IFB_OPS23008MT_B_07242024.pdf

STATE OF MARYLAND

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND TRANSIT ADMINISTRATION

(MDOT / MTA)

INVITATION FOR BIDS (IFB)

Rebid for Repair and Maintenance of MTA Bus Tires

IFB NUMBER: OPS-23-008-MT (B)

ISSUE DATE: JULY 24, 2024

NOTICE

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace

(eMMA) https://procurement.maryland.gov should register on eMMA. See Section 4.2.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO

RESPOND TO THIS SOLICITATION.

Solicitation #: OPS-23-008-MT (B) IFB Document

IFB for MDOT MTA Page ii of 82

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, please provide comments and suggestions regarding this solicitation.

Please return your comments with your response. If you have chosen not to respond to this solicitation, please email or fax this completed form to the attention of the Procurement Officer (see Key Information Summary Sheet below for contact information).

Title: Rebid for Repair and Maintenance of MTA Bus Tires Solicitation No: OPS-23-008-MT (B)

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time

� The subject of the solicitation is not something we ordinarily provide

� We are inexperienced in the work/commodities required

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� Time allotted for completion of the Bid is insufficient

� Start-up time is insufficient

� Bonding/Insurance requirements are restrictive (Explain in REMARKS section)

� Bid requirements (other than specifications) are unreasonable or too risky (Explain in REMARKS section)

� MBE or VSBE requirements (Explain in REMARKS section)

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory.

(Explain in REMARKS section)

� Payment schedule too slow

� Other: __________________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.)

REMARKS:

Vendor Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - _________________

Address: ______________________________________________________________________

E-mail Address: ________________________________________________________________

IFB for MDOT MTA Page iii of 82

STATE OF MARYLAND

MARYLAND DEPARTMENT OF TRANSPORTATION

MARYLAND TRANSIT ADMINISTRATION

(MDOT / MTA)

KEY INFORMATION SUMMARY SHEET

Invitation for Bids Maintenance – Rebid for Repair and Maintenance of MTA Bus Tires

Solicitation Number: OPS-23-008-MT (B)

IFB Issue Date: Wednesday July 24, 2024

IFB Issuing Office: Maryland Department of Transportation Maryland Transit Administration (MDOT / MTA)

Procurement Officer: Tammy Russell 6 Saint Paul Street, 7th floor, Baltimore, MD 21202 e-mail:

Office Phone:

trussell@mta.maryand.gov 410.767.3369

Bids are to be sent to: Submit Via eMMA

Pre-Bid Conference: IF REQUESTED - Monday July 29, 2024, at 11:00 AM Local Time via TEAMS. Please submit Attachment A by Friday July 26, 2024, at 12: PM Local Time via email trussell@mdot.maryland.gov See Attachment A for instructions.

Questions Due Date and Time Questions previously submitted for solicitation OPS-23-008-MT are attached. Please see attachment Questions – Answers 07242024 Additional questions may be submitted. Please submit by Monday August 5, 2024, at 12:00 PM Local Time via email trussell@mdot.maryland.gov

Bid Due (Closing) Date and Time:

Wednesday August 21, 2024, via eMMA at 1:00 p.m. Local Time Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see page iv).

Public Bid Opening Date, Time and Location

Wednesday August 21, 2024, at 11:30 p.m. Local Time via Bid Tabulation http://emma.maryland.gov

Contract Type: Firm Fixed Price

Contract Duration: Five (5) years base period with no option periods.

Primary Place of Performance:

Bush Division 1515 Washington Blvd.

Baltimore, MD 21230

SBR Designation: No

Federal Funding: No mailto:trussell@mta.maryand.gov mailto:trussell@mdot.maryland.gov

IFB for MDOT MTA Page iv of 82

TABLE OF CONTENTS – IFB

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.2 Background and Purpose

2.3 Responsibilities and Tasks.......................................................... Error! Bookmark not defined.

3 Contractor Requirements: General

3.1 Contract Initiation Requirements

3.2 End of Contract Transition

3.3 Invoicing

3.4 Liquidated Damages

3.5 Disaster Recovery and Data ....................................................... Error! Bookmark not defined.

3.6 Insurance Requirements

3.7 Security Requirements

3.8 Problem Escalation Procedure

3.9 SOC 2 Type 2 Audit Report

3.10 Minority Business Enterprise (MBE) Reports

3.11 Veteran Small Business Enterprise (VSBE) Reports

3.12 Work Orders

3.13 Additional Clauses

4 Procurement Instructions

4.1 Pre-Bid Conference

4.2 eMaryland Marketplace Advantage (eMMA)

4.3 Questions

4.4 Procurement Method

4.5 Bid Due (Closing) Date and Time

4.6 Multiple or Alternate Bids

4.7 Receipt, Opening and Recording of Bids

4.8 Confidentiality of Bids / Public Information Act Notice

4.9 Award Basis

4.10 Tie Bids

4.11 Duration of Bids

IFB for MDOT MTA Page v of 82

4.12 Revisions to the IFB

4.13 Cancellations

4.14 Incurred Expenses

4.15 Protest/Disputes

4.16 Bidder Responsibilities

4.17 Acceptance of Terms and Conditions

4.18 Bid/Proposal Affidavit

4.19 Contract Affidavit

4.20 Compliance with Laws/Arrearages

4.21 Verification of Registration and Tax Payment

4.22 False Statements

4.23 Payments by Electronic Funds Transfer

4.24 Prompt Payment Policy

4.25 Electronic Procurements Authorized

4.26 MBE Participation Goal

4.27 VSBE Participation Goal

4.28 Living Wage Requirements

4.29 Federal Funding Acknowledgement

4.30 Conflict of Interest Affidavit and Disclosure

4.31 Non-Disclosure Agreement

4.32 HIPAA - Business Associate Agreement

4.33 Nonvisual Access

4.34 Mercury and Products That Contain Mercury

4.35 Location of the Performance of Services Disclosure

4.36 Department of Human Services (DHS) Hiring Agreement

4.37 Small Business Reserve (SBR) Procurement

4.38 Bonds .......................................................................................... Error! Bookmark not defined.

4.39 Maryland Healthy Working Families Act Requirements

5 Bid Format

5.1 One Part Submission

5.2 Labeling

5.3 Bid Price Form

5.4 Required Bid Submission

5.5 Delivery

IFB for MDOT MTA Page vi of 82

5.6 Documents Required upon Notice of Recommendation for Contract Award

6 Bid Evaluation and Award

6.1 Bid Evaluation Criteria

6.2 Reciprocal Preference

6.3 Award Determination

6.4 Documents Required upon Notice of Recommendation for Contract Award

7 IFB ATTACHMENTS AND APPENDICES

Attachment A. Pre-Bid Conference Response Form

Attachment B. Bid Instructions & Form

Attachment C. Bid/Proposal Affidavit

Attachment D. Minority Business Enterprise (MBE) Forms

Attachment E. Veteran-Owned Small Business Enterprise (VSBE) Forms

Attachment F. Maryland Living Wage Affidavit of Agreement for Service Contracts

Attachment G. Federal Funds Attachments

Attachment H. Conflict of Interest Affidavit and Disclosure

Attachment I. Non-Disclosure Agreement (Contractor)

Attachment J. HIPAA Business Associate Agreement

Attachment K. Mercury Affidavit

Attachment L. Location of the Performance of Services Disclosure

Attachment M. Contract

Attachment N. Contract Affidavit

Attachment O. DHS Hiring Agreement

Appendix 1. – Abbreviations and Definitions

Appendix 2. – Bidder Information Sheet

IFB for MDOT MTA Page 1 of 82

1 Minimum Qualifications

1.1 Bidder Minimum Qualifications

As part of the determination to be considered responsive, the Bidder must document in its Bid that it satisfies the following Minimum Qualifications:

1.1.1 The Bidder shall have five (5) years of experience repairing and providing maintenance to bus Tires. As proof of meeting this requirement, the Bidder shall provide with its Bid three (3) references from the past five years that collectively are able to attest to the Bidder’s required years of experience in providing maintenance of bus tires.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

IFB for MDOT MTA Page 2 of 82

2 Contractor Requirements: Scope of Work

2.1 Summary Statement

2.1.1 The Maryland Department of Transportation Maryland Transit Administration (MDOT MTA) or the "Administration” is issuing this Invitation for Bids (IFB) in order to procure the services defined in this Section 2, as specified in this IFB, from a contract between the successful bidder(s) and the MDOT MTA for the procurement of Repair and Maintenance of MTA Bus Tires

2.1.2 It is the State’s intention to obtain goods and services, as specified in this IFB, from a Contract between the selected Bidder and the State.

2.1.3 The MDOT MTA intends to make a single award for the work under this IFB. See IFB Section 4.9 Award Basis for more Contract award information.

2.1.4 A Bidder, either directly or through its subcontractor(s), must be able to provide all goods and services and meet all of the requirements requested in this solicitation and the successful Bidder (the Contractor) shall remain responsible for Contract performance regardless of subcontractor participation in the work.

2.1.5 Maryland State and local entities as defined in Finance and Procurement §13-110(a) and nonprofit entities within the State of Maryland may purchase from the Contractor goods or services covered by the Contract at the same prices chargeable to the State. All such purchases by non-executive branch entities, non-State governments, government agencies or nonprofit entities:

Shall constitute Contracts between the Contractor and that entity;

Shall not constitute purchases by the State or State agencies under the Contract;

Shall not be binding or enforceable against the State; and

May be subject to other terms and conditions agreed to by the Contractor and the purchaser.

2.1.6 All Contract prices, terms, and conditions must be provided to any Maryland local government or nonprofit entity requesting services under the Contract. The Contractor bears the risk of determining whether or not a government, agency or organization with which the Contractor is dealing is a State entity.

2.2 Background and Purpose

The Maryland Transit Administration (MTA) is issuing this solicitation to award a contract to provide tires and repair and maintenance services for the MTA’s fleet of buses & mobility vehicles. This specification is intended to provide specifically detailed technical requirements and a scope of work for a mileage-based tire lease service contract for the MTA.

2.3 Scope of Work Requirements

2.3.1 Introduction

This specification is intended to provide specifically detailed technical requirements and a scope of work for a mileage-based tire lease service contract for Maryland Department of Transportation (MDOT) Maryland Transit Administration (MTA). The award will be based on the lowest responsive bidder on the bases of cost per vehicle mile and monthly service charge. See attached Bid Form Attachment B.

The monthly service charge requested as a part of this contract is for the labor to perform the tire repairs, mounting and de-mounting of tires on wheels, balancing of the tire/wheel

IFB for MDOT MTA Page 3 of 82 assembly, and other related work during the contract period. The Contractor's employees will not be required to have a CDL license or drive buses under this contract.

This specification details the minimum requirements for the contractor to provide tires and services for the Maryland Transit Administration's fleet of buses. A bidder must meet or exceed the minimum requirement of this specification. Failure to meet the requirements will result in the bid being rejected. Bids will either be accepted or rejected as a whole, and partial contracts will not be awarded. Non-revenue fleet tires are not included in this contract specification.

One contract award will be made for the services required in this bid. Inadvertent errors or omissions by the Maryland Transit Administration in the information that follows shall not relieve the Contractor of the obligation to provide safe, efficient tires of proven warranted commercial quality that meet or exceed the objectives of this specification.

2.3.2 MTA Locations for On-Site Contractor Employees

Bush Maintenance Eastern Maintenance 1515 Washington Blvd. 201 Oldham Street Baltimore, MD 21230 Baltimore, MD 21224

Kirk Maintenance Northwest Maintenance 2301 Kirk Avenue 4401 Mount Hope Drive Baltimore, MD 21217 Baltimore, MD 21215

2.3.3 Scope and Purpose

a) General Service Description:

The Contractor agrees to furnish and deliver transit steel- belted radial tubeless tires that are branded with unique individual serial numbers to the Maryland Transit Administration's Maintenance Facilities. The Contractor must also supply valve stems valve parts, caps and miscellaneous repair materials required to maintain and/or repair the tires for use by the Maryland Transit Administration on its buses. Note that the MTA shall not allow the repair of tire side walls or leading edges. Repairs, if any, may only be made to the running tread of the tire. Furthermore, the Contractor agrees to permit the continued use of tires furnished by the previous Contractor that are in the possession and under the control of MTA at the commencement of this contract.

b) Regulatory Requirements:

The successful Bidder will furnish written certification with the bid that the tires furnished under the Contract will comply with all Federal, State, and Local Laws, Regulations, and Ordinances and are appropriate for use on the Maryland Transit Administration's fleet. The successful Bidder shall furnish written certification with the bid that the radial tires to be furnished under this Contract are appropriate for use on all wheel positions of Maryland Transit Administration's bus fleet. Any limitations on the use of radial tires on any wheel positions in the MTA's bus fleet shall also be stated in writing by the Bidder. Tire re-grooving and/or the disposal of tires deemed unserviceable by the Maryland Transit Administration shall comply with Federal requirements (Section 369.7 Volume 34, Number 16 of the Federal Register) and amendments or revisions thereto. Per Federal Motor Carrier Safety Regulations, Part 393.75(d), re- grooved tires shall not be allowed on the front wheels.

IFB for MDOT MTA Page 4 of 82

c) Acceptance of Tires:

The Maryland Transit Administration has the right to reject any tires which are not serviceable.

d) Title:

Title to all tires furnished or used hereunder shall be, and remain at all times, to the Contractor, but the Maryland Transit Administration shall be entitled to possession and use thereof at all times during the terms of this agreement.

2.3.4 General Requirements

Tires furnished shall be new and meet all Federal, State, and Local Laws, Ordinances, and Regulations. The tires provided by the Contractor shall be fully adequate to properly handle the gross vehicle weight rating of all of MTA's buses. The Bidder shall certify in writing at the time of bid submission that the tires proposed to be provided under the terms of this Contract are sufficient to properly handle the gross vehicle weight rating of MTA's various bus models.

Any tires furnished for MTA buses shall be specifically designed and constructed, capable for use by the MTA in the urban transit operating environment of Baltimore, Maryland.

a) Vehicle Type Attached hereto and made a part of this specification is Exhibit A covering pertinent information relative to the number and various sizes of tires on buses presently operated by the Maryland Transit Administration. The Maryland Transit Administration retains the right to acquire new buses and or replacement of older buses and to remove buses and mobility vehicles from the current fleet as necessary, for any reason; Therefore, the quantity and type of buses and tires covered by this contract will vary accordingly, contractor will be required to set up for changes within 3 months from notification by MTA.

b) Tire Type - Bus The tires furnished under this contract for MTA Buses must be mileage/transit bus type, steel-belted, tubeless radial tires. The bus tires size 305/70R22.5 and 385/55/22.5 shall be rated for 68 MPH and have an "L" load range. Tire quantities per bus are as follows:

40' Bus: Six (6) tires per bus 60' Articulated Bus: Ten (10) tires per bus (New Flyer) 60’ Articulated Bus: Eight (8) tires per bus (Nova)

All tires shall be able to be used until the remaining tread depth is 4/32" on front and 2/32” on other axles. All new tire/wheel assemblies shall be balanced before being placed on any bus.

Although the tire core may be of the type that can be recapped, the Maryland Transit Administration uses new tires exclusively and the Contractor shall not utilize recapped or retread tires.

Tires must have a minimum tread depth of 23/32" and be re-groovable beyond 30/32" for additional use. Tires may only be regrooved once. Steel cords should be 5 plies on the tread and single ply on the sidewall. The shoulders and sidewall shall be reinforced specifically for heavy transit duty and incorporate scuff ribs of a minimum thickness of 10/32" into the upper sidewall.

Maryland Transit Administration uses new tires exclusively and the Contractor shall not utilize recapped or retread tires.

2.3.5 Estimated Mileage:

The Maryland Transit Administration projects the combined mileage of all buses in the fleet will be 25,300,000 vehicle miles annually. A vehicle mile shall be defined as one mile that the vehicle

IFB for MDOT MTA Page 5 of 82 travels. The actual mileage may be less in the first year of the contract due to the run out of tires under the prior contract. The mileage is projected to increase up to 1.5% per year but could decrease if funding is not available or service is cut. The cumulative current fleet average daily mileage is 69,315 miles.

a) Tire Supply Requirements The contractor shall supply enough tries to keep all vehicles owned or used by the Maryland Transit Administration operational.

b) Spare Tires The Contractor will keep on hand at each location enough spare tires and mounted tires for buses, so that MTA will always have a minimum of sixty (60) days inventory of useable tires to ensure continuous operation of its fleet.

c) Continuity of Service

In addition, the Contractor agrees to maintain, at each Maryland Transit Administration location in Section 2, a sufficient supply of all parts of the tire equipment as always required under the contract to maintain continuity of service.

2.3.6 Tire Inventory

a) Delivery of Tires The Contractor shall be required to make deliveries to any Maryland Transit Administration property as specified on each order which may include a split delivery to multiple facilities. The Maryland Transit Administration shall not incur freight or other charges for the delivery of tires.

b) Removal of Tires The Contractor, subject to the Maryland Transit Administration's inspection and written approval, shall remove tires from the Maryland Transit Administration's property within fifteen (15) days after the Maryland Transit Administration has deemed tires unserviceable. The Contractor will bear all costs associated with such disposal. The Maryland Transit Administration shall not incur freight or disposal costs related to the removal of tires from the property. Tires shall be disposed of in accordance with government rules and regulations. The Contractor will complete any manifesting and documentation as may be required by Federal, State and Local Environmental Agencies regulating the disposal of waste. A copy of such documentation must be forwarded to the MTA Project Manager for each disposal.

c) Replacement of Tires The Contractor shall be required to furnish new replacement tires as specified herein for all tires that have been removed from service unless otherwise directed in writing by the Maryland Transit Administration.

2.3.7 New, Obsolete, and Inactive Buses

a) New Procurement

The Maryland Transit Administration may purchase new buses that require tires different from those listed in Exhibit A during the term of this Contract. MTA plans to purchase electric buses as part of its fleet

IFB for MDOT MTA Page 6 of 82 plan. the Contractor shall agree to deliver to the Maryland Transit Administration sufficient tires and spares for any new buses. If the Contractor does not manufacture the required tires, they shall be required to obtain the required tires or provide an approved equal. If requested in writing by the Maryland Transit

Administration, the Contractor shall agree to deliver tires to bus manufacturer facilities at no cost to the

Maryland Transit Administration. The terms and conditions of this contract shall apply to the leasing of the tires for the new buses. The new tire lease rate(s) will be negotiated and added to the contract through modifications before sending to the bus manufacturer. The Contractor will be given sixty (60) days’ notice prior to the date that tires are required for vehicles being built for the Maryland Transit Administration.

b) Removal of Buses from Service and Disposal of Buses

The Maryland Transit Administration shall notify the Contractor a minimum of thirty (30) days prior to the date of retiring any bus equipped with the Contractor's tires. If the Maryland Transit Administration elects to sell or transfer the vehicle with the Contractor's tires, the Contractor shall provide a buyout price based on the unused/remaining tire mileage.

c) Scrap "No Cost" Tires

The contractor will furnish scrap "No Cost" tires to the Maryland Transit Administration for the purpose of transporting vehicles off the property. Subject to availability, Maryland Transit Administration agrees to acquire each scrap "No Cost" tire as is, and the Contractor will make no warranty as to the condition or fitness for continued use of such tires. The Maryland Transit Administration further agrees to assume all liability for use of and possession of scrap "No Cost" tires furnished under this Contract. In the event of supplier transition, MTA would utilize scrap “No Cost” tires from the outgoing supplier during the changeover period.

d) Inactive Vehicles

If the Maryland Transit Administration renders a vehicle inactive through discontinuance of its business or discontinues the use of any vehicles for a period of 180 days, the Contractor may request that the Maryland

Transit Administration remove tires from inactive vehicles and replace with tires supplied by the

Contractor with no residual value; and apply the tires removed on active vehicle wheel positions.

2.3.8 Testing of Tires by MTA

Test tires of a make other than Contractor's: The Maryland Transit Administration reserves the right to install test tires of a make other than the Contractor's, but the number of buses equipped with such test tires should not exceed ten percent (10%) of the total fleet at any one time. Contractor shall not be responsible for any warranties or services related to any such tires from companies other than Contractor.

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2.3.9 Testing of Tires by Contractor

The Maryland Transit Administration may approve in writing a number of tires to be tested by the

Contractor on the Maryland Transit Administration's buses, provided such tires are being tested for the purpose of determining their benefits to the Maryland Transit Administration's operation and provided such tests are agreeable to the Maryland Transit Administration. Tires that offer increased fuel economy due to tread design and reduced rolling resistance are of interest to the Maryland Transit Administration.

2.3.10 Maryland Transit Administration's Responsibilities

Removal of tires and wheels from vehicles is the responsibility of the MTA. Tires removed from service may be verified by the MTA garage Superintendent or Supervisor on duty.

The Contractor's employee(s) will record tire changes by Brand Number, wheel position and vehicle number. Notwithstanding, the Contractor shall be responsible for all physical inventories. The Maryland

Transit Administration needs only to multiply the number of buses by six and inventory spare stock to dispute any claim for lost tires made by the Contractor. The contractor shall list new tires being delivered to MTA on a manifest and require a signature indicating the tires have been accepted by MTA. The contractor shall list all tires being removed from service on a manifest and require MTA signature prior to removing the tires from MTA property.

Tires listed on the manifest shall be either added to the Maryland Transit Administration's inventory as they are delivered or subtracted from the Maryland Transit Administration's inventory as they are taken off the property.

2.3.11 Use and Care of Tire

The Maryland Transit Administration agrees to use reasonable precaution in maintaining alignment and inflation pressure in the tires furnished by the Contractor. The Contractor shall use compressed air provided by the MTA to inflate the tires on all buses. The Maryland Transit Administration will provide a suitable space in its maintenance facilities for the storage of spare tires.

2.3.12. Tools

The Contractor shall furnish all tools, equipment, and other items necessary to fully equip, maintain, and repair all tires required by the MTA, at each of the MTA locations listed in Section 2. Such tools shall include (but are not limited to):

i. Tire Balancing Machines (Dynamic spin Balancers)

ii. Tire Changer (Mechanized or Pneumatic)

IFB for MDOT MTA Page 8 of 82

iii. Inflation Cage

iv. Tire Re-groover

The Contractor shall be responsible for inspecting and maintaining all equipment to ensure that it is operable and safe for the intended use. Title to all equipment shall remain with the Contractor. The

Contractor shall assume all liability for its use and shall hold harmless the Maryland Transit Administration from injury or damage.

2.3.13 New Contractor/Manufacturer

At the present, the Maryland Transit Administration is leasing tires from Michelin Tire Company. The new Contractor will use all such tires to fullest extent possible during the "changeover" period. It is

Maryland Transit Administration's intent to run out the unused tread for tires that are on Maryland Transit

Administration's property at the start of this contract. To ensure mileage reporting is accurate during the changeover period, Maryland Transit Administration will allow to mix the tires supplied by different vendors on the same bus provided they are the same per axle. The changeover period will reduce the total accumulated mileage on tires provided by a new vendor. The changeover period shall not exceed 12 months.

2.3.14 Labor

The Contractor shall provide the manpower, tools, and material supplies for the following bus tire maintenance services at each of the MTA locations in Section 2. This list is not intended to be all- inclusive nor exclusive. The number of tire changes to supervisor staffing level be 6 to 1.

Inspect and repair all tires.

Mount and balance all tires.

Re-groove tires designed and manufactured for re-grooving.

Order necessary components as needed (such as valve stems high temp. grommets, cores, caps, patches, plugs, etc.) to facilitate the Maryland Transit Administration's continuity of service to the public. All the replacement parts shall be OEM approved.

Administrative work related to the recording and reporting tire inventory and changes.

Inspect and maintain the wheels as necessary: Contractor to follow MTA's attached Standard

Operating Procedure on Wheel Maintenance Exhibit B.

Tire/Wheel Condition Audit Reports: An electronic Tire History Record for each of the

Contractor's tires shall be maintained and kept up to date by the contractor on each tire leased to

MTA.

In addition, tires on all buses at all the Maryland Transit Administration's maintenance facilities shall be inspected monthly (or whenever requested in writing by the MTA) for the following:

IFB for MDOT MTA Page 9 of 82

I. Tread depth/skid

II. Inflation

III. Alignment (wear pattern)

IV. Sidewall wear/ condition

Wheels shall be visually inspected with the tires for the following:

i. Damage

ii. Cracks

iii. Loose/missing lug nuts. Rust/corrosion

iv. Trueness/alignment

An electronic inspection report including findings on tire and wheel conditions shall be submitted to the

Manager of Bus Maintenance Divisions or authorized designee at the time the audit is completed.

The Contractor shall utilize experienced personnel for service requirements stated herein. The Contractor's services shall not be subcontracted without the prior written consent of the Maryland Transit

Administration. The Contractor's employee(s) shall work under the Contractor's direction and under general supervision of the Maryland Transit Administration's Maintenance supervisory personnel. The

Contractor's employees are required to adhere to and obey all standards of state and federal and the

Maryland Transit Administration policy and procedures. The Contractor's employee(s) are required to observe the same holiday schedule as the Maryland Transit Administration's employees. The list of holidays observed by MTA are: New Year’s Eve, Dr. Martin Luther King Jr., President’s Day, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, & Christmas

Day. The Contractor's employee(s) shall work eight (8) hour shifts as determined by the Maryland Transit

Administration. The shift times are 5 AM to 1 PM.

If the Contractor cannot perform the required service due to absence (including vacations) of said employee(s) for any reason, the Contractor shall provide additional employee(s), to provide required service at no additional cost to the Maryland Transit Administration. If the Contractor fails to perform required service and the Maryland Transit Administration incurs expenses in order to maintain its service to the public, the Contractor shall be liable to the Maryland Transit Administration for any labor and or expenses due to such lack of performance. If the Contractor's employee(s) are absent more than two scheduled consecutive days, the Contractor shall be liable for all labor that the Maryland Transit

Administration must accomplish. The rate per hour will be a fully loaded rate as determined by the

Maryland Transit Administration's Finance and/or Payroll Department plus overtime if applicable.

The Maryland Transit Administration will pay for tire services on an hourly basis. The Contractor will quote an hourly rate to be paid for each hour that the Contractor's service person spends accomplishing service work. The Maryland Transit Administration will pay all hours at a flat rate; any overtime wages

IFB for MDOT MTA Page 10 of 82 anticipated to be paid should be built into the base rate. Hours worked at time and one-half rates, although paid by the Contractor, will be billed to the Maryland Transit Administration at straight time at the quoted rate. Benefit cost and additional overhead costs are to be incorporated in the base hourly service rate.

Service billings will not exceed the rate of one hour for each 2,000 vehicle miles run.

In the event the Maryland Transit Administration should experience future expansion, which would increase the number of operating facilities, a new monthly service will be mutually negotiated between the Maryland Transit Administration and the Contractor in writing.

2.3.15 Work in Harmony

The Contractor must certify that any workers that are or may be furnished to perform any work or service hereunder shall be workers who are thoroughly familiar with the work and who can work in harmony with all other elements of labor employed or to be employed, on this work and will give satisfactory guarantees as to the performance and completion of any work or service provided hereunder. In addition to the above-mentioned provisions, contractor's employee must be able to effectively communicate in English both orally and in writing.

2.3.16 Labor Rate

The service rate per month shall be bid by the Contractor on an annual basis for the entire five (5) year term (three (3) years plus two (2) optional one (1) year extensions). Request for payment of tire service charges shall be submitted by the Contractor in the same invoice as the monthly mileage rate payments but shall be listed as a separate charge.

2.3.17 Damage to Persons or Property

The Contractor agrees to defend, indemnify, and hold harmless the Maryland Transit Administration, its agents, members, officers, and employees from and against, any and all claims, duties, cost, judgment and/or damages directly or indirectly arising out of Contractor's tortuous or other wrongful acts or omissions or the Contractor's agents, accounts and/or employees, suppliers, or sub-suppliers or out of any breech of any obligation under this contract, including, but not limited to, payment of all charges or cost including defense cost arising from any defect in material, manufacture, design or workmanship on any tire manufactured or supplied under this Contract.

2.3.18 Mileage Reporting and Billing Rates (Vehicle Mile & Maryland Transit Administration

Records)

IFB for MDOT MTA Page 11 of 82

The mileage used for billing shall be actual vehicle miles. The Maryland Transit Administration shall keep an accurate record of the number of miles traveled by each bus/mobility vehicle during the term based on mileage recorded from the bus Engine Control Unit. The Maryland Transit Administration will render a report of such mileage by the 15th of each month. All records of mileage kept by the Maryland Transit

Administration shall be open for inspection, at a reasonable time, to the representatives of the Contractor.

2.3.19 Reimbursement for Lost tires

Lost tires are damaged beyond repair by an accident or fire, or have been lost, sold, or purchased. The

Contractor shall apply the same formula used for damaged tires to calculate the value of lost tires. The last recorded tread depth shall be used in this calculation.

2.3.20. Payment for Tire Lease

Base Rate

The Maryland Transit Administration shall only pay the Contractor at the rate per vehicle mile indicated on the Bid Form Calculation. The mileage payments will be based on the number of the Contractor's tires the vehicle is equipped with and the actual miles the vehicle has traveled. The price quoted in any proposal submitted shall include all items of labor, materials, tools, equipment, and other costs necessary to fully equip and maintain all tires required by the MTA for its buses and mobility fleet, pursuant to these specifications. Any items omitted from these specifications, which are clearly necessary for the furnishing and/or maintenance of such tires, shall be considered a portion of such equipment although not directly specified or called for in these specifications.

2.3.21 Run-Out Option:

Continued Use of Tires

Notwithstanding any provision to the contrary set forth in this Agreement, the Contractor hereby grants to the Maryland Transit Administration the following option.

Upon expiration of the term of this Agreement, the Maryland Transit Administration has the right to further extend said Agreement and any Supplemental Agreement and to continue to use all tires furnished by the

Contractor under such agreements in the Maryland Transit Administration's possession on the expiration date for a period of thirty-six (36) months from said expiration date. The rate or rates per vehicle mile in effect during such 36-month period shall be the rate or rates in effect for the twelve-month period immediately preceding the commencement date of such thirty-six (36) month period.

2.3.22 Tire reduced service calculation.

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If a tire life has been reduced due to damage to the side wall or is being sold with the vehicle, the following formula should be used to calculate the residual value of the tire.

A=new tire cost

B=original 32nds of tire tread depth

C=cost of original tire tread per 32nd

D=32nds remaining on the tire delivered from the average of (3) measurements of the remaining tread at various points, on or near the center of the tire surface, less 4/32nds, required for all four-wheel positions.

Formula for tire cost:

A/B=C

C * (D-4) = value of tire

In the event the subject tires have 4/32 or less tread remaining, the Contractor shall remove the tire from service without additional cost to the Maryland Transit Administration.

2.3.23 Engineering Advice

The Contractor agrees to provide the Maryland Transit Administration with engineering and technical advice regarding the tires furnished by the Contractor under the Contract, whenever such information is requested by the Maryland Transit Administration or its duly authorized designee. Advice provided by the

Contractor hereunder shall be furnished without additional cost to the Maryland Transit Administration.

2.3.24 Records and Reports

1) The Contractor shall provide detailed monthly reports, in electronic format, which shall include as a minimum:

2) Inventory Summary (tires delivered, tires removed and tires remaining on Maryland Transit

Administration property)

3) Tires removed from Maryland Transit Administration's property by brand number.

4) Tire/Wheel Condition Audit reports (See Section 14)

5) The average tire mileage for each specific type of tire in the Maryland Transit Administration's fleet.

6) A summary of all work completed by the Contractor in the previous month.

The contractor shall also provide quarterly and yearly reports of average wear miles per tire.

25.0 Contract Expiration and Special Conditions

The initial term of the contract to be awarded will be a period of five (5) years. MTA will award the tire lease contract to one supplier, and tires of the supplier shall be used on its vehicles during the Term of the

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Contract, except for "run out" of tires of the previous supplier. However, the Administration reserves the right to test special mileage commercial tires other than the Contractor's on not more than ten percent

(10%) of its fleet. In such an instance, the Contractor shall provide for service on non-contractor's tires as described herein. This provision for tire testing is exclusive of and in addition to the run-out of previous tires.

If at the time of expiration of the Contract MTA chooses not to engage the Contractor for an extension of the current Contract, or a new Contract, MTA reserves the rights at its option to run out, per the terms in

Article 19a, all tires on site at the mileage rate in effect at the expiration of the Contract. The run-out provisions will only be exercised in the event of a change in suppliers.

Upon receipt by CERTIFIED MAIL thirty (30) days prior to the termination date of the contract, MTA may exercise an option to continue leasing the lessee's tires, for a thirty-six (36) month period based upon the following conditions:

(1) The rental rate shall be the rate in effect during the twelve-month period immediately preceding the expiration date.

(2) MTA shall continually use such tires, insofar as practicable, on its highest mileage runs, until they are rendered permanently unfit for service.

(3) No additional tires, service, equipment, or supplies are to be furnished by the contractor during such extension unless agreed to by both parties.

Exhibit A

Bus Descriptions

Number of vehicles

Make Model Year Tire Size GVWR

50 New Flyer LFR, HYBRID 40’ 2009 305/70R22.5 42,540

41 New Flyer LFR, HYBRID 40’ 2010 305/70R22.5 42,540

12 New Flyer LFR, ARTICULATED

HYBRID 60’

2011 305/70R22.5 67,680

57 New Flyer LFR, HYBRID 40’ 2011 305/70R22.5 42,540

53 New Flyer LFR, HYBRID 40’ 2012 305/70R22.5 42,540

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10 New Flyer LFR, ARTICULATED

60’

2012 305/70/22.5 67,680

50 New Flyer LFR HYBRID 40’ 2013 305/70/22.5 42,540

41 New Flyer XDE LF 40’ CLEAN

DIESEL

2014 305/70/22.5 42,540

100 New Flyer XDE LF 40’ CLEAN

DIESEL

2016 305/70/22.5 42,540

70 New Flyer XDE LF 40’ CLEAN

DIESEL

2017 305/70/22.5 42,540

70 New Flyer XDE LF 40’ CLEAN

DIESEL

2018 305/70/22.5 42,540

70 New Flyer XDE LF 40’ CLEAN

DIESEL

2019 305/70/22.5 42,540

30 Nova Bus LFS40’ CLEAN

DIESEL

2020 305/70/22.5 42,540

40 Nova Bus LFS60’, LB83, ARTICULATED

CLEAN DIESEL

2020 385/55/22.5

305/70/22.5

67,680

70 Nova Bus LFS40’ CLEAN

DIESEL

2021 305/70/22.5 42,540

70 Nova Bus LFS40’ CLEAN

DIESEL

2022 305/70/22.5 42,540

4 New Flyer XE40 Electric Urban

Transit

2023 305/70R22.5 44,533

3 New Flyer XE60 Electric Urban

Transit

2023 305/70R22.5 73,193

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Exhibit B

MTA Wheel Maintenance Procedure

I. Subject: Setting guidelines for proper inspection of all aluminum wheels used on MTA bus fleet.

II. Purpose: To setup guidelines on how to clean and inspect a wheel.

III. Responsibilities: Contractor - Contractor who is responsible for inspecting and maintaining the wheels and tires being used on MTA bus fleet is to adhere to this procedure. This procedure is to be followed every time a wheel comes to the contractor's possession. The contractor is responsible for inspecting and maintaining the wheels. The contractor shall not install a wheel on a bus under any circumstance. It is the MTA bus Maintenance's responsibility to install a wheel following appropriate procedure.

IV. Definitions: Contractor: Effective as of May 23rd, 2017, The Michelin North America INC. P.O.

Box 100860 Atlanta GA 30384-0860

V. Procedure: Cleaning of standard Alcoa forged aluminum wheels without the Dura-Bright surface treatment

1. Clean frequently with high pressure water from a hose. The use of a mild detergent will speed the cleaning process. Use no harsh alkaline cleaners.

2. When tires are removed the entire wheel must be cleaned and inspected. With a wire brush, remove any foreign products from the tire side of the rim. Do not use a wire brush to remove dirt and corrosion products from the appearance surface of the wheel. Generously coat the entire air chamber surface with an approved surface protestant and lubricant each time the tire is removed.

1.0 Cleaning of Dura-Bright® wheels

1) The Dura-Bright• surface treatment is designed to be easy to clean and generally only requires water. If soil attached to the surface do not come off with cold water, try warm water and wipe with a soft towel or chamois material. If soil remains, use warm water and a mild detergent (with assistance of a commercial high-pressure power washer, if available). Always dilute the detergent according to the manufacturer's recommendation; never use the detergent straight without diluting with water.

2) When tires are removed, the entire rim must be cleaned and inspected. With a soft brush (B67-

0462), remove any foreign products from the rim (portion of the wheel that supports the tire).

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Generously coat the entire air chamber surface with an approved surface protestant and lubricate each time the tire is removed.

3) Once in service, Dura-Bright4P wheels can become nicked or scratched by road debris and/or mechanical damage. If this occurs, continue to follow the normal washing and cleaning instructions provided above. Even as durable as Dura-Bright ® wheels are, the mounting area can become scratched, marred, or discolored when mounted against another wheel, hub, or drum. The use of a wheel mounting surface guard, such as high temperature nylon spacers, is highly recommended.

2.0 Inspection

Wheels that have been in service need to be inspected at regular intervals to assure proper and safe performance. It is not always possible to predict the useful life of a wheel. Wheels will eventually wear out. But generally, older wheels and wheels operating in extreme conditions should be examined more frequently for obvious signs that they should be removed from service. Examine all exposed areas frequently, clean wheels and look for cracks, corrosion, wear, or other damage. Also check the inner dual wheel when the outer wheel is removed. During tire changes, thoroughly examine the entire wheel. Pay attention to the rim contour and the surfaces of the rim.

Inspect for exposure to excessive heat. A wheel that has been subjected to excessive heat may appear charred or burned. A wheel that has been exposed to excessive heat may appear to be in good condition if it has been cleaned. Do not use any wheel that has been overheated regardless of appearance. Even if a wheel does not appear to be obviously burned, inspect the labels, tire bead, brake drum and high temperature nylon spacer for evidence of charring, melting, blistering, or burning.

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Check all wheels at each tire change for proper contour of the open side of the rim. Place the long leg of a carpenter square across the center of the disc side of the wheel. Extend the short leg across both rim flanges of the wheel as shown above. Repeat this process at four equidistant points around the wheel. The short leg should touch both rim flanges at each point. If a distance greater than the thickness of a credit card (or .030 in. or .76mm feeler gauge) appears between the short leg and the rim flange, the wheel should be removed from service and scrapped. Visually inspect wheels for cracks or damage. Remove wheels from service with known or suspected damage. Stud hole cracks are usually caused by improper torquing (see Sections 4-8 and 5-2), excessive loading or insufficient mounting flange support by the hub or brake drum. If surface cracks are observed, remove wheel from service. Inspect for corrosion. Remove any severely corroded (0.125 inches deep) wheel from service.

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If wheels are run loose, both studs located wheels and hub piloted wheels can be damaged. Look for wallowed out or elongated ball seats on stud located wheels; on hub piloted wheels look for elongated stud holes. Over torquing can lead to damaged ball seats on stud located wheels and can damage the disc surface of hub piloted wheels. Therefore, remove damaged wheels from service. Inspect both sides of disc area for hand hole cracks. If cracks are found, remove the wheel from service and check the entire rim area for nicks, gouges, and cracks. loss of air may be caused by cracks in areas around the valve stem hole.

Afterwards, remove the wheel from service if damage is found. Rim flange wear is not a warrantable issue, only Dur a-Flange® wheels have a warranty on rim flange wear against sharp edges for a 24-month warranty period.

Remove wheels from service when rim flange wear is excessive. Excessive wear can be determined using an Alcoa approved wear gauge. Sharp edges on the rim can be serviced using a grinder or sander. Refer to Alcoa manual for proper methods. Edge re-conditioning cannot be performed on Dura-Flange• wheels.

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3 Contractor Requirements: General

3.1 Contract Initiation Requirements

THIS SECTION IS INAPPLICABLE TO THIS IFB.

3.2 End of Contract Transition

3.2.1 The Contractor shall provide transition assistance as requested by the State to facilitate the orderly transfer of services to the State or a follow-on contractor, for a period up to 60 days prior to Contract end date, or the termination thereof. Such transition efforts shall consist, not by way of limitation, of:

a) Provide additional services and support as requested to successfully complete the transition;

b) Maintain the services called for by the Contract at the required level of proficiency;

c) Provide updated System Documentation (see Appendix 1), as appropriate; and

d) Provide current operating procedures (as appropriate).

3.2.2 The Contractor shall work toward a prompt and timely transition, proceeding in accordance with the directions of the Contract Monitor. The Contract Monitor may provide the Contractor with additional instructions to meet specific transition requirements prior to the end of the Contract.

3.2.3 The Contractor shall ensure that all necessary knowledge and materials for the tasks completed are transferred to the custody of State personnel or a third party, as directed by the Contract Monitor.

3.2.4 The Contractor shall support end-of-Contract transition efforts with technical and project support to include but not be limited to:

a) The Contractor shall provide a draft Transition-Out Plan 120 Business Days in advance of Contract end date.

The Transition-Out Plan shall address at a minimum the following areas:

1) Any staffing concerns/issues related to the closeout of the Contract;

2) Communications and reporting process between the Contractor, the MDOT MTA and the Contract Monitor;

3) Security and system access review and closeout;

4) Any hardware/software inventory or licensing including transfer of any point of contact for required software licenses to the MDOT MTA or a designee;

5) Any final training/orientation of MDOT MTA staff;

6) Connectivity services provided, activities and approximate timelines required for Transition-Out;

7) Knowledge transfer, to include:

a) A working knowledge of the current system environments;

b) Review with the MDOT MTA the procedures and practices that support the business process and current system environments;

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c) Working knowledge of all technical and functional matters associated with the solution, its architecture, data file structure, interfaces, any batch programs, and any hardware or software tools utilized in the performance of the Contract;

d) Documentation that lists and describes all hardware and software tools utilized in the performance of the Contract;

8) Plans to complete tasks and any unfinished work items (including open change requests, and known…