Norfolk Redevelopment and Housing Authority

Invitation for Bid

# PR2539-539-26

for

Burn Unit Repairs 906 St Paul Blvd, 724 St Paul Blvd, and

825 Golf Street Units 120 and 221

June 16, 2026

Contracting Opportunities – BONFIRE

INTERACTIVE PORTAL

Contractors and Vendors, NRHA has partnered with Bonfire Interactive to create a new procurement portal that will allow you to receive notifications of business opportunities and submit bids and proposals to NRHA electronically.

Vendors and contractors are requested to visit the NRHA Purchasing Department website URL at https://nrha.us/ then follow the link to the Bonfire Vendor Registrations page to register your company. The direct link is also provided https://nrha.bonfirehub.com/portal/?tab=openOpportunities

Registration is free and easy. Please be sure to select NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors and contractors with the same codes.

Norfolk Redevelopment and Housing Authority is excited about the changes we are making to streamline our electronic bid process and we look forward to continuing our good relationship with you and appreciate your interest.

Should you have any questions, please contact Robin Hoe at rohoe@nrha.us or 757-533-4694.

Thank you for doing business with the Norfolk Redevelopment and Housing Authority.

https://nrha.us/ https://nrha.bonfirehub.com/portal/?tab=openOpportunities mailto:rohoe@nrha.us

IFB PR2539-539-26

GENERAL INFORMATION FORM

QUESTIONS: All inquiries for information regarding this solicitation must be submitted through NRHA’s Bonfire Interactive Portal as per the flyer attached. The deadline for questions is July 2, 2026, at 4:00 PM EST. No questions will be answered after that date and time.

DUE DATE: Sealed Proposals will be received until Thursday, July 9th, 2026 at 3:00 PM. Failure to submit bids to the correct location by the designated date and hour will result in disqualification.

ADDRESS: Proposals must be submitted electronically through the NRHA Bonfire Interactive Portal as noted in the flyer above by the due date and time (see prior page for information).

In compliance with this Invitation for Bid and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation.

PRE- BID CONFERENCE: See section IX for information regarding Pre-Bid Conference

TYPE OF BUSINESS: (Please check all applicable classifications). If your classification is certified by the Virginia Department of Minority Business Enterprise, provide your certification number: ___________. For certification assistance, please visit:

http:/www.dmbe.state.va.us.

Large

Small business – An independently owned and operated business which, together with affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. Department of Minority Business Enterprise (DMBE) certified women-owned and minority-owned business shall also be considered small business when they have received DMBE small business certification.

Women-owned business – A business concern that is at least 51% owned by one or more women who are U. S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law, and both the management and daily business operations are controlled by one or more women who are U. S. citizens or legal resident aliens.

Minority-owned business – A business concern that is at least 51% owned by one or more minority individuals (see Section 2.2-1401, Code of Virginia) or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals.

COMPANY INFORMATION/SIGNATURE: In compliance with this Request for Proposal and to all the conditions imposed therein and hereby incorporated by reference, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal and as mutually agreed upon by subsequent negotiation. Providing false data on this sheet is grounds for deciding that your company is non-responsive in regards to proposal submittal and may be removed from the competition.

FULL LEGAL NAME (PRINT)

(Company name as it appears with your Federal Taxpayer Number)

FEDERAL TAXPAYER NUMBER (ID#)

BUSINESS NAME/DBA NAME/TA NAME

(If different than the Full Legal Name)

FEDERAL TAXPAYER NUMBER

(If different than ID# above)

BILLING NAME

(Company name as it appears on your invoice)

IDENTIFICATION NUMBER issued by the State Corporation Commission (See Section III, paragraph 9)

CONTRACT AND TASK ORDER ADDRESS PAYMENT ADDRESS

CONTACT NAME/TITLE (PRINT) SIGNATURE (IN INK) DATE

E-MAIL ADDRESS TELEPHONE NUMBER TOLL FREE TELEPHONE NUMBER FAX NUMBER TO RECEIVE

Table of Contents

Section Page

I. BID COVER SHEET

II. BID INSTRUCTIONS

III. CONTRACT TYPE AND ADMINISTRATION

IV. STATEMENT OF NEED / SPECIFICATIONS

V. PRICING SCHEDULE

VI. BILLING SPECIFICATIONS

VII. PROPOSAL PREPARATION AND SUBMISSION

VIII. SELECTION CRITERIA AND AWARD

IX. PRE-PROPOSAL CONFERENCE

X. AMENDMENTS

XI. SPECIAL CONTRACT REQUIREMENTS

XII. ATTACHMENTS

SOLICITATION, OFFER AND AWARD Page of Page 1 24

1. CONTRACT NUMBER 2. SOLICITATION NUMBER

PR2539-539-26

3. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

SOLE SOURCE

4. DATE ISSUED

6/16/2026

5. CHANGE/TASK NUMBER

6. ISSUED BY

Norfolk Redevelopment and Housing Authority Purchasing Services Office 555 East Main Street, 17th Floor Norfolk, VA 23510

7. SUBMIT INVOICES TO:

INVOICES@NRHA.US

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

8. Burn Unit Repairs

9. FOR

INFORMATION

CALL:

A. NAME

Robin Whitley, CPPB

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

rwhitley@nrha.us

AREA CODE

NUMBER

533-4694

EXT

10. TABLE OF CONTENTS

SEC DESCRIPTION PAGE SEC DESCRIPTION PAGE

I. BID COVER SHEET 2

II. BID INSTRUCTIONS 3

III. CONTRACT TYPE AND ADMINISTRATION 5

IV. STATEMENT OF NEED / SPECIFICATIONS 6

V. PRICING SCHEDULE 16

VI. BILLING SPECIFICATIONS 16

VII. PROPOSAL PREPARATION AND SUBMISSION 18

VIII. SELECTION CRITERIA AND AWARD 19

IX. PRE-PROPOSAL CONFERENCE 19

X. AMENDMENTS 19

XI. GENERAL CONDITIONS OF THE CONTRACT 19

XII. SPECIAL CONTRACT REQUIREMENTS 22

xIII ATTACHMENTS 23

OFFER (Must be fully completed by offeror)

11. In compliance with the above, the undersigned agrees, if the offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all terms upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

13. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

14A. NAME AND

ADDRESS OF

OFFEROR

SCC #: TAX ID: 15 NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

14B. TELEPHONE NUMBER 14C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE – ENTER SUCH

ADDRESS IN SCHEDULE.

16. SIGNATURE 17. OFFER DATE

AREA CODE NUMBER EXT

AWARD (To be completed by NRHA)

18. AWARD AMOUNT: $

Funded Incrementally Funded via Task Orders

19. PERIOD OF PERFORMANCE:

20. NRHA ACCOUNTING DATA:

21. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 22. NORFOLK REDEVELOPMENT AND HOUSING AUTHORITY

(Signature of Contracting Officer)

23. AWARD DATE

NRHA FRM 25-009

PR2539-539-26

I. BID COVER SHEET

Norfolk Redevelopment and Housing Authority, hereafter referred to as NRHA, is now accepting bids from qualified Class A Contractors for “Burn Unit Repairs.”

The scope of work includes all supervision labor, material and equipment necessary for the Repair of Burn Units damaged by fire. The three units are located at 906 St. Paul's Blvd, 742 St. Paul’s Blvd both located in the Young Terrace community, and 825 Golf Street units 120 and 221 located in the Hunter Square Midrise apartments. Work also includes but is not limited to cleaning/odor control, painting, masonry, plastering, electrical/lighting, plumbing, flooring, carpentry, replacement of doors and hardware and the detaching and resetting of a radiator unit. The work shall be completed in accordance with the scope of work for each unit as prepared by NRHA’s insurance company.

A pre-bid meeting will be conducted on Thursday, June 25th, 2026, at 10:00 AM at the Hunter Square Midrise apartment building located at 825 Golf Street, Norfolk VA, 23504. A site visit of units 120 and 221 will immediately follow. Once completed at 825 Golf Street, the site visit will proceed to 906 St Paul's Blvd then to 742 St Paul’s Blvd. All prospective bidders are strongly encouraged to attend.

Final date for questions is July 2, 2026, at 4:00 P.M. EST. Questions must be submitted through the NRHA Bonfire Interactive Portal per the information as noted in the above announcement flyer. After this date, questions will not be accepted.

Sealed Bids will be received through the NRHA Bonfire Interactive Portal, on Thursday July 9th, at 3:00 PM local prevailing time. Please see the prior Bonfire Interactive Portal flyer for information regarding registration.

A virtual bid opening will be held at 4:00 PM on Thursday July 9th, 2026. Bidders interested in attending the virtual bid opening must email Robin Hoe at rohoe@nrha.us to request a link to join the bid opening.

In submitting a Bid, the Bidder understands that the right is reserved by the Norfolk Redevelopment and Housing Authority to reject any and all Bids or to waive any informality in the bidding.

NRHA reserves the right to terminate the IFB process at any time, if deemed by NRHA to be in its best interest.

In submitting a bid in response to this IFB, the bidder automatically agrees to abide by all terms and conditions listed herein, including the terms and conditions within all HUD documents attached hereto.

For Information, please contact:

Name: Robin L. Hoe, CPPB

Email: rohoe@nrha.us

Bids may be mailed or delivered to:

Submit all bids through the NRHA Euna Bonfire Portal

NIGP Commodity Code(s) for this effort is: 90923 – Building Construction Services, Maintenance and Repair, Apartments

II. BID INSTRUCTIONS

A. Clarification of Terms:

If any prospective bidder has questions about the specifications or other solicitation documents, the prospective bidder should contact the buyer whose name appears on the face of the solicitation no later than the date listed in paragraph I above. Any revisions to the solicitation will be made only by an amendment issued by the buyer. All questions must be submitted through the Bonfire Interactive Portal.

B. Corrections to the Bid:

Any bid submitted with corrections must have the corrections initialed by the person who signed the bid. No bid changes will be permitted after bid opening. The unit price will prevail in the event an error is made in computing totals.

C. Preparation and Submission of Bids:

1. Bids must give the full business address of the bidder and be signed by him/her with his/her usual signature. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or any authorized representative, followed by the designation of the person signing. Bids by corporations must be signed with the legal name of the corporation followed by the name of the State in which it is incorporated and by the signature and designation of the president, secretary, or other person authorized to bind it in the matter. The name of each person signing shall also be typed or printed below the signature. A bid by a person who affixes to the signature the word “President,” “Secretary,” “Agent” or other designation without disclosing the principal, may be held to be the bid of the individual signing. When requested by NRHA, satisfactory evidence of the authority of the officer signing in behalf of the corporation shall be furnished.

2. Bids must be submitted through the NRHA Bonfire Interactive Portal.

C. Bid Prices

Bid shall be in the form of a firm unit price for each unit. All items on this bid will be awarded to one Contractor.

D. Bid Acceptance Period

Unless the bidder indicates a longer time on the Bid Cover Sheet, any bid in response to this solicitation shall be valid for 120 days. At the end of the 120 days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is canceled.

E. Mistakes in Bids

Errors or mistakes in bids will be handled in accordance with the Commonwealth of Virginia Vendor's Manual.

F. Receipt and Opening of Bids

1. It is the responsibility of the bidder to assure that his/her bid is delivered to the place designated for receipt of bids and prior to the time set for receipt of bids. Bids received after the time designated for receipt of bids will not be considered.

a) If the deadline for the receipt of bids or proposals and/or public openings is scheduled during a period of suspended operations due to inclement weather or other conditions, the receipt of bids or public opening will be rescheduled for processing at the same time on the next business day.

b) Bids offered by telephone, telegraph, e-mail or facsimile will not be accepted.

2. Bids will be opened at the time and place stated in the advertisement, and their contents made public for the information of bidders and others interested who may be present either in person or by representative. The officer or agent of the owner, whose duty it is to open them, will decide when the specified time has arrived. No responsibility will be attached to any officer or agent for the premature opening of a bid not properly addressed and identified.

3. The provisions of Chapter 43, Article 2, §2.2-4342-C of the Code of Virginia, as amended, shall be applicable to the inspection of bids received.

4. Protection of any trade secrets for specific proprietary information must be requested prior to or upon submission of the data or materials. Bidders MUST identify the specific information to be protected and state the reasons why protection is necessary. Bidders may not claim the entire bid or bid prices as proprietary information to be protected. Bids that are marked confidential or proprietary, without the required explanation, may be rejected.

G. Withdrawal or Modification of Bids

Bids may be withdrawn or modified by written notice received from bidders prior to the deadline fixed for bid receipt. The withdrawal or modification may be made by the person signing the bid or by an individual(s) who is authorized by him/her on the face of the bid.

Written modifications may be made on the bid form itself, on the envelope in which the bid is enclosed, or on a separate document. Written modifications, whether the original is delivered, or transmitted by facsimile, must be signed by the person making the modification or withdrawal.

III. CONTRACT TYPE AND ADMINISTRATION

This bid will result in a firm fixed price contract to supply the items as listed on the bid. The NRHA Technical Representative or his/her designee will administer the contract and will be determined at contract award.

A. Contract Documents:

1. The contract entered into by the parties shall consist of the Invitation for Bids, the bid submitted by the bidder; General Terms and Conditions, the Additional Terms and Conditions; the Special Terms and Conditions; the drawings, if any; the specifications;

and all modifications and addenda to the foregoing documents, all of which shall be referred to collectively as the contract documents, and incorporated by reference into the final contract.

2. All time limits stated in the contract documents, including but not limited to the time for completion of the work, are of the essence of the contract.

3. Anything called for by one of the contract documents and not called for by the others shall be of like effect as if required or called for by all, except that a provision clearly designed to negate or alter a provision contained in one or more of the other contract documents shall have the intended effect.

B. Period of Performance: The estimated period of performance for the work is 90 days. The awarded contractor will be required to start after the Notice to Proceed is issued.

C. Contract Waiver: Any waiver of any provision of this contract shall be in writing and shall be signed by the duly authorized agent of the vendor/contractor or NRHA Contracting Officer.

The waiver by either party of any term or condition of this contract shall not be deemed to constitute a continuing waiver thereof nor a waiver of any further or additional right that such party may hold under this contract.

D. Disputes and Claims: The NRHA Contracting Officer shall review and decide disputes and claims arising during the performance of the contract, in writing, within thirty days of receipt of the dispute or claim. Contractual claims, whether for money or other relief, shall be submitted in writing no later than sixty days after final payment; however, written notice of the vendor/contractor's intention to file such claim shall have been given at the time of the occurrence of beginning of the work upon which the claim is based. The vendor/contractor may not institute legal action prior to receipt of the Director of Purchasing's decision on the claim, unless that office fails to render such decision within thirty (30) days. The decision of the Director of Purchasing shall be final and conclusive unless the vendor/contractor, within six months of the date of the final decision on the claim, institutes legal action as provided in the Code of Virginia, Section 11 70.

E. Notices: All notices, requests, demands, and elections under this contract, other than routine operational communications, shall be in writing and shall be deemed to have been duly given on the date when hand-delivered, or on the date of the confirmed facsimile transmission, or on the date received when delivered by courier that has a reliable system for tracking delivery, or six (6) business days after the date of mailing when mailed by United States mail, registered or certified mail, return receipt requested, postage prepaid. All notices shall be addressed to the following individuals:

NRHA: Robin L. Hoe; Contracting Officer

To the Vendor/Contractor: Account Executive as identified by the Vendor/Contractor.

All notices under this contract shall be submitted, either by email or by certified mail, return-receipt requested, to the Contract Administrator or Account Executive, respectively. Either party may from time to time change the individual(s) who will receive notices and/or its address for notification purposes by giving the other party written notice as provided above.

F. Compliance with All Laws: The Vendor/Contractor shall comply with all federal, state and local statutes, ordinances, and regulations now in effect or hereafter adopted, in the performance of this contract. The bidder represents that it possesses all necessary licenses and permits required to conduct its business and will acquire any additional licenses and permits necessary for performance of this contract prior to the initiation of work. If the bidder is a corporation, the bidder further expressly represents that it is a corporation of good standing in the Commonwealth of Virginia and will remain in good standing throughout the term of the contract and any extensions. The Vendor/Contractor shall at all times observe all health and safety measures and precautions necessary for the sanitary and safe performance of the contract work. Any costs associated with violations of the law, including, but not limited to, re-mediation, clean-up costs, fines, administrative or civil penalties or charges, and third party claims imposed on NRHA by any regulatory agency or by any third party as a result of the noncompliance with Federal, state or local environmental laws and regulations or nuisance statutes by the Vendor/Contractor or by subcontractors, consultants, sub-consultants, or any other persons, corporations or legal entities retained by the Vendor/Contractor for this contract, shall be paid by the Vendor/Contractor.

G. Severability: If any provision of this contract is found by any court of competent jurisdiction to be invalid or unenforceable, the invalidity of such provision shall not affect the other provisions of this contract, and all other provisions of this contract shall remain in full force

IV. STATEMENT OF NEED/SPECIFICATIONS

NRHA is a political subdivision, created under the laws of the State of Virginia to provide public and other affordable housing and related services to eligible low-income families of Norfolk, Virginia. NRHA, primarily funded by the U.S. Department of Housing and Urban Development (“HUD”), develops, maintains and manages low-rent public housing and other low-income housing. NRHA currently administers over 6,000 units of combined public and non-public housing.

The scope of work includes all supervision labor, material and equipment necessary for the Repair of Burn Units damaged by fire. The three units are located at 906 St. Paul Street, 742 St.

Paul’s Blvd both located in the Young Terrace community, and 825 Golf Street units 120 and 221 located in the Hunter Square Midrise apartments. Work also includes but is not limited to cleaning/odor control, painting, masonry, plastering, electrical/lighting, plumbing, flooring, carpentry, replacement of doors and hardware and the detaching and resetting of a radiator unit.

The work shall be completed in accordance with the scope of work for each unit as prepared by NRHA’s insurance company.

A. Contractor Minimum Qualifications:

1. The Contractor shall be in good financial standing, not in any form of bankruptcy, current in payment of all taxes and fees and have no financial difficulties that prevent its company from fulfilling its contractual obligations.

2. Contractors at the time of bid submission shall have a Class “A” Contractor’s license in the Commonwealth of Virginia and shall submit a copy of the license with the bid.

3. The Contractor shall submit evidence of this qualification with its submitted bid in the form of three (3) past performance write-ups. The past performance write-ups must be fully completed. Failure to fully complete the past performance write-ups may render the Contractor’s bid non-responsive.

B. Terms and Conditions:

1. The Contractor shall adhere to all terms and conditions as noted in Attachment B – HUD Form 5370-A General Conditions for Construction Contracts Public Housing Programs and all terms and conditions and supplemental conditions noted herein.

2. Work under the impending contract is Davis Bacon applicable. The Contractor shall adhere to all terms and conditions in regard to Section 46 Labor Standards - Davis Bacon and Related Acts as noted in HUD Form 5370-A General Conditions for Construction Contracts – Public Housing Programs.

3. Contractor shall pay employees under the contract not less than the prevailing wage as noted in Attachment C – Davis Bacon Prevailing Wage Rates.

4. Brand Name or Equal: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Contractors to the specific brand, make or manufacturer named, but conveys the general style, type, character, and quality of the article desired. Any article, in which NRHA, in its sole discretion, determines to be the equivalent of that specified, shall be accepted. The Contractor is responsible for clearly and specifically identifying all product(s), including specified brands in the specification, being offered and to provide sufficient descriptive literature, catalog cuts, and technical detail to enable the NRHA to determine if the product offered meets the minimum requirements of the competitive sealed bidding. Only the information furnished with the bid will be considered in the evaluation. Failure to furnish adequate data for evaluation purposes may result in declaring the bid nonresponsive. Unless the Supplier clearly indicates in its bid that the product offered is an equivalent product, such bid will be considered to offer the brand name product referenced in the specifications.

All products to be used presented as equals to products specified shall be submitted with the bid in order to be considered. Submissions shall include specifications/cut sheets and any required maintenance/care sheets. After award and before the lapse of such thirty (30) day period, only products specified or subsequently approved shall be used with the sole exception of a written verification of the termination of a product's manufacturer.

5. Drug-Free Workplace: During the performance of this contract, the contractor agrees to

(i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against the employees for violations of such prohibitions; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000., so that the provisions will be binding upon each subcontractor or vendor.

For the purpose of this provision, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

6. Employment Discrimination by Contractor Prohibited: All contracts shall include in every contract over $10,000.00 the provisions listed herein:

During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitation or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

c. The contractor will include the provisions of the foregoing paragraphs in every subcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each subcontractor or vendor.

7. Pre-Construction Conference: Within ten (10) calendar days of Contract execution by the contractor, and prior to the commencement of work, the Contractor shall attend a pre-construction conference with representatives of the NRHA, its Architect, and other interested parties. The conference will serve to acquaint the participants with the general plan of the construction operation and all other requirements of the Contract. The contracting officer will provide the Contractor with the date, time, and place of the conference. A Notice to Proceed will be provided at the meeting.

8. Time for Completion: The work is to commence immediately upon issuance of a Notice to

Proceed, and be complete within ninety (90) calendar days unless otherwise agreed to by the NRHA Project Manager. Refer to Contract Administration and Closeout Specifications for additional requirements to be met for substantial completion.

9. Liquidated Damages: As time is of the essence and actual damages for any delay in completion of the work or meeting the specified deadline for any portion of the work that the Contractor is required to perform under this Contract have been estimated to be two-hundred and 00/100 dollars ($200.00), the Contractor shall be liable for and shall pay to NRHA the sum of two-hundred and 00/100 dollars ($200.00) as fixed, agreed and liquidated damages for each calendar day of delay from the date stipulated as noted in paragraph eight (8) above or as modified in accordance with Paragraph 33, LIQUIDATED DAMAGES of the General Conditions for Construction Contracts – Public Housing Programs, until work is satisfactorily completed and accepted.

Contractor waives any defense as to the validity of any liquidated damages stated in this Contract as they may appear on the grounds that such liquidated damages are void as penalties or are not reasonably related to actual damages.

10. Insurance: Before commencing work, the Contractor and each Subcontractor shall furnish NRHA with Certificates of Insurance, showing the following insurance is in force and will insure all operations under the Contract:

a. Workers' Compensation, in accordance with State Workers Compensation Laws.

b. Commercial General Liability with a combined single limit for bodily injury and property damage of not less than $1,000,000.00 per occurrence to protect the Contractor and each subcontractor against claims for bodily injury or death and damage to the property of others.

c. Automobile liability on owned and non-owned motor vehicles used on the site(s) or in connection therewith for a combined single limit for bodily injury and property damage of not less than $1,000,000.00 per occurrence.

d. Employers Liability - $1,000,000.

11. Communications:

a. All notices, demands, requests, instructions, approvals, proposals and claims must be in writing, and be submitted to NRHA's Project Manager. Work performed at the direction of persons other than NRHA's authorized representatives will be at the Contractor's risk and NRHA may request that the work be corrected or revised at the Contractor's expense.

b. Any notice to or demand upon the Contractor shall be sufficiently given if delivered at the offices of the Contractor stated on the signature page of the Agreement (or at such other office as the Contractor may from time to time designate in writing to NRHA), or if deposited in the United States mail in a sealed, postage-prepaid envelope, or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office.

c. All papers required to be delivered to NRHA shall, unless otherwise specified in writing to the Contractor, be delivered to NRHA Office of Procurement, 555 East Main Street, Floor 17, Norfolk, Virginia 23510, and any notice to or demand upon NRHA shall be sufficiently given if so delivered, or if deposited in the United States mail in a sealed, postage prepaid envelope, or delivered with charges prepaid to any telegraph company for transmission to NRHA.

d. Any such notice shall be deemed to have been given as of the time of actual delivery or (in case of mailing) when the same should have been received in due course of post, or in the case of telegrams, at the time of actual receipt, as the case may be.

12. Scheduling and Coordination of Work:

a. The Contractor shall submit to the owner a construction progress schedule for review and approval prior to commencement of work.

b. Point of contact for the project will be established at contract award. NRHA will provide a representative to assist the Contractor in accessing all required spaces and perform quality control.

13. Acceptance by NRHA: Only a written notification from NRHA will constitute final acceptance of any part of the work under this Contract.

14. Familiarity with Proposed Work:

a. Bidders are required to examine carefully, the Specifications and to make a personal examination of the location and nature of the proposed work. Provide forty-eight (48) hours’ notice to NRHA before inspection of the site and buildings. In case doubt shall arise as to the meaning or intent of anything comprised in the Specifications, inquiry should be made of NRHA before the bid is submitted. The submission of a bid shall be prima facie evidence that the bidder thoroughly understands terms of the Specifications.

b. Bidders are assumed to have made themselves familiar with all Federal and State laws, local laws, ordinances and regulations which in any manner affect the work or its execution, and no plea of misunderstanding will be considered on account of ignorance thereof. If the bidder or Contractor shall discover any provisions in the Specifications or other Contract Documents which are contrary to or inconsistent with any such law, ordinances, rule or regulations, he shall forthwith report it to NRHA in writing.

15. Saturday, Sunday or Holiday Work: Any work performed on Saturday, Sunday or Holidays may be accomplished by the Contractor, only if a forty-eight (48) hour written notice has been given to NRHA, and such notice is acknowledged and approved in writing by NRHA. Work shall be permitted between the hours of 8:00 a.m. and 4:00 p.m.

16. Surveys: The Contractor shall make his own surveys and establish his own working line and grades from the basic reference lines and benchmarks established by the Architect if any. A record set of as-built Drawings if any shall be maintained by the Contractor to show the exact location of all underground and aboveground appurtenances. Data specifying locations of sewer and water improvements along with modifications shall also be provided to the City of Norfolk and Norfolk Redevelopment and Housing Authority. All as-built records shall be certified by the Contractor as to correctness and turned over to the Authority upon completion. The Contractor shall exercise care to preserve basic points and/or monuments, and they shall be replaced at the Contractor's expense if disturbed or damaged.

17. Existing Conditions and Utilities: The Contractor shall be held responsible for any damage to, and for maintenance and protection of, existing utilities and structures. The Contractor shall notify in advance all public utility companies and private utility owners, which may be affected by any of its work operations.

18. Traffic and Safety Permits: If necessary, the Contractor shall furnish and maintain all necessary barricades, bypass signs, warning lights, etc., necessary to route and protect traffic during construction, all in compliance with the safety requirements of the City of Norfolk, Virginia.

19. Reference to Standards: Whenever reference is made to the furnishing of materials or testing thereof to conform to the standards of any technical society, organization, or body, it shall be construed to mean the latest standard code, specification or tentative specification adopted and published at the date of advertisement for bids, even though reference has been made to an earlier standard, and such standards are made a part hereof to the extent which is indicated or intended. When no reference is made to a code, standard, or specification, the Standard Specification of the ASTM, the ANSI, the ASME, the AIEE, or the NEMA shall govern.

20. Condition of Job Site and Final Cleanup:

a. The Contractor shall comply with requirements of all regulatory agencies. Burning or burying rubbish or waste on site is prohibited. Do not pollute sanitary sewer or storm water systems with hazardous or volatile fluid waste.

b. During construction, the Contractor shall oversee cleaning and ensure that building and grounds are maintained free from accumulation of waste materials and rubbish.

Provide on-site containers for collection of waste materials, rubbish and debris. Do not allow waste materials, rubbish and debris to accumulate and become an unsightly or hazardous condition. Remove waste materials, rubbish and debris from the site and legally dispose of at public or private dumping areas off the jobsite, on a daily basis.

c. Sweep or mop clean as necessary interior building areas when ready to receive finish painting and continue sweeping on an as-needed basis until building is ready for acceptance or occupancy. Lower waste materials in a controlled manner with as few handlings as possible; do not drop or throw materials from heights. Schedule cleaning operations so that dust and other contaminants resulting from cleaning process will not fall on wet, newly painted surfaces.

d. For final cleaning, use experienced workmen for any required final cleaning. At completion of construction and just prior to acceptance or occupancy, conduct a final inspection on exposed interior and exterior surfaces. Remove grease, dust, dirt, stains, labels, fingerprints and other foreign materials from interior and exterior surfaces. Repair, patch and touch-up marred surfaces to match adjacent finishes.

Broom-clean paved surfaces; rake clean other surfaces or grounds. Maintain cleaning until the building, or a portion thereof, is accepted by the Owner.

e. Within ten (10) days after completion of the work and before final acceptance, the

Contractor shall, without charge therefore, tear down and remove all temporary buildings and other structures built by him, shall remove all rubbish of all kinds from any ground which he has occupied, and shall leave the site of the work in a clean and neat condition.

21. Working Limits: The Contractor shall confine his operations within areas designated by NRHA for storage of material, access, field offices and other features required for performing the work.

22. Inspection:

a. NRHA will appoint such person or persons as it may deem necessary to properly inspect the materials furnished and work done under the Contract, and to see that the same strictly correspond with the Drawings and Specifications. Work and materials will be inspected promptly, but if for any reason, delay should occur, the Contractor shall have thereby no claim for damages or extra compensation.

b. The failure of the Inspector to reject or condemn improper materials and workmanship shall not prevent NRHA from rejecting materials and workmanship found defective at any time prior to the final acceptance of the complete work, nor shall it be considered as a waiver of any defects which may be discovered later, or as preventing NRHA at any time prior to the expiration of the guarantee period from recovering damages for work actually defective. Forty-eight (48) hours after receiving written notice from NRHA to that effect, the Contractor shall proceed to remove from the site of the work all materials condemned by NRHA, either worked or unworked, and to take down all portions of the work which NRHA shall by written notice condemn as unsatisfactory or improper, or as in any way fail to conform with the Specifications, and shall make good any work damaged by such removal.

23. Reports: Furnish statement(s) daily, if requested, in a form approved by NRHA, stating conditions, general progress of work, percentage of each kind of work that has been finished, general progress of work that is being executed and approximate date when such work will be finished and delivered.

24. Existing Conditions:

a. Existing conditions, damaged or otherwise affected by the Contractor's operations shall be restored to a condition as good as existed before the work was commenced, except where indicated or specified otherwise. Repair or replacement of damaged work shall be at Contractor's expense and shall be of no cost to NRHA. Where new construction adjoins, connects to, or abuts the existing work, the junction shall be made in a substantial, workmanlike and weather tight manner as the case requires. All new work shall match, as nearly as practicable, the existing adjoining and/or adjacent similar work unless indicated or specified otherwise.

b. Except where specifically designated as being retained or to be reinstalled in the new construction, all materials and debris resulting from demolition and removal operations, shall be removed by the Contractor at such time during the progress of the work as directed.

25. Protection from the Weather: If required, the Contractor shall maintain weather tight openings during the course of this Contract. No openings shall be exposed to the weather for untended periods of time. Any damage to the structure, caused by negligence or lack of care by the Contractor, shall be restored to their former condition by the contractor at no expense to the Owner.

26. Progress Payments and Reports: Progress payments will be made per unit completed and only upon submission of properly completed forms as set forth in the contract. Due to insurance reimbursement requirements, the Contractor must submit separate pay applications for each location. The Contractor shall furnish a statement each month, if requested, in a form approved by NRHA, stating conditions, general progress of work, work completed, general progress of work that is being executed and approximate date when such work will be finished and delivered.

27. Partial Use of Site: NRHA, at its election, may give notice to the Contractor, establish priority areas for construction and place in use those sections of the improvements which have been completed, inspected, and can be accepted as complying with the Technical Specifications and if, in its opinion, each such section is reasonably safe, fit and convenient, for the use and accommodation for which it was intended, provided:

a. The use of such sections of the improvements shall in no way impede completion of the remainder of the work by the Contractor.

b. The Contractor shall not be responsible for any damages or maintenance costs due directly to the use of such sections.

c. The use of such sections shall in no way relieve the Contractor of his liability due to having used defective materials or poor workmanship.

28. Operation of Existing Facilities: If during construction of the new work, it becomes necessary for the Contractor to interrupt the operations of portions of the existing facilities, brought about by the need to disconnect and reconnect certain items of equipment, piping and other facilities, such disconnections and reconnections shall be made only at such times and in such manner as approved by NRHA in writing, in order to keep to a minimum any interference with proper operation of the existing facilities.

The Contractor shall present to the NRHA for approval the location of electrical service drops and water taps he wishes to make for this construction operation. The Contractor shall install check meters for both electrical service and water taps. NRHA will charge the Contractor for the utilities used at NRHA's rates. The meters will be read and billed monthly by NRHA personnel. All work for utility drops shall be at the Contractor's expense.

29. All work shall conform to the contract documents and specifications. No change from there shall be made without first securing written permission from NRHA.

30. If any errors or omissions appear in the contract or specification documents, the

Contractor shall immediately notify the NRHA Project Manager in writing.

31. Permits and Laws:

a. The Contractor and Subcontractors shall comply with all Federal, State and municipal laws, codes and ordinances applicable to the work of this Contract, and all regulations of the National Board of Fire Underwriters having jurisdiction.

b. The Contractor and Subcontractors shall pay all required fees, obtain and pay for all permits required in connection with the execution of his work.

c. The Contractor shall provide owner any receipts for building permits as soon as they are issued. Pay highway fees for damage to sidewalks, streets, or other public property or to any public utilities. Secure certificates of inspection that may be required by authorities having jurisdiction over work.

d. The Contractor shall secure, pay for, other temporary/ permanent permits and/or licenses required. Give legal notices and pay legal fees required for work for Contract unless otherwise specified.

e. If governing laws, codes or ordinances conflict with this Specification, then the laws, codes or ordinances shall govern ahead of this Specification except where the Specifications exceed them in quality or materials or labor, Specifications shall be followed. When a conflict occurs, notify NRHA in writing before proceeding with the work

32. No Smoking: NRHA Properties are smoke free. The Contractor shall not allow its employees to smoke inside any NRHA Property. If necessary, the Contractor shall designate a smoking area to accommodate its staff.

33. Force Majeure:

a. The Contractor is not liable to perform its obligations if such failure is as a result of

Acts of God (including fire, flood, earthquake, storm, hurricane, or other natural disasters). If the Contractor asserts Force Majeure as an excuse for failure to perform its obligation, the Contractor must immediately notify the NRHA Project Manager giving full particulars of the event of Force Majeure and the reasons for the event of Force Majeure prevent the Contractor from or delaying that Contractor in performing its obligations under the contract. The Contractor must use its reasonable efforts to mitigate the effect of the event of Force Majeure upon its performance of the contract and to fulfill its obligations under the contract.

b. An event of Force Majeure does not relieve the Contractor from liability for obligation which arose before the occurrence of that event, nor does that event effect the obligation to pay money in a timely manner which matured prior to the occurrence of that event.

c. The Contractor has no entitlement and NRHA has no liability for: (1) any costs, losses, expenses, damages or the payment of any part of the contract price during an event of force majeure; and (2) any delay cost in any way incurred by the Contractor due to an event of force majeure.

E. Supplemental Conditions:

1. Bid Bond: The Contractor shall submit with its bid package, a Bid Bond for 5% of the bid price satisfactory to NRHA. The Bid Bond must be executed by a surety company authorized to do business in Virginia. The surety must be listed on the most recently published U.S Treasury Circular 570 (often referred to as the T-List), Individual sureties are not permitted, Circular 570 is available from the U.S. Department of the Treasury, Financial Management Service, Surety Bond Branch, room 262C, 401 14th Street, S.W. Washington, DC 20227.

The T-List may also be accessed on the internet at;

http://www.fms.treas.gov/c570/index.html.

2. Post Award Administrative Requirements:

Within ten (10) calendar days of the date of the Award Letter, the Contractor shall provide the following:

a. Certificate(s) of Insurance for all insurance requirements.

b. 100% Performance Bond - A Performance Bond satisfactory to NRHA, executed by a surety company authorized to do business in Virginia. The bond shall be equal to one hundred percent (100%) of the price specified in the contract and meet the requirements of E1 above.

c. 100% Payment Bond – A Payment Bond satisfactory to NRHA, executed by a surety company authorized to do business in Virginia. The bond shall be equal to one hundred percent (100%) of the price specified in the contract and meet the requirements of E1 above.

d. A list of employees who will be used on this project with each employee’s job classification and hourly rate of pay and any applicable benefits

e. Any Subcontractor information for approval

f. Certificate from Contractor appointing Officer or Employee to supervise payment of employees

g. Request for any trade classification, which will be required to complete this contract that was not included on the original wage decision.

h. Copy of your state approved apprenticeship program if apprentices are to be used on this job.

i. All documents must be on file and approved prior to scheduling the Pre-Construction Conference. If these requirements are not met NRHA will consider the Contractor in default and reserves the right to award or negotiate with the second lowest bidder.

2. Contract Closeout Documentation:

a. This section includes administrative and procedural requirements for contract closeout documentation including, but not limited to, the following:

1a. List of Manufacturers & Suppliers 2a. Product Data 3a. Product and Contractor Warranties 4a. Record Specifications

b. Documentation Requirements:

TAB A. List of Manufacturers and Suppliers: Provide listings of all subcontractors, manufacturers, and suppliers who participated in the renovation of or furnished materials and equipment or assembly for the project. The name, address, and telephone number of each firm shall be listed with the type(s) of equipment or materials (including manufacturer, model number, specification/cut sheets, and warranty cards/information) furnished or work performed.