and contain all the required and completed information and forms.

Responsible bidders have the capability, integrity and reliability to perform under the contract.

Award Limit & Capacity Requirements Across Areas:

1. Bidders who have already been awarded one (1) area (Area B, C, or E) remain eligible to bid on and be awarded one (1) additional area (Area A or D). Bidders who have already been awarded two (2) areas from previous solicitations are generally ineligible for an award under this rebid.

2. However, if the City determines that no other eligible bidders are responsive and responsible, the City reserves the right, at its sole discretion, to award to the next lowest bidder who has already been awarded two (2) areas, provided that bidder demonstrates sufficient operational capacity as outlined in Section 1.2 Scope of Services (Demonstrated Operational Capacity for Multiple Area Awards).

3. In such circumstances, the bidder must provide evidence of separate equipment, dedicated labor forces, and independent salt sources to verify that taking on an additional area will not compromise response times or service quality across all awarded areas. The City will only make such an award if satisfied that the bidder can perform services across all areas simultaneously during storm events while maintaining the required service standards.

2.1 MINIMUM OR “QUALITY” EVALUATION CRITERIA

First, we will review all bids to see if they meet the minimum (or “quality”) evaluation criteria listed below. These are “yes-or-no” standards that will apply to every bid.

These criteria reflect the standards that the City considers essential for this contract, as well as statutory thresholds for responsive and responsible proposers.

Any vendor that does not meet these minimum criteria is “not responsive” and will be eliminated from further consideration.

The minimum evaluation criteria include:

# MINIMUM

EVALUATION

CRITERION

DETAILS / REQUIREMENTS

1 Submission ● Did the vendor submit the bid by the deadline, appropriately and truthfully?

● Did the vendor submit and complete all the necessary forms and documentation requested in this IFB?

● Did the vendor submit pricing for at least one Area (Area A or Area D)?

2 Experience ● Experience working with local government and Boston community groups

● Demonstrated experience in snow and ice removal services, particularly for specialized pedestrian infrastructure (staircases, footpaths, tunnels, or pedestrian bridges)

● Experience working with municipal government entities or comparable public sector clients

● Minimum of three (3) verifiable references demonstrating relevant snow removal experience

3 Qualifications ● Possession of or documented lease agreements for all required equipment specific to the Area(s) bid upon, including:

● Specialty plowing vehicles (Bobcat or skid-steer) - Snow blowers (200cc or greater) in quantities specified per area- Plowing trucks with rubber edge plows (where required)

● Salt spreaders with minimum 5 cubic yard capacity (where required)

● All equipment operators must be fully qualified and properly licensed

● Mandatory site visit completion and equipment inspection conducted upon contract execution coordinated with the City’s official.

4 Capacity & Availability

● Demonstrated capacity and ability to respond within thirty

(30) minutes of notification, 24 hours a day, 7 days a week

● Adequate labor force to perform services across all bid areas simultaneously during storm events

● Designated contact person available 24/7 at provided phone number throughout contract term

● Ability to provide photographic documentation of before and after conditions as directed

● No conflicting contracts that would prevent timely performance (dual agency contractors must provide proof of separate salt sources and equipment)

Insurance & Financial Responsibility

● Ability to meet all insurance requirements specified in Appendix 3, including: - Workers' Compensation - Commercial General Liability ($1M/$2M) - Automobile Liability ($1M) Umbrella Liability ($1M)

● No contract terminations for default in the past five (5) years, or if applicable, satisfactory explanation provided

● Financial capacity to perform services (City may request audited financial statements or D&B reports)

Compliance & Legal Requirements

● Completion and submission of Form CM-16 (Wage Theft Prevention Certification) with bid

● Acknowledgment and acceptance of all IFB Terms and Conditions (Appendix 1)

● Acknowledgment and ability to comply with Contract Terms and Conditions (Appendix 2)

● Agreement to comply with Boston Jobs, Living Wage, and Prevailing Wage Ordinance requirements

● Agreement to assume responsibility for all damage caused by contractor, agents, or employees

2.2 CONTRACT

Please note that an award letter or award notification is not a communication of final acceptance of a Vendor's bid. No final award has been made until the following three steps have occurred:

1. Final execution of a Contract by the Vendor and the City of Boston (by its Awarding Authority/Official and the City Auditor);

2. The approval of the final Contract by the Mayor of Boston; and

3. Contractor receipt of a City issued Purchase Order.

The forms in Appendix 1 of this IFB are incorporated into the Contract by reference.

***The City reserves the right to cancel this IFB at any time until bids are opened, and further reserves its right to reject all bids after they are opened if the City determines doing so is in its best interest.

III. YOUR BID

Your bid will include price information as well as documentation of your responsiveness and responsibility.

An editable version of the template below is included in the “package” on this IFB’s Supplier Portal page. You should complete the editable template and submit it with your bid.

The following documents and information must be completed and submitted with the bid.

Failure to submit any of these required documents will result in the bid being deemed non-responsive and rejected:

● (3.1) Cover Page

● (3.2 & 3.3) Response to Scope of Services/Ownership Details & Additional Information

○ Included herein, verifying our specific certifications, equipment compliance, municipal experience, and detailed operational timeline.

● (3.4) References

● (3.5) Insurance Documentation (and financial documents if needed)

● (3.6) Your Pricing

All required documents listed above must be uploaded as attachments through the designated Bid Factors in the City's Supplier Portal as part of the bid submission. Each document must be uploaded to its corresponding Bid Factor as specified in the solicitation instructions.

3.1 COVER PAGE

Please include a cover page as the first page of your bid.

COVER PAGE

IFB Title and Number

Primary Organization Name

Contact Information Name

Title

Address

Email

Phone

A brief introduction highlighting why you would be a good partner for the City on this project (4–5 sentences).

3.2 RESPONSE TO SCOPE OF SERVICES & MINIMUM QUALITY REQUIREMENTS

Bidders must verify and provide documentation demonstrating that their company meets the minimum experience, certifications, staff qualifications, and equipment requirements necessary to perform the work outlined in this IFB. This documentation is mandatory and must be included with your bid submission. Bids that do not include complete documentation of minimum qualifications will be deemed non-responsive and rejected without further consideration. The City will not request missing documentation after bid opening.

Q1: ORGANIZATION OVERVIEW

QUESTION:

Please provide a comprehensive overview of your organization and explain why your team is uniquely qualified to manage this specialized snow and ice removal contract for the City of Boston.

Suggested length: 1–2 paragraphs

Your response must explicitly detail:

● The core services your organization provides and how many years you have provided them.

● Your company's organizational structure and dispatch strategy for emergency weather events.

● Verifiable experience executing snow and ice removal services for public sector/municipal clients or comparable specialized pedestrian infrastructure (e.g., staircases, steep footpaths, or narrow walkways).

RESPONSE:

Q2: PROJECT TEAM

Identify the key personnel and field crews who will be assigned to this project, and explain why their qualifications ensure absolute compliance with the City's strict operational mandates.

Suggested length: 1–3 paragraphs

Your response must explicitly detail:

● The designated contact person (and authorized agent) who will be available 24 hours a day, 7 days a week at a provided phone number to receive direct telephone orders from the Public Works Department Official.

● Your internal communication loop to immediately mobilize "helpers" and operators upon receiving an order.

● A structural breakdown of your crew size and on-site field supervisors assigned to ensure rapid execution.

● Optional but highly recommended: Attach professional bios or resumes for your primary operations managers

Q3: MULTIPLE ORGANIZATIONS / PRIME & SUBCONTRACTORS

If your team includes multiple organizations, please let us know how long you have worked together and which one organization will be designated as the prime contractor (all others will be designated as subcontractors). Skip if not applicable to your organization.

Your response must explicitly detail:

● Which lone organization is designated as the Prime Contractor (the sole entity responsible for contractual performance and the single point of contact for the City).

● A complete list of all proposed Subcontractors, their roles, and an acknowledgment that the City of Boston must be named as a third-party beneficiary in all subcontracts.

ORGANIZATION NAME PRIME OR SUB? HOW LONG WORKED TOGETHER

Prime Contractor

Subcontractor

Subcontractor

Subcontractor

Q4: OPERATIONAL IMPLEMENTATION & WINTER HAZARD PLAN

Detail your step-by-step operational implementation plan from the time a winter weather deployment order is issued by the City until work completion is achieved.

Include a project timeline and identify staff involved with critical tasks and milestones.

Your response must explicitly detail:

● Your concrete plan to guarantee that crews and equipment will report to their assigned assets, property-equipped, and ready to commence work within thirty (30) minutes of notification.

● Your method for capturing and transmitting mandatory, time-stamped digital photographs showcasing "before and after" conditions of the staircases, footpaths, and adjacent sidewalks to the Official.

● A preliminary readiness timeline spanning from pre-season equipment inspections (October) through active operational months (November 1 – April 30).

Q5: CONTRACT & PERFORMANCE HISTORY

QUESTION: RESPONSE

Have you had a contract terminated for default during the past five (5) years, or have you been involved in litigation regarding a contract?3

● Yes

● No

If “Yes,” please describe your position on the matter(s)

3.3 OWNERSHIP DETAILS (INFORMATIONAL ONLY)

OWNERSHIP DETAILS (INFORMATIONAL ONLY)

QUESTION RESPONSE

Is your organization a small, local, minority-owned, women-owned, and/or veteran-owned business?4

Small Local Minority-Owned Women-Owned Veteran-Owned

Is your organization certified as a small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston?

Yes No

4 These details are used to help us improve our outreach to all potential partners, and are for informational purposes only; this IFB is open to any vendor who would like to respond.

3 Please note: If you have had a contract terminated for default during the past five (5) years, or have been involved in litigation regarding a contract, this fact must be disclosed along with your position on the matter(s). If you have experienced no such terminations for default in the past five (5) years and have not been involved in contract litigation, then you must indicate as such. The City reserves the right to request a copy of your firm’s audited financial statements, including a detailed balance sheet and profit and loss statement for three years, or Dun & Bradstreet reports or similar financial reports, in order to evaluate the financial strength of your company.

Are any of your proposed subcontractors a small, local, minority-owned, women-owned, and/or veteran-owned business?5

Yes No

If you are not certified but would like to be, visit boston.gov/departments/supplier-diversity for information on how to apply.

Becoming a certified small, local, minority-owned, women-owned, and/or veteran-owned business with the City of Boston provides you with many opportunities:

● Targeted outreach for released procurements

● Support building your business and navigating the procurement process

● Access to the new Inclusive Written Quote Contract procurements, which provide a simpler way for businesses to get into government contracting.

3.4 REFERENCES

EXAMPLE REFERENCE

FIELD EXAMPLE ENTRY

Organization Smith Events

Project Manager (or equivalent)

Jennifer Smith

Phone number 845-111-2222

Email (if available) jsmith@smithevents.com

Project Description Planned and implemented a family-friendly concert on the steps of City Hall. Worked with diverse community organizations to select performers and vendors. Hosted 150 residents.

Project Start and End Dates March 2020 – May 2020

5 Same as above.

http://boston.gov/departments/supplier-diversity http://boston.gov/departments/supplier-diversity

Expertise Demonstrated by this Project check all that apply and see Section 2.1 for more details)

☐ Stakeholder Engagement ☐ Project Design ☐ Accessibility

REFERENCE 1

FIELD VENDOR RESPONSE

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project (check all that apply and see Section 2.1 for more details)

Requirement 1 Requirement 2 Requirement 3

REFERENCE 2

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project (check all that apply and see Section 2.1 for more details)

Requirement 1

REFERENCE 3

Organization

Project Manager (or equivalent)

Phone number

Email (if available)

Project Description

Project Start and End Dates

Expertise Demonstrated by this Project (check all that apply and see Section 2.1 for more details)

Requirement 1

3.5 INSURANCE DOCUMENTATION

Review the City’s required insurance coverage for this scope of work. This can be found in Appendix 3.

If you have a different level of coverage, you must explain in your response to the scope why that is sufficient to manage the risk of this project.

3.6 YOUR PRICING

There are two steps to provide your pricing:

1. Please complete the template provided below.

2. Please enter the total price for the entire contract length in the price line if submitted electronically through the Supplier Portal. More detailed instructions are available in the following section, Section IV, Submission Instructions.

Instructions can also be found on the Procurement Information Page.

Please note:

● The total price will be used to compare bids.

● In the bid price template, the City asks that you provide detailed pricing for all deliverables in the scope of services with the understanding that the deliverables and quantities of goods and services the City notes in this IFB are estimates only, and that the final quantities may be more or less.

● No additional charges will be allowed unless they are included in your bid.

● The vendor will bear the onus of any errors made in pricing the services (e.g., omitting a component of the services).

● **Failure to submit your total price will be considered non-responsive.

Bid Price

Bidders may bid on Area A and/or Area D of staircases and footpaths as listed on the following pages. The bid price for each area shall be listed in numbers and words; a price should be provided for each individual asset as well as a total cost for the Area(s). An award of a contract hereunder will be based upon the total price for each Area.

It is the intent of the Awarding Authority to limit contractors to a maximum total of two (2) Areas across the full winter maintenance program (Areas A through E) to ensure work is completed in an expeditious and efficient manner. Bidders who have already been awarded one (1) area (Area B, C, or E) under previous solicitations remain eligible to bid on and be awarded one (1) additional area (Area A or D). Bidders currently holding two (2) area awards are generally ineligible, unless no other responsive and responsible bids are received and the bidder satisfies the requirements in Section 1.2 Scope of Services (H. Demonstrated Operational Capacity for Multiple Area Awards).

http://boston.gov/departments/procurement/how-use-supplier-portal

The Awarding Authority reserves the right to award one or both areas to a single bidder if deemed in the best interest of the City of Boston’s Public Works Department, provided the bidder demonstrates sufficient operational capacity, separate equipment fleets, dedicated staffing, and independent salt sources. The Awarding Authority also reserves the right not to award an Area if deemed in the best interest of the Public Works Department.

Bids will be opened and evaluated in order, starting with Area A and then Area D, and will be awarded in that order subject to the capacity and award limits outlined above.

Dual Agency Contracts Any bidder who is under contract with the Boston Public Works Department during any period of this contract will be required to furnish proof of the source and/or purchase of the salt that is required under this contract and that separate equipment (vehicles, plows, etc.) will be utilized under this contract to perform the required clearing and salting of the Municipal staircases and footpaths.

MUNICIPAL STAIRCASES AND FOOTPATHS SNOW CLEARING AND SALTING

- Locations A & D

Name

PWD

District Area

Address Type

SFX

Neighborho od From To

Meade Street Stairs Stairs PWD 01 A Charlestown 93 Russell St 331 Bunker Hill St Stairs

Saint Martin Street Stairs Stairs PWD 01 A Charlestown 24 St. Martin St 36 St. Martin St Stairs

Thoreau Path Path PWD 01 A BP

68 William Cardinal O'Connell Way to William Cardinal O'Connell Way Footpath Only

Wilkes Passage Passage PWD 01 A BP 1280 Washington St 31 Bradford St Footpath Only

A Street Stairs Stairs PWD 05 A SB A Street 312 Summer St Stairs

Covington Street Stairs Stairs PWD 05 A SB 1326 Columbia Rd 53 Thomas Park Stairs

Convent Path Path/Stair s PWD 09 A EB 53 Breed St 136 Gladstone St Stairs

Northwood Street Stairs Stairs PWD 09 A EB 90 Gladstone St 194 Leyden St Stairs

Reverend Anthony Ciao Footway Fw PWD 09 A EB

Gove St / 150 Orleans St 101 Bremen St Stairs

Ruth Street Stairs Stairs PWD 09 A EB 195 Webster St 210 Marginal St / Brigham St Stairs

Bradeen Street Footway Fw PWD 02 D JP 60 Bradeen St 6 Brookway Ter Footpath Only

Hampstead Footway Fw PWD 02 D JP 189 South St 27 Hampstead Rd Stairs

Johnswood Footway Fw PWD 02 D JP 33 Johnswood Rd 7 Sherwood St Stairs

Johnswood Path / Teddy Corcilius Way Path PWD 02 D JP 92 Brown Ave 57 Johnswood Rd Stairs

Moss Hill Road Stairs PWD 02 D JP 86 Moss Hill Rd 22 May St Stairs

Mossbank Footway Fw PWD 02 D JP 180 Moss Hill Rd 73 Louders Ln Footpath Only

Park Lane Footway Fw/ Stairs PWD 02 D JP 19 Park Lane 28 Olmstead St Stairs

Mendall Way Stairs PWD 02 D JP 7 Mendall Way 33 Dalrymple St Stairs

Hayden Street Stairway FW/Stairs PWD 10 D Rox 78 Lawn St 227 Heath St Stairs

Juniper Terrace Stairs FW PWD 10 D Rox

2601 Washington St Juniper Ter Stairs

Mayfair Street Footway Stairs PWD 10 D Rox 15 Mayfair St

Martin Luther King Jr Blvd Footpath Only

Wait Street Stairs Stairs PWD 10 D Rox 61 Wait St 63 Sachem St Stairs

Calumet Plaza PWD 10 D Rox 107 Calumet St 103 Calumet St Area foot Plaza

43 Roxbury St Footway PWD10 D Rox 37 Roxbury St 51 Roxbury St Area foot Plaza

Harold Park Stairs & Footway Path PWD10 D Rox 99 Harold St 231 M.L.K. BLVD Stairs and Footpath

NOTICE TO VENDORS

ALL SUBMITTALS SHOULD INCLUDE THE PRICE FOR EACH

INDIVIDUAL ASSET WITHIN AN AREA AS WELL AS THE TOTAL

COST FOR THE AREA AS NOTED.

THE TOTAL BID PRICE LISTED FOR EACH AREA IS THE

COMBINATION OF BOTH THE #1 AND #2 BID ITEM.

1. CLEARING AND SALTING (TOTAL OF ALL ASSETS)

2. SALTING ONLY (TOTAL OF ALL ASSETS)

3. TOTAL BID PRICE (1 + 2 = 3)

AREA A BID PRICE

Snow Clearing and/or Salting of City of Boston Staircases and Footpaths

For each storm the agreed price shall include clearing and salting of the staircases and footpaths as well as the immediately abutting sidewalks as designated except when called to salt only. In such cases, the salting only price is for the staircases, footpaths and immediately abutting sidewalks as designated.

AREA A

To be paid each time the official or their designee issues an order for the contractor to clear and salt, or salt only, the staircases, footpaths and immediately abutting sidewalks within the area. The official or their designee may issue an order for one (1), multiple, or all assets within an area at their discretion.

Location Clearing and Salting Salting Only Total Bid Price

Meade Street Stairs $ $ $

Saint Martin Street Stairs $ $ $

Thoreau Path $ $ $

Wilkes Passage $ $ $

A Street Stairs $ $ $

Covington Street Stairs $ $ $

Convent Path $ $ $

Northwood Street Stairs $ $ $

Reverend Anthony Ciao Footway $ $ $

Ruth Street Stairs $ $ $

Summary Item Bid Amount

1. CLEARING AND SALTING (TOTAL) $

2. SALTING ONLY (TOTAL) $

TOTAL BID PRICE (IN FIGURES) $

TOTAL BID PRICE (IN WORDS) $

(AREA A BID PRICE Continued)

Contractor Contact Information

● Contractor: ______________________________________________________

● Contractor's contact person: _______________________________________

● Address: ________________________________________________________

● Cell #: __________________________________________________________

● E-mail address: __________________________________________________

● By: ____________________________________________________________

● Date: ___________________________________________________________

(Contact person must be available 24 hours a day, 7 days a week at the phone number provided on this form)

NOTE: In case of any discrepancy between words and figures in the unit price, the words shall govern.

Required Equipment Specifications

DESCRIPTION Area A Required Qty

One (1) truck for plowing (plow with rubber edge) 1

Spreader (minimum capacity 5 cu. yards) 1

One (1) specialty vehicle for plowing 1

Four (4) snow blowers 200cc or greater 4

One (1) Bobcat or Skid Steer 1

(Specialty vehicles include: trackless tractor, skid-steer loader, compact track loader, or comparable. Clarify any questions on acceptable equipment before submitting bid)

Bidder's Equipment and Company Declaration

Each bidder must complete the following.

Available equipment meeting specifications

Number Owned

Number Leased

Truck for plowing

Spreader

Specialty equipment

Snow blowers

Bobcat or Skidsteer

Upon request the bidder must submit evidence of ownership or an agreement to lease that is satisfactory to the official of the Public Works Department in accordance with the number of vehicles listed above.

● Company Name: __________________________________________________

● Address: ________________________________________________________

● Telephone Number: _______________________________________________

● Cell Phone Number:_______________________________________________

● Company Representative:__________________________________________ lease that is satisfactory to the Official of the Public Works Department

AREA D BID PRICE

Snow Clearing and/or Salting of City of Boston Staircases and Footpaths

For each storm the agreed price shall include clearing and salting of the staircases and footpaths as well as the immediately abutting sidewalks as designated except when called to salt only. In such cases, the salting only price is for the staircases, footpaths and immediately abutting sidewalks as designated.

AREA D

To be paid each time the official or their designee issues an order for the contractor to clear and salt, or salt only, the staircases, footpaths and immediately abutting sidewalks within the area. The official or their designee may issue an order for one (1), multiple, or all assets within an area at their discretion.

Location Clearing and Salting

Salting Only Total Bid Price

Bradeen Street Footway $ $ $

Hampstead Footway $ $ $

Johnswood Footway $ $ $

Johnswood Path / Teddy Corcilius Way

Moss Hill Road Stairs $ $ $

Mossbank Footway $ $ $

Park Lane Footway $ $ $

Mendell Way Stairs $ $ $

Calumet Plaza $ $ $

Hayden Street Stairway $ $ $

Juniper Terrace Stairs $ $ $

43 Roxbury St Plaza $ $ $

Mayfair Street Footway $ $ $

Harold Park Stairs & Footway $ $ $

Wait Street Stairs $ $ $

AREA D BID PRICE (Continued)

Contractor Contact Information

● Contractor: ______________________________________________________

● Contractor's contact person: _______________________________________

● Address: ________________________________________________________

● Cell #: __________________________________________________________

● E-mail address: __________________________________________________

● By: ____________________________________________________________

● Date: ___________________________________________________________

(Contact person must be available 24 hours a day, 7 days a week at the phone number provided on this form)

NOTE: In case of any discrepancy between words and figures in the unit price, the words shall govern.

Summary Item Bid Amount

1. CLEARING AND SALTING

(TOTAL)

2. SALTING ONLY (TOTAL) $

TOTAL BID PRICE (IN FIGURES) $

TOTAL BID PRICE (IN WORDS) $

Required Equipment Specifications

DESCRIPTION Area D Required Qty

Two (2) specialty vehicle for plowing 2

Four (4) snow blowers 200cc or greater

One (1) Bobcat or Skid Steer 1

(Specialty vehicles include: trackless tractor, skid-steer loader, compact track loader, or comparable. Clarify any questions on acceptable equipment before submitting bid)

Bidder's Equipment and Company Declaration

Each bidder must complete the following.

Available equipment meeting specifications

Number Owned Number Leased

Specialty vehicle for plowing

Snow blowers

Bobcat or Skidsteer lease that is satisfactory to the official of the Public Works Department in accordance with the number of vehicles listed above.

● Company Name: __________________________________________________

● Address: ________________________________________________________

● Telephone Number: _______________________________________________

● Cell Phone Number:_______________________________________________

● Company Representative:__________________________________________ lease that is satisfactory to the Official of the Public Works Department.

Note: These additional service hours are estimates only. The City may request more, less, or no additional services. Payment will be based on the unit prices provided here and the actual amount of services requested, All materials should be submitted online in the City of Boston Supplier Portal, which can be accessed at boston.gov/procurement. Select the “Supplier Portal” button. You must log into your vendor account in order to access this bidding opportunity BAIS Event EV00017815.

IV. SUBMISSION INSTRUCTIONS

This section shows you how to submit your bid.

Submission Deadline

● To be considered, each bidder must submit a complete bid before Thursday September 10, 2026 11:00AM.

○ See Section 4.1 for the bid checklist and required documents.

● Bid modifications are not permitted once submitted.

Submission Methods

Bidders may submit their completed bids using one of the following methods:

1. Electronically via the City of Boston Supplier Portal (see Section 4.2 for instructions)

2. By mail or physical delivery (see Section 4.3 for mailing details and in-person drop-off locations)

Important Submission Guidelines

Technical Issues If submitting via the City of Boston Supplier Portal, bidders should submit early to allow time for troubleshooting any system errors.

Bid Confirmation The contact listed in your bid will receive periodic email updates regarding:

● Confirmation of bid receipt

● Notification of bid award or rejection

Requests for any follow-up information, if needed https://www.boston.gov/departments/procurement/how-use-supplier-portal

Late Submissions

Late bids will NOT be considered. The City is unable to accept bids that are submitted after the deadline or that fail to meet submission requirements.

4.1 CHECKLIST FOR SUBMITTING BID

This checklist is for your use only; you do not need to submit this checklist along with your bid.

CHECKLIST ITEM COMPLETE

Included a cover page with all required information Provided 3 references Provided Response to Scope of Services (Q1-Q5)/Ownership Details & Additional Information

Provided detailed price information in the IFB template

Completed Equipment Declarations for each bid Area

Dual Agency Proof of separate fleet/salt

Read and reviewed contract terms, conditions, and additional forms If awarded the contract, you will be required to sign and submit these forms

Completed and submitted Form CM-16 – Wage Theft Prevention Certification

4.2 SUBMITTING BIDS VIA BOSTON’S SUPPLIER PORTAL

Vendors can submit bids electronically through the Supplier Portal.

Access the portal via boston.gov/procurement → Supplier Portal link.

Bids via email or other electronic means are not accepted.

https://drive.google.com/file/d/1YmPYyKj9LzNGr6qGC71UjG7KXI2DFgVm/view?usp=drive_link https://www.boston.gov/procurement

For Full Instructions (PDF), follow the steps in the official guide: Entering a Bid Online (PDF)

STEP ACTION DETAILS / LINKS

1. Register (if not registered)

Register as a “bidder” in the Supplier Portal.

How to Use the Supplier Portal provides step-by-step registration instructions.

2. Find Event Locate the IFB (Invitation for Bids) you want to respond to.

1. Log in to your account.

2. Navigate: Main Menu → Manage Events and Place Bids → View Events and Place Bids.

3. Enter “EV000XXXXX” in the search box and click Search.

4. Click “NAME OF IFB.”

5. Click View Event Package to download forms and documentation.

- Start with “Main IFB Document…