IFB Pest Control 7.1.24 final Corr.pdf

INVITATION FOR BID

The Newton Housing Authority invites bids from Contractors for Pest Control Services

Bids will be received until 10:00 a.m., Wednesday, July 24, 2024 by emailing clong@newtonhousing.org.

Bids will not be accepted nor may submitted bids be corrected, modified or withdrawn after the deadline for bids.

The initial term of this contract shall extend from August 1, 2024 through July 31, 2025 The Authority, at its sole discretion, shall have the option to renew this Contract for two (2) additional one (1) year terms, through July 31, 2027, with no change in the contract price and terms and conditions. The exercise of each option to renew shall be subject to appropriation of funding therefor. The Contract is valued at $16,500 for a one-year term with a possible 3-year term valued at $49,500.00.

All bids are subject to the provisions of M.G.Lc.30B. Wages are subject to minimum wage rates determined by the Massachusetts Department of Labor and Industries pursuant to M.G.L. Chapter 149, Sec. 26 to 27H. The schedule of wage rates applicable to this contract is included in the bidding documents. In addition, the prevailing wage schedule will be updated annually for all public construction projects lasting longer than one (1) year. You will be required to pay the rates set out in any updated prevailing wage schedule. Increases in prevailing wage schedules will not be the basis for change order requests. The successful bidder will be required to provide a Certificate of Insurance demonstrating current coverage of the type and amounts set forth in the bid documents.

The Authority will reject any and all bids in accordance with the above referenced General Laws. In addition, the Authority reserves the right to waive minor informalities in any or all bids, or to reject any or all bids (in whole or in part) if it be in the public interest to do so.

The Newton Housing Authority is seeking experienced and qualified Bidders to provide pest control services at all our locations. All questions or requests for clarifications and all communications shall be emailed to clong@newtonhousing.org. Failure to acknowledge receipt of an addenda(s) and to complete all requirements below shall be considered non-responsive and rejected by the Authority.

Please use the following address to submit your response: clong@newtonhousing.org.

Article I. PURPOSE

NHA is soliciting bids from qualified businesses (Respondents) to provide Pest Control Services.

The list of properties owned by Newton Housing Authority is attached.

Scope of Services

NHA is seeking bids from contractors to provide pest control services, i.e. control of mice, rats and any other rodents; insects including cockroaches, ants, bees, mosquitoes, cockroaches and any and all other common environmental pests known to infest habitable buildings and external environment thereof.

This does not include bedbugs or heat treatments to eradicate bedbugs. The contractor shall eradicate, control, monitor and prevent recurrence of infestation at the NHA’s locations designated in the attached document. The contractor will also be responsible for inspecting and treating the facilities and surrounding grounds which shall be coordinated with the Maintenance Foreman. The facilities may be treated any day, Monday thru Friday. A contact person must be made available to schedule additional treatments for facilities if necessary. The contractor shall not apply any pesticide product that has not been approved for use by federal and state regulatory agencies. All pesticides used shall be non-mailto:clong@newtonhousing.org mailto:clong@newtonhousing.org mailto:clong@newtonhousing.org flammable, secured when unattached and registered by the U.S. Environmental Protection Agency and the Commonwealth of Massachusetts. The Contractor shall be responsible for removing and disposing of all excess and/or unneeded chemicals, materials or equipment after service is provided. The contractor may not store chemicals or equipment on NHA’s properties at any time.

RESPONSIVENESS/EXPERIENCE REQUIREMENTS

1. Bidder must have a minimum of five (5) years’ successful experience with pest control working with municipalities and/or housing authorities.

2. Comprehensive technical familiarity with the core tasks.

3. Please provide at least three (3) references familiar with your company’s past work

ADDITIONAL INSTRUCTIONS TO BIDDERS

1. Personnel. The bidder shall represent that it has, or will secure at its own expense, all

Licensed personnel required in performing this service. Such personnel shall not be employees of or have any contractual relationship with the NHA. All the services required hereunder will be performed by or on behalf of the bidder. All personnel engaged in performing this IFB shall be fully qualified and shall be authorized, if applicable, under state and local law to perform such services.

2. Tax Exempt

The bidder recognizes that the NHA is exempt from the payment of Federal, State, and local taxes, and that such taxes are included in the IFB cost. The NHA will furnish a bidder with the necessary tax-exempt certificates.

3. Familiarity with Bid Documents

The submission of an IFB shall constitute an acknowledgement that the bidder has thoroughly examined and is familiar with the IFB in every detail, and agrees with all the conditions.

4. Indemnification

The bidder shall expressly agree and covenant that it will defend, hold, and save harmless, and indemnify the officers, directors, servants, agents, and employees of the NHA from liability of any nature or kind in connection with the work to be performed under the Contract, whether arising out of any act or omission of the bidder or any employee, agent, or independent contractor of the contractor.

5. Insurance

The Bidder shall maintain insurance during the performance of the contract from one or more insurance companies licensed in the Commonwealth of Massachusetts to provide the following forms of insurance. Upon the execution of a contract, the bidder shall furnish the NHA with certificates of insurance showing that the NHA and its properties have been listed as an additional insured. All insurance is to remain in full force and effect until all work under the contract has been satisfactorily completed and accepted by the NHA.

a. Workers' Compensation Employers’ Liability $500,000

All States Endorsement Statutory

Voluntary Compensation Statutory

b. Public Liability and Property Damage

1. $100,000 for bodily injuries to or death of one person in any one occurrence.

2. $500,000 for bodily injuries to or death of two or more persons in any one occurrence.

3. $100,000 for damage to or destruction of property in any one occurrence.

Article II - BID: Information Required from Bidders

Bids must be submitted in the order outlined below:

a. Business Organization. State the full name, address, and phone number of the Bidders and, if applicable, the branch office or division that will perform or assist in performing the work.

b. The position of the person submitting the bid shall be provided.

c. Provide a copy of the license to operate in the Commonwealth of Massachusetts.

d. If the Bidders is a partnership, limited liability company, limited partnership, or joint venture, the Bidders should state the full names and addresses of all partners, members, or joint venture who owns at least ten percent interest in the establishment.

e. The person signing the bid must initial any erasures, corrections, or other changes appearing on the bid form.

Purpose of Bid

1. Provide a description of the proposed scope of services to be provided

2. State in precise terms the means by which the Scope of Services will be fulfilled.

3. Management Summary:

• Statement of Qualifications. Provide a statement of qualifications for the purpose of demonstrating the Bidder’s ability to satisfactorily perform the Contract.

• Years of Experience. State the number of years of experience the Bidders has in the fields relevant to the Scope of Services.

• Willingness to Contract. State that the Bidder is willing to enter a Contract consistent with the terms herein.

4. Warranties. State any warranties that apply to any goods or services to be delivered.

5. Criminal Background. For all persons and entities mentioned in any of the foregoing responses, indicate whether they (1) have ever been convicted of, (2) have an indictment pending for, or (3) have during the last five years been investigated for a criminal offense that is not related to the operation of an automobile. Convictions, indictments, or investigations for the crime of driving while intoxicated shall be disclosed. Convictions, indictments, or investigations shall be disclosed regardless of whether for a violation of federal, state, local, or non-U.S. laws.

6. References. Include contact information for three references familiar with the Bidder’s past work.

l. Bid Price. Complete Attachment A and submit it under separate cover.

2. Eligibility

Bidder must demonstrate that it:

a. Agrees to comply with all requirements set forth in this IFB.

b. Have adequate financial resources or ability to obtain resources as required for performance of the Contract.

c. Have a satisfactory record of past performance.

d. Have necessary management and technical capability to perform the proposal.

e. Will perform good workmanship according to the scope in the IFB.

f. Is qualified as an established firm regularly engaged in the type of business necessary to fulfill the Scope of Service.

g. Is otherwise qualified and eligible to receive an award under applicable federal, state, and local laws and regulations.

Environmental Protections

Compliance is required with any applicable Federal laws imposing environmental and resource conservation requirements for the project. Some, but not all, of the major Federal laws that may affect the project include: the National Environmental Policy Act of 1969; the Clean Air Act; the Resource

Conservation and Recovery Act; the comprehensive Environmental response, Compensation and Liability

Act; as well as environmental provisions with Title 23 U.S.C., and 49 U.C. chapter 53. The U.S. EPA, FHWA and other federal agencies may issue other federal regulations and directives that may affect the project.

Compliance is required with any applicable Federal laws and regulations in effect now or that become effective in the future.

BID FORM – ATTACHMENT A

PEST CONTROL SERVICES

NOTE: For invitations for Bids the terms "Offer" and "Offeror" shall mean "Bid" and "Bidder", respectively, and for Requests for Proposal the terms "Bid" and "Bidder" shall mean "Offer" and

"Offeror", respectively, in this solicitation and any associated exhibits.

The Bidder Must Sign and Date This Schedule Provided

The line-item price(s) for both the Base Contract and Option Years, if applicable, must include all costs that the offeror intends to recover, such as, but not limited to supervision, labor, equipment, materials, freight, pick-up, financing, carrying charges, and all other such charges to accommodate the supplies/services and delivery requirements. No price adjustments will be made, unless specifically provided for by an additional provision included in this contract.

COST MUST INCLUDE ALL LABOR, MATERIALS, AND ALL INCIDENTALS REQUIRED TO SERVICE THE

SCOPE OF WORK.

Description Cost Per Month Annual Cost

Pest Control Services - Year 1 $_____________________x 12 = $_________________ annual cost

Pest Control Services - Year 2 $_____________________x 12 = $_________________ annual cost

Pest Control Services - Year 3 $_____________________x 12 = $_________________ annual cost

TOTAL BID FOR A POTENTIAL 3 YEAR CONTRACT: $_____________________________

Company Name/Date: ______________________________

Submitted by: _____________________________________

Print Name: _______________________________________

Signature: _________________________________________

ATTACHMENT B

Please sign below to acknowledge any addendum that has been issued for this IFB For Pest Control.

ACKNOWLEDGEMENT:

Signed and date